187 KP Mess PWS.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

187th FW KP MESS ATTENDANT SERVICES

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform KP Mess Attendant Services, as defined in this

PWS.

1.2 Background: Contractor shall serve all prepared food, perform cashier duties, man all serving lines, wash dishes, pots, and pans, and clean the Dining Facility at the 187th FW Air National Guard (ALANG), Montgomery, AL. The contractor shall perform and provide the requirements in this PWS and shall follow all applicable instructions and directives as identified by this PWS. Agreement tasks include the preparing and serving of food to the members of the 187th FW during monthly Regularly Scheduled Drill (RSD) weekends. Annual RSD schedule is attached.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services at the hours of 0800 – 1400 on each RSD day of the month, per the RSD schedule attached.

Performance shall be in the Dining Facility at Building 1501. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay.

This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance under this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

RSD schedule is subject to change. The contractor shall not perform services on these holidays, or months we do not have RSD:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Reserved

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Note: The following ANG Installation Access language is added in accordance with the prescription at AFFARS 5342.490-1.

a. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

b. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

c. Contractor shall perform criminal background history checks on workers and provide the criminal history results prior to the initiation of the contract period, to include any newly hired workers in the middle of the contract period. Contractor shall provide an Entry Authority List (EAL) to the base Contracting Office ten (10) days prior to the initiation of the contract, with the following information: Full Name, Date and place of birth, Social Security Number, Driver’s License Number and State, and Vehicle Information. If, there are any changes in the contractors’ personnel, the contractor must submit a new EAL to security forces before those new personnel will be granted access to the installation. Contractors are also required to receive Anti-Terrorism Level I Awareness Training as required by Department of Defense Instruction O-2000.16, volume 1 AFI10-245-O, Antiterrorism Program implementation, Standard 18, Para. 3.20.C.6 2.18.6. prior to the start of the contract period. The contractor shall sign an agreement stipulating the security requirements of this contract.

d. Contractor will allow food samples to be analyzed in a government lab, observations, and searches if safety/ security of DOD personnel is suspected.

e. Contractor will be subject to vulnerability assessments and routine unannounced inspections of the food preparation facility by Air Force and DOD members.

f. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

g. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1 - 1.4.5.2 Reserved

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.mil

1.4.5.4 - 1.4.5.13 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1- 1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a single CM who shall ensure performance under any contract call. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 - 1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 days phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

2.0 Government Furnished Property, Material, Equipment and Services

(GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

2.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include kitchen area, tables, and chairs.

2.2 Materials: Cleaning supplies, dishwashing supplies, all eating utensils, plates, cups and bowls, and all forms, cash boxes, and supplies to perform cashier duties.

2.3 Equipment: Clipper and dishwashing machines.

2.4 Services: Prepared meals and serving lines.

2.5 Utilities: All utilities in the DFAC and kitchen area will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

3.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 2.0, the contractor shall furnish everything required to perform all services as indicated in Paragraph 1.1.

4.0 Requirements:

4.1 During RSD weekends, contractor shall clean and sanitize the following areas IAW FDA Food Code using proper disinfectant (bleach/water) before and after the meal is served: steam line(s), salad bar line, portable salad bar unit, preparation tables and any other area used for meal service within the dining facility. Contractor will also clean the floor area behind the serving line once meal has been served using the same guidelines as above.

4.2 Contractor shall clean and disinfect the floors of the dining facility and clipper area after the meal has been served using proper cleaning solutions and any other area where food may have been dropped. Light dusting is also required to be done by the contractor.

4.3 Contractor shall clean and sanitize all pots and pans, cooking and serving utensils, eating utensils, cups, plates, and anything else that has been soiled or exposed to food.

Washing dishes will consist of handwashing as well as putting items in a dishwashing machine to clean and sanitize. Contractor shall also clean and dry off any wet surfaces on or near sinks, counters, and floors in washing area.

4.4 Contractor shall set up two serving lines, soup, salad, and beverage bars each day during the RSD weekend in preparation of catered meal arrival. The line must be set-up and ready for serving no later than 10:15 a.m. and will remain open until 12:45 p.m.

unless otherwise directed. Contractor will be required to serve meals until the end of the serving period unless released by the Services Food Service Officer or NCOIC.

4.5 In accordance with FDA Food Code and AFI 48-116 Food Safety Program Paragraph 1.7.4, contractor is required to follow the Hazard Analysis Critical Control Points (HACCP) guidelines by completing and maintaining ServSafe certification.

HACCP is a management system governed by the U.S. Food and Drug administration in which food safety is addressed through the analysis and control of biological, chemical, and physical hazards from raw material production, procurement, and handling, to manufacturing, distribution, and consumption of the finished product. Prior to beginning work on this contract, employees will be required to receive a Public Health food handler training class. New employees hired in-between training classes must be trained by the supervisor prior to starting work. ServSafe and food handler training will be at the contractor’s expense.

4.6 Personnel:

4.6.1 The contractor shall furnish supervisory, administrative, and direct labor personnel to accomplish all work required.

4.6.2 All employees of the contractor employed in the performance of work under this contract shall be always employees of the contractor and are not considered employees of the government.

4.6.3 The contractor will ensure that personnel have proper identification for entry to 187th FW ALANG.

4.6.4 Contractor Supervision – any attendant supervisor, or other supervisors designated in writing to act in the contractor’s behalf, shall be present during all hours when contract employees are working.

4.6.5 Personal Hygiene – the contractor shall ensure the contract employees meet the following sanitation requirements.

4.6.6 Wash hands upon reporting for work, immediately after visiting a lavatory, after smoking, taking a break and after handling raw meat, poultry, garbage, or soiled items.

4.6.7 Their fingernails are cut short so that they do not extend beyond the end of the fingers and are kept clean.

4.6.8 They do not smoke, or use tobacco in any form, except during break periods in designated areas.

4.6.9 They do not consume food items/beverages in any form while on the serving line or in any food prep areas.

4.6.10 They wear acceptable head covers (hats, caps, and hairnets) to prevent loose hair from falling into food or onto food contact surfaces.

5.0 Contractor Meals:

5.1 Personnel who are employed under this contract may purchase meals while on duty. However, the line shall not be set up early to feed contractor employees. The meal rate shall be the current civilian rate to include operating expenses.

5.2 Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation shall be cause for immediate removal of the offender(s) by the contractor from further work. Removal of employees for such cause does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services.

5.3 Quality Assurance: The government shall monitor the contractor’s performance under this contract using the following procedures:

5.4 Quality Assurance Evaluators (QAE’s) will inspect for compliance with contract terms. A thorough inspection will be jointly performed on Sunday afternoon of a RSD Drill period. In the event any area is not up to cleanliness standards, these problems will be corrected on the spot. If any of the services performed do not conform to contract requirements, the Government may require contractor re-performance at no additional fee. When the defects in the services cannot be corrected by re-performance, the Government may require the Contractor take necessary action to ensure that future performance conforms to contract requirements.

5.5 Other Observers: Military Public Health personnel, Inspector General Personnel, and other authorized government personnel shall be permitted to observe operations as necessary. Public Health personnel must be allowed to conduct sanitary inspections IAW current FDA code guidelines. All parties involved in this contract will comply with FDA Food Code guidelines.

6.0 Food Vulnerability and Safety of Personnel

6.1 Contractor shall perform criminal background history checks on workers and provide any criminal history results to the COR prior to the initiation of work on any contract call, to include any new workers hired during the contract period. Contractor will provide an Entry Authority List (EAL) to the COR at least ten (10) days prior to the initiation of work on any contract call, with the following information: Full Name, Date and place of birth, Social Security Number, Driver’s License Number and State, and Vehicle Information. If there are any changes in the contractor’s personnel, the contractor must submit a new EAL before those new personnel will be granted access to the installation.

6.2 Contractor shall allow for randomized observations, searches, and/or Government laboratory food sample analysis in the event any DOD personnel safety concerns are suspected.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom 4.1

Clean serving areas and sanitize

Contractor shall clean and sanitize specified areas IAW FDA Food Code using proper disinfectant (bleach/water) before and after the meal is served.

Meets the standard 95% of the time.

Random monitoring / COR

4.2 Sweeping and

mopping

The contractor shall sweep, mop, and disinfect the floors in the dining room, clipper area, kitchen, and anywhere food may have been dropped. Contractor shall also perform light dusting throughout the dining room area.

Meets the standard 95% of the time.

Random monitoring / COR

4.3 Washing dishes

Contractor shall wash and sanitize all soiled pots and pans, dishes, and utensils.

Meets the standard 95% of the time.

Random monitoring / COR

1.4.5.3 & 4.5 Employee Training

All contract employees properly trained on AT Level 1, ServSafe and Food handler training.

No more than 1 discrepancy identified at periodic inspections during the performance year.

Periodic Inspection / COR

Attachment #1

2024 RSD Schedule*

MONTH RSD

JANUARY 6-7

FEBRUARY 8-11

MARCH NONE

APRIL 6-7

MAY 4-5

JUNE 7-9

JULY NONE

AUGUST 3-4

SEPTEMBER 7-8

OCTOBER NONE

NOVEMBER 14-17

DECEMBER 7-8

*RSD schedule is subject to change yearly

Attachment #2

Property Incidental to Place of Performance

AFARS PGI 5145.000(b)(5)(S-90)(i) – Government property provided as incidental to the place of performance must be documented within the contract as a separate attachment. The data is recorded herein with the following required elements below-

Item 1:

a) Name, part number, description: AVTEC INDUSTRIES INC. BUS TRAC Soiled Tray Return System Clipper machine

b) National Stock Number: N/A

c) Quantity: 1

d) Unit acquisition cost: Commercial market price

e) Unit of Issue: EA

f) Unique-item identifier or equivalent (if applicable): Model BT20

g) Serial number (if applicable): 02-28-02

h) Any other data element the responsible Accountable Property Officer (APO) requires:

R#:905255A, MEA 319-87-E, 120 VOLTS, 50/60 HZ, 16 AMPS, MAX LOAD 15 LBS. PER

UPRIGHT

Item 2:

a) Name, part number, description: HOBART CO Commercial Dishwasher machine

b) National Stock Number: N/A

c) Quantity: 1

d) Unit acquisition cost: Commercial market price

e) Unit of Issue: EA

f) Unique-item identifier or equivalent (if applicable): Model C44A

g) Serial number (if applicable): 85-1030604

h) Any other data element the responsible Accountable Property Officer (APO) requires:

DATE CODE: AAB, VOLT 480, HZ. 60, AMP 28.2, PH. 3

Control, reporting, inventory requirements, maintenance, repair, and disposition of incidental property shall be retained by the Government. However, contractor may be held liable for any repair or replacement due to damages or loss caused directly by the contractor during performance of duties under this contract beyond typical wear and tear.