1.PWS.docx

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

Advertisement in Nursing Newsletters/Magazines Performance Work Statement Solicitation#: 18-236-SOL-00039

0. General:

This is a non-personnel services contract to provide advertisement services in nursing newsletters/magazines. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1. Description of Services/Introduction:

The contractor shall provide a high-quality, visually attractive graphic design services, including but not limited to, planning, designing, developing, executing, producing, and publishing a Nursing Ad in Nursing newsletters/magazines, which has a primary distribution for nurses association, foundations and boards of nursing across the country, specifically for the following states: Arizona, Colorado, Montana, New Mexico, North Dakota and South Dakota.

The contractor shall coordinate product development of a Nursing Ad in conjunction with the Division of Recruitment and Outreach to ensure that Federal standards and expectations are met and that any and all advertisement conform to the desired specifications. The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to provide fully customized advertisements as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

2. Background:

The IHS Office of Human Resources and the Division of Recruitment and Outreach have a joined effort to recruit for nursing professionals for our American Indian and Alaska Native (AI/AN) communities. The highest vacancy rate for IHS is the Nursing category, with a total of 4,916 positions, there are 916 vacant positions.

The intent of this plan is to provide an ad that will be published in nursing newsletters/magazines for various states and sent through direct mail to the nursing candidate’s homes. This is a significant recruitment opportunity based on this agency’s specialization in the Nursing Professional publication.

3. Objective/Scope:

The objective is to create a Nursing Ad, completely customized to focus on the recruitment of Nursing opportunities; Licensed Practical Nurse, Registered Nurse, Advanced Practice Nurse and Supervisory Clinical Nurse, hence the ad shall be customized to include a brief overview of the types of positions in which we are recruiting. The ad shall include an overview of Indian Health Service, which will reflect the focal point of our mission to improve the health of AI/AN to the highest possible leave and provide high-quality, client-centered nursing care that is responsive to individual, family and community needs through use of available human and material resources. In addition, the ad shall include verbiage relative to Relocation and Recruitment incentives, Student Loan Repayment Programs information, the website link and an IHS Nursing email contact. The ad shall be published in quarterly Nursing circulars/magazines for the specified states. The ad shall also be provided to Indian Health Service – Division of Recruitment and Outreach in a digital format so that we can utilize onward to potential nursing candidates via an email method.

4. Specific Tasks and Responsibilities:

4.1 The contractor shall produce one (1) Nursing Ad. The size of the Nursing Ad shall be 10.25” wide by 15” tall.

4.2 The Nursing Ad will be placed in nursing circulars/magazines.

4.3 The Nursing circulars/magazines shall be distributed to nurses association, foundations and boards of nursing in the following states: Arizona, Colorado, Montana, New Mexico, North Dakota and South Dakota.

4.4 The contractor shall produce the Nursing Ad in full color.

4.5 The contractor shall select and provide the final layout of the Nursing Ad’s overall design and layout.

4.6 The content for the ad will be provided by the IHS project manager.

4.7 The contractor shall publish the circulars/magazines online.

4.8 The contractor shall provide direct mail services of the newsletters/magazines to nursing candidates within the states identified.

5. Deliverables and Schedule:

Send draft ad to contractor to proof.

Publish ads in the various State publications, per issue schedule. Issue schedule will be based upon the approval. Provide a Proof of Delivery report for each publication.

6. Period of Performance:

The period of performance shall be for one (1) base year.

7. Business Relations:

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

8. Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Statement of Work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-occurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

9. Contractor Personnel, Disciplines, and Specialties:

The contractor shall accomplish the assigned work by utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall ensure the labor categories, labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

10. Subcontractor Management:

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

11. Place of Performance:

The work to be performed under this contract will be performed at the contractor and subcontractor facilities.

12. Type of Contract:

The government will award a Firm Fixed Price contract.

13. Security Requirements:

Contractor personnel performing work under this contract are not required to have or maintain a security clearance for the life of the contract.

14. Physical Security:

The contractor shall be responsible for safeguarding all government information and property provided for contractor use.

15. Contract Kickoff Meeting and Meeting Minutes:

The Contractor agrees to attend the contract kickoff meeting and any meetings convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, shall meet with the contractor to review the contractor's progress. Written meeting minutes for the contract kickoff meeting and any IHS-Contractor collaborative meetings thereafter must be recorded by the contractor and submitted to the program official and COR. These meetings shall be at no additional cost to the government.

16. Travel:

Travel is not permitted.

17. Data Rights:

The government has unlimited rights to all the documents and materials produced under this contract. All documents and materials collected or produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor.

18. Records:

The contractor shall specifically destroy or return to IHS all data utilized for the project. The contractor shall not use, retain, publish, or add the data to any other data it has collected at any time for any other purpose. The contractor shall use only non-personally identifiable information in the evaluation of the project.

As used in this PWS, "records and data" mean: (1) any handwritten, typed, or printed documents (including, but not limited to, memoranda, letters, writings, books, brochures, transcripts, minutes, electronic transmissions, study findings, laboratory note books, chromatograms, spectra, and maps); (2) documentary material in other forms (such as punch cards, magnetic or paper tapes, instrumentation cards, computer discs, electronically stored information, audio or video recordings, motion pictures, photographs, slides, microfilm, and microfiche); (3) biological samples and pathology materials (pathology slides, paraffin blocks, and wet tissues); and (4) any patient/client data obtained from Tribes or Indian Health Service for the purpose of evaluation of the project. Records and data may or may not constitute a specific deliverable defined under the terms of the contract.

19. Inspection and Acceptance:

Inspection and acceptance of all other deliverables under this contract shall be performed by the designated Program Manager and/or the Contracting Officer’s Representative (COR).

The basis for inspection/acceptance shall be in compliance with the requirements set forth in the Task Order, the contractor’s proposal and other terms and conditions of the contract including the Government Quality Assurance Surveillance Plan (QASP)/Quality Control Plan (QCP). Deliverable items rejected shall be corrected in accordance with the applicable clauses.

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