178th Wing SoW_Refuse Collection Recycling Services.docx

STATEMENT OF WORK

FOR

REFUSE COLLECTION

AND

RECYCLING SERVICES

v1, 15 July 2024

178th Wing Ohio Air National Guard 5319 Regula Ave Springfield-Beckley Municipal Airport Springfield, OH 45502

Base Civil Engineer Major Daniel R. Worden 937-327-2279

Base Facility Manager Senior Master Sergeant Chad E. Kelley 937-327-2176

Sourcing Analyst Madison Dolby-Ober 937-327-2302

STATEMENT OF WORK

FOR

REFUSE COLLECTION AND RECYCLING SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse collection and recycling services at two locations:

Location 1 - 178th Wing, 5319 Regula Ave, Springfield-Beckley Municipal Airport, Springfield, Ohio, 45502.

Location 2 – 123rd Air Control Squadron, 10649 McKinley Road, Blue Ash, Ohio, 45242

The Contractor shall perform to the standards in the contract as well as all applicable local, state, and federal regulations. Collection areas and frequencies are listed in Appendix A and base map in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Routes/Schedules Submittals. The Contractor shall submit vehicle routes and collection schedules to 178th Civil Engineer Squadron (178 CES) for approval. The Contractor shall collect all refuse, garbage, and recyclable material. No changes are allowed to the schedule or haul route without 178 CES approval. Frequency tables are located at Appendix A.

1.1.2. Unscheduled Collections. 178 CES may require the Contractor to make unscheduled collections and disposals for special events or other occasions. The Contractor will respond within 24 hours of the event. Unscheduled collection payments shall be made by separate purchase order or Government credit card charge.

1.1.3. Inclement Weather Schedule. The Contractor shall collect refuse and recyclable material during periods of inclement weather. In cases of severe weather, 178 CES may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless 178 CES authorizes additional time.

1.1.4. Route Parameters. The Contractor shall establish routes to the base through the Main Gate. Collection shall be made between the hours of 0800 – 1600, Monday – Friday except for unscheduled collections or weekend collections made at the request of the 178 CES. Collection outside these hours shall require the prior approval of 178 CES.

1.1.5. Points of Collection. Collection stations for refuse and recyclable materials are shown in Appendix B. The Contractor shall position bulk containers for customer ease in depositing refuse. This may require the repositioning of containers from time to time. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.6. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A. 178 CES reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as long as it does not increase the overall total cubic yard capacity requirement of this Statement of Work.

1.1.7. Government-Approved Containers. Collection of refuse and recyclable materials in all areas shall be from Contractor-provided, Government-approved containers.

1.1.8. Maintaining Containers and Collection Area. The Contractor shall return the containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers. All refuse on the ground within ten feet of the container, whether spilled by the Contractor or placed there by base personnel, shall be picked up by the Contractor during collection. The Contractor shall collect all debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. The Contractor will be responsible for keeping collection areas free of refuse and debris.

1.2. DISPOSAL.

1.2.1. Off-Base Disposal. The Contractor shall transport and dispose of all solid waste at a licensed off-base disposal site selected by the Contractor. The Contractor shall dispose of all recyclable materials at an off-base recyclable processing center. Disposal shall be made in accordance with all existing local, state, and federal regulations. The Contractor shall be responsible for any permits or fees associated with the use of these off-base disposal locations. The Contractor’s Facilities and Quality Assurance Programs are subject to inspection by Ohio Air National Guard Environmental Program personnel prior to and after award of contract services to evaluate compliance with all applicable local, state, and federal regulations.

1.2.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the Contractor. This includes all recyclable materials rejected for any reason.

2. SERVICE DELIVERY SUMMARY.

Collect and Dispose of Solid Waste and recyclable materials.

(Paragraphs 1.1. - 1.4.)

Collection schedule for refuse and recyclable material is to be submitted and approved before contract start date; Refuse is to be collected at specified frequencies; All collection point areas are kept free of refuse and debris; Noxious odors do not exist at collection stations; Noxious odors do not exist on collection vehicles; Hauling routes are free of debris, odor, and excessive noise; Collection containers are in good working order; Collection containers are clean and free of odors; Recyclable materials are collected at specified frequencies; Recyclable materials are properly recycled; Refuse is properly disposed of in approved and licensed landfills; (Threshold): Three customer complaints per month or one recurring customer complaint per month)

Reports and Records (Paragraph 1.5.)

Gross sales receipts are submitted monthly; collection report is submitted monthly; Collection report contains monthly collected refuse tonnage; Collection report contains recyclable material information by commodity; Weight tickets are submitted within 24 hours of collection; Landfill tickets are submitted within 24 hours; (Threshold): One missed receipt of report per week or two missed reports per month)

Unscheduled Services (Paragraph 1.1.2.)

Service is performed as specified; Responses are within time specified (Zero defects per event100% of the time)

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Not Applicable to this Contract.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor shall develop and maintain a Quality Assurance Program to ensure refuse collection and recycling services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary.

4.2. INVOICING. Invoices will be issued to: 178th Civil Engineer Squadron, 1439 Ortiz Ave, SBMAP, Springfield, OH 45502

4.3. HOURS OF OPERATION. Monday–Friday, 0800 – 1630. Weekend collection(s) will be made at the request of the 178 CES. After-hour collection will be upon approval of the 178 CES in coordination with 178th Security Forces Squadron (178 SFS).

4.4. SECURITY REQUIREMENTS. Contractor shall provide a list of personnel employed by the Contractor to 178 SFS to include: Social Security numbers, Drivers License numbers, and Contractor’s Vehicle Registration numbers. All Contractor personnel must be registered, verified and on file with the 178 SFS prior to starting work. Additional security requirements shall be at the discretion of the 178 SFS commander. Contractor compliance with additional security requirements is mandatory. NOTE: Container collections between the hours of 1700 to 0700 must be scheduled in advance and coordinated with 178 SFS. This includes time, dates, and personnel information. Failure to provide this information may result in non-admittance to the Base.

4.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The 178 CES reserves the right to suspend services immediately at the onset of or during a declared crisis. During a crisis, the Contractor may be escorted off base property without notice to the Contractor.

4.6. The Ohio Air National Guard may cancel the contract at any time for material breach of contractual obligations by providing the contractor with written notice of such cancellation. Prior to issuing such a notice, if appropriate, Contractor will be provided with an opportunity to cure the breach within a reasonable period of time. If the right to cancel the contract is exercised, the cancellation shall become effective on the date as specified in the notice of cancellation sent to the Contractor.

5. APPENDICES.

A. Frequencies/Capacities

B. Base Map With Container Locations

C. Container Maintenance

APPENDIX A

TASKS & FREQUENCY TABLES

APPENDIX B

BASE MAP WITH CONTAINER LOCATIONS

LOCATION 1 – 178th Wing, Springfield, OH

LOCATION 2 – 123rd Air Control Squadron, Blue Ash, OH

APPENDIX C

Equipment Maintenance

C.1. EQUIPMENT MAINTENANCE.

C.1.2. The Contractor shall furnish serviceable containers free of structural and aesthetic defects. The Contractor shall maintain all Contractor-provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in serviceable condition. Damaged lids or lids that do not close completely will be repaired or replaced within 24 hours of the Contractor’s receipt of notification from the 178 CES. All containers must remain easily accessible to base customers. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests.

C.1.3. Bulk Container Maintenance Methods. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks at an off-base location. The Contractor shall furnish to 178 CES the schedule of any recurring preventative maintenance actions for the bulk containers. The Contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate refuse containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance shall require replacement of the container.

C.1.4. Bulk Container Cleaning. The Contractor shall maintain bulk containers as required to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water.

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