19-01 - College Investment Advisor RFP.docx

Massachusetts Bay Community College

RFP # 19-01

REQUEST FOR PROPOSAL

Investment Management and Advisory Services

MASSACHUSETTS BAY COMMUNITY COLLEGE

50 OAKLAND STREET

WELLESLEY HILLS MA 02481

REQUEST FOR PROPOSAL

BID # 19-01

Massachusetts Bay Community College (MassBay, the College) is soliciting bids for

INVESTMENT MANAGEMENT AND ADVISORY SERVICES

The College is soliciting proposals from qualified firms to manage its investments while adhering to the MassBay Community College DRAFT Investment Policy, Attachment A. The primary objective of the College’s DRAFT Investment Policy is to provide safety of principal and sufficient liquidity to ensure a reasonable degree of flexibility in the operations of the College, while increasing investment balances.

The College reserves the right to accept the proposal deemed best for Massachusetts Bay Community College. The contract will be awarded to the firm who offers the best combination of experience, capabilities, service options as determined by the College. The College reserves the right to reject any or all bids, wholly or in part.

Bids must be submitted for receipt NO LATER THAN Wednesday, August 8, 2018; 2:00 pm. (Please reference the Schedule of Events, found on page 3 of this document.)

Annex Building Second Floor 50 Oakland Street Wellesley Hills MA 02481

All bid materials must be signed in ink. Facsimile signatures are unacceptable. Bids, which are priced or signed in pencil, will be rejected as non-responsive. Bidders are cautioned that the person signing the bid proposal or authorized designee, must initial errors, alterations or corrections on the submitted bid. Failure to do so may result in rejection of the bid for those items erased, altered or corrected and not initialed.

Prices quoted must be available for acceptance for at least ninety (90) days after the bid opening date.

SCHEDULE OF EVENTS

To request an electronic copy, email purchasing@massbay.edu and reference RFR#19-01.

To receive bid updates and addenda, interested bidders must send a notice of Intent to Bid to purchasing@massbay.edu. Amendments and responses to questions will be emailed to bidders who have filed an Intent to Bid. Amendments, responses to questions, etc. will also be posted on COMMBUYS (www.commbuys.com) BD-19-1064-1064-02481-28955.

The optional pre-bid conference call will be held, Monday, July 16, 2018; 10:00 am. Vendors who wish to participate remotely must inform the Purchasing Department via EMAIL no later than Friday, July 13, 2018; 10:00 am.

All questions must be submitted by e-mail to the Purchasing Department at purchasing@massbay.edu (no questions may be submitted by fax or telephone). Any amendments and responses to questions will be emailed to parties who have requested copies of the Request for Proposal

If at the time of the bid closing, Massachusetts Bay Community College is closed due to uncontrolled events such as fire, snow, ice, wind or building evacuation, the bids will be accepted until 2:00 PM on the next normal business day.

The dates stated for Response Evaluation, Contracts Finalized and Contract Information Available are estimated periods supplied as a courtesy to the bidders only. These dates may change and are not binding for the College. All dates and times for written questions and bid submissions are binding. Responses not in compliance with the response submission date will be deemed non-responsive.

Submission of Proposals All proposals must be sealed when submitted and include one (1) complete original and three (3) copies.

Proposals will be accepted until August 8, 2018; 2:00 pm; proposals received after this date and time will not be considered. It is the bidder's responsibility to ensure this condition is met. Receiving at the College’s central mailroom or receiving dock is NOT acceptable.

TABLE OF CONTENTS

Schedule of Events

Section II

Section III

Section V

Attachment A

Attachment B DRAFT Investment Policy

FY2017 Audited Financial Statements

SECTION II

RFP SPECIFICATIONS

INTRODUCTION: Chartered in 1961, Massachusetts Bay Community College is an open-access, two-year public educational institution that serves the Boston and the Metro West communities. The College serves approximately 5,300 students in day and evening credit programs. Grouped by field of study, the Division of Humanities, the Division of Social Sciences and Professional Studies and the Division of Science, Technology, Engineering and Math (STEM) are designed to enhance learning by promoting collaboration, supported learning and state-of-the-art resources. In addition to awarding Associate Degrees and Certificates, the College offers a variety of professional education and non-credit career skill building workshops and seminars. Massachusetts Bay Community College also actively seeks education partnerships with business and industry and participates in local and regional workforce development and training efforts. Additional information is available on the College’s website: http://www.massbay.edu.

IDENTIFIERS:

College – Massachusetts Bay Community College, MassBay

Committee – Massachusetts Bay Community College Trustees and senior College managers

Contract Manager: Vice President for Finance & Administration

Vendor, Contractor, Bidder – An individual, corporation or other entity engaged in the business of supplying the services described in this solicitation, which has received a copy of the solicitation from MassBay or has registered its name, address and interest in this solicitation with MassBay.

PROPOSAL COSTS: Vendors must bear all costs associated with their proposals, including preparation, copying, postage and delivery fees. No costs or expenses incurred by Vendors in responding to this RFP or in participating in this Solicitation will be borne by MassBay.

CONDITIONS OF THE AGREEMENT: The term of any agreement resulting from this RFP shall be three (3) years, with two (2) optional one-year renewals and subject to periodic performance review. All stipulations covered under this RFP are part of the resulting contract. If the bidder takes exception to any of the terms or conditions listed in the specifications, it must be so noted in his/her bid. No part of these services may be sub-contracted without prior written consent of the Vice President of Finance and Administrative Services. The agreement shall not be assigned in whole or in part by the Vendor without prior written consent of MassBay.

MANDATORY REQUIREMENT: A mandatory requirement is one that must be met in order for a proposal to be considered responsive. Any proposal that fails to meet a mandatory requirement of the RFP will be disqualified without evaluation. MassBay may allow the Vendor to make minor corrections or may accept a proposed alternative, as dictated by the Purchasing Office of MassBay. The Purchasing department makes the final determination of whether a response is deemed unresponsive and is disqualified.

BIDDER COMMUNICATION: Bidders are prohibited from communicating directly with any employee of the procurement team except as specified in the bid invitation, and no other individual, Commonwealth employee or representative of the College is authorized to provide any information or respond to any question or inquiry concerning the bid invitation. Bidders may contact the contact person for this bid invitation in the event that the bid invitation is incomplete or the bidder is having difficulty obtaining the required documents for their bid submission. This bid has been arrived at independently and is submitted without collusion.

SECTION III

GENERAL SPECIFICATIONS

1. INTRODUCTION:

A. The investment manager will be responsible to provide objective advice and counsel that will enable Committee to make well-informed decisions regarding MassBay Community College’s investment assets.

Services should include a review of the current DRAFT Investment Policy and assist the board in the development and periodic review of the policy statement that properly reflects the College’s tolerance for risk and policy objectives. The investment manager will offer an investment portfolio that meets the requirements of the MassBay Community College DRAFT Investment Policy. The investment manager will review asset allocations to determine whether the current asset allocations falls within the DRAFT Investment Policy’s ranges, review investment performance, and review proper asset diversification. The investment manager will also be available to provide portfolio performance updates, present strategic investment changes and address College questions as needed.

B. To assist in the preparation of a proposal the following information has been included with this solicitation:

· Massachusetts Bay Community College's DRAFT Investment Policy

· Massachusetts Bay Community College’s FY 2017 Audited Financial Statements

2. AWARDING:

A. The firm selected will be the one that submits the most advantageous combination of experience, capabilities, service options and cost structure as determined by the College.

B. Award will not necessarily be made to the Bidder submitting the lowest price.

3. SERVICE:

A. All services described in these specifications are to be executed in a thoroughly substantial and professional manner.

4. SCHEDULING AND COORDINATING:

A. The selected investment management firm will be subject to an annual review.

5. DISCRIMINATION AND SEXUAL HARASSMENT:

A. Massachusetts Bay Community College does not discriminate based on race, color, national origin, sex, sexual orientation, religion, age or handicap in admission, access to, treatment or employment in its programs and activities.

B. The Bidder must comply with the terms of the College's policies on sexual harassment issues while carrying out their activities on College property. Copies of the College's harassment policies may be obtained in Human Resources.

C. Non-discrimination in Employment and Affirmative Action: The Bidder shall not discriminate against a qualified employee or applicant for employment because of race, color, national origin, ancestry, age, sex, sexual orientation, religion, veteran status or disability. The Bidder shall in performance of this contract's affirmative action plan, employ minority and female subcontractors, vendors and suppliers. The Bidder agrees to comply with all applicable federal, state statues, rules and regulations prohibiting discrimination in employment, including Title VII of the Civil Rights Act 1964, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation act of 1973, the Americans with Disabilities Act of 1990, Massachusetts General Laws, Chapter 151B and all applicable administrative orders, executive orders and various state laws.

6. PROTECTION OF LIVES AND HEALTH:

A. The Contractor shall comply with all Federal, State and local laws, ordinances, rules, orders, regulations and codes in completing work under this contract.

B. The Contractor shall assume the defense of, indemnify and save harmless the College, its officers and employees from all claims relating to labor performed or furnished; of injuries to any person or corporation received or sustained by or from the Contractor, their employees and/or subcontractors and any subcontractor’s employees, in performing the work or in consequence of any improper materials, implements or labor used or employed therein; and to any act, omission or neglect of the Contractor and his/her employees therein engaged.

C. Should the College Administration deem that the Contractor is not abiding by the provisions of this section or that a serious, unsafe condition exists which threatens the health, life, safety or property of the College community, an immediate suspension of operation - without additional expense to the College - may be ordered until such unsafe acts or conditions are corrected.

D. The Contractor shall keep itself fully informed of all existing and future Federal, State, County and municipal laws, orders, ordinances, rules, policies, procedures and regulations. This includes but is not limited to those pertaining to affirmative action, equal opportunity and anti-discrimination as they pertain to persons engaged or employed in the workplace or to the materials and equipment used or employed in the work of all such orders and decrees of bodies or tribunals having jurisdiction or authority over same and all provisions required by law to be made part of this agreement which provisions are hereby incorporated by reference and made part hereof.

7. CONTRACT TERMINATION:

A. The College reserves the right to conduct performance evaluations and terminate services at any time.

B. The Bidder’s failure to comply with any of the requirements of this Bid Document shall be cause for immediate termination of the Contract.

8. GENERAL PROVISIONS:

A. The Contractor shall not subcontract any portion of this contract.

B. All bid prices shall remain firm for at least ninety (90) days after the bid closing date and throughout the term of the contract.

C. The submitted rates shall include complete costs involved with accomplishing the required work. The College will make no payments to the Bidder unless covered in the bid proposal.

D. If the bidder takes exception to any of the terms or conditions listed in the specifications, it must be so noted in his/her bid.

E. The College reserves the right to reject any bid proposal that is not in full compliance with the contract specifications; reject any or all bids wholly or in part; to waive technicalities or minor deviations; to make awards in a manner deemed in the best interest of the College; and to correct any award or specification erroneously made as a result of a clerical error on the part of the College.

F. Should the bidder find discrepancies in or omissions from the specifications or shall be in doubt as to their meaning, he/she shall at once notify the College in writing at purchasing@masbay.edu. In turn, other bidders will notified in writing of any modifications to the specifications. The College will not be responsible for any oral instructions. Any bulletins and/or addenda issued during the time of bidding are to be covered in the proposal and closing the contract thereof and are to be considered binding aspects of the final contract.

G. The Contractor shall execute a letter of agreement within ten working days of receipt of notification of contract award from the College. At this time, the Contractor is also required to complete and return the Commonwealth of Massachusetts Standard Contract Form, Commonwealth of Massachusetts Terms and Conditions and a W9.

H. Massachusetts Bay Community College participates in the Minority Business Enterprise Program (MBE) as directed by Executive Order 237.

I. The Contractor agrees to comply with all state and federal immigration laws.

J. Pursuant to M.G.L. c.62C, Section 49A, the Contractor certifies that it has complied with all Federal and State tax laws.

K. Bidder agrees that he/she will abide by the provisions for the Anti-Boycott Covenant as required by the Executive Order #130.

9. CLARIFICATION OF PROPOSALS: Any Bidder submitting a proposal may be required to discuss or clarify their proposal with the Committee at any time during the procurement process.

10. RETURN OF PROPOSALS: The College shall be under no obligation to return any proposals or materials submitted by a vendor in response to this RFP.

11. DISCLOSURE STATEMENT: The College will not disclose a vendor’s confidential statements to any other vendor at any time.

12. CANCELLATION OF RFP: The College retains the right to cancel this RFP or any portion thereof at any time prior to the execution and approval of a contract, in which event all proposals received in response to this RFP or the relevant portion thereof will be rejected. The College reserves the right not to award a contract if, at their sole discretion, it is in the best interests of the College to re-bid or determine an alternate means to select an investment firm. Should this RFP be cancelled, all expenses related to the preparation of responses to this RFP remain the responsibility of the Bidder.

13. AMENDMENTS TO THE CONTRACT: The College reserves the right to amend the contract arising from this RFP and in particular, to add services that the Contract Manager and the Vendor mutually agree are consistent with that solicited for by this RFP at a rate and cost equal to or lower than those compatible services already contracted.

14. BASIS FOR PROPOSAL EVALUATION: A contract may not be awarded solely on price. In addition to price, the following will be considered:

a. The greatest value with respect to the bidders response and its material content.

b. The quality of the services offered and the general reputation of the firm. References will be contacted.

c. The qualifications of the personnel assigned to work on the project.

d. The demonstrated understanding of the respondent of conducting the work and required by the scope of services.

e. The bidder’s functionality, performance, flexibility and ability to meet MassBay Community College’s goals.

f. Submissions will be rated as follows:

Weight %

15. GOVERNANCE: The contract as described in the specifications shall be governed by and construed by the Laws of the Commonwealth of Massachusetts and will constitute the entire agreement between parties. The contract specifications may not be varied unless specified in writing and signed by both parties.

16. CONFIDENTIALITY: All of the material included in this RFP, and any other information relating thereto is strictly confidential. Each service provider and its representative must read this material accordingly and may not release any information to any other party without the prior written consent of the College. Any breach of confidentiality relating to any aspect of the process will immediately disqualify a firm from this process.

SECTION IV

OSD General Specifications

A. Bidder Communication: Bidders are prohibited from communicating directly with any employee of the Procuring Department except as specified in this IFB and no other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this IFB. Bidders may contact the Contact Person for this IFB in the event this IFB is incomplete or the Bidder is having trouble obtaining any required attachments electronically through COMMBUYS. Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of IFB information in an alternative format, must communicate such requests in writing to the Contact Person, who has the right to reject unreasonable requests.

B. This IFB has been distributed electronically using COMMBUYS for any addenda or modifications to a solicitation for which they intend to respond. The Commonwealth of Massachusetts and its subdivisions accept no liability and will provide no accommodation to bidders who submit a response based upon an out-of-date solicitation document. Potential bidders are advised to check the “last change” field on the summary page of solicitations they intend to respond to ensure that they have the most recent solicitation files.

C. The bidder may not alter the IFB or its components except for those portions intended to collect the bidder’s response (cost pages, etc.). Modifications to the body of the IFB, specifications, terms and conditions or any other documents that would change the intent of this IFB are prohibited. Any modifications other than where the bidder is prompted for a response will disqualify the response.

D. Brand Name or Equal: Unless otherwise specified in this IFB, any reference to a particular trademark, trade name, patent, design type, specification, producer or supplier is not intended to restrict this IFB to any manufacturer or proprietor or to constitute an endorsement of any good or service and the Department may consider clearly identified offers of substantially equivalent goods and services in response to such reference.

E. Public Records: All responses and information submitted in response to this IFB are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10 and to Chapter 4, Section 7, Subsection 26. Any statements in responses inconsistent with these statutes shall be disregarded.

F. The Commonwealth makes no guarantee that any Commodities or Services will be purchased from any Contract resulting from the IFB. Any estimates or past procurement volumes referenced in this IFB are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

G. The goal of this IFB is to provide the best value of Commodities and Services to achieve the procurement goals of the Department. Bidders that propose discounts, uncharged Commodities and Services or other benefits in addition to the IFB specifications may receive a preference.

H. Several forms must be completed by a potential bidder prior to doing business with the Commonwealth, including the Commonwealth Terms & Conditions and the Verification of Taxation Reporting Information (W-9) or Massachusetts Substitute W-9 Form. All necessary forms for the Contractor to submit will be issued with the award letter. Copies of these forms are available through the OSD home page.

SECTION V

Required Forms and Submissions to accompany the Bid

1. Pricing Sheet (Form Included)

2. Statement of Financial Stability (Form Included)

3. Statement of Tax Compliance (Form Included)

4. Certificate of Non-Collusion (Form Included)

5. Vendor Authorized Signature Verification Form (Form Included)

6. Affirmative Action Plan Form or Submission (Form Included)

7. Business Reference Form (Form Included)

PREPARATION OF PROPOSAL: The proposal must be organized and presented as directed. Fancy bindings, colorful displays and promotion materials are not desired. The proposal should be prepared in a simple and economical fashion providing a straightforward, concise statement of the Vendor’s commitment to satisfy the requirements of the solicitation.

The accuracy and detailed completion of this proposal is essential. Omissions and/or equivocal statements will be construed against the Vendor. Since the successful proposal will be incorporated into the contract, Vendors are cautioned not to make claims or statements to which they are not prepared to commit contractually.

It is essential that the instructions contained in this solicitation be followed strictly for the accurate and timely evaluation of proposals. A proposal may be deemed non-responsive, at the Purchasing department’s discretion, if a Vendor fails to comply with the instructions in this part of the solicitation.

All proposals should contain the following information in a manner easily identified.

1. Organizational Background A. Firm Identification

a. Name

b. Principal Address

c. Office where account would be managed if different

B. Contact Information Portfolio Manager Client Service

a. Name

b. Title

c. Telephone

d. Email

C. Firm History and Structure

a. Year founded

b. Organizational Structure

c. Number of Owners

d. Relationship of Owners to the firm

e. Anticipated or recent changes to structure

f. Provide the number of clients added and lost over the past three years.

D. Personnel

a. Describe the management team that would be assigned to the portfolio and how it would function.

b. Provide a brief background profiles on the key individuals.

c. Does your firm subcontract any portion of your fund management business to other related firms?

E. Oversight

a. What government or industry regulatory supervision is your firm subject to? Is your firm a Registered Investment Advisor?

b. Has the firm, its parent organization, subsidiaries, affiliates or any key personnel ever been subject to disciplinary proceedings by any regulatory authority? If yes, please explain.

c. Are there any potential conflicts of interest that may be created by awarding the investment management contract to your firm? If yes, please explain.

2. Account Staffing and Servicing

A. Does your firm assist its clients in formulating investment strategy and asset allocation decisions? Is there an additional fee for such services?

B. What is the firm’s approach to development of asset allocation guidelines? How often does the firm recommend reviewing asset allocation/rebalancing?

3. Assets under management and clients

A. What is the total number of assets managed on a discretionary basis by your firm as of 6/30/18?

B. Indicate the total assets managed in each class.

C. What is the number of accounts and percentage of managed assets of non-profits?

D. What is the average number of client relationships per manager?

4. Investment Philosophy and Strategy

A. Describe your investment philosophy for funds of the approximate size and purpose of MassBay Community College.

B. Describe your portfolio construction process.

C. Describe the transition process when taking on a new client

5. Performance History

A. Please provide your firm’s NET (after management, trading and custodial fees) annualized investment returns for the past 3, 5 and 10 years as of 12/31/17.

B. Please describe what type and number of accounts are included in determining the above performance.

C. Is your firm’s performance GIPS certified?

6. Reports and Meetings

A. How do you measure performance? What indices are used for relative comparisons?

B. What is your philosophy and practice regarding ongoing communications and reporting to management and governance bodies of the institution?

C. Please include sample statements.

D. Please describe the type of reports, if any, that are sent out periodically on subjects of interest like the market and the economy.

E. On average how often do you meet or conduct conference call updates with your clients during the year?

F. Do you welcome occasional input from the client?

G. Does the client have internet “read only” access to the account?

PRICING - signed form must be included with vendor submission

A. This bid includes addenda numbered _______.

B. Enclose a fee schedule that illustrates annual fees, and investment management and custody fees

C. List and quantify all other anticipated expenses

Date: ____________________

(Signature of Bidder)

By

(Name and Title of Person Signing Bid)

(Company)

(Business Address)

(City and State)

Statement of Financial Strength

Under penalty and perjury of law, I ___________________________________, certify that . (Name) ________________________________ is financially solvent and has been operating in the . (Business Name) black for at least the preceding three (3) years.

RFP #19-01 Investment Management and Advisory Services This is NOT an Order Statement of State Tax Compliance

Pursuant to M.G.L. Chapter 62C, S 49A, as amended by Chapter 233 of the Acts of 1983, Section 36, I _________________________________ Name & Title authorized signatory for ______________________________________ Contracting Party whose principal place of business is at ___________________________ Address do hereby certify under the pains and penalties of perjury that __________

_______________________________________ has complied with all laws Contracting Party of the Commonwealth of Massachusetts relating to taxes.

Contracting Party's Social Security or Federal I.D. Number: _________________________

Authorized Signature

Date

Certification of Non-Collusion

The undersigned certifies under penalties of perjury that this Bid or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

(Name of person signing bid or proposal)

(Name of Business)

Vendor Authorized Signature Verification Form

Individuals: Individuals have two options to verify signature authorization:

1. Official Sample of Signature. Signature verification may be accomplished by submitting a copy of a driver's license, passport, social security card, business ID or other official form or identification containing the authorized signatory's signature, OR

2. Notarization. In the alternative, the Bidder can have their signature notarized in the space below.

Corporations: Corporations have two options to verify signature authorization.

1. Authorization and Clerk Certification: The Corporate Clerk may certify in the space below that they have witnessed the authorized signatory's signature (made in the Clerk's presence) AND that the signatory is authorized to execute contracts and other documents and legally bind the corporation. (NOTE: Clerks may not self-certify if they act as Clerk and as an authorized signatory. Alternative documentation should be submitted); OR

2. Authorization and Official Sample of Signature or Notarization (Complete both "a." and "b." below)

a. Authorization: The Bidder may attach a copy of a board of director’s vote stating that each signatory is authorized to execute contracts and other documents and legally bind the corporation AND:

b. Official Sample of Signature or Notarization (Select one option)

· Official Sample of Signature. Attach a copy of a driver's license, passport, social security card, business ID or other official form or identification containing an example of the authorized signatory's signature OR

· Notarization. Have each of the signatory's signature notarized (made in a notary's presence) below.

Partnership or Other Entities

1. Authorization. Attach documentation for each signatory of authorization to execute contracts and other documents and legally bind the partnership or other entity AND

2. Official Sample of Signature or Notarization: (Select one option)

a. Official Sample of Signature Attach a copy of a driver's license, passport, social security card, business ID or other official form or identification containing the authorized signatory's signature; OR

b. Notarization Have their signature notarized in the space below.

THIS SECTION IS FOR NOTARIZATION OR CORPORATE CLERK CERTIFICATION

PRINT SIGNATORY'S FULL LEGAL NAME: _________________________________________

SIGNATURE: (as it will appear on documents) ________________________________________

(NOTARY) I, _______________________________________ as a notary public certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory on behalf of the Bidder and the individual's identity was verified, on this date: ___________________, 20 _______. My commission expires on:

OR

(CORPORATE CLERK) I, _______________________________________ as corporate clerk of the Bidder/Vendor certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory and the signatory is authorized to execute contracts and other instruments and legally bind the Bidder/Vendor. This date: __________________________, 20 _______.

AFFIX CORPORATE SEAL OR NOTARY SEAL HERE:

Affirmative Action Plan Form

(Required for procurements of $50,000 or more - employers only)

Bidder: _________________________________________________ IFB Name/Title: _________________________________________ IFB Number: # __________________________________________

Pursuant to Executive Orders 227 and 246, any contract with a potential financial benefit of $50,000 dollars or more requires a bidder to submit an Affirmative Action Plan. The format for Affirmative Action Plans shall be determined in accordance with the Executive Orders and the procuring department’s secretariat, if the secretariat specifies a format. If a format has not been specified by the department's secretariat, bidders will be required to complete either A or B below:

A. BIDDER MUST ATTACH A COPY OF AFFIRMATIVE ACTION PLAN TO IFB RESPONSE.

OR

B. BIDDER MUST COMPLETE THE FOLLOWING CERTIFICATION OF AFFIRMATIVE ACTION PLAN.

IN WITNESS WHEREOF, the bidder certifies under the pains and penalties of perjury, that as an employer, it is committed to non-discrimination in employment and if selected to execute contracts with the Commonwealth of Massachusetts shall also be committed to procure commodities, services and supplies from certified minority and women-owned business enterprises, businesses owned by individuals with disabilities and businesses owned and controlled by socially or economically disadvantaged individuals, both in the performance of contracts with the Commonwealth of Massachusetts and in the performance of its business generally, as certified by the execution of this certification by an authorized signatory of the bidder as of the last date indicated below.

X (Signature of Authorized Signatory of Bidder)

PRINT NAME:

(Print Name of Authorized Signatory of Bidder)

TITLE:

(Print Title of Authorized Signatory of Bidder)

DATE:

Business Reference Form

Bidder:

IFB Name/Title:

IFB Number:

The bidder must provide (indicate a number) ___3____ business references.

Reference name: _____________________________________ Contact:

Address: ________________________________________________ Phone: # ( ) Fax/Internet address:

Description and date(s) of commodities and services provided:

Reference name: _______________________________________Contact:

Address: _______________________________________________ Phone: # ( ) Fax/Internet address:

Description and date(s) of commodities and services provided:

Reference name: ______________________________________ Contact:

Address: _______________________________________________ Phone: # ( ) Fax/Internet address:

Description and date(s) of commodities and services provided:

References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response. The department may deem the bidder’s response unresponsive if a reference is not obtainable from a listed reference after reasonable attempts.

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