NRFC_RFP_18-233-SOL-00581.pdf

18-233-SOL-00581

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 111

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

08/07/2018 X

DAM

DHHS/PSC/AMS/DAM

7700 Wisconsin Avenue 8th Floor Bethesda MD 20814

1300 ET 08/14/2018

LINDA M O'NEIL 301

Linda.Jules-ONeil@psc.hhs

.gov492-4659

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PAGE(S)

RYAN L. COLLINS

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-5

6-56 57-57 58-58 59-65 66-71 71-76

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 111

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

18-233-SOL-00581

(A) (B) (C) (D) (E) (F)

National Responsible Fatherhood Clearinghouse

(NRFC)

42 USC 603(a)(2)(C)(ii)(IV) authorizes award to a nationally recognized non-profit fatherhood promotion organization.

Award will be made only to the offeror who meet this criteria as specified in Sections L and M of the solicitation.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SECTION B - Supplies or Services and Prices/Costs

B.1 BRIEF DESCRIPTION OF SERVICES

National Responsible Fatherhood Clearinghouse

B.2 TYPE OF CONTRACT

The contract type awarded is a Cost Plus Fixed Fee contract

B.3 SEVERABLE SERVICES

The services acquired under this contract are severable services. Funds are only available for use for the contract line item (CLIN) to which they are obligated. Unused funds from one CLIN may not rollover for use in other CLINs.

B.4 CONSIDERATION AND PAYMENT (CPFF – Severable Services)

In consideration of satisfactory performance of the work described in Section C, the contractor shall be reimbursed the cost plus fixed fee amount stated below for the base period and option periods (if exercised).

In consideration of satisfactory performance of the work described in Section C, the contractor shall be reimbursed up to the estimated cost plus fixed fee amount stated below for each of the

CLINs (if exercised). If the options are exercised funding will be obligated by modification to the contract.

CLIN 1 - Base Period: September 30, 2018 through September 29, 2019

Estimated Cost $

Fixed Fee $

Cost Plus Fixed Fee $

CLIN 2 – Option Period One: September 30, 2019 through September 29, 2020

CLIN 3 - Option Period Two: September 30, 2020 through September 29, 2021

CLIN 4 - Option Period Three: September 30, 2021 through September 29, 2022

TOTAL Potential Value inclusive of all CLINS:

B.6 INDIRECT COST RATES

Pursuant to the General Provisions of this contract, and FAR Clause 52.216-7, Allowable Cost and Payment, the following provisional and ceiling rates are established:

Type Provisional Ceiling* Base

Fringe

Overhead

G&A

*In addition, it is hereby agreed that the above ceiling rates are to be used for the life of the contract.

For Contractors that have an approved Negotiated Indirect Cost Rate Agreement: The

Contractor shall use the organization's current negotiated provisional indirect cost rates for billing purposes unless lower ceiling rates have been negotiated and established under the contract.

For Contractors that do not have a Negotiated Indirect Cost Rate Agreement: The Contractor shall submit an indirect cost rate proposal to their cognizant Federal agency within 90 days of contract award for the review and negotiation of provisional rates. The indirect cost rate proposal shall be submitted to the Contractor's cognizant Federal agency. If HHS is the cognizant Federal agency, the office responsible for the negotiation of indirect cost rates for

HHS profit-making contractors is: Director, Division of Financial Advisory Services, Office of

Acquisition Management and Policy, National Institutes of Health, 6100 Building, Room 6B05, 6100 Executive Blvd MSC-7540, Bethesda, MD 20892-7540. The cognizant Federal office responsible for the negotiation of indirect cost rates for nonprofit organizations where HHS has cognizance is: Program Support Center (PSC), Division of Cost Allocation (DCA). The PSC

DCA is comprised of four field offices and a DCA Director's office. The contractor's specific

DCA location is based on the location of the contractor. For example, if the contractor is located in Maryland, Virginia or DC, the Mid- Atlantic Field Office of the DCA located in

Bethesda, Maryland would be the cognizant office. (Refer to the DHHS, PSC FMS website at https://rates/psc.gov, and click on Contact Information and Office Locations, for the specific office location to determine the office responsible for a specific contractor. A DCA point of contact for questions is Brian Caudill and he can be reached on 301-492-4857.

The Contractor shall submit its final indirect cost rate proposal to its cognizant Federal agency within 180 days of the completion of each Contractor fiscal year for the review and negotiation of final indirect cost rates. A proposal shall be submitted for each year the contractor has

Government contracts. In the event the rates determined by the cognizant negotiated indirect cost official on the basis of actual allowable costs are less than the provisional and ceiling rates agreed to herein, then the lower rates as established by such cognizant official shall apply.

Notwithstanding the foregoing, the Contractor shall, in the case of an adjustment of the provisional rates, comply with the requirements of FAR 52.232-20 - Limitation of Cost.

SECTION C - Description/Specifications/Statement of Work

C.1 PROGRAM DESCRIPTION AND BACKGROUND

General Information

The Office of Family Assistance (OFA), an operating division of the U.S. Department of Health and Human Services’ Administration for Children and Families (ACF), administers several key federal programs. These include the $16.5 billion State and Tribal Temporary Assistance for

Needy Families (TANF) programs and the $150 million Healthy Marriage and Responsible

Fatherhood (HMRF) demonstration grant program originally authorized under the Deficient

Reduction Act of 2005 and reauthorized under the Claims Resolution Act 2010 (CRA) as codified at 42 U.S.C. 603(a) (2). OFA’s programs foster economically secure households and communities for the well-being and long-term success of children and families.

The contractor will be responsible for developing and implementing core activities, which may include, but are not limited to:

developing and/or maintaining a clearinghouse to promote responsible fatherhood activities, including economic stability, parenting, and healthy marriage within the context of fatherhood;

developing, implementing, and sustaining a national media campaign to encourage the appropriate involvement of fathers in the life of their child(ren), and the importance of fathers in their communities and society;

developing relevant written products and materials, including coordinating information for dissemination;

developing and/or redesigning and maintaining the National Responsible Fatherhood

Clearinghouse website (www.Fatherhood.gov) and improving virtual capabilities for webinars and web-based convening;

providing logistical support and content development for small, medium, and large fatherhood meetings, conferences, regional fatherhood-field roundtables, or other convening’s;

assisting with meeting facilitation; and other approved activities necessary to accomplish the work of OFA.

Background

Healthy Marriage and Responsible Fatherhood Grants

In 2010, the CRA (42 U.S.C. 603(a) (2)) reauthorized the provision of specified Healthy Marriage and Responsible Fatherhood (HMRF) activities through the competitive award of demonstration grants. Since its inception, OFA has awarded HMRF grants to states, territories, Indian tribes and tribal organizations, private, and nonprofit community entities, including religious organizations.

With regard to Responsible Fatherhood, the authorizing legislation specifies three activities that define the provision of fatherhood promoting activities and services—Healthy Marriage, http://www.fatherhood.gov/

Responsible Parenting, and Economic Stability.

42 U.S.C. 603(a) (2)(C)(ii) defines these activities as follows:

(I) Healthy Marriage - Activities to promote marriage or sustain marriage through activities such as counseling, mentoring, disseminating information about the benefits of marriage and 2-parent involvement for children, enhancing relationship skills, education regarding how to control aggressive behavior, disseminating information on the causes of domestic violence and child abuse, marriage preparation programs, premarital counseling, marital inventories, skills-based marriage education, financial planning seminars, including improving a family's ability to effectively manage family business affairs by means such as education, counseling, or mentoring on matters related to family finances, including household management, budgeting, banking, and handling of financial transactions and home maintenance, and divorce education and reduction programs, including mediation and counseling.

(II) Responsible Parenting - Activities to promote responsible parenting through activities such as counseling, mentoring, and mediation, disseminating information about good parenting practices, skills-based parenting education, encouraging child support payments, and other methods.

(III) Economic Stability - Activities to foster economic stability by helping fathers improve their economic status by providing activities such as work first services, job search, job training, subsidized employment, job retention, job enhancement, and encouraging education, including career-advancing education, dissemination of employment materials, coordination with existing employment services such as welfare-to-work programs, referrals to local employment training initiatives, and other methods…

National Responsible Fatherhood Clearinghouse and Media Campaign

42 U.S.C. 603(a) (2)(C)(ii)(IV) also includes funding to be awarded, via contract, to develop, implement, manage, and maintain a national fatherhood clearinghouse and media campaign. The

National Responsible Fatherhood Clearinghouse (NRFC), its media campaign, and related activities are the primary foci of this Statement of Work (SOW).

42 U.S.C. 603(a) (2)(C)(ii)of the authorizing legislation provides that:

(IV) Activities to promote responsible fatherhood that are conducted through a contract with a nationally recognized, nonprofit fatherhood promotion organization, such as the development, promotion and distribution of a media campaign to encourage the appropriate involvement of parents in the life of any child and specifically the issues of responsible fatherhood, and the development of a national clearinghouse to assist states and communities in efforts to promote and support marriage and responsible fatherhood.

OFA’s current clearinghouse (www.Fatherhood.gov) serves as a national repository of information and resources for fathers, practitioners, federally-funded grantee organizations, states, tribes and tribal organizations, and the public at-large who are serving or interested in supporting strong fathers and families. The NRFC maintains a cadre of tips, toolkits, and written products. The

NRFC also conducts webinars and participates in local, regional, and national meetings and conferences—all designed to promote and support the needs of fathers, practitioners, and researchers, and to expand the responsible fatherhood field.

The main objective of the NRFC’s media campaign is to encourage dads to play an active role in their children’s lives. Since 2007, OFA and the NRFC have worked to develop and produce the campaign’s strategy and main message—to show that even the smallest moments can have the biggest impact on a child’s life and asks dads to “Take time to be a dad today.” Campaign strategies have continued and are broadened to include the “#Make A Moment” theme. Together, these brands form the heart of OFA’s Responsible Fatherhood public education effort. The campaign’s creative approaches include the development and use of various platforms and formats, including radio and television public services announcements, social media, print advertising, online, and outdoor media. Finally, OFA’s national media campaign has a proud history of strong partnerships with leading national experts in public service advertising, award winning advertising firms, the television and motion picture industries, social media networks, and professional sports franchises.

Referenced Documents

The Deficit Reduction Act of 2005 (Pub. L. 109-107)

The Claims Resolution Act of 2010 (Pub. L. 111-291) as codified at 42 U.S.C. 603(a) (2)

Federal Information Security Modernization Act of 2014 (FISMA) (Pub. L. 107-347)

Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce

Investment Act of 1998 (Pub. L. 105-220), August 7, 1998

STATEMENT OF WORK – Severable Services

The contractor will furnish all of the necessary personnel, materials, services, facilities (except as otherwise specified herein), and otherwise do all things necessary for or incident to the performance of the work set forth in this Statement of Work (SOW).

C.1.0 Scope

The purpose of this SOW is to procure a contract to develop, manage, and maintain a national clearinghouse that builds upon the attributes of the previously funded NRFC. As stated previously, the authorizing legislation requires that the contract be awarded to “a nationally recognized, non-profit fatherhood promotion organization.” The contractor will be responsible for all aspects of development and implementation of a dynamic national clearinghouse that will plan, implement, oversee, and manage: the Fatherhood.gov website, development and implantation of a national media campaign, plan and execute regional and national convening’s, and to support any other

Healthy Marriage and Responsible Fatherhood (HMRF) initiatives as directed by OFA.

Additionally, to support these goals, OFA expects the contractor to provide, facilitate, and disseminate current research, and identify and disseminate proven, promising, and innovative practices that will encourage and strengthen fathers and families.

Key priorities under this SOW include, but are not limited to:

Developing and providing strong, dynamic project oversight and management

Using cutting edge technology to develop, refine, and maintain a robust NRFC Website – www.Fatherhood.gov

Planning and conducting a national media campaign that promotes the importance of fathers in the lives of their children and communities. The contractor will conduct the media campaign in collaboration with a nationally recognized entity with demonstrated experience in the development and promotion of national public service advertising

Developing a social media engagement plan

Developing and disseminating written products that advance responsible fatherhood research and practice

Identifying and participating in outreach and presentations at conferences and events

Convening national and regional meetings designed to foster and expand the responsible fatherhood field

Maintaining a National Call Center for dads and practitioners (1-877-4DAD411)

Conducting virtual trainings on various fatherhood-related topics

Ensuring compliance with all privacy and data security activities and monitoring

These requirements mandate that the contractor provide the necessary technical, programmatic, and subject-matter expertise related to creating and managing a national clearinghouse. The contractor will provide subject-matter expertise on an array of topics for training, meeting planning, resource development, and dissemination. The contractor will work with OFA to redesign and maintain the existing Fatherhood.gov website to ensure the ongoing operation of a cutting edge, relevant, dynamic national fatherhood clearinghouse.

In accordance with any HHS policies and requirements, the clearinghouse will be designed to assist stakeholders in efforts to promote and expand the responsible fatherhood field, including the importance of co-parenting in fatherhood. Additionally, the clearinghouse will promote and support the three specified responsible fatherhood activities contained in the authorizing legislation, including: healthy marriage, responsible parenting, and economic stability—all within the context of fatherhood. The contractor will develop and use various forms of media and technology to engage and communicate with all stakeholders.

The scope of this SOW also includes providing logistical and administrative support (LAS) to facilitate the planning and implementation of one large national fatherhood conference, up to five regional fatherhood-field roundtables, and conduct virtual webinars and meetings. Activities related to the conference and roundtables will be designed to engage fathers, federally-funded and non-funded practitioners, researchers, fatherhood advocates and thought leaders, educators and academics, human service agencies, and other stakeholders to gather feedback, perspectives, and insights across the fatherhood field. The contractor will work with the OFA’s Contracting

Officer’s Representative (COR) and OFA management to plan all meetings.

Finally, the scope of this SOW includes providing oversight and monitoring to ensure that any sensitive data collected as part of this contract are maintained and stored securely in a matter consistent with applicable laws and regulations (See Task 8.0 and Section G.8, Qualifications for

Key Staff Positions, Information System Security Officer).

C.2.0 GENERAL REQUIREMENTS

OFA anticipates that the contractor will build upon the successes of the current NRFC’s

Fatherhood.gov website and media campaign as it proposes modifications and enhancements to be implemented as a result of this procurement. The contractor must also devise a plan to incorporate social media and other multi-media strategies to engage all fathers across racial, ethnic, and socio-economic spectra, and practitioners, researchers, human services agencies, advocates, thought leaders, and others from the responsible fatherhood field.

Priority of Broad Subject-Matter, Communications, and Technology Expertise

OFA is placing particular emphasis on the contractor’s ability to plan, develop, implement, manage, and maintain a national web-based clearinghouse and media campaign using innovative, evidence-based or evidence-informed strategies and technology. Emphasis is placed on the contractor’s documented and verifiable history in the development and delivery of results-based resources and communications. Where the contractor does not currently employ a person(s) with requisite expertise in the areas described in this SOW, the contractor is expected to engage and involve such expertise through consulting agreements and sub-contracts and not rely solely on internal staff with general knowledge or experience. Expertise must be acquired from individuals or firms with current, practitioner-level, culturally relevant, field-relevant experience including, but not limited to: responsible fatherhood, social media, media campaign activities from concept to launch, website development, redesign, maintenance, project management and oversight, resource development and dissemination, meeting and logistic planning and implementation, privacy and data security oversight and monitoring activities. OFA may recommend subject-matter experts depending upon the needs of the grantees, and OFA must approve all experts.

The contractor, however, must be familiar with the policy areas of the authorizing legislation

(healthy marriage and relationship education, and promoting responsible fatherhood) and the general areas of poverty, child support, high school-aged youth and at-risk youth populations, prisoner reentry, low-wage labor markets, economic stability, career pathways, family stability, safety net coordination, family formation, co-parenting, evaluation, and adult learning.

Note: The terms “Expert” and “Expertise” refer to persons who have special skill, knowledge, and experience in a particular field, trade, or profession.

Quality Standard for Written Products

All written products must be written in consultation and agreement with the COR, FPPM, and

OFA Management. All written products must be produced in formats suitable for public electronic dissemination and for posting on affiliated OFA websites, in compliance with all relevant laws and regulations (such as Section 508). Written documents must be proofread and edited before submission to ensure accuracy, particularly spelling, grammar, and punctuation.

C. 3.0 SPECIFIC TASKS

Technical Requirements

This section governs all tasks and sub-tasks identified under this contract. The contractor should expect that the topical discussions described in this SOW are specific to responsible fatherhood, including parenting, economic stability, and healthy marriage within the context of fatherhood.

Task 3.1 Roles and Responsibilities of COR, Contractor, FPPM and FPS

The Contracting Officer Representative (COR) is responsible for assigning all tasks under this contract. All tasks are subject to the direction, input, and approval of the COR. The COR is responsible for assessing the quality of all products created and ultimately submitted by the contractor. For a particular task activity that does not have an explicit due date set forth below, the COR can set a reasonable deadline by which the contractor must complete that particular task.

The contractor is responsible for hiring qualified personnel and procuring all necessary equipment, materials, supplies, services, and facilities. The contractor is responsible for assigning a Project Director who will serve as the main point of contact for this contract. The

Project Director is also responsible for oversight and implementation of the project work plan and other roles and responsibilities described in Tasks 2.0 – 8.0 of this SOW.

The Federal Project Program Manager (FPPM) is responsible to advise the COR and contractor of the overarching legislative and programmatic requirements related to activities performed under the contract. The FPPM also serves in the capacity to develop, review, and approve proposed activities and written products along with the COR, OFA Management, and contractor.

Task 3.2 Role and Responsibilities of Project Director and Work Plan

The contractor’s proposal must include a comprehensive work plan that clearly describes oversight by a qualified Project Director. The work plan must include, at a minimum, descriptions of oversight and coordination activities of contract staff, subcontractors, and consultants; list of personnel load by task and work schedule; and a discussion of day-to-day management operations. The work plan will also include a discussion that incorporates the

Project Director’s role and responsibilities as described below.

The Project Director must consult with the COR regularly, regarding the status of each deliverable and task. (See Section G, Qualifications for Key Staff Positions, of this SOW).

Specifically, the Project Director will:

Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility;

Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques;

Develop a detailed project work plan to monitor and track progress;

Perform risk management to minimize project risks;

Report and escalate issues to the COR and OFA Management as needed;

Measure project performance using appropriate tools and techniques;

Ensure that all projects are delivered on-time, within scope, and within budget;

Ensure resource availability and appropriate allocation;

Establish, coordinate, and maintain relationships between contractor and third-party vendors for the efficient and effective execution of projects;

Successfully manage the relationship with the COR, FPPM, OFA Management, and all stakeholders; and

Create and maintain comprehensive project documentation

The contractor must have a proven record of accomplishment of, and must demonstrate ability in:

keeping abreast of new advancements in innovative technology, website development, maintenance, and analytics designed to keep posted information current and engaging;

incorporating new or emerging theories of change or learning theories in developing content for presentations, meetings, conferences, and virtual training for adult learners;

incorporating peer-to-peer learning approaches that promote cross-fertilization among meeting attendees; and developing a dynamic, outcomes-focused work plan and incorporating strategies to assess measurable and sustainable results. The contractor’s methodology must be designed to strengthen structures, processes, and overall internal capacity to promote, strengthen, and expand the responsible fatherhood field.

Task 3.3 – Project Development and General Management

Orientation Meeting

3.3.1 - The contractor will meet in person (Orientation Meeting) with the Contracting Officer

Representative (COR), OFA Management, and OFA’s FPPM in Washington, DC (and/or virtually) within 60 calendar days after issuance of the Task Order.

The Orientation Meeting will provide an opportunity to review the work plan in the approved contract, clarify and ask questions on specific activities, discuss procedures to meet approved objectives and discuss the development of a revised work plan. In addition, the meeting is intended to gain a broader understanding of the policy/program issues regarding the national clearinghouse, responsible fatherhood media campaign, meeting planning, and other tasks described in the SOW. Questions about the OFA requirements for reporting to the Contracting

Officer and the COR will be addressed. Further the COR and contractor will review and discuss in detail all methods employed to implement the contract, expected outcomes, and the plan for monthly progress reports. The COR and the contractor will discuss the schedule of deliverables and any potential problems that may cause delays in the submission of deliverables and ways to avoid delays.

The contractor will propose a comprehensive agenda for this meeting, indicating who will attend on behalf of the contractor, and provide a list of items that will require decisions by the COR at the time of the Orientation Meeting. The agenda must include discussion of each item listed under each task and sub-task and must be submitted at least 48 hours before the scheduled meeting.

At the orientation meeting, the contractor will also provide a one-page project draft summary suitable for distribution and containing a general description of the project, its objectives, and the project approach. The meeting will also provide an opportunity to discuss any clarifications of the contractor’s proposed strategy for responding to OFA’s logistical needs, and the nature of the projects requiring logistical support. Summary notes of the meeting, prepared by the contractor, are due within three business days after the meeting.

3.3.2 – Schedule for Work Plan Revisions

Within 30 calendar days after the Orientation Meeting, the contractor will draft a revised work plan and incorporate any changes discussed. The revised work plan must include the overall project and include activities described under Tasks 2.0 - 8.0.

Within 10 calendar days after the revised work plan is completed, and at a mutually agreeable date and time, the contractor will schedule a meeting to present the revised work plan to the COR, FPPM, and OFA Management.

Within 7 days after presentation of the work plan, contractor will prepare a final draft, incorporating all changes discussed, and submit to the COR, FPPM, and OFA Management for final approval.

3.4 Bi-Weekly Conference Call or On-site Meeting

Every two weeks, at a mutually agreeable date and time, the contractor will hold a conference call or attend an on-site meeting with the COR to review new and ongoing activities. For each meeting, the contractor will prepare a tracking sheet that lists all assigned tasks including the status of each. These conference calls or on-site meetings will be the primary vehicle for reviewing, discussing, planning and approving ongoing work.

The contractor will prepare an agenda for each meeting and submit it to the COR within 48 hours of the scheduled meeting. Following the meeting, the contractor will prepare a brief summary report of the bi-weekly meeting’s discussion, including attendees, topics discussed, and action items identified (if any).

In addition to bi-weekly or monthly update meetings (in person or via conference call), a mid-project review will also be held with the contractor. Within two months of any scheduled meeting, conference, regional roundtables, or summits, OFA Management, COR, FPPM, and contractor may hold meetings on a weekly basis.

3.5 Monthly Technical Progress and Budget Reports

The contractor must submit a monthly technical progress report to the COR within 10 calendar days after the last day of each month. The report must include a comprehensive review of activities completed to date, problems and barriers to implementation that have arisen and agreed-upon solutions, and activities planned for the next month.

When the contractor submits their monthly technical progress report, they must also submit a monthly budget report to the COR, with a copy of that month’s payment voucher and other pertinent information requested by the COR. The budget report should have costs broken out by task and submitted in a format specified by the COR.

3.6 Revised Budget Narrative, Contractor Staffing, and Level of Effort (LOE) Reporting

Within 30 days after the Orientation Meeting, the contractor will provide the COR with a clear and concise revised listing and budget narrative that reflects the staffing that will be assigned to

Clearinghouse and media campaign activities (e.g., content development, campaign design, product development, dissemination, presentations at external conferences), Fatherhood.gov

(principally development, oversight, and maintenance), LAS activities (planning, procuring, and implementing all resources and facilities related to convening’s described under this contract), and the Information System Security Officer (ISSO) (See Section G, Level of Effort and Qualifications for Key Staff of this SOW).

3.7 Budget Cost Estimates and Monthly Final (Actual) Budget Reports

The contractor must carry out all activities according to the timeline and budget.

The contractor must submit to the COR a budget cost estimate for each NRFC event or activity and for any other significant expenditure before it occurs (See Tasks 2.0 – 8.0). In addition, within

60 calendar days after the completion of any activity or event, the contractor must provide the

COR with the actual costs of the event or activity conducted, with costs broken out by task and by type in the same format as the initial cost estimate. This will allow for better cost management of future events, and will provide documentation needed for monthly progress reports.

Task 3.8 – Monthly Status

Within 15 calendar days from the end of each month, the contractor will submit a monthly status report to the COR including, but not limited to:

Hours expended during the reporting period for contractor staff (A detailed list of billable hours with accompanying justifications).

Cumulative hours expended throughout the reporting period by job category.

Contract funds obligated and contract funds spent during the reporting period.

A detailed description of progress and activities planned and undertaken over the previous month.

A description of milestones and deliverables completed.

Any issues or problems impacting project progress along with an explanation of the ultimate resolution.

A schedule of planned activities and an estimate of the hours allotted over the next reporting period including a separate accounting of the number of remaining hours necessary to complete activities.

This report will be received by the COR (and other applicable federal staff) no later than the 15th day of each month. In addition, the contractor will be responsible for submitting scheduled period reports regarding the status of work initiatives and documentation updates.

The contractor will meet and/or communicate with the COR and other appropriate

OFA staff to review project progress at the end of each month. The results of the meeting, including any revision of the project plans, will be summarized in a memo from the contractor to the COR.

3.9 Final Closeout Report

By September 30th of each contract year, the contractor will produce a final closeout report that synthesizes all work performed by the contractor under each task during the previous year, and the overall status and accomplishments of the work performed. This report must include brief summaries of all activities provided, summary of all LAS tasks, lessons learned, results, next steps, and all other relevant topics designated by the COR.

Task 4.0 – Media Campaign Activities

The contractor will develop a plan to design and execute an annual (to occur in the base and all option years) national media campaign for promoting the Responsible Fatherhood initiative. This campaign will encourage appropriate and responsible involvement of fathers in their children’s lives. Content must designed and developed to appeal to all fathers across the racial, ethnic, and social economic spectrum.

Task 4.1 – In collaboration with the COR, OFA Management, and a nationally recognized entity with demonstrated experience in the development and promotion of national public service advertising, the contractor will perform the following tasks, including, but not limited to: creating, producing, and editing public service announcements for television and radio, social media outreach, and developing print materials, web banners, and press releases.

Task 4.2 – On a biennial (every other year) basis, the contractor will conduct qualitative or quantitative research regarding the needs and perceptions of fathers to determine the type of campaign that will resonate with fathers and to ensure the campaign’s relevance to the field. The contractor will submit the research findings to the COR for review and approval within 60 days after the research is concluded.

Task 4.3 – The contractor and its team will have the flexibility to create new themes and partnerships for the media campaign (e.g., “Take time to be a dad today”; or partnerships with media networks, professional sports franchises, and television and motion picture industries). All themes and partnerships will be subject to vetting and final approval of the COR and OFA

Management.

Task 5.0 – Clearinghouse and Website Activities

Unless otherwise specified, all Clearinghouse and Website activities are to occur during the full performance period (i.e, base and option years)

Task 5.1 – Within 60 days of orientation meeting, the contractor will submit a revised plan to fully redesign and maintain the Fatherhood.gov website to keep the content relevant. Fatherhood.gov serves as a national repository and distribution center for information and research relating to responsible fatherhood and healthy marriage within the context of fatherhood, economic stability, and parenting. The website will enable the contractor to publish and distribute information regarding special initiatives and activities for fatherhood practitioners, researchers, professionals, individuals, grantees, and other interested stakeholders. OFA expects full redesign to include architecture, code, platform redesign elements, as needed. OFA expects that redesign will begin in the base year and may continue into the first option year until redesign is completed. Once redesign is completed, the contractor will provide oversight, operations, and maintenance on an ongoing basis during all option years. All website content must be dynamic and updated on an ongoing basis to ensure its current relevance to all interested stakeholders. The plan must be updated on an ongoing basis.

Task 5.2 – The contractor will create and/or maintain a searchable map and database of federally-funded and non-funded responsible fatherhood programs at the local and community level to be accessed on the website. This database will be used to develop an interactive map of fatherhood programs to be viewed on the website for use by fathers, practitioners, policymakers, researchers, and the public.

Task 5.3 – The contractor will develop and/or maintain a virtual community or on-line space for fatherhood stakeholders to engage in peer-to-peer learning and support to help fatherhood practitioners collaborate and discuss common issues, challenges, and promising practices, and strategies to resolve problems.

Task 5.4 – The contractor will use various forms of media and technology to engage and communicate with fathers directly across the country. These approaches must confirm with all

HHS and other regulatory policies and requirements.

Task 5.5 – The contractor will develop up to 15 resource materials annually to promote the objectives of the Responsible Fatherhood initiative. Resources include, but are not limited to:

synthesis of research and evaluation findings;

summaries of relevant information about promising practices; and written products (toolkits, white papers, briefs, reports) designed to help interested persons and entities learn about effective approaches to developing and implementing innovative programs.

Materials will be posted on the Fatherhood.gov website and included in the online library section of the website. The information, products, and tools produced must be a balance of research-based, practitioner- and father-friendly information. The authors will develop materials that demonstrate a balance for use by all stakeholders. Topics may include, but are not limited to, responsible fatherhood, healthy marriage, financial literacy, economic stability, domestic violence, culturally and ethnic diversity, responsible parenting, prisoner reentry, co-parenting, and partnerships with

Child Support, TANF, Criminal Justice, Workforce Development, Child Welfare, and Head Start.

Task 5.6 – The contractor will respond to inquiries and comments from the public through a variety of platforms, including the clearinghouse website, email and mailing lists, conference calls, webinars, and newsletters. Within 30 days of contract award, the contractor will also develop, launch, and/or maintain a toll-free telephone inquiry service (1-877-4DAD411) designed to address responsible fatherhood activities and focus areas.

Task 5.7 – The contractor will market the NRFC to at least 15 relevant conferences, workshops and consortiums across the country. The 15 events described in this task do not include the

National Fatherhood Conference option or the regional fatherhood-field roundtables described under Task 6.0 of this SOW.

Task 5.8 – The contractor will collaborate with OFA’s HMRF technical assistance providers and the Healthy Marriage resource center to participate in technical assistance events and the biennial

HMRF grantee meeting as directed by the COR. The contractor may expect to participate in up to five OFA-sponsored events annually in different locations across the country.

Task 5.9 – As directed by the COR, the contractor may hire up to 12 consultants that will be selected on the basis of the needs of the fatherhood field. Consultants will receive an honoraria or other compensation of no more than $800.00 a day for up to ten days to provide expertise regarding various aspect of fatherhood. The consultant expertise may be used to develop products for the field.

Task 6.0 – Logistical and Administrative Support

Unless otherwise specified, the logistical and administrative support activities will occur throughout the full contract performance period (i.e., base and option years).

Task 6.1 - The contractor’s proposal must include a comprehensive logistical and administrative support (LAS) work plan. The work plan must include, at a minimum, comprehensive strategies related to conferences, meeting planning, and other logistical and administrative support for large, medium, and small convening’s (including a national responsible fatherhood meeting, conference, regional fatherhood-field roundtables, and/or webinars). The LAS components either may be submitted as a separate work plan, or may be incorporated into a consolidated NRFC work plan

(i.e., Clearinghouse and media campaign).

Schedule for Work Plan Revisions

The contractor will revise, present, and submit the final LAS work plan in accordance with the

Schedule for Work Plan Revisions outlined under Task 3.3.2 of this SOW.

Task 6.2 – The contractor’s LAS staff will participate in The Orientation Meeting described in

Task 3.3.1 of this SOW. LAS topics discussed at the Orientation Meeting also include:

Potential dates and topics of roundtables, conferences, meetings, and/or virtual events. If OFA has developed plans for any roundtables and webinars to be conducted during the contract period, the discussion will include: the number of events planned; potential locations; hotels and meeting space; number of participants; number of plenary sessions; number of breakouts;

number of speakers; honoraria; and audio/visual requirements; and

Discussing any anticipated issues or problems.

Optional Task 6.3 - National Fatherhood Conference - OFA may exercise this optional task during the contract’s base year or in any one of the option years. This conference is distinct from the biennial HMRF grantee conferences, which are managed under a separate training and technical assistance contract.

The contractor should anticipate and budget costs related to planning and logistical support for one national fatherhood conference in Washington, DC. in the event that this option is exercised. If, however, OFA does not exercise this optional task, contractor will reallocate budgeted amounts as determined and approved by the CO and COR at that time.

OFA anticipates that this event may occur during the base year or Option Year 1 and may reoccur every other year during the performance period. The national conference will bring together responsible fatherhood practitioners (primarily unfunded), thought leaders, subject-matter experts, researchers, fathers, and other interested stakeholders. OFA anticipates conducting the national conference for up to 700 attendee’s on-site and 350 virtual attendees (via non-interactive live stream).

In accomplishing this optional task when exercised by the COR, the contractor will be responsible for the following tasks related to the national fatherhood conference:

(1) Secure Logistics. In consultation with the COR, the Contractor will: (1) identify, negotiate, and secure a contract to pay for meeting space for the national fatherhood conference in a hotel to accommodate approximately 700 on-site participants. The meeting space must include a room to accommodate two plenary sessions for 1 ½ days, and up to ten breakout rooms for approximately 60 participants each; (2) arrange and pay for audiovisual equipment; and (3) arrange for a block of 550 sleeping rooms at the federal per diem rate.

(2) Facilities and Equipment. In addition, the contractor will complete all of the following activities:

Provide supplies (including laptop computers, LCD projectors, screens, flip charts, pens, pencils, etc.) for two plenary sessions and up to ten breakout rooms;

Format, edit, and reproduce agendas; provide a final draft of the agenda in electronic form for OFA’s permanent record; and provide on-site facilitation (as requested);

Develop, distribute, and collect appropriate release forms for contractor-provided audio recording of discussion content; and provide OFA with transcription and an audio version of recorded materials for permanent record;

Arrange to live stream up to five sessions, and record up to ten sessions.

Manage all debriefing and post-event activities, including scheduling debriefing meetings with COR, FPPM, and OFA Management; and collecting meeting materials, and others as requested by the COR.;

Arrange for and provide graphic design and editorial services for duplicating meeting materials and virtual audiovisuals;

Develop and disseminate invitations and meeting materials (as needed and requested);

develop registration procedures; and conduct meeting follow-up activities, including participant reimbursement, final cost reporting, etc.

Prepare PowerPoint template, edit and reproduce PowerPoint presentations, if needed;

Arrange for one podium and microphone, one lapel microphone, and four wireless microphones for plenary sessions and Q&A; three table top microphones for plenary sessions; and three table top microphones and one wireless microphone for up to ten breakout sessions;

Supply up to ten note takers, as requested by COR; and

Arrange for a photographer to take pictures, disseminate and collect appropriate release forms, and provide a link for post-conference review and approval by OFA

Management.

(3) Travel, Lodging, and Per Diem. The contractor will: (1) arrange and pay for air and ground transportation, lodging, meals, and incidental expenses (M&IE), all within the applicable federal per diem rates, for up to five speakers for the national fatherhood conference; (2) depending on expertise, education, and national recognition, the contractor will arrange and pay for honoraria of up to $500 per speaker for no more than five expert plenary speakers; and

(3) arrange and pay an honorarium of up to $100.00 for up to ten speakers who have subject-matter expertise.

(4) Registration and Meeting Materials. The contractor will: (1) design and maintain a conference registration website; (2) e-mail save-the-date and web-site information/registration information; (3) download registration forms and send confirmation to workshop participants;

(4) provide weekly follow-up with attendees and provide registration status reports to COR and OFA Management; (5) obtain biographies and presentation materials from all speakers and presenters; (6) organize and register participants; (7) duplicate and assemble the appropriate number of participant conference programs depending upon the conference’s size, including participant and speaker lists, name badges for attendees, and tent cards for speakers and facilitators; (8) provide meeting signs; and (9) develop evaluation forms.

(5) National Fatherhood Conference Staffing. The contractor will: (1) provide one experienced staff per 50 conference attendees to manage registration and provide supportive services; (2) handle onsite logistics, including ensuring that rooms are set up according to speaker needs; (3) serve as the hotel contact; and (4) provide general program support.

(6) Post-event Activities. The contractor will complete all post-event…