18-08_Next Generation Sequencing System.doc

Massachusetts Bay Community College

RFP # 18-08

REQUEST FOR PROPOSAL

FOR

Next-generation Sequencing System

50 Oakland Street

Wellesley Hills MA 02481

REQUEST FOR PROPOSAL

BID # 18-08

Massachusetts Bay Community College (MassBay), a department of the Commonwealth, is soliciting bids for a Next Generation Sequencing System The College is soliciting quotations for the delivery and installation of a Next-generation Sequencing System as described in the Technical Specification section.

The College reserves the right to accept the proposal deemed best for the Commonwealth of Massachusetts and the College. The contract will be awarded to the vendor who offers the best combination of price, capability and service options as determined by the College. The College reserves the right to reject any or all bids, wholly or in part. The College reserves the right to accept any of the proposals in any combination.

(ALSO REFERENCE THE ATTACHED GENERAL AND TECHNICAL SPECIFICATIONS)

Bids must be submitted on the forms supplied by the College for receipt NO LATER THAN Wednesday, March 21, 2018, 2:00 pm (Please reference the Schedule of Events, found on page 3 of this document.)

Mail or deliver all bids SEALED AND NOTING BID# 18-08 to:

The Purchasing Department

Annex Building Second Floor

50 Oakland Street

Wellesley Hills MA 02481

All bid materials must be signed in ink. Facsimile signatures are unacceptable. Bids, which are priced or signed in pencil, will be rejected as non-responsive. Bidders are cautioned that the person signing the bid proposal or authorized designee, must initial errors, alterations or corrections on the submitted bid. Failure to do so may result in rejection of the bid for those items erased, altered or corrected and not initialed.

Prices quoted must be available for acceptance for at least sixty (60) days after the bid opening date.

Schedule of Events

Bids will be available at www.commbuys.com or can be requested by email to puchasing@massbay.edu.

All questions to be forwarded to the Procurement department by e-mail (no questions may be submitted by fax or telephone).

E-mail: Purchasing@massbay.edu All amendments, responses to questions, etc. will be posted on COMMBUYS (www.commbuys.com)

BD-18-1064-1064-02481-24008. They will not be mailed, faxed or emailed.

If at the time of the bid closing or the bidders conference, Massachusetts Bay Community College is closed due to uncontrolled events such as fire, snow, ice, wind or building evacuation, the bids will be accepted until 2:00 PM on the next normal business day.

The dates stated for Response Evaluation, Contracts Finalized and Contract Information Available are estimated periods supplied as a courtesy to the bidders only. These dates may change and are not binding for the College. All dates and times for written questions and response submissions are binding. Responses not in compliance with the response submission date will be deemed non-responsive.

Submission of Proposals All proposals must be sealed when submitted and include one (1) complete original and one (1) copy.

Proposals may only be sent to:

Procurement department

Wellesley Hills, MA 02481

Proposals will be accepted until Wednesday, March 21, 2018, 2:00 pm; proposals received after this date and time will not be considered. It is the bidder's responsibility to ensure this condition is met. Receiving at the College’s central mailroom or receiving dock is NOT acceptable.

Table of Contents

Schedule of Events

Section II

Section III

Section IV

Section V

Section VI

Required Forms

Section II RFR Specifications INTRODUCTION: Chartered in 1961, Massachusetts Bay Community College is an open-access, two-year public educational institution that serves the Boston and the Metro West communities. Through its Centers of Excellence, the College serves approximately 5,300 students in day and evening credit programs. Grouped by field of study, the Division of Humanities, the Division of Social Sciences and Professional Studies, the Division of Science, Technology, Engineering and Math (STEM) and the Division of Transportation and Energy are designed to enhance learning by promoting collaboration, supported learning and state-of-the-art resources. In addition to awarding Associate Degrees and Certificates, the College offers a variety of professional education and non-credit career skill building workshops and seminars. Massachusetts Bay Community College also actively seeks education partnerships with business and industry and participates in local and regional workforce development and training efforts. Additional information is available on the College’s website: http://www.massbay.edu.

Massachusetts Bay Community College (MassBay) invites written proposals for the delivery and installation of a Next-generation Sequencing System.

IDENTIFIERS:

MassBay – Massachusetts Bay Community College.

Vendor, Contractor – An individual, corporation or other entity engaged in the business of supplying the services described in this solicitation, which has received a copy of the RFR from MassBay or has registered its name, address and interest in this solicitation with MassBay.

Contract Manager: Director of Procurement & Business Operations or designee The Contract Manager shall have final responsibility in all operational matters pursuant to this Contract. MassBay must approve amendments or modifications to the specifications set forth in the Contract, in writing and in advance of implementation or performance.

PROPOSAL COSTS: Vendors must bear all costs associated with their proposals, including preparation, copying, postage and delivery fees. No costs or expenses incurred by Vendors in responding to this RFR or in participating in this Solicitation will be borne by MassBay.

CONDITIONS OF THE AGREEMENT: Payments will not be made for equipment delivered after June 30, 2018.

All stipulations covered under this RFR are part of the resulting contract. If the bidder takes exception to any of the terms or conditions listed in the specifications, it must be so noted in his/her bid. No part of these services may be sub-contracted without prior written consent of the Vice President of Administration and Finance.

The agreement shall not be assigned in whole or in part by the Vendor without prior written consent of MassBay.

MANDATORY REQUIREMENT: A mandatory requirement is one that must be met in order for a proposal to be considered responsive. Any proposal that fails to meet a mandatory requirement of the RFR will be disqualified without evaluation. MassBay may allow the Vendor to make minor corrections or may accept a proposed alternative, as dictated by the Purchasing Office of MassBay. The Procurement department “makes the final determination of whether a response is deemed unresponsive and is disqualified.”

Minimum Requirements: To be qualified to bid, a Contractor must meet the following criteria:

· Contractor must submit three (3) references to whom they have provided similar equipment. This information must be submitted on the Business Reference Form found in Section VI (Required Forms) of this document.

C.O.R.I. / S.O.R.I.: For contract employees that will be on campus, the Contractor shall certify at the commencement of the contract that their employees have undergone a Criminal Offender Record Investigation (C.O.R.I.) and a Sexual Offender Record Investigation (S.O.R.I.) within the preceding three (3) months. An annual certification may take the place of this requirement. The Contractor must also submit certification annually thereafter. This shall be a requirement for all full time, part time and substitute employees. The Contractor is responsible for all costs associated with C.O.R.I. and S.O.R.I. checks. C.O.R.I. and S.O.R.I. checks must be completed prior to any contractor employee beginning work at MassBay Community College.

SECTION III

General Specifications

1. INTRODUCTION:

A.

This part of the RFR contains general specifications. Vendor must meet all business specifications that are listed in this part of the RFR. Vendors who fail to meet any mandatory specification will be deemed non-responsive.

2. AWARDING:

A.

The College reserves the right to accept the proposal deemed best for the Commonwealth of Massachusetts and the College. The contract will be awarded to the vendor who offers the best combination of price, capability and varied service options and equipment as determined by the College. The College reserves the right to reject any or all bids, wholly or in part and to make the award in a manner deemed to be in the best interests of the Commonwealth of Massachusetts and the College. The lowest bid does NOT constitute the winning bid.

3. SERVICE:

A.

All services described in these specifications are to be executed in a thoroughly substantial and professional manner.

4. COLLEGE PROPERTY AND SECURITY:

A.

Any damage occurring due to work or related activities under this contract shall be repaired at the Contractor’s expense and to the satisfaction of the College.

B.

The College can neither accept nor assume responsibility for the security of the Contractor’s equipment if stolen or vandalized.

C.

The Contractor shall confine all equipment in areas directed by the College and shall not unreasonably encumber the area.

5. SCHEDULING AND COORDINATING:

A.

All work shall be coordinated through Director of Procurement & Business Operations or designated representative.

6. GUARANTY AND WARRANTY:

A.

The Contractor shall pay to the College all expenses, losses and damages incurred as a consequence of any defect, omission, negligence or error by the Contractor’s employees, its Subcontractor's or its Subcontractor's employees.

7. DISCRIMINATION AND SEXUAL HARASSMENT:

A.

Massachusetts Bay Community College does not discriminate based on race, color, national origin, sex, sexual orientation, religion, age or handicap in admission, access to, treatment or employment in its programs and activities.

B.

The Contractor must comply with the terms of the College's policies on sexual harassment issues while carrying out their activities on College property. Copies of the College's harassment policies may be obtained in Human Resources.

C.

Non-discrimination in Employment and Affirmative Action: The Contractor shall not discriminate against a qualified employee or applicant for employment because of race, color, national origin, ancestry, age, sex, sexual orientation, religion, veteran status or disability. The Contractor shall in performance of this contract's affirmative action plan, employ minority and female subcontractors, vendors and suppliers. The Contractor agrees to comply with all applicable federal, state statues, rules and regulations prohibiting discrimination in employment, including Title VII of the Civil Rights Act 1964, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation act of 1973, the Americans with Disabilities Act of 1990, Massachusetts General Laws, Chapter 151B and all applicable administrative orders, executive orders and various state laws.

8. PROTECTION OF LIVES AND HEALTH:

A.

The Contractor shall comply with all Federal, State and local laws, ordinances, rules, orders, regulations and codes in completing work under this contract.

B.

The Contractor shall comply with all Federal, State and local laws, ordinances, rules, orders, regulations and codes regarding transporting, handling, storage, removal and disposal of all flammable, regulated and/or unregulated materials required for the work covered under this contract and shall be responsible for all associated fees and/or charges.

C.

The Contractor shall take all precautions for preventing injuries to persons and property in or about the work site.

D.

The Contractor shall not permit smoking by employees in any State Building, nor allow the use of intoxicating beverages or non-prescription controlled substance drugs upon or about the worksite.

E.

The Contractor shall assume the defense of, indemnify and save harmless the College, its officers and employees from all claims relating to labor performed or furnished; of injuries to any person or corporation received or sustained by or from the Contractor, their employees and/or subcontractors and any subcontractor’s employees, in performing the work or in consequence of any improper materials, implements or labor used or employed therein; and to any act, omission or neglect of the Contractor and his/her employees therein engaged.

F.

Should the College Administration deem that the Contractor is not abiding by the provisions of this section or that a serious, unsafe condition exists which threatens the health, life, safety or property of the College community, an immediate suspension of operation - without additional expense to the College - may be ordered until such unsafe acts or conditions are corrected.

G.

The Contractor’s failure to comply with any of the requirements of this Bid Document shall be cause for immediate termination of the Contract.

H.

The Contractor shall keep itself fully informed of all existing and future Federal, State, County and municipal laws, orders, ordinances, rules, policies, procedures and regulations. This includes but is not limited to OSHA regulations and health codes as well as those pertaining to affirmative action, equal opportunity and anti-discrimination as they pertain to persons engaged or employed in the workplace or to the materials and equipment used or employed in the work of all such orders and decrees of bodies or tribunals having jurisdiction or authority over same and all provisions required by law to be made part of this agreement which provisions are hereby incorporated by reference and made part hereof.

9. CONTRACTOR'S LIABILITY INSURANCE:

A. The Contractor agrees to furnish and keep in full force during the term of the agreement, worker's compensation and employer's liability insurance covering all persons employed by the contractor who are engaged in the performance of the services rendered to the College. The Contractor shall include a provision that there will be no right of subrogation against the College in the event of a workers’ compensation or liability insurance payment.

B. The Contractor shall have and maintain without deductibility, Contractor’s Public Liability and Property Insurance and Contractor’s Protective Public Liability, Protective Property Damage Liability Insurance and Comprehensive Automobile Liability in not less than the following amounts:

a. Worker’s Compensation

Worker’s compensation must include and cover working executives and owner/operators.

1) State

Statutory

2) Applicable Federal

Statutory

3) Employer’s Liability Each Accident

$1,000,000

Disease policy limit $500,000

Disease per employee $100,000

b. Comprehensive General Liability

(Including Premises-Operations: Independent Contractor’s Protective: Products and Completed Operation Broad Form Property)

1) Bodily Injury

a) Each Person

b) Annual Aggregate

2) Property Damage

a) Each Occurrence

c. Contractual Liability

d. Personal Injury with Employment Exclusion deleted

1) Annual Aggregate

e. Comprehensive Automobile Liability

a) Each Person

b) Each Occurrence

f. Umbrella Policy

$5,000,000

C.

Each certificate or instrument shall contain a valid provision of endorsement that the policy may not be canceled, terminated, changed or modified without giving thirty (30) days written notice thereof to the College and that the insurance company waives their right to subrogation and indemnification against the College and the Commonwealth.

D.

All insurance policies required herein shall contain the following provision or its equivalent with the same meaning and intent:

“The insurance company waives any right of subrogation and indemnification against Massachusetts Bay Community College, its trustees, officers, employees or their agents, or the Commonwealth of Massachusetts which may arise by reason of any payments under this policy.”

Insurance certificates are to be delivered to:

Purchasing Department

Wellesley Hills MA 02481 E. The Contractor shall submit to the College, promptly upon bid award, copies of all required insurance certificates to cover all damage to College property or private property and personal injury including but not limited to student, faculty, staff or visitor automobiles on campus grounds.

F. The Contractor shall be liable for damage through the entire term of the Contract.

G. The Contractor will provide evidence, promptly upon bid award, that its employees are covered under an unemployment compensation program.

H. The Contractor must annually provide copies of appropriate licensing for all employees who may operate equipment under this contract. The Contractor may not use a driver for which a current and appropriate license has not been submitted. The College reserves the right to verify all licensing.

10. CONTRACT TERMINATION: The successful bidder will be required to enter into a contract containing the following provisions:

A.

Massachusetts Bay Community College reserves the right to terminate this contract with or without cause or if the successful bidder fails to comply with the provisions of the contract. The College reserves the right to terminate any and all parts of this contract specification due to lack of or reduction in financial appropriations that fund this contract.

11. DEPENDENT CARE ASSISTANCE PROGRAM:

A.

The Contractor shall certify in writing that, at the time of bid award, it is in compliance with the provisions of the Acts of 1990, Chapter 521, Section 7 as amended by the Acts of 1991 Chapter 329 and 102 CMR 12.00 and that the Contractor is either a “qualified employer” (It has fifty (50) or more full time employees and has established a dependent care assistance program, child care tuition assistance or child care placements) or is an exempt employer.

12. GENERAL PROVISIONS:

A.

The Contractor agrees that upon written direction by the College, setting forth reasonable cause, the Contractor will remove from service under the contract any of its employees or equipment.

B.

The Contractor shall not subcontract any portion of this contract or sublet any of the assigned premises for conducting business unless approved in writing, by the Vice President of Administration and Finance or designee.

C.

All bid prices shall remain firm for at least sixty (60) days after the bid closing date and throughout the term of the contract.

D.

The submitted rates shall include complete costs involved with accomplishing the required work. The College will make no payments to the contractor unless covered in the bid proposal.

E.

Every contract or agreement for the purchase of services or materials of any kind will include the following provisions: "The Governor or his designee, the Secretary of Administration and Finance and the State Auditor or his designee shall have the right at reasonable times upon reasonable notice to examine the books, records and other compilations of data which pertain to the performance of provisions and requirements of this contract or agreement."

F.

If the bidder takes exception to any of the terms or conditions listed in the specifications, it must be so noted in his/her bid.

G.

The College reserves the right to reject any bid proposal that is not in full compliance with the contract specifications; reject any or all bids wholly or in part; to waive technicalities or minor deviations; to make awards in a manner deemed in the best interest of the College; and to correct any award or specification erroneously made as a result of a clerical error on the part of the College.

H.

Proposals must be made on the forms supplied by the College. Should the bidder find discrepancies in or omissions from the specifications or shall be in doubt as to their meaning, he/she shall at once notify the College in writing. The College will not be responsible for any oral instructions. In turn, if the College desires, it will notify the other bidders in writing. Any bulletins and/or addenda issued during the time of bidding are to be covered in the proposal and closing the contract thereof and are to be considered binding aspects of the final contract.

I.

The Contractor shall execute a letter of agreement within ten working days of receipt of notification of contract award from the College. At this time, the Contractor is also required to complete and return the Commonwealth of Massachusetts Standard Contract Form, the Commonwealth of Massachusetts Terms & Conditions and a W9.

J.

Massachusetts Bay Community College participates in the Minority Business Enterprise Program (MBE) as directed by Executive Order 237.

K.

The Contractor agrees to comply with all state and federal immigration laws.

L. Pursuant to M.G.L. c.62C, Section 49A, the Contractor certifies that it has complied with all Federal and State tax laws.

M. The Contractor shall make no alterations nor erect any signs on the premise without authority from the Vice President of Administration and Finance. Such permission will be in writing.

N. The Contractor shall not represent his/herself to be an employee or agent of Massachusetts Bay Community College. The use of the College’s name on letterhead, billheads and signs or in any other manner by the contractor is not permitted.

O. The Contractor shall comply with all policies and procedures promulgated by Massachusetts Bay Community College.

P. The College shall have the right at all times to inspect the equipment and installation.

Q. Neither the College nor the Contractor shall be held liable for failure to perform if such failure is caused by fire, strike or other causes beyond human control. In the event that the part of the building occupied by the contractor is so damaged that the premises are untenable, upon ten (10) days written notice to the other either, party may terminate the agreement.

R. At the termination or cancellation of the agreement, the Contractor shall give up and deliver to the College the premises promptly and in as good condition as at the time of commencement of the term. The contractor shall remove all its detachable equipment unless otherwise agreed upon by the College, subject to any lien, which the College may have to secure any unpaid charges due under this agreement.

S. The Contractor shall consider any recommendations by the College regarding dismissal of any of the contractor’s employees whom the College finds undesirable. In this matter, the College’s recommendation shall be final and binding unless there are mitigating circumstances which will be made known to the College.

T. The Contractor shall be responsible for all breakage and damage to property (real and personal) that may occur as a result of the fault, negligence or non-performance of duty on the part of her/himself or her/his employees in connection with the performance of the work herein specified. Repair or replacement of any such damage shall commence by the contractor within forty-eight (48) hours after notification of such damage and shall be completed expeditiously to the satisfaction of the Vice President of Administration and Finance.

13. CONTRACTOR EMPLOYEES:

A.

Contractor employees must present a neat, clean appearance and behave in a courteous manner.

B.

Contractor employees must not use offensive language or behave in a loud, boisterous or offensive manner.

C.

Contractor shall be responsible for insuring their employees meet all legal requirements for employment in the United States and the Commonwealth of Massachusetts.

D.

The Contractor shall provide the Contract Manager for MassBay with the names of all vendor employees working at MassBay in advance of assignment to the MassBay account.

E.

The Contractor agrees that all employees will be dressed in distinctive, clean, neat-appearing uniforms provided and paid for by the Contractor. The Contractor will ensure that his/her employees wear proper and neat appearing footwear while executing this contract.

14. CLARIFICATION OF PROPOSALS: Any vendor submitting a proposal may be required to discuss or clarify their proposal with the selection committee at any time during the procurement process. Only the Procurement department shall make requests for such discussion or clarification.

The selection committee is not required to seek clarification of vendor proposals. Therefore, the vendors should be as clear and unambiguous as possible in their responses to the specifications and be certain of their procedural specifications.

15. AWARD RECOMMENDATION: The Procurement department will recommend to the MassBay Board of Trustees for their approval that a contract be awarded to a responsible and responsive vendor that best meets the performance and business specifications and has the most cost-effective financial package.

16. RETURN OF PROPOSALS: MassBay shall be under no obligation to return any proposals or materials submitted by a vendor in response to this RFR, with the exception of a policy and procedure manual.

17. DISCLOSURE STATEMENT: MassBay will not at any time, disclose a vendor’s confidential statements to any other vendor.

18. CANCELLATION OF RFR: MassBay retains the right to cancel this RFR or any portion thereof at any time prior to the execution and approval of a contract, in which event all proposals received in response to this RFR or the relevant portion thereof will be rejected. The College reserves the right not to award a contract if, at the sole discretion of the College, it is in the best interests of MassBay to re-bid or determine an alternate means to provide food and vending services at the College campuses. Should this RFR be cancelled, all expenses related to the preparation of responses to this RFR remain the responsibility of the vendor.

19. AMENDMENTS TO THE CONTRACT: MassBay reserves the right to amend the contract arising from this RFR and in particular, to add services that the Contract Manager and the Vendor mutually agree are consistent with that solicited for by this RFR at a rate and cost equal to or lower than those compatible services already contracted

20. BASIS FOR THE PROPOSAL EVALUATION:

a. Equipment Specifications

b. Equipment Options

c. Pricing

d. References

The proposals will be evaluated and ranked using the criteria and categories described in M.G.L. c. 30B. The four categories are Highly Advantageous (HA), Advantageous (A), Not Advantageous (NA) and Unacceptable (U). While M.G.L c. 30B will be referenced and adhered to as often as possible, MassBay Community College is not held accountable to the stipulations found therein.

21. PREPARATION OF PROPOSAL: The proposal must be organized and presented as directed. Fancy bindings, colorful displays and promotion materials are not desired. The proposal should be prepared in a simple and economical fashion providing a straightforward, concise statement of the Vendor’s commitment to satisfy the requirements of the RFR.

The accuracy and detailed completion of this proposal is essential. Omissions and/or equivocal statements will be construed against the vendor. Since the successful proposal will be incorporated into the contract, vendors are cautioned not to make claims or statements to which they are not prepared to commit contractually.

It is essential that the instructions contained in this RFR be followed strictly for the accurate and timely evaluation of proposals. A proposal may be deemed non-responsive, at the Purchasing department’s discretion, if a Vendor fails to comply with the instructions in this part of the RFR.

Proposals are to include:

a. Include the name, title, address and telephone number of one individual who can respond to requests for additional information.

b. Include the name, title, address and telephone number of one individual who is authorized to negotiate and sign a contract for the vendor.

22. ACCOUNT MANAGER: For purposes of contract management, the Contractor must provide an individual who will be named the Account Manager for the duration of the contract. The role of the Account Manager will be to serve as the liaison between the Contractor and MassBay.

23. ACCESS TO VENDOR RECORDS: At all times during the term of the agreement, the Vendor shall make available to MassBay upon request, any and all records pertaining to the Vendor’s operations as they pertain to the agreement.

24. GOVERNANCE: The contract as described in the specifications shall be governed by and construed by the Laws of the Commonwealth of Massachusetts and will constitute the entire agreement between parties. The contract specifications may not be varied unless specified in writing and signed by both parties.

25. PRODUCTS: “Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment and promote the use of clean technologies, recycled materials, and less toxic products.”

SECTION IV

OSD General Specifications

A. Bidder Communication: Bidders are prohibited from communicating directly with any employee of the Procuring Department except as specified in this RFR and no other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFR. Bidders may contact the Contact Person for this RFR in the event this RFR is incomplete or the Bidder is having trouble obtaining any required attachments electronically through COMMBUYS. Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of RFR information in an alternative format, must communicate such requests in writing to the Contact Person, who has the right to reject unreasonable requests.

B. This RFR has been distributed electronically using the COMMBUYS for any addenda or modifications to a solicitation for which they intend to respond. The Commonwealth of Massachusetts and its subdivisions accept no liability and will provide no accommodation to bidders who submit a response based upon an out-of-date solicitation document. Potential bidders are advised to check the “last change” field on the summary page of solicitations they intend to respond to ensure that they have the most recent solicitation files.

C. The bidder may not alter the RFR or its components except for those portions intended to collect the bidder’s response (cost pages, etc.). Modifications to the body of the RFR, specifications, terms and conditions or any other documents that would change the intent of this RFR are prohibited. Any modifications other than where the bidder is prompted for a response will disqualify the response.

D. Brand Name or Equal: Unless otherwise specified in this RFR, any reference to a particular trademark, trade name, patent, design type, specification, producer or supplier is not intended to restrict this RFR to any manufacturer or proprietor or to constitute an endorsement of any good or service and the Department may consider clearly identified offers of substantially equivalent goods and services in response to such reference.

E. Public Records: All responses and information submitted in response to this RFR are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, and Section 10 and to Chapter 4, Section 7, and Subsection 26. Any statements in responses inconsistent with these statutes shall be disregarded.

F. The Commonwealth makes no guarantee that any Commodities or Services will be purchased from any Contract resulting from the RFR. Any estimates or past procurement volumes referenced in this RFR are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

G. The goal of this RFR is to provide the best value of Commodities and Services to achieve the procurement goals of the Department. Bidders that propose discounts, uncharged Commodities and Services or other benefits in addition to the RFR specifications may receive a preference.

H. Several forms must be completed by a potential bidder prior to doing business with the Commonwealth, including the Commonwealth Terms & Conditions and the Verification of Taxation Reporting Information (W-9) or Massachusetts Substitute W-9 Form. All necessary forms for the Contractor to submit will be issued with the award letter. Copies of these forms are available through the OSD home page.

SECTION V

TECHNICAL SPECIFICATIONS

Massachusetts Bay Community College expects that the chosen Contractor will provide delivery, installation and training of turnkey equipment as specified. Any costs not included must be detailed and listed on the Pricing Sheet.

EQUIPMENT: Next-generation Sequencing System that enables simple targeted sequencing workflows. From genes to exomes, the instrument must enable flexibility to help labs manage small and large projects across multiple applications including research and training applications from microbial genomes and gene panels to exomes and transcriptomes. ION GENESTUDIO S5 Plus System or comparable

KEY FEATURES:

· ION GENESTUDIO S5 PLUS System

· ION s5/ION Proton rotor and buck

· QUBIT DSDNA HS ASSAY Kit, 100

· QUBIT ASSAY TUBES SET of 500

· ION AMPLISEQ library, Kit 2.0

· ION AMPLISEQ CANCER HOTSPOT

· ION S5 WELCOME

· ION S5 Installation kit

· ION S5 Controls kit

· ION Chip mini centrifuge, 120 V

· ION AMPLISEQ TXOME HUMAN GENX24

· ION Library TQMN Quantitation kit

· ION 540 KIT-OT - 2

· ION 540 CHIP KIT 4 pack

· Laboratory Preparation Kit

Other

· 1 year extended warranty (ONETOUCH 2 1 Year), separately itemized

· DNA Library preparation training and general usage training

· SMARTSTART, ION training

SECTION VI

Required Forms and Submissions to accompany the Bid to be tabbed in the following order.

1. Pricing Sheet (Forms Included)

2. Statement of Financial Stability (Form Included)

3. Statement of Tax Compliance (Form Included)

4. Certificate of Non-Collusion (Form Included)

5. Vendor Authorized Signature Verification Form (Form Included)

6. Affirmative Action Plan Form or Submission (Form Included)

7. Business Reference Form (Form Included)

8. Product Specification sheets for proposed equipment

The successful contractor will be required to sign and submit the following forms within 10 days of the date of award. These forms may be viewed on the COMMBUYS website.

· Verification of Taxation Reporting Information (W-9)

PRICING

A. The undersigned proposes to furnish all labor and materials required for RFR 18-08: Next-generation Sequencing System for the total contract price specified below, subject to additions and deductions according to the terms of the specifications.

B. This bid includes addenda numbered _______.

C. Proposed equipment price: _______________________________________________dollars ($_________________).

D. One (1) year extended warranty price: _______________________________________________dollars ($_________________).

E. Total purchase price: _______________________________________________dollars ($_________________).

Date: ____________________

(Signature of Bidder)

By

(Name and Title of Person Signing Bid)

(Company)

(Business Address)

(City and State)

(Phone)

Statement of Financial Strength

Under penalty and perjury of law, I ___________________________________, certify that

(Name) ________________________________ is financially solvent and has been operating in the

. (Business Name) black for at least the preceding three (3) years.

Statement of State Tax Compliance

Pursuant to M.G.L. Chapter 62C, S 49A, as amended by Chapter 233 of the Acts of 1983, Section 36, I _________________________________

Name & Title authorized signatory for ______________________________________

Contracting Party whose principal place of business is at ___________________________

Address do hereby certify under the pains and penalties of perjury that __________

_______________________________________ has complied with all laws

Contracting Party of the Commonwealth of Massachusetts relating to taxes.

Contracting Party's Social Security or Federal I.D. Number: _________________________

Authorized Signature

Date

Certification of Non-Collusion The undersigned certifies under penalties of perjury that this Bid or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

(Name of person signing bid or proposal)

(Name of Business)

Vendor Authorized Signature Verification Form

Individuals: Individuals have two options to verify signature authorization:

1. Official Sample of Signature. Signature verification may be accomplished by submitting a copy of a driver's license, passport, social security card, business ID or other official form or identification containing the authorized signatory's signature, OR

2. Notarization. In the alternative, the Bidder can have their signature notarized in the space below.

Corporations: Corporations have two options to verify signature authorization.

1. Authorization and Clerk Certification: The Corporate Clerk may certify in the space below that they have witnessed the authorized signatory's signature (made in the Clerk's presence) and that the signatory is authorized to execute contracts and other documents and legally bind the corporation. (NOTE: Clerks may not self-certify if they act as Clerk and as an authorized signatory. Alternative documentation should be submitted); OR

2. Authorization and Official Sample of Signature or Notarization (Complete both "a." and "b." below)

a. Authorization: The Bidder may attach a copy of a board of directors vote stating that each signatory is authorized to execute contracts and other documents and legally bind the corporation AND:

b. Official Sample of Signature or Notarization (Select one option)

· Official Sample of Signature. Attach a copy of a driver's license, passport, social security card, business ID or other official form or identification containing an example of the authorized signatory's signature OR

· Notarization. Have each of the signatory's signature notarized (made in a notary's presence) below.

Partnership or Other Entities

1. Authorization. Attach documentation for each signatory of authorization to execute contracts and other documents and legally bind the partnership or other entity AND

2. Official Sample of Signature or Notarization: (Select one option)

a. Official Sample of Signature Attach a copy of a driver's license, passport, social security card, business ID or other official form or identification containing the authorized signatory's signature; OR

b. Notarization Have their signature notarized in the space below.

THIS SECTION IS FOR NOTARIZATION OR CORPORATE CLERK CERTIFICATION

PRINT SIGNATORY'S FULL LEGAL NAME: _________________________________________

SIGNATURE: (as it will appear on documents) ________________________________________

(NOTARY) I, _______________________________________ as a notary public certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory on behalf of the Bidder and the individual's identity was verified, on this date: ___________________, 20 _______. My commission expires on:

OR

(CORPORATE CLERK) I, _______________________________________ as corporate clerk of the Bidder/Vendor certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory and the signatory is authorized to execute contracts and other instruments and legally bind the Bidder/Vendor. This date: __________________________, 20 _______.

AFFIX CORPORATE SEAL OR NOTARY SEAL HERE:

Affirmative Action Plan Form (Required for procurements of $50,000 or more - employers only)

Bidder: _________________________________________________

RFR Name/Title: _________________________________________

RFR Number: # __________________________________________

Pursuant to Executive Orders 227 and 246, any contract with a potential financial benefit of $50,000 dollars or more requires a bidder to submit an Affirmative Action Plan. The format for Affirmative Action Plans shall be determined in accordance with the Executive Orders and the procuring department’s secretariat, if the secretariat specifies a format. If a format has not been specified by the department's secretariat, bidders will be required to complete either A or B below:

A. BIDDER MUST ATTACH A COPY OF AFFIRMATIVE ACTION PLAN TO RFR RESPONSE.

OR

B. BIDDER MUST COMPLETE THE FOLLOWING CERTIFICATION OF AFFIRMATIVE ACTION PLAN.

IN WITNESS WHEREOF, the bidder certifies under the pains and penalties of perjury, that as an employer, it is committed to non-discrimination in employment and if selected to execute contracts with the Commonwealth of Massachusetts shall also be committed to procure commodities, services and supplies from certified minority and women-owned business enterprises, businesses owned by individuals with disabilities and businesses owned and controlled by socially or economically disadvantaged individuals, both in the performance of contracts with the Commonwealth of Massachusetts and in the performance of its business generally, as certified by the execution of this certification by an authorized signatory of the bidder as of the last date indicated below.

X

(Signature of Authorized Signatory of Bidder)

PRINT NAME:

(Print Name of Authorized Signatory of Bidder)

TITLE:

(Print Title of Authorized Signatory of Bidder)

DATE:

Business Reference Form

Bidder:

RFR Name/Title:

RFR Number:

The bidder must provide (indicate a number) ___3____ business references.

Reference name: _____________________________________ Contact:

Address: ________________________________________________ Phone: # ( )

Fax/Internet address:

Description and date(s) of commodities and services provided:

Reference name: _______________________________________Contact:

Address: _______________________________________________

Reference name: ______________________________________ Contact:

Address: _______________________________________________

References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response. The department may deem the bidder’s response unresponsive if a reference is not obtainable from a listed reference after reasonable attempts.

BID #18-08

Next-generation Sequencing System

This is NOT an Order