FOHNet_18-233-SOL-00494_Question_Responses_v2.xlsx
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- Attached to
- FOH Private Provider Network (PPN)
- Solicitation number
- 18-233-SOL-00494
About this file
This document contains questions and responses related to a solicitation for Private Provider Network services to support the Federal Occupational Health program. The solicitation will result in multiple firm fixed price indefinite delivery/indefinite quantity contracts awarded to contractors who can provide medical services in the Eastern and Western United States. Services include medical examinations, laboratory tests, psychological evaluations, and dental exams. Questions clarify requirements around pricing structures, scheduling timelines, penalties, and the FedHealth portal contractors will use to submit results and manage referrals. The solicitation also provides supplemental details on specific services to be priced and details the security clearance process for contractor staff.
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Sheet1
| Question # | RFP Section | RFP Page Number | Question | Response | |
| 1 | C.30 | 37-39, 40 | “PPN clinics shall have at least one designated employee cleared to access FBI employee medical records.” Is this “one designated employee” in addition to the provider? | Yes. | |
| 2 | C.7 | 5-11 | “The Contractor shall maintain a single price for each service on this contract that shall be valid nationwide.” If one contractor is awarded both regions, it is our understanding that pricing for services performed will be billed in accordance with the respective Region’s pricing, is this correct? If not, please clarify. | Expectation is that proposals submitted for both regions will contain nationwide pricing. | |
| 3 | C.15.1 | 22-23 | A fee of $50 to cancel a scheduled mobile outreach event within 24 hours of the scheduled appointment time is not a standard practice as they require multiple resources versus a single provider. Mobile services require at least 10 calendar days advance notice for cancellation. Recommend addition of a line item in Attachment A for cancellation of a scheduled mobile outreach event. | See updated C.15.6, Attachment A, and Attachment F. | |
| 4 | C.30 | 37-39 | Are physicians to perform FBI exams exempt from disincentive due to the longer process involved to get physicians approved? | See updated C.30 | |
| 5 | L.5 | 54-61, 90-97 | Are there instructions regarding the file name convention for the proposal Volumes (e.g. Offeror Name-Vol I Technical-East.pdf) or can the Offeror determine the file names? | There was no naming convention stipulated in the RFP. | |
| 6 | L.5.3 | ||||
| L.5.4 | 93-97 | Are there margin and font size requirements for Volume II? Are they the same as that for Volume I? And if yes, can smaller font sizes be used in tables and graphics, e.g. not less than 8? | Requirements are the same for each Volume. | ||
| 7 | L.5.3 | ||||
| L.5.4 | 57-61 | Are there margin and font size requirements for Volume II? Are they the same as that for Volume I? And if yes, can smaller font sizes be used in tables and graphics, e.g. not less than 8? | Requirements are the same for each Volume. | ||
| 8 | C.30 | 37-40 | As opposed to NPR who is performing the physical examinations, are supporting RNs required to undergo background investigations and submission of credentials? | No. | |
| 9 | C.3 | 6 | Can Contractors use their own (not GFE) personal computers and a VPN connection to access FedHealth? | No, FedHealth can only be accessed via GFE. | |
| 10 | C.3 | 2, 6 | Do agencies have access to FedHealth? Can authorized users from the agencies obtain status directly from this portal (versus contacting the Contractor with their inquiries)? | Yes, select customer agencies will have access to FedHealth. It is anticipated customer agencies will be able to view general referral status information. It is not anticipated the Contractor will be fielding status update requests from FOH customers. | |
| 11 | Email Question | FBO | Does the Combined Synopsis/Solicitation posted as solicitation number 18233SOL000494 on FBO contain requirements similar to a existing contract or will this be a new requirement? If possible, please provide the current contract number. | Current contract number is HHSP2332011000DC | |
| 12 | Attachment C-Security Clearance and Badging Information | 1 | Does this requirement apply to all Contractor employees who will be working on the FOH contract? How about providers? | No, this shall only apply to employees accessing FedHealth via PIV | |
| 13 | L.5.4 | 60 | End of Section Cover/Cover Letter/Contact Page/Executive Summary states “The Offeror’s proposal must stipulate that it is predicated upon all the terms and conditions of this RFP and signed by an official authorized to bind the Offeror. In addition, the offer must contain a statement that it is firm for a period of 180 days from the solicitation closing date.” It is our assumption that this content is to be provided in the signed Cover Letter (i.e. not in the Executive Summary). Is this assumption correct? If not, please clarify. | This information should be part of the business volume, reference L.5.4 and has been removed from Section L.5.1 Technical Volume | |
| 14 | Section I | 16, 52 | FAR 52.245-1 -- Government Property (Jan 2017) Please clarify the Government Furnished Equipment and Property which will be provided to the Contractor. And if none, request removal of this clause. | A government furnished laptop and peripherals may be provided and therefore the clause will not be removed. | |
| 15 | C.19 | 26-27 | For expedited Service completion, penalty of $25 for each day beyond 10 calendar days. This is inconsistent with C.10.3, page16, which stipulates a disincentive of $50 each business days beyond the 5 calendar days. Please reconcile | See updated C.10.3 and C.19 | |
| 16 | C.10.4 | 15-16 | For Inbound Scheduling when does the Service Completion time stamp start since the scheduling process is initiated by the employee/applicant? | Inbound Scheduling referrals are not subject to the contact and time requirements listed in C.10.1 – C.10.3. Please see C.10.5 | |
| 17 | C.11.3 | 18 | For psychological evaluations, will psychological tests required to complete the evaluation be billable? | No. | |
| 18 | C.11.2 | 17 | How thick are the records? Cost of IME and IMRs are typically dependent on the amount of records. Will the contractor be able to charge for additional records (per ¼ inch) in excess of ½ inch of records? There is no fee on the fee schedule and recommend addition. | Please refer to the Independent Record Review service line item in Attachment A and Attachment F. | |
| 19 | Attachment C | 1 | If a package for an individual has to be resubmitted, then a disincentive will be assessed against the Contractor as per Section C.11.2. This section refers to Independent Medical Review. Please clarify what the disincentive is for incomplete package for clearance. | See updated C.11.2 | |
| 20 | Attachment C-Security Clearance and Badging Information | 2 | If an employee is deemed as a non-performer or if the employees retire, will the penalties be waived? | Disincentives may be waived by the COR on a case-by-case basis. | |
| 21 | C.8.1 | 10-11 | If the examinee relocates or travels to the region not assigned to the contractor prior to the completion of the exam/test components, will the contractor be allowed to schedule the appointment in the region not assigned to the contractor or will the referral be transferred to the other contractor? | In this specific instance, the referral would be returned to FOH to be transferred to the Contractor within the appropriate region. | |
| 22 | C.8 | 10-12 | If the provider dictated by FOH to use consistently fails to provide timely and/or quality reports, will the penalties incurred for these cases be waived? | Penalties incurred for providers dictated by FOH will be determined by the COR on a case-by-case basis. | |
| 23 | C.10.5 | 16 | In reference to report submission within 5 calendar days, will FOH’s vendor(s) be able to deliver specimen and provide lab results within 24 hours? At the current time, it may take a day for the courier to deliver the specimen and that the lab facility generally provides results 2-3 business days after the lab draw and only tests specimens on work days. If specimen is delivered on a Saturday, specimens are tested the following work day, which often times result in the degradation of cell morphology. The shipping courier currently does not deliver Saturday or Sunday, unless the envelope as a “Saturday” delivery. Additionally, the examining provider is required to review/discuss the results with the employee, who is then required to sign the FOH 5 form. For some agencies, the contractor is only allowed to contact the examinee through the POC. If the current lab facility is unable to provide the results within 1-2 business days or if the examinee fails to respond within 5 calendar days from date of appointment, will the penalties be waived? Or will the contractor no longer be required to have the employee sign the form to acknowledge they received the exam/test results? Or will FOH reconsider changing calendar days to business days? | See updated C.10 | |
| 24 | C.10.2 | ||||
| C.10.3 | 15 | In reference to scheduling and completion of services within 10 calendar days. Will the contractor be allowed to schedule on examinee’s days off, weekends (if appt is available) or during holidays not observed by the private sector? NOTE: Referrals sent on Friday afternoons during long weekends – 3 calendar days will be lost. Will penalties be waived for these cases? Will there be a limit to the penalties? | See updated C.10 | ||
| 25 | C.3 | 6 | Is GFE provided to access FedHealth? If yes, please identify. | A government furnished laptop and peripherals will be provided. | |
| 26 | C.3 | 6 | Is the VPN provided by the Government? If yes, please provide details. | Yes, access provided through link icon pre-installed on government furnished laptop. | |
| 27 | C.17 | 24-25 | Is there a cap/maximum to the disincentive of $50 per business days if improper billing is not resolved within 3 calendar days? NOTE: If the contractor is notified of the error on a Friday, 2 calendar days are lost. Recommend change to business days since billing offices are normally closed on weekends and holidays. | See updated C.17 | |
| 28 | C.10.5 | 16 | Is there a limit or cap for the penalties, i.e., cost of entire exam? | See updated C.16 | |
| 29 | C.19 | 26 to 28 | Is there a limit to all of the penalties listed in the Surveillance Matrix? | See updated C.16 | |
| 30 | C.10.2 | 15 | Is there a maximum total disincentive per case? For example, if the total cost of the services to the government is $200 for a referral and the total disincentive is $300, is the contractor’s disincentive limited to $200? | See update C.16 | |
| 31 | C.9.5 | 13-14 | Is there a size limit to the files that are uploaded to FedHealth? | No. | |
| 32 | C.8.1 | 10 | Is there a source to determine the population of cities/towns which is to be used for distance requirements? | www.census.gov; 2010 data to be used until 2020 data is released to the public. | |
| 33 | C.11.4 | 17-18 | It is noted that sub-specialties may be required and is also subject to penalties of $25 per business days if the contractor is unable to schedule within 30 calendar days. Is there a cap/maximum to the penalties? If exhaustive search fails to establish the requested specialty/subspecialty, may the contractor ask for a change in specialty? | See updated C.16. Yes, the Contractor may request a change in specialty. | |
| 34 | L.5.4 | 60, 96 | It is our assumption that a Cover/Contact Page (same as the other Volumes) may be provided with Volume III. Is this assumption correct? | Volume III also requires a cover letter, reference Section L.5.4 | |
| 35 | L.5.3 | 57-59 | |||
| 93-95 | It is our assumption that a table of contents including major sections, subsections, tables and figures may be provided with Volume II. Is this assumption correct? | A table of contents if not required for Volume II | |||
| 37 | L.5.4 | 60 | It is our assumption that a table of contents including major sections, subsections, tables and figures may be provided with Volume III. Is this assumption correct? If not, please clarify instructions. | A table of contents if not required for Volume III, no clarification is required | |
| 38 | C.25 | 33-35 | It is our assumption that background investigations are not required for providers or their staff. They are covered by state and federal regulations. Is this assumption correct? If not, please clarify. Note that this process can be considered invasive by private providers and they will decline to support FOHNet. | Background investigations are required for all Contractor staff that will access FedHealth. Select provider staff will be subject to background investigations if they will be performing work for the FBI - please see updated C.30 | |
| 39 | C.8.2 | 11 | It is our assumption that new providers for support of the Federal Bureau of Investigation (FBI) are exempt from the 30 calendar day timeline, and associated disincentive, due to the necessary time required for the background investigation. Is this assumption correct? If not, please clarify how new providers for FBI will be addressed. | Yes, however the Contractor will be required to contract with a new provider and submit the necessary background investigation paperwork within the required timeline in C.30. | |
| 40 | C.21.11 | 30, 32 | It is our assumption that Non-Disclosure Agreements are not required for providers or their staff. They are covered by state and federal regulations. Is this assumption correct? If not, please clarify. Note that this process can be considered not pertinent by private providers and they will decline to support FOHNet. | NDAs are only required for Contractor staff that will access FedHealth. | |
| 41 | L.3 | 54 | It is our assumption that proposal Volumes may be submitted as PDF file format with the exception of the completed Attachment A - Service Price List which will be submitted as a MS Excel file. Is this assumption correct? If not, please clarify the file format for the proposal Volumes. | Proposal may be submitted in pdf or word, Attachment A is to be submitted in the same excel format as provided. Docments need to be searchable and excel needs to be unlocked to allow for calculations | |
| 42 | L.8 | 61-62, 98 | It is our assumption that the template is provided in Attachment H. Is this assumption correct? If not, please clarify. | The question is not clear, Attachment H is the actual questionnaire to be sent. Section L.8 refers to the subcontracting plan which is Attachment I | |
| 43 | C.10.5 | 16 | It is our understanding that a standard referral for services has 15 calendar days total to complete and submit report as Services need to be completed within 10 days of referral receipt and report submission is to be completed within five days from final appointment. Is this correct? If not please clarify. | See updated C.10 | |
| 44 | C.10.6 | 16 | It is stated if one or more missing item is discovered after submission of “final” report, applicable timeframes will resume and include associated disincentives. Will the timeframe start from the date of delivery of the “final” report or will it resume at the time contractor is informed of the “missed” item? | It will resume from the time the referral was originally submitted to FOH as complete. | |
| 45 | Attachment C-Security Clearance and Badging Information | 2 | One of the challenges with the staffing levels for the contract is the surges of referrals. To accommodate these surges temporary workers may be used. Will the security clearance and badging information requirement be deferred for these temporary workers? | No, all staff will need to be cleared prior to using FedHealth. | |
| 46 | Attachment C-Security Clearance and Badging Information | 1, 4 | Page 1 under #1 states that non-digital fingerprint cards are required. #2 states that digital fingerprints are required. Page 4 under I, states that non-digital finger print cards must accompany the paperwork. Please clarify if both digital and non-digital fingerprints are required. | Attachment C is a standard attachment to all FOH contracts. Non-digital fingerprint cards will be required for this contract. | |
| 47 | C.11.4 | 17-18 | Please clarify if Specialist Examinations is referring to IME and Psychological Examinations. | See updated C.11 | |
| 48 | C.3 | 6 | Please clarify the method for the Contractor to access FedHealth. The RFP states “The Government will require that FedHealth be accessed by PIV (Personal Identity Verification) on Government Furnished Equipment (GFE). The Contractor will be responsible for utilizing Virtual Private Network (VPN) to access FedHealth as the primary method.” | NA | |
| 49 | C.3 | 2 | Please clarify the method for the Contractor to access FedHealth. The RFP states “The Government will require that FedHealth be accessed by PIV (Personal Identity Verification) on Government Furnished Equipment (GFE). The Contractor will be responsible for utilizing Virtual Private Network (VPN) to access FedHealth as the primary method.” Is GFE provided to access FedHealth? If yes, please identify. Can Contractors use their own (not GFE) personal computers and a VPN connection to access FedHealth? Is the VPN provided by the Government? If yes, please provide details. | N/A | |
| 50 | L.7 | 61, 97 | Please clarify when the OCI affirmation is required to be submitted. It is our assumption that the OCI affirmation is only submitted when an actual or potential OCI have been identified and that it is not required when no OCI was identified. Is this assumption correct? If not, please clarify. | L.7 Specifically states that offerors are required to idendity actual and potential OCI's, therefore, if there are no OCI's then this would not be applicable. | |
| 51 | C.25.2 | 34, 36 | Please clarify when, and if, the cost of the background investigation is to be incurred by the Contractor. | The Contractor is not responsible for the cost of staff background investigations. | |
| 52 | C.15.6 | ||||
| C.15.7 | 23-24 | Please define “excess number of forms.” | When time required to complete all forms exceeds the amount of time allotted for a type of exam. | ||
| 53 | Attachment C | 1 | Please define PerSCs. | Personal Services Contractor | |
| 54 | C.10.3 | 15 | Please define what an Expedited Referral is and how this is determined? | Please refer to Section C.10.3 | |
| 55 | C.12.4 | 19, 20 | Please provide a copy of the “result turnaround times for all tests.” | Dependent contract not yet awarded, information will be available at a later date. | |
| 56 | C.3 | ||||
| C.9.5 | 2, 6, 13-14 | Please provide additional information on FedHealth such as user manual and technical specifications to support Offeror’s estimates of time required to support workflow and associated activities/requirements using this portal. For example, Uploaded results will be paired with the individual record/referral prior to submitting to FOH for final acceptance. | It is anticipated that the time required for the Contractor to support the workflow within FedHealth will be equivalent to one FTE data entry position. | ||
| 57 | L.7 | 61, 97 | Please provide instructions on the location of this content in the proposal submission, e.g. Volume III, Cover Letter. | If an actual or potential OCI exists, it will need to be identified separate for any of the volumes directly to the CO. | |
| 58 | L.3 | 54, 90 | Regarding the electronic submission of proposal via email, is there a maximum file attachment size limit, for example, no larger than 10 MB? | The Govt. is not imposing a limit, however there may be limit via Outlook or your email provider. | |
| 59 | C.11.7 | 18 | RFP does not provide any details on Dental Services yet pricing is requested. Please provide details of each specific dental service that will be requested in order to clarify the requirements for the priced dental items. | See updated C.11.5 | |
| 60 | C.11.7 | 18 | RFP does not provide any details on Dental Services yet pricing is requested. Please provide details of each specific dental service that will be requested in order to clarify the requirements for the priced dental items. | See updated C.11.5 | |
| 61 | L.5.3 | 94 | RFP states that Past Performance Questionnaire (Attachment 11) is only needed if the referenced contract does not have information available through PPIRS, specifically CPARS. May an Offeror request that a Past Performance Questionnaire even if there is information available through PPIRS in order to provide current feedback? | Yes. | |
| 62 | I | ||||
| L.9 | 16, 52, 62, 98 | Section I and L.9 contain FAR 52.237-10 -- Identification of Uncompensated Overtime (Mar 2015). This procurement is for a firm fixed price contract and this clause applies to labor hour rates and therefore is not applicable. Request removal of this clause. | Removed, reference Amendment 1 | ||
| 63 | L.5.3 | 58, 94 | Section: Cover/Cover Letter/Contact Page. RFP states to “Provide a cover letter which introduces the company, the quote, and the quote volume.” It is our assumption that the Cover Letter is separate from the Cover/Contact Page. Is this assumption correct? If not, please clarify. | The contract page if the front page of the SF1449. | |
| 64 | C.10.2 | 15 | Services need to be completed within 10 calendar days but the disincentive is for each business day. This creates a disadvantage for the contractor if a service request is made on a Friday where the contractor may immediately lose at least one day due to the upcoming weekend where a contractor’s PPN may not be available to schedule an appointment. Request requirement be defined as “completed within 10 business days.” | See updated C.10.2 | |
| 65 | C.10.3 | 15 | Services need to be completed within 5 calendar days but the disincentive is for each business day. This creates a disadvantage for the contractor if an expedited service request is made on a Friday where the contractor may immediately lose at least one day due to the upcoming weekend where a contractor’s PPN may not be available to schedule an appointment. Request requirement be defined as “completed within 5 business days.” | See updated C.10.3 | |
| 66 | C.13.2 | 21-22 | Since there is a shortage of Yellow Fever vaccines, is Stamaril acceptable as an alternative? If so, request addition of a line item for Stamaril in Attachment A. | Attachment F was part of the secure documents. | |
| 67 | C.9 |
J
| M.2.3.2 | 12, 65, 105 | The original RFP did not include an Attachment F – Service List Supplemental Information. Please provide Attachment F. | The RFP has been updated to include Attachment F. | ||
| 68 | L.8 | 61-62, 98 | The RFP contains “If subcontractors are proposed, Offerors shall include a commitment letter from the subcontractor detailing: (list of 7 items).” Item 6 is “A complete price proposal in the same format as the Offeror’s price proposal.” A complete Volume III includes many items which are not required for a proposed subcontractor such as completed SF 1449, completed Section K, and Small Business subcontracting plan. Also, per L.5.4.2, other than certified cost or pricing data is not required as part of the submission. Subcontractor prices are cost items for the Offeror’s price proposal and therefore not required. Request removal of this instruction. | There appears to be some misunderstanding regarding the definition of a subcontractor. In the context of a PPN, a health care facility providing services within the Contractor's PPN should not be considered a subcontractor. A subcontractor would be defined as a Contractor responsible for managing part of the PPN network, not providing health care services within the network. Refernce the definition of "subcontract" under FAR 19.7. |
| 69 | L.8 | 61-62, 98 | The RFP contains “If subcontractors are proposed, Offerors shall include a commitment letter from the subcontractor detailing: (list of 7 items).” This instruction does not appear to align with the scope of services for FOHNet. Request removal of this instruction. | Reference above |
| 70 | L.8 | 61-62, 98 | The RFP contains “If subcontractors are proposed, Offerors shall include a commitment letter from the subcontractor detailing: (list of 7 items).” This instruction does not appear to align with the scope of services for FOHNet. The vast majority of subcontractors are medical professionals and many of the 7 items do not apply. Request removal of this instruction as it is not applicable to medical professionals. | Refernce above |
| 71 | M.2.2.2 | 66, 102 | The RFP contains a list of 6 items which will be used in evaluating each reference. Item 6 states “Demonstrating any combination of a minimum of 50 line item services from Attachment A per month.” It is our assumption that this is a minimum quantity of 50 per month of a combination of FOH services. Is this assumption correct? If not, please clarify. | Yes. |
| 72 | C.3 | 2, 6 | The RFP states “all required forms will be specified in the service/work orders and made available to the Contractor in advance of service requests.” Please clarify if each referral will have all the required forms available with the referral in FedHealth. | Yes, forms will be available within FedHealth. |
| 73 | L.5.4.1 | 61, 97 | The RFP states “Emergency/surge line items will not be evaluated, and are not required to be priced as part of an Offeror’s proposal.” Attachment A – Service Price List does not contain emergency/surge line items. Are these line items to be included in the price schedule and not priced at this time? Please clarify. | Emergency/surge line items will not be priced at this time. |
| 74 | C.10.5 | 16 | The RFP states “Following the submission of a report, FOH reviewing physicians may have a need to contact PPN practitioners directly for clarification regarding the services provided. The Contractor shall support and facilitate this direct communication within all PPN agreements.” Since providers will want to be compensated for their time in speaking with the FOH reviewing physicians, request that a line item be added in Attachment A for this service. | See updated C.10.5, Attachment A, and Attachment F. |
| 75 | L.5.4 | 60-61 | The RFP states “Offerors shall complete Attachment A with their proposed FFP for each service for either or both Regions they wish to be considered for. Each Regions Attachment A worksheet will need to be included in the respective East or West Business/Price Proposal.” It is our assumption that if an Offeror is submitting a proposal for both the East and the West Region that only the completed Attachment A for the corresponding Region is completed (i.e. only Attachment A FOHNet East worksheet is completed and submitted with the East Region Volume III and only Attachment A FOHNet West worksheet is completed and submitted with the West Region Volume III). Is this assumption correct? If not, please clarify. | Yes. |
| 76 | L.5.4 | 60, 96 | The RFP states “Offerors shall include a complete copy of this solicitation and a signed copy of the front page of any amendments, as part of its Business/Price Volume.” Is the Offeror to include all solicitation files from the original release and Amendment(s) in the submission? Are these to be submitted as separate files? Please clarify instructions on including “a complete copy of this solicitation” with the proposal submission. | Please thoroughly read the instructions. Not sure what needs to be clarified, as stated a complet copy of the solicitation and a copy of the amendments need to be included as part of the Business/Price Volume. |
| 77 | L.5.4 | 60, 96 | The RFP states “Offerors shall include a complete copy of this solicitation and a signed copy of the front page of any amendments, as part of its Business/Price Volume.” Please provide further instruction for submission of SF 30(s) from Amendment(s). Are these to be attachments to the Cover Letter? | Please thoroghly read the sintructions, these are part of the Business/Price Volume. The cover letter is also part of the Business/Price Volume. |
| 78 | C.9.5 | 13-14 | The RFP states “Uploaded results will be paired with the individual record/referral prior to submitting to FOH for final acceptance.” Please clarify how the “pairing” activity is performed by the Contractor in FedHealth. | Uploaded results will be located in a document repository within FedHealth. Users will utilize unique pairing to combine results with respective referrals. |
| 79 | L.5.1 | 54-55, 91 | The RFP states that “The Technical Appendix may only include resumes of Key Personnel” and that it is not included in the page count. The RFP does not identify or stipulate “Key Personnel.” Section C.3, 5th paragraph states that “The Contractor shall designate a qualified program manager to be responsible for all Contractor operations.” Is the program manager to be designated as Key Personnel? Please clarify what Contractor positions are to be designated as Key Personnel and if there is a page limit to the resume. | The contractor needs to identify those personnel they consider Key to performance of the contract/program. Therefore, it would stand to reason that the designated Program Manager would be a key position that should be identified. |
| 80 | L.5.1 | 54, 91 | The RFP states that “The Technical Volume pages will have 1-inch margins, and using not less than 11-point font, Times New Roman.” Can smaller font sizes be used in tables and graphics, e.g. not less than 8? | No. |
| 81 | C.19 | 26-28 | The RFP states that a multiple-award indefinite-delivery, indefinite-quantity (IDIQ) contract is anticipated for this requirement and that task orders issued under this IDIQ contract shall be firm fixed-priced (FFP). This FFP contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. Based on the contract type, the penalties appear large. This situation increases the risk and prices to the Government and request reconsideration in order to support more competitive pricing. | The FFP IDIQ has been determined to be the best fir for the Govt. requisrement based on the market research conducted. |
| 82 | L.8 | 61-62, 98 | The subcontracting goals in Attachment H and those in Section L.8 do not match. Section L.8 states Small Business as 35% and the Attachment H states this as 33%. Also, Section L.8 contains a goal for Veteran-Owned Small Business and the Attachment H does not. Please clarify the subcontracting goals and provide a revised template as needed. | Attachment I has been corrected; Attachment H is the Past Performance Questionnaire. Section L.8 has also been corrected. |
| 83 | C.19 | 26-28 | The Surveillance Matrix lists multiple cumulative penalties which maybe incurred by the contractor. This represents a significant demand on contractor resources and a corresponding significant increase in price to obtain and maintain the necessary capabilities to meet all the standards on each and every request for services. Recommend reconsideration of the definition of the penalties associated with performance standards to support more competitive pricing. | See updated C.16 |
| 84 | L.5.1 | 55, 91 | Volume I, Section: Cover/Cover Letter/Contact Page/Executive Summary. It is our assumption that the Cover Letter is separate from the Cover/Contact Page and is not included in the page count as stated in L.5.1. Is this assumption correct? If not, please clarify. | The Cover/Cover Letter/Contact Page/Executive Summary is a general title, please follow the instructions in the description column for each section/volume for what is needed. |
| 85 | L.5.1 | 55, 91 | Volume I, Section: Cover/Cover Letter/Contact Page/Executive Summary. It is our assumption that the Executive Summary is separate from the Cover/Contact Page and the Cover Letter, and is not included in the page count. Is this assumption correct? If not, please clarify. | Please read thoroughly the descriptions for what is needed in each volume, the Executive Summary is part of the volume. |
| 86 | L.5.1 | 55, 91 | Volume I, Section: Cover/Cover Letter/Contact Page/Executive Summary. RFP states to “Provide a cover/contact page in each volume. The cover/contact page shall include the following information: (list of 5 items).” It is our assumption that the Cover and Contact Page are the same and is not included in the page count. Is this assumption correct? If not please clarify. | Please read Section L.5.1, first paragraph. |
| 87 | L.5.3 | 58, 94 | Volume II, Section: Cover/Cover Letter/Contact Page. RFP states to “Provide a cover/contact page in each volume. The cover/contact page shall include the following information: (list of 5 items).” It is our assumption that the Cover and Contact Page are the same. Is this assumption correct? If not please clarify. | Please read and follow the instructions and descriptions for what is needed in each section/volume. Obviously, if a contract page is applicable to the Business/Price Volume, therefore if it's not applicable to that Volume it would be the cover page. This question has been asked several times. |
| 88 | L.5.4 | 60, 96 | Volume III, Section: Cover Letter/SF 1449. The RFP identifies 5 items to include in the Cover Letter including the completed SF 1449 and completed Section K Certification and Representations. It is our assumption that the SF 1449 and Section K can be provided as attachments to the Cover Letter. Is this assumption correct? If not, please clarify. | Please thoroughly read the instructions. The Business/Price Volume requires a complete copy of the solicitation with all applicable clauses filled in, that include Section K. |
| 89 | C.9.5 | 13-14 | What is the timeframe the Government expects to implement a process for all PPN providers to submit service results directly to FedHealth? | The current goal is to begin implementation at the latter part of the base contract year. |
| 90 | C.11.1 | 17 | What is the timeliness requirement from date of appointment to date of delivery of report for IME considering that the physician has to review records and dictate a report which can take longer than filling out forms? | Please refer to Section C.10.5 |
| 91 | C.11.3 | 18 | What is the timeliness scheduling requirement from date of referral to date of appointment for Psychological Evaluations? What is the timeliness delivery requirement from date of appointment to date of delivery of report for Psychological Evaluations? | See updated C.11 |
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