18. Attachment A Performance Work Statement.pdf

Attachment A

Performance Work Statement

89503221QWA000301

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

DUMPSTER DISPOSAL SERVICES

1. GENERAL

1.1. SCOPE OF WORK

The Western Area Power Administration (Western), Rocky Mountain Region (RMR), requires a contractor to perform all aspects of Dumpster Disposal Services at Western Area Power Administration, Casper Service Center Maintenance Office, 5600 W Poison Spider Road, Casper, WY 82604. The required services, as described further in this Performance Work Statement (PWS) include but are not limited to the following: Disposal services of one 30 yard dumpster and one 4 yard trash dumpster. Western, RMR and the Government are used interchangeably in this document, and all have the same meaning.

1.2. Background

Western, part of the U.S. Department of Energy (DOE), is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services within a 15-state region.

The RMR serves preference customers in Colorado, Wyoming, Nebraska and Kansas. RMR also services the Colorado River Storage Project Management Center (CRSP-MC) in Salt Lake City, Utah. The CRSP-MC provides transmission services to facilities in Arizona, New Mexico, Colorado, Utah, Texas and Wyoming.

RMR’s mission includes maintenance and operation of the high-voltage transmission system including 80 substations and over 5,400 miles of high-voltage power transmission lines that deliver power from CRSP-MC and over 19 power plants to its wholesale customers.

1.3. Location

Western Area Power Administration, Casper Service Center Maintenance Office, 5600 W Poison Spider Road, Casper, WY 82604

1.4. Government Personnel

1.4.1. The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms, or other conditions of the contract.

1.4.2. The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.5. Contractor Personnel

1.5.1. The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.5.2. The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

1.5.3. No unauthorized personnel are permitted on the premises.

1.6. Hours of Work

Normal work hours for RMR’s Maintenance personnel are from 7:00 a.m. to 5:30 p.m. daily, Monday through Thursday. Differing from this schedule may be authorized on a case-by-case basis with the COR’s and CO’s prior approval.

1.7. Submittals.

1.7.1. Safety Plan. A Safety Plan is required to be submitted to the CO and COR no later than 10 calendar days after contract award. Western’s approval of the plan is required prior to the commencement of work.

1.7.2. List of Employees. Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. List of employees shall be submitted to the CO and COR no later than 10 calendar days after contract award. No unidentified or unauthorized personnel shall be allowed or permitted on the work site.

1.7.3. Work Schedule. Contract shall submit a proposed work schedule to the CO and COR no later than

10 calendar days after contract award. Western’s approval of the work schedule is required prior to the commencement of work.

1.8. Pre-Performance Meeting

The CO will schedule a meeting with the contractor within two week(s) following the contract award to discuss the requirements of the contract, to include safety prior to start of work.

1.9. Compliance with Regulations

In performing the work required by this Contract, the Contractor shall comply with all applicable Federal, State and local laws and regulations.

1.10. Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.11. Materials, Equipment and Storage

1.11.1. The Contractor shall furnish all materials and supplies required for the performance of work under this contract.

1.11.2. The contractor shall determine and furnish all equipment required for the performance of the work under this contract. All equipment shall comply with applicable OSHA guidelines and shall be in good operating condition. The Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations

1.11.3. The contractor and COR shall direct the placement of the dumpsters.

1.12. Interference with Business

The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.13. Government Furnished Property, Equipment, Materials and Utilities

1.13.1. The Government will not furnish any property, equipment or materials for use under this contract.

1.14. Security of Facilities

Security of Government facilities is a shared responsibility of all employees, both Federal and contractor.

1.14.1. Contractor personnel shall be alert to surroundings and notify the CO, COR, RMR Security Office, or on-duty contractor security staff after hours of suspicious activity, including unescorted persons who do not have a visitor’s badge, or known or suspected unauthorized removal of Government property from the facility.

1.14.2. Contractor personnel shall notify the CO, COR and RMR Security Office, or on-duty contractor security staff after hours, if they have any security issues or concerns.

1.14.3. Contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure. Contract staff shall notify the RMR Security Officer if they are unable to secure a door or gate.

1.14.4. Contractor personnel shall not allow any person to enter Western property without proper clearance from the RMR Security Office.

1.14.5. The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

1.15. Safety

1.15.1. The Contractor shall comply with the latest effective standards promulgated by the Department of

Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.15.2. The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.15.3. The Contractor shall maintain an accurate record of, and shall immediately report to the COR and the CO, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract.

1.15.4. The Contractor shall ensure that its employees are provided with personal protective equipment

(PPE) as necessary in accordance with established regulations and procedures. This equipment includes, but is not limited to, occupational foot protection and eye and face protection as required by OSHA Standards, 29 CFR 1910 and as required by Western safety standards and directives.

1.15.5. The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment needed for the performance of their duties. The Contractor shall ensure that its employees comply with all applicable Federal, State, and/or local safety rules and regulations in the performance of their duties.

1.15.6. The Contractor shall report all near misses to the CO, COR within 24 hours of the occurrence.

These near-miss reports, identifying the nature of the hazard and the corrective actions which have been implemented to prevent a reoccurrence in the future, may be generic, with no mention of individual employees involved in the incident. Near-miss reports are used as an information tool and are distributed regionally.

1.15.7. The Contractor is required to establish a Safety Plan/Program which includes, in addition to other requirements, a monthly safety meeting for all employees (with the exception of office staff). The Contractor's Safety Plan shall be documented and available for the CO and COR to review at any time.

1.16. Environmental Requirements

1.16.1. The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current Western policies and procedures.

1.16.2. Contractor’s Liability for Regulated Material Incidents. The Contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

1.17. Quality Control and Quality Assurance

1.17.1. The Contractor is responsible for quality control and shall utilize its own internal quality control processes in the performance of this contract. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the Government’s performance standards outlined in the Performance Requirements Summary (PRS) section of this

PWS.

1.17.2. Performance Standards. See Exhibit 1. The PRS is a listing of significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. Each performance objective represents a critical function as identified by the Government at the time of contract award. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract, and do not excuse the Contractor from performance of other responsibilities identified in the PWS. All services described in this PWS are subject to inspection/surveillance by the Government.

1.17.3. Government Surveillance of Contractor Performance. In order to supplement the Contractor’s QCP, Western personnel will verify contractor compliance with essential performance requirements. The Government may use various methods to perform surveillance of Contractor performance, including customer input, random sampling, periodic inspection, contractor reporting, etc.

1.17.4. Contract Discrepancy Report (CDR). A CDR (PWS Exhibit 2) will be initiated by the CO or COR if, at any time during the performance, the results of Western’s surveillance show the number of observations of unacceptable performance during the period exceeds the threshold specified in the PRS, and the CO/COR determines that the unacceptable performance was not caused by the Government. Instructions for completing the CDR are as follows:

1.17.4.1. The COR completes Blocks l through 6 and sends the form to the CO. Block 6 must include the PRS number corresponding to the discrepancy, the threshold of that PRS item, the number of discrepancies documented, and the PWS paragraph reference describing the Government’s expectations for that PRS item.

1.17.4.2. The CO evaluates the CDR, and if appropriate, signs it and sends it to the Contractor with a cover letter requesting a response within a specified number of days.

1.17.4.3. The Contractor must complete Blocks 7 through 10 and return the CDR to the CO within the specified time period on the cover letter.

1.17.4.4. Upon receipt of the Contractor’s response, the CO, in consultation with the COR, will evaluate the Contractor’s response and take appropriate action. The CO will document the evaluation in Block 11 and action taken in Block 12.

1.17.4.5. In most cases, the preferred action is re-performance by the Contractor at no additional cost to the Government. If deduction from payment is the appropriate action, the COR and CO will calculate the payment deduction based on the performance period in which the discrepancy occurred. The deduction is taken from the Contractor’s payment as close as possible to the month in which the discrepancy occurred, but not necessarily the same month.

The Government should not withhold payment of an invoice while calculating the deduction.

1.17.4.6. The COR will complete Blocks 13a and 13b. The CO signs the CDR in Block 13c. These signatures indicate concurrence with the actions taken.

1.17.4.7. In the event the CO determines that issuance of a CDR is not appropriate; the CO shall document the contract file indicating why such action is not appropriate.

1.18. PWS Exhibits

The exhibits listed below are attached to and incorporated into this PWS.

Exhibit 1: Performance Requirements Summary (PRS). The purpose of the PRS is to communicate the Government’s quality expectations and the process to evaluate the Contractor’s performance.

Exhibit 2: Contract Discrepancy Report (CDR)

2. Scope of Work

Contractor shall provide qualified, trained, skilled personnel to provide (1) 30 yard dumpster and (1) 4 yard trash dumpster to include disposal services as needed by the Government during normal business hours excluding federal holidays.

2.1. 30 Yard Dumpster

The Government anticipates (1) 30 yard dumpster will be needed with disposal services approximately 12 times per year or as specified by the CO and COR.

2.2. 4 Yard Dumpster

The Government anticipates (1) 4 yard trash dumpster will be needed with disposal services once per week or as specified by the CO and COR.

EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective PWS Section Performance Standard

Dispose of 4 yard dumpster once a week or as specified by the CO and

COR.

2.2.1 100% of the time

Dispose of 30 yard dumpster within 48 hours of service call or as specified by the CO and COR.

2.2.2 100% of the time

EXHIBIT 2

Contract Discrepancy Report

Contract No. 1. Report No. for this Discrepancy:

Contractor’s Name:

2. From: (Name of Contracting Officer representative)

Dates

3. Prepared:

4. Returned by Contractor:

5. Action Complete:

6. Discrepancy or Problem: (Describe in detail; include reference to PWS directive; attach continuation sheet, if necessary):

Signature of CO:

7. To: (Contracting Officer)

8. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence (Attach Continuation Sheet if Necessary)

10. Signature of Contractor Representative:

Date:

11. Government Evaluation:

12. Government Actions:

13 Close Out Name Title Signature Date

(13a) Contractor Notified

(13b) COR

(13c) CO