19 may 2021 LAARNG CYP PWS and PRS 11 May 2021.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Youth Leadership Camp (YLC) and Camp Pelican Pride Services

1.0 General:

1.1 Scope: Vendor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and quality control necessary except if specified in Paragraph 7.0 as Government Furnished, to perform administrative and technological support services, as defined in this PWS;

1.2 Background: Annually each summer, Louisiana National Guard (LANG) conducts two (2) camps for LANG children; Youth Leadership Camp (YLC) and Kids’ Annual Training (Kids’ AT), Camp Pelican Pride. YLC is reserved for teenagers 14 years to 18 years old. Kids’ AT is reserved for LANG dependents between the ages of 8 years and 13 years old. Campers participate in four (4) days of structured fun and adventure. Camp cadre consists of Active, M-Day Guard members and volunteers. Junior Support Staff (JSS) are selected based on their performance at YLC;

1.3 Period of Performance (PoP):

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0001-2400 hours on Monday 21 June 2021-24 June 2021. Performance. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.1.1 Telework: The Government will permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government. The Contractor will provide the Government with additional points of contact in case of emergency situations arise that can or will result in the camp coming to a stop.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. No keys will be issued by the Government to the contractor. The Contractor may issue keys to the government for use during the event at which time the government will safeguard any key issued by the contractor and will return all keys to the contractor at the end of the contract.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses or certifications for lifeguards thru the American Red Cross, American Heart Association, or any other credible and accredited certification agency used in the performance of this contract. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 The Government will provide individuals that are required to pass a federal background check thru the FBI to ensure they have not had any felony convictions against children. The government will provide a line of site approach when the campers are working with the contractor staff at the event and will closely monitor all exchanges in order to protect everyone. These individuals will not be on the payroll of the contractor and will have no affiliation with the contractor.

1.4.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.11 Identification of Contractor Employees: All contractor personnel attending meetings, working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear some type of identification badges or other identifiable distinguishing mark distinguishing themselves as such. The badges or identification shall have the company name, employee name and the word “contractor” displayed.

1.4.12 Contractor Travel: RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Nothing in this area.

3.1 Property: NONE

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): RESERVE

5.0 Requirements: The contractor shall:

5.1 LODGING: Vendor must provide 105 sleeping beds (twin size beds). Require that lodging facilitate for separate male and female sleeping areas. All lodging space(s) must have working air conditioning systems. Temperatures must be maintained no higher than 72 degrees. If beds consist of bunk beds, all top bunks must have security railing encompassing bed for safety. All mattresses must be clean, free of urine and dirt stains, and disinfected at a minimum of 1 week before arrival. Vendor to allow for LANG representative to be present at time of disinfection. Vendor must provide, at a minimum 45 private showers, toilets and sinks for hygiene purposes for campers and staff. Shower stalls must have untorn, clean, disinfected shower curtains. Vendor must provide means to lock/ secure building and allow LANG to have access key to said building.

5.1.1 Of the 105 beds, 45 twins sized beds need to be separate and apart from the remaining 60 beds to allow for adult male and female volunteers to have privacy and down-time at night. Lodging requires that male and female be separate from one another. Adult staff work 16-18 hours a day and this space will afford them rest and time away from campers. The camp will accommodate no more than 30 male youth campers and 30 female youth campers.

5.1.2 Additionally, lodging space must have working air conditioning systems. Temperatures must be maintained no higher than 72 degrees. All mattresses must be clean, free of urine and dirt stains, and disinfected at a minimum of 1 week before arrival. Vendor to allow for LANG representative to be present at time of disinfection.

5.1.2 Lodging Costs: Not to exceed per diem rate;

5.2 MEALS

5.2.1 All meals will be prepared by vendor and served in a dining hall style building. Building must accommodate a minimum of 75 persons at a time; Vendor will provide meals for the following: See sample menu included;

June 21: Dinner Meal (60) June 22: Breakfast (60); Lunch (60); Dinner (60) June 23: Breakfast (60); Lunch 60: Dinner (60) June 24: Breakfast (60); Lunch (60)

July 26: Lunch (25); Dinner (105) July 27: Breakfast (105); Lunch (105); Dinner (105) July 28: Breakfast (105); Lunch (105); Dinner (105) July 29: Breakfast (105); Lunch (105)

5.2.2 All meal menus will be pre-approved by LANG Office of Family Programs Child and Youth Program within 15 days from start of camp. Vendor to provide complete menu selections with proposal to include portion sizes and macro/ food groups. Meal menus must consist of nutritious, healthy choices for campers to include, but not limited to cereal options, meat, vegetables, fruit, yogurt, assorted Danishes/ bagels/ muffins, salad and sandwich bars (lunch & dinner), drink station with assorted juices for breakfast; tea & lemonade for lunch and dinner;

5.2.3 Vendor must provide a kitchen supervisor for all meals. The LANG will provide a minimum of two servers and two clean up helpers for each meal;

5.2.4 MEAL COSTS: Not to exceed per diem rate;

5.3 RECREATION

5.3.1 30 ft. high Rock Wall with trained/certified staff on site during event for course management; vendor must support and execute up to 25 campers every 1.5 hours for total of 6 hours for minimum of 2 days; vendor must provide certification of staff 30 days before start of camp;

5.3.2 300 ft. long Zip-line with trained staff on site during event for course management; vendor must support and execute up to 25 campers every 1.5 hours for total of 6 hours for minimum of 3 days; vendor must provide certification of staff 30 days before start of camp;

5.3.3 Swimming Facilities with a minimum of (2) Certified Life Guard provided and on hand for all swimming activities; vendor must provide LANG up-to-date life guard certifications to include CPR and First Aid provided by American Red Cross or American Heart Association 30 days before start of camp; vendor must support and execute swimming activities for up to 75 campers every 2 hours for a total of 4 hours for a minimum of 2 days;

5.3.4 Archery Range-All bows, arrows, wrist guards, and fingers guards must be provided by vendor. Bows suitable for children to adults must be available for use along with a trained archery instructor to demonstrate the correct procedures on how to shoot. A minimum of 15 workable bows, 100 arrows, and 15 wrist / finger guards must be provided by vendor. The instructor(s) must assist guests and completely supervise the range during use; vendor must provide certification of staff 30 days before start of camp;

Vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days;

5.3.5 Fishing Lake- minimum use of 2 hours per day for total of 5 days;

5.3.6 Hiking Trails- unlimited use for duration of camps;

5.3.7 Canoeing- All canoes, life jackets must be provided. Vendor to provide at minimum 4 canoes; canoeing instructors must be provided along with a certified life guard on duty when canoeing; vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days;

5.3.8 Low Ropes Course – vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days; vendor must provide certification of staff 30 days before start of camp;

5.3.9 Recreation Field(s) - must include Gaga Ball, Tether Ball, Ping Pong, Soccer, Softball, Football, Volleyball and Mud Volleyball; this items must be unlimited use at discretion of LANG;

5.4 MEETING SPACE 4 Separate and apart

5.4.1 Meeting space with seating capacity for 105 persons; must be air conditioned and temperature maintained no higher than 72 degrees; 10x10 storage area to house logistical equipment and sensitive equipment; and in-door, fully functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.4.2 Meeting space with seating capacity for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; functioning kitchen which includes sink, refrigerator and oven/ stove top; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.4.3 Meeting space with seating for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.4.4 Meeting space with seating for 30 persons; must be air conditioned and temperature maintained no higher than 72 degrees; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building; Within this area of lodging, a minimum of 1 full-sized functional kitchen, to include refrigerator, is required and must seat 10 persons. Additionally, 1 meeting space in the same building must be available to accommodate 20 persons with 20 chairs and a minimum of 4 table for each. A minimum of 2 full-sized bathrooms equipped with shower, sink and toilets must be available in this lodging space. Vendor must provide means to lock/ secure building and allow LANG to have access key to said building; See also exhibit of historical data.

5.5 BUILDING REQUIREMENTS

5.5.1Vendor must support 105 persons for duration of camp with efficient plumbing, to include abundance of hot water, adequate water pressure during shower times, maintenance free latrines, and cold air conditioning;

5.5.2 Vendor must provide use to LANG staff a minimum of 1 commercial washer and 1 commercial dryer for duration of camps and free of charge; LANG will provide detergent for staff;

5.5.3 Vendor to provide maintenance contact name and number for after-hours emergency due to air conditioning, hot water, running water, plumbing issues, building/ water leaks, gas leaks, flooding, fire and/ or evacuation; this must be included before contract is signed by LANG;

5.5.4 Vendor must provide unlimited wireless internet and accessible to LANG for duration of camps;

5.5.5 LANG must have exclusive use of the entire facility for the duration of camps;

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DA FORM 5018-R

ADAPCP Clients Consent Statement for Release of Treatment Information

FBI Field Scan Fingerprint http://fieldprintfbi.com/FBIHomePage.aspx?PostingID=540&ChannelID=264

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.3 Monitor recreation Activities

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.7/5.3.1/5.3.2/5.3.3/ 5.3.4/5.3.7/5.3.8 Certifications for contractors for lifeguard and ability to run recreational activities

1.4.8 FBI Background check on all government employees

5.1 Provide lodging with separate male and female areas for approximately 60-65 youth campers

5.1.1 Provide lodging with separate male and female areas for adults and volunteers

Submission

COR

5.1 Contractor provide sanitation to area prior to the arrival of the government and campers

Submission

COR

5.2.3 Provide a Kitchen Supervisor to oversee the prepping, cooking and serving of food.

5.2.2 Meals menu from Contractor

1.4.10 Identification Media

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

180-200 (2018) 180-200 (2019) 105 (2021)

LAARNG Ver. January 2021