1746S.pdf

Program 1746-S (06/11) Page 1 of 16 Specifications by: GDC Reviewed by: KJC

U.S. GOVERNMENT PRINTING OFFICE

Dallas, TX

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Library Bookbinding as requisitioned from the U.S. Government Printing Office by the

U.S. Court of Appeals

Single Award

CONTRACT TERM: The term of this contract is for the period beginning July 1, 2010 and ending June 30, 2011, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "Option to Extend the Contract Term" clause in this contract.

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, Texas time, on June 23, 2010.

BIDDERS, PLEASE NOTE: Minor changes are scattered throughout; therefore, all bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding.

Questions concerning this contract should be directed to Glen D. Carlson at (214) 767-0451, ext. 17. (No collect calls.)

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SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised April 1996)).

FACSIMILE BIDS: Facsimile bids are permitted.

(a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that communicates and reproduces both printed and handwritten material.

(b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at the place and by the time specified in the solicitation.

(c) Facsimile bids that fail to furnish required representations or information or that reject any of the terms, conditions, and provisions of the solicitation will be excluded from consideration.

(d) Facsimile bids must contain the required signatures.

(e) The Government reserves the right to make award solely on the facsimile bid. However, bidders agree to promptly submit the complete original signed bid.

(f) Submit facsimile bid to FAX No. 214-767-4101, one bid per facsimile.

(g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the following:

(1) Receipt of garbled or incomplete bid.

(2) Availability or condition of the receiving facsimile equipment.

(3) Incompatibility between the sending and receiving equipment.

(4) Delay in transmission or receipt of bid.

(5) Failure of the bidder to properly identify the bid.

(6) Illegibility of bid.

(7) Security of bid data.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this contract for a period of 12 months by written notice to the contractor not later than 60 days before the contract expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including. any extension(s) added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See also "Economic Price Adjustment" for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

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ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with the provisions of this clause, provided that, in no event will prices be revised to exceed the maximum permissible under any law existing as of the date of the contract or as may be hereafter promulgated.

Price adjustment period: For the purpose of this clause, the program years shall comply with the Contract Term clause. There shall be no price adjustment for orders placed during the first program year of this contract.

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban Consumers - Commodities Less Food, Seasonally Adjusted," published monthly in the CPI Detailed Report by the Department of Labor, Bureau of Labor Statistics, in the following, manner:

(1) The contract price of orders placed during the adjusted period (excluding reimbursable postage or transportation costs) shall be adjusted by the percentage increase or decrease in the average, seasonally adjusted Consumer Price Index For All Urban Consumers - Commodities Less Food (seasonally adjusted) as follows: An index shall be calculated by averaging the 12 seasonally adjusted months ending 3 months prior to the expiration of the first period of the contract. This average is then compared with the average index for the 12-month period ending 3 months prior to the beginning of the contract, called the base index. The percentage increase or decrease by comparing these two indexes shall be applied to the contractor's invoices for orders placed during the price adjustment period.

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be applied to any invoices to be submitted for orders subject to price adjustment in accordance with this clause. Such percentage will be determined from the published index as set forth above. The contractor shall apply the percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation costs. Any applicable discounts will be calculated on the basis of the invoice price as adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price adjustment clause.

NOTE: The Economic Price Adjustment (EPA) is NOT cumulative. The EPA is applied to the original contract price not to the original contract price plus any other EPAs applied.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an individual "print order" for each job placed with the contractor. The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

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ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may be issued under the contract from July 1, 2010 through June 30, 2011 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which are required to he purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the contractor within the time specified in the order, and the rights and obligations of the contractor and the Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

PAYMENT: Submit all vouchers to: Comptroller, Stop FMCE, Office of Financial Management, U.S.

Government Printing Office, Washington, D.C. 20401. Vouchers may be faxed to 202-512-0992 or 202-512- 0993. To expedite payment from GPO, use the bar code cover sheet. Refer to the following web page for instructions: http://winapps.access.gpo.gov/fms/vouchers/barcode . If the bar code cover sheet is used, fax the voucher and the bar code cover sheet to 202-512-1851 in lieu of the fax numbers listed above.

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SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of library binding requiring such operations as copy pickup;

rebinding books; binding various sizes of magazines/periodicals, reference books, newspapers and law books;

packing and delivery.

TITLE: Library Bookbinding.

FREQUENCY OF ORDERS: Approximately 5 orders per year.

QUANTITY: Approximate requirements are as follows:

Item Quantity Height Thickness

1. Books to be rebound 100 8” to 16” Up to 2-1/2”

2. Magazines/Periodicals 150 8” to 16” Up to 2-1/2”

3. Reference Books* 100 8” to 14” Up to 2-1/2”

4. Pamphlets 100 8” to 16” Up to 64 pages

5. Law Books 663 8” to 16” Up to 2-1/2”

*Reference books will include single numbers of serials (e.g., annuals, directories, thesis, and individual numbered monographs) in addition to encyclopedia sets, dictionaries, atlases, etc.

GOVERNMENT TO FURNISH: Individual binding instructions, previously bound samples, listing of items to be bound and materials to be bound. Print Orders.

INSPECTION OF VOLUMES: All bookbinding under this contract must be compatible with the bound books filed in the U.S. Court of Appeals, 5th Judicial Circuit libraries. Prospective bidders may examine volumes on file by contacting Mr. Victor L. Buccola, 504-310-7728, U.S. Court of Appeals, 5th Judicial Circuit, 600 Camp Street, Room 106, New Orleans, LA 70130.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," necessary to produce the product(s) in accordance with these specifications.

NOTE: The successful bidder must furnish the library with a sample book of the colors of binding material available.

The following material and processing methods will be required.

MATERIALS:

Thread: When used for machine oversewing, thread shall be at least equal to that recommended by the manufacturers of the machine in quality, construction and performance characteristics when used in the proper operations of the machine. Thread for hand oversewing shall be of linen.

Boards: Quality of board shall generally conform to being free from surface lumps and reasonably smooth and flat: the usable portion of the sheet shall be reasonably free from all clip indentations and other mechanical imperfections. The thickness of the board shall he adapted to the size and weight of the volume bound and shall be between 0.060 and 0.205 inches.

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MATERIALS (contd.):

Cover materials: Cover material shall be pyroxylin impregnated fabrics, Group F buckram (grey cloth weight

7.9 ounces per square yard).

Back Lining: The fabric shall he cotton, thoroughly cleaned, free from waste and may be napped on one side.

The weight of the fabric shall not be less than 4 ounces per square yard. The thread count per inch shall not be less than 45 in the warp and 38 in the filling. The breaking strength (by the strip method) shall not be less than 42 pounds per inch for the warp and 53.5 pounds per inch in the filling.

Inlays: All covers shall have an inlay of flexible paper, with the grain running lengthwise, securely attached to the inside of the backbone of the cover. The paper shall be of a thickness appropriate to the thickness of the cover boards, but not less than 0.12 inches and no thicker than 0.025 inches except in the case of periodicals where it may not be more than 0.030 inches.

Reinforcing Fabric: Reinforcing fabric for the end papers shall be standard 80 x 80 thread count print cloth construction, prorated to 39 inches, 4.00 yards per pound.

End Papers: End papers (basis size 25 x 38", 80 lbs. per 500 sheets) shall consist of three functional parts: a paste-down or outward end leaf that becomes the cover lining, at least two free flyleaves and reinforcing fabric.

Glue: Glue for the back shall be high-grade, flexible adhesive, either animal or polyvinyl resin. Paste: Paste for casing-in shall be glycol, polyvinyl resin or an equal non-warp paste.

Foils and Inks: Material used shall be such as to ensure legible lettering during the life of the binding.

CONSTRUCTION:

Examination: All volumes shall be carefully examined before being taken apart to detect any peculiarities of the paper or construction in order to determine the most suitable method of binding or the necessity of special handling or a determination that library binding is inadvisable. All issues shall be carefully checked, issue by issue, page by page, and collated for proper sequence pagination in accordance with the department's arrangement, title page, index, inserts and supplements. Incompleteness or defects shall be reported promptly to the departmental library. Inclusion or omission of covers, advertising, and similar material shall be handled in accordance with the print order. Generally, covers and advertising will be omitted from the medical journals to be bound.

Tears: All tears shall be mended with Perma-film or its equivalent. Margins shall be pieced out with bond paper, high-grade book paper of suitable weight or their equivalent. No volume that is torn or otherwise imperfect shall be pre-bound.

Preparation for Sewing: All double leaves, maps, inserts and folded sheets shall be set with strips of bond paper or its equivalent. Volumes to be rebound and periodicals that are unsuited for oversewing or side stitching shall he prepared and reinforced, if necessary, for sewing through their folded sections.

Removing Backs: For the volumes that are to be oversewn, where the margins allow, folds on the back shall be removed so as to leave all the back margin that is possible. Periodicals that come wire stitched in bulky saddle style and that have excessively narrow margins shall he prepared for oversewing by being slit with a knife by hand or machine instead of being sanded or cut off.

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CONSTRUCTION (contd.):

Dividing into Sections: Volumes that are to be oversewn shall be divided into uniform sections. Each section will not exceed 0.055 inches in thickness except those of flexible, pulpy paper that may be in thicker sections not to exceed 0.065 inches each.

Scoring: All section of volumes in which paper is moderately stiff shall be scored before sewing unless the paper is not suitable for scoring. Stiff papers, unless hinged, shall not be oversewn; usually these may be sewed through their folded sections after necessary reinforcement of folds.

End Papers: All end papers shall be fabricated into a unit with the grain of the end paper running lengthwise.

The following two types of end papers and their construction are indicated:

(1) Type X: Three leaf, single reinforcement, invisible joint with the inward flyleaf not pasted to the middle leaf.

(2) Type Y: Three leaf, single reinforcement, visible joint with the inward flyleaf not pasted to the middle leaf.

The construction of end papers shall be such that the sewing will go through the reinforcing fabric the same as through the sections of the book and the end paper with the reinforcing fabric folded and tipped so as to hinge from the binding edge.

Sewing: Volumes having proper inner margins and suitable paper shall be sewed with thread by the oversewing method, either by machine or hand. If sewed by machine, all sections shall be pasted. As many needles shall be used as possible, providing that this does not bring the sewing closer to the head and tail of the book less than 1/4" after trimming. Some periodicals with narrow margins or stiff paper and some reference books shall be sewed through their folded sections. When such sewing is used, weak folds of sections shall be reinforced with strips of bond paper, loose leaves hinged in, and the sewing shall be done on two or more tapes or cords, with linen thread, usually one-on.

Trimming: When the volumes are trimmed, the trimming shall be as slight as possible. Periodicals shall be trimmed to sample or recorded sizes where possible; otherwise, as slightly as possible. The knife used for trimming shall be free of nicks that create burrs so that edges will be smooth.

Gluing. rounding, backing: Backs of volumes shall be glued with flexible adhesives, well rounded and backed.

Lining: Backs of volumes shall be lined as follows: either with back lining material extending to within ½” of head and tail of volumes and onto each end paper at least 1-1/4" or, if the end leaf reinforcing fabric extends on to the board 1-1/4", the back lining need not extend on to the covers more than ¾”.

Covers: Covers shall be made over hard rolled binder board with uniform squares and proper joints in a neat and workmanlike manner. The thickness of the board shall be suited to the size and weight of the book. The cover material shall be uniformly turned in enough to assure proper adhesion (normally 5/8" to ¾” on all sides is necessary).

Inlays: The paper shall be cut approximately the same width as the back of the volume after it has been rounded and backed and at least as long as the cover boards. The paper shall be of a thickness appropriate to the thickness of the cover boards.

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CONSTRUCTION (contd.):

Casing-in: Volumes shall be cased with glycol paste or polyvinyl resin and either pressed between metal-edged boards until thoroughly dry or processed through a building-in machine with sufficient pressure on the book to ensure good adhesion of the end papers and sufficient pressure, dwell (as recommended by the manufacturer of the machine) and heat on the nippers to form the cover and ensure good adhesion on the joints.

Lettering: Letters and numbers must be printed on the spine of the volumes using colored foils and/or inks.

Lettering will be horizontal or vertical as specified on the print order. Lettering will consist of title, volume identification and author's name. Specific instructions as to type size, style, typefaces, color, and number of typelines and a sample of the type will be furnished with each print order. The type used must match exactly the sample furnished.

Protective Coating: After lettering, covers of all volumes must be coated with a protective coating of lacquer or equal applied evenly over the entire surface.

Tattletape: Insert tattletape strips in the gutter of each bound volume when required. The ordering Air Force library will supply the necessary tapes with the material to be bound when tattletapes are required.

Cloth Map Pockets: When required, the pockets shall be made of lightweight proxylin impregnated book cloth over heavy kraft paper. Cover material shall be turned-in enough to ensure good adhesion and glued into position with an appropriate flexible glue. Size and capacity will be specified when ordered.

PACKING: Pack in new shipping containers. Each shipping container must not exceed 45 pounds when fully packed.

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks and attach to shipping containers.

DISTRIBUTION: Deliver f.o.b. destination. Inside delivery is required at each of the libraries. Complete addresses and quantities will be furnished with the print orders:

The addresses for the Court of Appeals are as follows:

(a) Library, United States Court of Appeals, Attn: Victor L. Buccola (504-310-7728, 504-310-8378), 600 Camp Street, Room 106, New Orleans, LA 70130.

(b) Library of the United States Courts, Russell B. Long Federal Building & Courthouse, 777 Florida Street, Suite G-76, Baton Rouge, LA 70801.

(c) Library of the United States Courts, 300 Fannin Street, Suite 5012, Shreveport, LA 71101-6305.

(d) Library of the United States Courts, 800 Lafayette Street, Suite 5300, Lafayette, LA 70501.

(e) Library of the United States Courts, 2012 15th Street, Suite 357, Gulfport, MS 39501.

(f) Library of the United States Courts, James 0. Eastland Federal Courthouse, 245 E. Capitol Street, Room 204, Jackson, MS 39201.

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DISTRIBUTION (contd.):

(g) Library of the United States Courts, Homer Thornberry Judicial Building, 903 San Jacinto Boulevard, Room 347, Austin, TX 78701.

(h) Library of the United States Courts, 300 Willow Street, Room 201, Beaumont, TX 77701.

(i) Library of the United States Courts, 600 E. Harrison Street #300, Brownsville, TX 78520.

(j) Library of the United States Courts, 515 Rusk Avenue, Room 6311, Houston, TX 77002.

(k) Library of the United States Courts, 655 E. Durango Boulevard, Hemisfair Plaza, San Antonio, TX 78206.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511) which will be furnished at the time of the pickup of the material to be bound.

The contractor will be required to pick up the print order, copy for printed end papers, individual binding instructions, previously bound samples, rubs and/or dummies, and material to be bound from the following address:

Victor L. Buccola (504-310-7728), U.S. Court of Appeals, 5th Judicial Circuit, 600 Camp Street, Room 106, New Orleans, LA 70130.

No definite schedule for the placement of individual orders can be predetermined. The contractor must furnish a schedule of pickups available for the year with a minimum of 1 scheduled pickup available per month.

The contractor must complete delivery of the bound volumes within 30 workdays after notification of the availability of the print order and furnished material. The workday after notification will be the first workday of the schedule. At the time of notification, the contractor must provide the agency with the date, time and method of pickup of the Government-furnished materials.

RECEIPT FOR DELIVERY: The contractor must furnish his own receipts for delivery. These receipts must include the GPO jacket, program and print order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The contractor must be able to produce a separate, signed receipt for these products at any time during the contract.

The original copy of this receipt must accompany the contractor's invoice for payment.

RETURN OF GOVERNMENT FURNISHED MATERIAL: The contractor must return all material furnished by the Government to the address listed on the print order. The contractor must be able to produce a separate, signed receipt for these materials at any time during the contract. All expenses incidental to delivering materials must be borne by the contractor.

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SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the following units of production which are the estimated requirements to produce orders for 12 months under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered during a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (a) 75

(1) 35

(b) 75

(1) 7

(c) 52

(d) 210

(e) 700

II. (a) 15

(b) 4

(c) 5

(d) 48

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SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production (whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

I. LIBRARY BINDING: The prices quoted must be all inclusive for the binding and/or rebinding of books, magazines, periodicals, pamphlets, reference books, and medical journals and must include the cost of all materials and operations required for picking up volumes (including shipping containers and packing therein), binding as per instructions, packing, and inside delivery in accordance with these specifications.

(a) Rebinding books (up to 2-1/2" in thickness)………………………per volume……….$__________

(1) Book volumes over 2-1/2" in thickness………………………..per additional ½”...$__________

(b) Magazines/periodicals (up to 2-1/2" in thickness)………………..per volume……….$__________

(1) Magazines/periodicals over 2-1/2" in thickness………………per additional ½”…$__________

(c) Reference books* (up to 2-1/2" in thickness)……………………per volume………...$__________

(d) Pamphlets (64 pages or less)…………………………………….per volume…………$__________

(e) Law books (up to 2-1/2" in thickness)…………………………..per volume…………$__________

*Reference books will include single numbers of serials (e.g., annuals, directories, thesis, and individual numbered monographs) in addition to encyclopedia sets, dictionaries, atlases, and similar).

(Initials)

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II. ADDITIONAL OPERATIONS: The prices quoted for each of the following items must be all-inclusive for the performance of special operations for certain orders that are additional to those specified under Item I. and must include the cost or all required materials and operations necessary in accordance with these specifications.

(a) Binding stubs (any length)…………………………………….per ¼” thick stub........$__________

(b) Additional typelines (over eight)……………………………..per line………………$__________

(c) Cloth pockets, including insertion of materials and gluing in place, per binding instructions…………………….per pocket……………$__________

(d) Tattletape installation………………………………………..per tape………………$__________

INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4.- Schedule of Prices," initialing or signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" with two parts (1 and 2) or copies of the GPO Form 910, "Bid" form. Do not enter bid prices on GPO Form 910; prices entered in the "Schedule of Prices" will prevail.

Bidder____________________________________________________________________________________

(City - State)

By_______________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

(Person to be contacted) (Telephone Number)