T3665_SOW.DOCX

Scope of Work & Specifications

Repair RSTF Outdoor Artificial Turf AST “A” School BLDG #3

Located at U.S. Coast Guard Base Elizabeth City, N.C.

July 2018

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

1) SCOPE: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary to remove existing turf, repair multiple divots and install new turf. Turf dimensions 30’X130’. Approximate size of total project 3,900 sf.

· Building# 3 AST “A” School Outdoor Artificial Turf Area. The Contractor will roll up existing Nexxfield XGEN turf and relevel surface as necessary replacing Olefin closed cell Nexxpads if needed according nexxfield instructions. Pad construction must be close structure with percolation holes for water runoff. Pads must be interlocking with an anti-slip pattern on top. Pads must have a min thickness of ¾” and a size of 3’X4’ or 4’X4’. Contractor will then reinstall artificial grass according to Nexxfield instructions.

2) GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power and water are available within close proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities are available for use.

3) MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight, and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

4) SCHEDULE OF WORK: The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:30 pm, Monday through Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, permission must be obtained from the Contracting Officers Representative (COR).

5) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Contracting Officers Representative (COR). The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Contracting Officers Representative (COR).

7) INSPECTION AND ACCEPTANCE: The Contracting Officers Representative (COR) will accomplish inspection and acceptance of the work.

8) LABOR LAWS: The Davis-Bacon Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

10) ENVIRONMENTAL COMPLIANCE: Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any waste as a result of the project shall either be recycled IAW CIM 16455.10 and the Base Pollution Prevention Plan or the disposed of IAW the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the Resource Conservation and Recovery Act (RCRA) and all applicable federal, state (i.e. DOT) and local laws and ordinances. All work will be performed IAW the Base Spill Prevention Control and Countermeasures Plan (i.e. secondary containment), Clean Water Act (CWA) 40 CFR 112 and the Base Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base Environmental Compliance Office in Building 62. Safety Data Sheets (SDS) shall be provided to both the Base Environmental and Safety offices and proper storage shall be provided IAW 29 CFR 1910.1200. All installation related solid waste shall be removed from the base after each working day. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. If a laydown area is required and/or an Erosion and Sediment Control Plan, these shall be preapproved by Base Environmental Compliance Office IAW the SWPPP. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances.

11) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains to an offsite location. There will be no final acceptance of the contract until the Contracting Officers Representative (COR) approves the appearance of the job site.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area, and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 30 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

14) SUBMITTALS:

a. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. Detailed work schedule

ii. Specification sheets – gate operators, keypad, & master station

15) TECHNICAL REQUIREMENTS:

General: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary to repair multiple divots and reinstalling existing artificial turf. Photos have been attached.

a) The Contractor shall roll up existing Nexxfield artificial turf.

b) The Contractor shall re level surface, adding or replacing nexxpads as necessary.

c) The Contractor shall reinstall Nexxfield artificial grass.

d) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location and condition of the turf area, and verify all aspects and/or specifications.

e) The Contractor shall schedule all work with the Contracting Officers Representative (COR) The COR shall be Delton Stuck.

f) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

16) EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

17) REFERENCE DOCUMENTS:

a) T3655 Turf Area Photos image1.png