18-NIH(RC)1_Supplement.pdf
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- Attached to
- Chemistry, Manufacturing and Controls and Related Services for Development of Drug Substances
- Solicitation number
- 75N95024R00094
About this file
This document is an Exhibit to the NIH(RC)-1 contract that provides supplemental billing instructions for the Contractor. It outlines the additional information that must be included on invoices for the following cost categories: Direct Labor, Travel, Materials/Equipment, Subcontract Costs, Travel/Honoraria Reimbursements, and Indirect Cost Adjustments. The key requirements are detailed level of supporting information and documentation that must be provided for each cost element. The Contractor must also notify the Contracting Officer of any anticipated cost overruns or unexpended balances greater than 10%. This exhibit is supplemental to the base NIH(RC)-1 contract.
The related federal contract opportunity is for Chemistry, Manufacturing and Controls (CMC) and related services to support the development of drug substances. The objective is to ensure the receipt of drug substances of sufficient quality and quantity to support preclinical and IND-enabling studies. The solicitation is being issued by the Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse.
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Exhibit A to NIH(RC)-1 NIDA Supplemental Billing Instructions
In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
i. DIRECT LABOR
(1) Position Category
(2) Employee Identification Number or Name
(3) Hours Expended
(4) Hourly Rate
ii. TRAVEL
(1) Detail what travel is for (i.e., seminar, course, site visit, etc.)
(2) Dates and duration of travel
(3) Point of departure and destination
(4) Names of individuals
(5) Per diem rate (broken down by lodging and M&IE)
(6) Travel costs (airfare, car rental (including mileage), taxis, etc.)
iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
(1) Description, quantity, and amount of each item
(2) COA letter number, if applicable
iv. SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
v. REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
vi. INDIRECT COST – ADJUSTMENTS
Annual negotiated indirect cost rate adjustments applied to billings of indirect costs shall be submitted on a separate invoice/financing request.
Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
The Contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and Limitations of Cost Clauses in the contract.
NIH(RC)-1 Exhibit A Rev. 3/2021
Attachment 18
File details come from the government source that posted it. Updated .