DUGWAY_MET_SOURCES_SOUGHT.docx

Program Support Center (PSC) Assisted Acquisition Branch is requesting on behalf of the United States Army, Dugway Proving Ground, UT for Meteorology Division FY 18 Instrumentation Maintenance.

This is a set aside Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding:

(1) the availability and capability of qualified small business sources; The following sources is looking for small business companies with this following capabilities. Or please specifically identify your companies Social Economic Group and key NAICS and standard size, along with DUNS number, and Cage code.

(2) For the following requirement NAICS code is 541990 all Other Professional, Scientific, and Technical Services with a size standard of $15 million.

Whether they are small businesses; small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and

(3) Their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your response to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice.

Interested SMALL BUSINESSES only should submit their capability statements (no more than 10 pages in length) to Patricia Natividad, Contract Specialist, by email at Patrica.Natividad@psc.hhs.gov

Generic capability statements will be considered non-responsive. Capability statements must be tailored to this request and identify the source’s capabilities to complete this requirement including information on key staff experience and education, and a description of corporate experience with similar projects.

Meteorology Division FY17 Instrumentation Maintenance Vision Statement

Instrumentation maintenance contracts ensure the uninterrupted operation of critical meteorological assets, such as radiometers, wind profilers and radars.

1 Introduction This is a non-personnel services contract to provide the Dugway Proving Ground (DPG) Meteorology Division with instrumentation evaluation, repair, and ongoing maintenance. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1 Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Meteorology Division FY18 Instrumentation Maintenance as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background

Over the past few years, DPG Meteorology Division instrumentation has fallen into a state of disrepair. Without fully functional meteorological instrumentation, forecasters are not able to provide high quality weather predictions for test support and/or the general well being of the workforce and community. The purpose of this contract is to engage the services of a high technology company to provide evaluations to currently disabled systems, provide repairs to defective instrumentation, and provide a maintenance plan for uninterrupted operation of instrumentation.

1.3 Objectives

In general, the contractor shall provide the DPG Meteorology Division with the following services:

Radiometer evaluation and repair.

449 MHz radar wind profiler repair.

FM/CW radar evaluation.

Radiometer maintenance.

449 MHz radar wind profiler maintenance.

924 MHz radar wind profiler maintenance.

1.4 Scope

The contractor will provide the DPG Meteorology Division with the evaluation, repair, and maintenance of key meteorological systems. Primarily, these systems include radiometers, a FM/CW radar, 924 MHz radar wind profilers, and a 449 MHz radar wind profiler. Services beyond the evaluation, repair, and maintenance as outlined in Section 3 (Performance Requirements) is not expected and falls outside the scope of the contract.

1.5 Period of Performance (PoP)

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

1.6 General Information

The following paragraphs provide general information associated with this PWS.

1.6.1 Recognized Holidays

The federal government recognizes 10 holidays in which government activities relating to this contract are curtailed. Contractor's employees are not required to work during the Federal holidays, however, they must adhere to their employer's policies regarding holiday, annual, or sick leave. Furthermore, if a contractor chooses to work on a holiday, interaction with government employees is limited or not possible. Holidays falling on a Sunday shall be observed on the following Monday. Any of the holidays falling on a Friday or Saturday shall be observed on the proceeding Thursday. The federal government holidays follow:

1.6.2 Hours of Operation

Normal workdays are Monday through Thursday except US Federal Holidays. Workers typically work ten (10) hours per day, 40 hours per week. Core hours of work are from 0700 to 1730 daily. All employees are expected to be available during core hours. The contractor is responsible for conducting business, between these hours, except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons.

2 General Requirements In general, the contractor will help increase Meteorology Division capabilities by providing fully functional instrumentation. In turn, the increased capability provides better weather forecasting for the DPG testing and community.

2.1 Non-Personal Services

The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Dugway Proving Ground and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the government and contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated government non-work days or other periods where government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task. The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Work Location

Most of the work accomplished within this PWS will be done at the contractor's facility. However, some tasks require work at Dugway Proving Ground. The PWS specifies occasional travel.

2.7 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Radiometer Evaluation and Repair

Performance Standards

a) Standard: Evaluate operational condition of Radiometer 3122.

AQL: 100% Compliance.

b) Standard: Replace aluminum mesh filter on Radiometer 3122.

AQL: 100% Compliance.

c) Standard: Replace hydrophobic coated radome and provide a spare radome on Radiometer 3122.

AQL: 100% Compliance.

d) Standard: Repair or replace power cable on Radiometer 3122.

AQL: 100% Compliance.

e) Standard: Repair or replace 11-15.3 GHz synthesizer on Radiometer 3122.

AQL: 100% Compliance.

f) Standard: Provide factory calibration of Radiometer 3122.

AQL: 100% Compliance.

g) Standard: Evaluate operational condition of Radiometer 3123.

AQL: 100% Compliance.

h) Standard: Replace aluminum mesh filter on Radiometer 3123.

AQL: 100% Compliance.

i) Standard: Replace hydrophobic coated radome and provide a spare radome on Radiometer 3123.

AQL: 100% Compliance.

j) Standard: Repair or replace RS-422 data cable on Radiometer 3123 AQL: 100% Compliance.

k) Standard: Repair or replace 51-59 GHz V-Band downconverter on Radiometer 3123.

AQL: 100% Compliance.

l) Standard: Repair or replace GPS assembly on Radiometer 3123.

AQL: 100% Compliance.

m) Standard: Provide factory calibration of Radiometer 3123.

AQL: 100% Compliance.

3.2 449 MHz Radar Wind Profiler Repair Performance Standards

a) Standard: Provide two WPC (computer) upgrades, including RedHat Linux OS (RHEL6).

AQL: 100% Compliance.

b) Standard: Repair or replace cable and internal connector for 4:1 RF divider/combiner.

AQL: 100% Compliance.

c) Standard: Balancing resistor test and reassembly for 4:1 RF divider/combiner.

AQL: 100% Compliance.

d) Standard: Repair or replace phase-matched RG-393 cable with N-Male connectors for 4:1 RF divider/combiner.

AQL: 100% Compliance.

3.3 FM/CW Radar Evaluation

Performance Standards

a) Standard: Evaluate FM/CW radar and provide a report with associated costs to restore operation.

AQL: 100% Compliance.

b) Standard: Provide cost estimate to upgrade FM/CW computer from current operating system (OS) to Windows 10 OS.

AQL: 100% Compliance.

c) Standard: Evaluate FM/CW documentation and schematics and provide a cost estimate if updates are necessary.

AQL: 100% Compliance.

d) Standard: Evaluate and provide a report and cost estimate for a potential future transmitter and receiver frequency change in the FM/CW radar.

AQL: 100% Compliance.

e) Standard: Provide a cost estimate for full end-to-end testing and training for operations and maintenance of the FM/CW system.

AQL: 100% Compliance.

3.4 Radiometer Maintenance

Performance Standards

a) Standard: Provide quarterly system performance and data quality monitoring of two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

b) Standard: Provide telephone and/or email factory-level support from engineers or meteorologists for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

c) Standard: Provide no cost RMA assessment with factory priority for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

d) Standard: Provide no cost radiometer software updates for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

e) Standard: Provide one annual factory calibration of each of the two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

f) Standard: Provide annual meteorological data comparison and system validation for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

g) Standard: Provide no cost consumable spares replacement for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

h) Standard: Provide annual retraining for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

i) Standard: Provide up to 1 additional factory calibration for DPG Meteorology Division radiometers.

AQL: 100% Compliance.

3.5 449 MHz Radar Wind Profiler Maintenance Performance Standards

a) Standard: Provide quarterly system performance and data quality monitoring of the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

b) Standard: Provide telephone and/or email factory-level support from engineers or meteorologists for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

c) Standard: Provide no cost RMA assessment with factory priority for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

d) Standard: Provide no cost radar software updates for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

e) Standard: Provide no cost repairs or replacement with factory priority, up to contract value, for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

f) Standard: Provide annual meteorological data comparison and system validation for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

g) Standard: Provide annual retraining for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

h) Standard: Provide one maintenance site visit annually for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

i) Standard: Provide up to 1 additional maintenance trip annually for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

3.6 924 MHz Radar Wind Profiler Maintenance Performance Standards

a) Standard: Provide a single external cable set to replace a defective set at the DPG Meteorology Division 924 MHz radar wind profiler Carr site.

AQL: 100% Compliance.

b) Standard: Provide quarterly system performance and data quality monitoring of the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

c) Standard: Provide telephone and/or email factory-level support from engineers or meteorologists for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

d) Standard: Provide no cost RMA assessment with factory priority for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

e) Standard: Provide no cost radar software updates for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

f) Standard: Provide no cost repairs or replacement with factory priority, up to contract value, for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

g) Standard: Provide annual meteorological data comparison and system validation for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

h) Standard: Provide annual retraining for the DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

i) Standard: Provide one maintenance site visit annually for the DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

j) Standard: Provide up to 1 additional maintenance trip annually for the DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

5 Deliverables The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Performance Requirement Summary (PRS)

AQL: 100% Compliance.

b) Replace aluminum mesh filter on Radiometer 3122.

AQL: 100% Compliance.

c) Replace hydrophobic coated radome and provide a spare radome on Radiometer 3122.

AQL: 100% Compliance.

d) Repair or replace power cable on Radiometer 3122.

AQL: 100% Compliance.

e) Repair or replace 11-15.3 GHz synthesizer on Radiometer 3122.

AQL: 100% Compliance.

f) Provide factory calibration of Radiometer 3122.

AQL: 100% Compliance.

g) Evaluate operational condition of Radiometer 3123.

AQL: 100% Compliance.

h) Replace aluminum mesh filter on Radiometer 3123.

AQL: 100% Compliance.

i) Replace hydrophobic coated radome and provide a spare radome on Radiometer 3123.

AQL: 100% Compliance.

j) Repair or replace RS-422 data cable on Radiometer 3123 AQL: 100% Compliance.

k) Repair or replace 51-59 GHz V-Band downconverter on Radiometer 3123.

AQL: 100% Compliance.

l) Repair or replace GPS assembly on Radiometer 3123.

AQL: 100% Compliance.

m) Provide factory calibration of Radiometer 3123.

AQL: 100% Compliance.

AQL: 100% Compliance.

b) Repair or replace cable and internal connector for 4:1 RF divider/combiner.

AQL: 100% Compliance.

c) Balancing resistor test and reassembly for 4:1 RF divider/combiner.

AQL: 100% Compliance.

d) Repair or replace phase-matched RG-393 cable with N-Male connectors for 4:1 RF divider/combiner.

AQL: 100% Compliance.

b) Provide cost estimate to upgrade FM/CW computer from current operating system (OS) to Windows 10 OS.

AQL: 100% Compliance.

c) Evaluate FM/CW documentation and schematics and provide a cost estimate if updates are necessary.

AQL: 100% Compliance.

d) Evaluate and provide a report and cost estimate for a potential future transmitter and receiver frequency change in the FM/CW radar.

AQL: 100% Compliance.

e) Provide a cost estimate for full end-to-end testing and training for operations and maintenance of the FM/CW system.

AQL: 100% Compliance.

b) Provide telephone and/or email factory-level support from engineers or meteorologists for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

c) Provide no cost RMA assessment with factory priority for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

d) Provide no cost radiometer software updates for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

e) Provide one annual factory calibration of each of the two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

f) Provide annual meteorological data comparison and system validation for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

g) Provide no cost consumable spares replacement for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

h) Provide annual retraining for two DPG Meteorology Division radiometers.

AQL: 100% Compliance.

i) Provide up to 1 additional factory calibration for DPG Meteorology Division radiometers.

AQL: 100% Compliance.

b) Provide telephone and/or email factory-level support from engineers or meteorologists for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

c) Provide no cost RMA assessment with factory priority for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

d) Provide no cost radar software updates for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

e) Provide no cost repairs or replacement with factory priority, up to contract value, for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

f) Provide annual meteorological data comparison and system validation for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

g) Provide annual retraining for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

h) Provide one maintenance site visit annually for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

i) Provide up to 1 additional maintenance trip annually for the DPG Meteorology Division 449 MHz radar wind profiler.

AQL: 100% Compliance.

b) Provide quarterly system performance and data quality monitoring of the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

c) Provide telephone and/or email factory-level support from engineers or meteorologists for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

d) Provide no cost RMA assessment with factory priority for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

e) Provide no cost radar software updates for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

f) Provide no cost repairs or replacement with factory priority, up to contract value, for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

g) Provide annual meteorological data comparison and system validation for the four DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

h) Provide annual retraining for the DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

i) Provide one maintenance site visit annually for the DPG Meteorology Division 924 MHz radar wind profilers.

AQL: 100% Compliance.

j) Provide up to 1 additional maintenance trip annually for the DPG Meteorology Division 924 MHz radar wind profilers.