(180000000771) Award Recommendation Snow Blower.docx

Evaluation Synopsis RFQ 180000000771 for a Snow Blower, Heavy Duty, Wheel Loader Attachment

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Transportation

Recommendation of Award The Department of Transportation (MDOT) office has completed the evaluation of RFQ 180000000771 for a Snow Blower, Heavy Duty, Wheel Loader Attachment and has recommended an award to MacQueen Equipment, Inc., in the amount of $197,863.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

The results of this RFQ are not pending State Administrative Board approval.

More information on the State Administrative Board can be found at: DTMB Contract Connect web page. Hyperlink, State Administrative Board

Any questions regarding this recommendation can be submitted via email to the Solicitation Contact.

Klatra Pickett Pickettk1@mchigan.gov

Background Information:

This Request for Proposal (RFQ) was to solicit responses for selection of a Contractor to provide one (1) Snow Blower, Heavy Duty, Wheel Loader Attachment, and Training. This is a one-time purchase.

Bidders:

The RFQ was posted on SIGMA VSS on 07/12/2018, with a published due date on 07/26/2018.

The following bidders submitted proposals by the published due date.

*SDVOB: Service-Disabled Veteran Owned Business

RFQ 180000000771 for a Snow Blower, Heavy Duty, Wheel Loader Attachment

Version 1 Revised: 07-28-2017

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it can successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

The evaluation process included: Solicitation Instructions, meeting Mandatory Minimum Requirements, and Section 8, Evaluation Process.

a) MANDATORY MINIMUM REQUIREMENTS

To avoid disqualification, the bidder must provide documentation to support the following:

· Must be a certified authorized distributor or manufacturer

· If bidding as a distributor attach letter from manufacturer

b) EVALUATION PROCESS The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

II. Evaluation Method Responses to this solicitation were reviewed by the MDOT Fleet Specialist and the Contract Service Division, Buyer which consisted of the following individuals:

Scott Poyer, Fleet Specialist Klatra Pickett, Contract Service Division

III. Evaluation Results

A. Kodiak America LLC

Kodiak America LLC, the manufacturer, has not met the requirements of the RFQ based on a Technical Evaluation Criteria score of 65 This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Acceptance to ALL listed sections in Exhibit A – Statement of Work 15/15

JEC

2. Schedule A – Training, Section 2.3 No deficiencies noted 25/25

3. Vendor Questionnaire - General Experience No deficiencies noted 25/25

4. Vendor Questionnaire – State Experience JEC noted Bidder did not indicate previous experience providing similar equipment to the State. 0/5

5. Attachment – Specification C56-0051.18 – bidder to complete and submit.

JEC noted Bidder is providing an alternate. Alternate components will not meet minimum performance requirements. 0/30

Kodiak America Technical Evaluation Criteria Points, items 1 thru 5 65

B. MacQueen Equipment, Inc.

MacQueen Equipment, an authorized distributor, has met the requirements of the RFQ based on a Technical Evaluation Criteria score of 95. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Acceptance to ALL listed sections in Exhibit A – Statement of Work 15/15

2. Schedule A – Training, Section 2.3 25/25 No deficiencies noted

3. Vendor Questionnaire - General Experience 25/25 No deficiencies noted

4. Vendor Questionnaire – State Experience 0/5 JEC noted Bidder did not indicate previous experience providing similar equipment to the State.

5. Attachment – Specification C56-0051.18 – bidder to complete and submit 30/30 No deficiencies noted

III. Evaluation Results- continued

Casper’s Truck

Casper’s Truck, an authorized distributor, has not met the requirements of the RFQ based on a Technical Evaluation Criteria score of 65 This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria

1. Acceptance to ALL listed sections in Exhibit A – Statement of Work 15/15 No deficiencies noted.

2. Schedule A – Training, Section 2.3 25/25 No deficiencies noted.

3. Vendor Questionnaire - General Experience 25/25 No deficiencies noted.

4. Vendor Questionnaire – State Experience JEC noted Bidder did not indicate previous experience providing similar equipment to the State. 0/5

5. Attachment – Specification C56-0051.18 – bidder to complete and submit 0/30 JEC noted Bidder is providing an alternate. Alternate components will not meet minimum performance requirements.

Casper’s Truck Technical Evaluation Criteria Points, items 1 thru 5 65

VI. Pricing Summary Original Bid Pricing

MacQueen Equipment, Inc., was the only bidder that had their pricing evaluated.

Cost Reductions/Avoidance:

Quick payment terms: None were offered.

No additional reductions were available.

VIII. Award Recommendation:

The contract will be awarded to the responsive and responsible bidder who offers the lowest bid to the State, as determined by the State. Low bid will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 8, Evaluation Process, and price, as demonstrated by the proposal.

MDOT recommends MacQueen Equipment, Inc., a responsible bidder, for this one-time purchase.

Recommended Contract amount: $197,863.00.

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