18-0063 Amendment 1.docx
DOCX document 33 KB Posted
- Attached to
- Rodent Neural Imaging System (UW-Mad) [18-0063]
- Solicitation number
- 18-0063
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is Amendment 1 to a Request for Bid issued by the University of Wisconsin-Madison Purchasing Services for a Rodent Neural Imaging System (Contract 18-0063). The amendment was issued on April 20, 2018, with an original bid due date of April 26, 2018, at 2:00 PM CDT. The University seeks a complete hardware-software system capable of visualizing calcium transients in individual neurons within deep brain structures of awake-behaving rats. The system must include camera lenses, stereotaxic implantation equipment, cabling, fluorescent detection capabilities, and analysis software with the ability to track calcium activity across multiple individual rodents in freely moving conditions, analyze data across distinct task events, and provide complete neuropil signal subtraction functionality. Amendment 1 specifically modified the delivery terms from FOB Installed to FOB Destination and updated specification attachments. Bid prices were required to remain firm for sixty days from the bid opening date, and the bid abstract would be available for public inspection only after award determination.
All bid prices must be submitted on an FOB Destination basis with delivery charges and risk of loss borne by the Contractor, including all packing, freight, insurance charges, and installation/operation manuals. Delivery shall be made to UW-Madison at 1202 West Johnson Street, Madison, WI 53706, with unloading and transportation to the interior or ground floor performed by the carrier or contractor. Bidders must be original manufacturers, authorized distributors, or dealers with service and repair capabilities and must have provided neural imaging systems for the past three years. Bidders are required to provide maintenance and repair on-site with replacement parts accessible within five days, service response within 72 hours of initial contact, and completion or progress reporting within two weeks. Additional requirements include manufacturer-trained personnel, unlimited call-back maintenance service during normal business hours, and appropriate insurance certificates naming the Board of Regents of the University of Wisconsin System as an additional insured. Questions regarding the bid should be directed to Jeff Whitman at UW Purchasing (608-262-6120 or jeff.whitman@wisc.edu).
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| File | Type | Posted |
|---|---|---|
| 18-0063 RFB.docx | DOCX document |
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Text version
University of Wisconsin - Madison
REQUEST FOR BID
THIS IS NOT AN ORDER
AGENT: Jeff Whitman
Questions regarding this bid – see Section 3.1
For Submittal of Bid Instructions – see Section #1.
OFFICIAL SEALED
CONTRACT NUMBER: 18-0063
ISSUE DATE: 4/20/2018
DUE DATE: 4/26/2018 2:00 PM CDT
If NO BID (check here) and return.
Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services.
Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible.
The bid abstract will be on file and is open to public inspection only after award determination has been made.
18-0063 / AMENDMENT #1 / Rodent Neural Imaging System
Amendment #1 issued to answer questions received from bidders, to change FOB Installed to FOB Delivered in Section 5.1 and in Attachment A, and to update the table in Attachment B.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. Please replace the following pages reflecting the revised version of Attachment A and Attachment B: Pages 22 - 25 of 41. Please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE: DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: ( ) FAX NUMBER: ( )
EMAIL ADDRESS:
FEIN NUMBER: DUNS #:
AMENDMENT #1
QUESTIONS AND ANSWERS FOR 18-0063
(Rodent Neural Imaging System)
Q1: Is this bid for a microscope system, or something else?
A1: It is not a desktop microscope that is used to image tissue/cells in vitro or on a slide. It is a microscope in the sense that it permits imaging of calcium transients in single neurons of freely moving animals. A 2 photon microscope would not be appropriate unless it can image tissue well below the cortical surface (deep tissue structures of the brain).
5.1 F.O.B. Destination, All deliveries shall be FOB Destination. Delivery charges and risk of loss shall be borne by the Contractor.
Delivery will be made by common carrier or Contractor’s truck, with unloading to be performed by the carrier/contractor and carton(s) transported to the interior/ground floor or inside dock at UW-Madison at 1202 West Johnson Street Madison, WI 53706. Bid prices must include all packing, freight, insurance charges and installation/operation manuals, excluding any import/export costs.
If bidding other than F.O.B. Destination, as stated, F.O.B. point and shipping charges must be identified on the Itemized Bid List. This additional cost will be added to the bid total and will serve as the basis for determining the award.
Indicate on the Bidder Response Sheet the Country of Origin and Shipping Point.
For University Imports: See Section 5.2
Failure to bid FOB DESTINATION delivery charges and risk of loss borne by the Contractor in bid price or discount may disqualify your bid.
Attachment A: Bidder Response Sheet NOTE: This form must be returned with your bid response. Numbers for each question below refer to the corresponding section of this document that explains the requirement. Bidder may attach additional relevant information to their bid response; identify sections to which information applies.
| Yes |
| No |
SUBMITTAL INSTRUCTIONS
Have you included two (2) complete set(s) of your bid? (Only one (1) copy required if faxing or e-mailing)
| ☐ |
| ☐ |
| 1.1 |
| Have you completed and returned all forms required? |
| ☐ |
| ☐ |
| 3.10.2 |
| If applicable, have you included a copy of the GSA contract info? |
Contract #_______________
| ☐ |
| ☐ |
| 4.2 |
| Are you in a business providing Neural Imaging Systems items/services and has your company or its principals done so for the past 3 years? |
| ☐ |
| ☐ |
| 4.3 |
| Are you an original manufacturer, authorized distributor, or dealer authorized by manufacturer with service and repair capabilities for the item? |
(Identify account number with manufacturer, as applicable.)
Account #_________________
| ☐ |
| ☐ |
| 4.4 |
| Have you provided a client list? (See Attachment E) |
| ☐ |
| ☐ |
| 4.5 |
| What type of documentation (i.e. published price list, list of previous buyers, etc.) will you provide to assist the University in its fair price analysis? |
| Yes |
| No |
| 4.6 |
| Do you certify that neither your organization nor your principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency? |
| ☐ |
| ☐ |
| 5.1 |
| Are you bidding all prices F.O.B. Destination, delivery charges and risk of loss borne by the Contractor? (Be sure to read Section 5.1 carefully) |
| ☐ |
| ☐ |
Country of Origin
Shipping Point
| 5.1 |
| Are you bidding all prices On Site Service? (Be sure to read Section 5.1 carefully) |
| ☐ |
| ☐ |
| 5.3 |
| State delivery time ______ days After Receipt of Order (ARO). |
| ☐ |
| ☐ |
| 5.6 |
| Do you agree to the terms regarding duplicates and over shipments? |
| ☐ |
| ☐ |
| 5.7 |
| Will you provide instructions on set-up and operations as required? |
| ☐ |
| ☐ |
| 5.8 |
| Will you provide insurance certificate(s) indicating coverage and agree to maintain coverage as required in 5.8 and will you add the following language to the insurance certificate? |
“The Board of Regents of the University of Wisconsin System, its officers, employees and agents” are added as an ‘additional insured’ under the commercial general, and automobile liability policies on any insurance certificate provided.
| ☐ |
| ☐ |
| 5.9 |
| Do you agree to subcontracting terms and conditions |
| ☐ |
| ☐ |
| 6.1 |
| Are you bidding items as specified on the Itemized Bid List? |
If “No”, include information on alternates as required in Section 6.1 with your bid response.
| ☐ |
| ☐ |
| 6.2 |
| Will you honor manufacturer standard warranty? |
| ☐ |
| ☐ |
If “YES”, have you enclosed standard warranty documents?
Warranty term: _____________________________________________
| ☐ |
| ☐ |
| 6.2.1 |
| Do you agree to minimum warranty stated? |
| ☐ |
| ☐ |
| 6.2.2 |
| Have you included maintenance information and a sample maintenance contract form? |
| ☐ |
| ☐ |
| 6.2.3 |
| Will you used only manufacturer-trained personnel for this contract? |
# of years of experience? ____________
| ☐ |
| ☐ |
| 6.3.1 |
| Will you perform all maintenance or repair on site? |
| ☐ |
| ☐ |
| 6.3.2 |
| Will you have access to replacement parts within 5 days to service all machines listed? |
| ☐ |
| ☐ |
| 6.3.3 |
| Will you service machine within 72 hours of initial call? |
| ☐ |
| ☐ |
| 6.3.4 |
| Will you provide services within 2 weeks of the initial call or provide a copy of a progress report of the status? |
| ☐ |
| ☐ |
If unable to complete service within 2 weeks of the initial call, will you provide a copy of a progress report to the department?
| ☐ |
| ☐ |
| 6.3.5 |
| Will you provide unlimited call-back maintenance service during normal business hours? |
| ☐ |
| ☐ |
| 6.6 |
| Will you agree to have all employees wear appropriate identification? |
| ☐ |
| ☐ |
| 6.7 |
| Is your product capable of being interfaced with cables and connectors? |
| ☐ |
| ☐ |
| 6.8 |
| Will you be using third party financing? |
| ☐ |
| ☐ |
If so, have you included a copy of the lease/rental contract?
| ☐ |
| ☐ |
| Third Party Company ___________________ |
| Interest Rate __________ |
| 6.9 |
| Have you identified products that are made of recycled products that use environmentally friendly production methods, or that can be recycled at the end of their service life? |
| ☐ |
| ☐ |
Attachment B: Specifications
We are seeking a complete hardware-software system that permits visualizing calcium transients of individual neurons in deep brain structures of awake-behaving rats. This should include camera lenses, equipment for stereotaxic implantation of lenses, cabling, fluorescent detector and software for:
Meet Specifications
| Item |
| Description |
| Yes |
| No |
| 1 |
| Track the Calcium activity of multiple individual rodents |
In freely moving rodents
In deep brain regions
Adjustable focus
| 2 |
| Across distinct task events |
| 3 |
| Complete data analysis capability, including subtraction of neuropil signals from the signals of individual neurons. This should be fully functional out of the box. On-site training is requested. |
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