188205-0 ss final.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES -

Date: October 16, 2026 Sole source number: S-44300-00018214

To: Kirk N. Rhoades, Designated Procurement Officer ODHS Office of Contracts & Procurement

Requestor: Daniel Hoke Agency/division: Oregon Health Authority herein after referred to as “Agency” Program/office: Office of Information Services Contract specialist: Katrina Augustus

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $93,204.92 for a 5-year subscription. OHA reserves the right to continue the subscription for additional compensation and time, up to $200,000 or ten (10) years total, whichever comes first.

Description of goods or services: Bit.ly Enterprise Subscription

1. Background: This sole source justification applies to the purchase of the Bit.ly Enterprise Subscription. Bit.ly redirects and QR Codes to promote ease and administrative productivity with survey referral management, security response ease, and dashboard metric oversight to meet Oregon House Bill 3159 (“HB 3159”).

HB 3159, also known as the Data Justice Act, is a 2021 law that requires healthcare providers, coordinated care organizations, and health insurers to collect standardized patient demographic data.

Bit.ly is a cloud-based link management and digital connection platform that lets you shorten long web addresses into clean, manageable links and generate dynamic QR codes. Bit.ly will be used to shorten survey links in the Agency’s Patient Facing Survey Tool.

The Agency relies on the Bit.ly software for their needs. Bit.ly is proprietary, and Bitly, Inc is the sole source for purchasing the software.

2. Prospective contractor/vendor:

Legal entity name: Bitly, Inc.

DBA:

Address: 250 W. 34th Street, Suite 310 (3rd Floor)

Contact person: Customer Service Office

Phone:

Email: Privacy@bit.ly.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services

Office of Contracts and Procurement

ATTN: Katrina Augustus

Address: 500 Summer Ste Ne

Phone: (971) 719-1054 Fax: 503-378-4324

Email: Katrina.f.augustus@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair, or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

The Agency has determined that use of Bit.ly is necessary for the efficient operation of its existing systems and survey infrastructure. The platform provides essential link-management services, redirect functionality, and dynamic QR code generation required to support the Agency’s Patient Facing Survey Tool. The survey referral processes, security response workflows, and dashboard-based oversight of metrics associated with HB 3159 mandates are met using this software.

Bit.ly is a proprietary, cloud-based service that uniquely integrates with the Agency’s needs. No alternative product has been identified that is compatible with the current configuration or capable of providing equivalent functionality without significant operational disruption or redevelopment of existing systems. This sole source justification is to ensure uninterrupted operation of existing survey tools and workflows.

or

Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via OregonBuys Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247- 0691 by completing Attachment 1.