RFP_17-258-SOL-00020_Amendment_0001.pdf

(x)

17-258-SOL-00020

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Baton Rouge LA 70816

NHDP

National Hansens Disease Program Management and Policy Office of Acquisition

HRSA/OAMP/NHDP

Rockville MD 20857

OAMP

5600 Fishers Lane, Rm 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

10/10/2017000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/28/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This Solicitation is hereby amended to provide responses to questions received from industry. All other terms and conditions remain the same.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JUN JI

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

RFP 17-258-SOL-00020; Title: Ambulatory Care; Amendment 0001 – Q&As

Question 1: 8,000 mileage maximum for patient travel reimbursement. Can you explain what this means exactly? See P12 of 58 in Statement of Work

As an example of my concern, Texas HD program has approximately 20 new cases per year on average.

More, if we take new cases from other states. So, if we have 20 new cases and we are assuming 50 miles distance from the HD clinic to their residence (100 miles round trip) at four times a year with no other visits including a NHDP visit in Louisiana, then just with new cases the mileage incurred would be 8,000 miles. This does not include the 110 other visits for existing cases. Even if the 110 patients were within 80 miles roundtrip for a one-time visit, this would add other 8,800 miles. With Texas HD patients, we anticipate a mileage need of 19,000 to 20,000 miles minimum.

Response to Question 1: Section B.2.1 of the Solicitation indicates travel/mileage is a cost reimbursable line item. Therefore, the Contractor may request a contract modification for increased funding once 75% of the allocated resources have been utilized. NHDP will provide a response based on their ability to provide additional funding. FAR Clause 52.232-20 -- Limitation of Cost (APR 1984) is hereby added to the solicitation.

Question 2: The HUB Subcontract plan needs some clarification for us. I have talked to HHS staffers who signed this last time for the Branch but when I asked them this time. They said that the state could not sign for the federal SBA program. I have tried for over a week to get the federal program to respond to my inquiry. See Subcontracting Plan under Ambulatory Care, page 43 of 51

As I understand it, the Small Business Subcontracting Plan only pertains to business or for profit organizations. The TB and Hansen’s Disease Branch and Health Services Region 11 which are a part of Department of State Health Services (DSHS) is a non-profit health department, as is the Center for Infectious Diseases which is a part of the DSHS. Further, the local health departments that we are contracting with are also non-profit and funded per program by DSHS. We are contracting with local health departments, specialized physicians with HD experience.

a. So, do we simply state on the plan: does not apply or NA?

b. If we do need to apply, who will approve? After a year of seeking someone’s help on this, no one has stepped up to answer my questions. Who can you recommend? What is their contact information? Can they respond in a timely manner?

Response to Question 2: A Subcontracting plan is required for any entity that is other than small business; therefore, it includes non-profit organizations. Anita Allen is the Small Business Representative; email Anita.Allen1@cms.hhs.gov, phone 410-786-9319.

Question 3: Pagination and/or appendices or attachments

When the HD Program provides certifications, resumes or budgets, can those be placed in as an attachment or appendices. My understanding is that these would not be included in the 100-page limit for the main part of the proposal.

Response to Question 3: As stated in Section L.1.3 of the Solicitation, Proposals shall not exceed 100 pages, excluding attachments, addendums, resumes and other required appendices.

Question 4: Past Performance References, see pages 45-46 of 51 mailto:Anita.Allen1@cms.hhs.gov

The parameters are:

1) identify three (3) past performance references on same or similar work as required by this solicitation and completed within the past three (3) years.

2) Proposal may include one (1) past performance reference for a subcontractor if a portion of the proposed work is to be subcontracted. The subcontractor’s past performance reference will be included in the maximum number of three (3) past performance references.

For offerors with no past performance history, the proposal shall state “No Past Performance History Available.”

Our question is we have previously used our local health department subcontractors. As I understand it, we can only use one of these. We also have a non-subcontractor who has worked with us for many years.

Can this DSHS hospital provide one of these? They are not subcontractors. We have vendors who provide services, are these a possibility?

We have worked with NHDP/HRSA and the CDC for probably over 50 years. Can the NHDP team provide a reference? The CDC?

Response to Question 4: As stated in Section L.6 of the Solicitation, The proposal shall identify three

(3) past performance references on same or similar work as required by this solicitation and completed within the past three (3) years. A list shall be included that cites these references and explains the relevance of each contract to this solicitation. The proposal may include one (1) past performance reference for a subcontractor if a portion of the proposed work is to be subcontracted. If a past performance reference for a subcontractor is used, the proposal shall state the subcontractor’s name, project manager’s name, street address, phone number, and e-mail address. The subcontractor’s past performance reference will be included in the maximum number of three (3) past performance references.

In addition, offerors are responsible for ensuring that the provided references submit the past performance questionnaire form (Attachment C) as part of their proposal by the solicitation closing date and time.

Question 5: On the RFP under Section K certifications and statements on pages 26 through 33 of 51.

a. Do we place these in verbatim? That is what it looks like.

b. Where do these go? In an attachment? In the business proposal?

Response to Question 5:

a. Section K is a fill-in for the organization submitting a proposal to certify.

b. As stated on Page 34 of the solicitation, Representations and Certifications are to be included in the Business Proposal.

Question 6: In the Cost and Pricing Data section pages, 42 through 43 of 51; I have the following series of questions.

a. What is your definition of direct labor? Does it mean just the HD program staff? Or, does it include contracted health departments. Or, is it broader?

b. We can supply direct payroll records for the DSHS HD Program staff that are directly funded.

We can mostly likely get similar records from TCID and HSR 11 as they are part of DSHS.

To acquire payroll records for subcontracted staff at any of the non-DSHS local health departments is problematic. We do have budgets from these local health departments. Will these do? Please clarify.

Response to Question 6:

a. Direct Labor can be defined as employees or workers who are directly involved in the production of goods or services.

b. Yes.

Question 7: As I understand it, the proposal once complete is to be sent to: Lohmeier, Jennifer (HRSA) <JLohmeier@hrsa.gov>. Our grants people say that we normally submitted it in FedBiz which is on the NHDP website. As I understand the RFP language that is not correct for this RFP due on November 1, 2017.

Response to Question 7: As stated in Section L.1.3 of the Solicitation, You must submit your proposal as stated below to be considered responsive to this RFP (no exceptions).

The solicitation shall be signed by an official authorized to bind the Offerors organization and shall be submitted with the proposal by email by the date and time specified on page 1 of the solicitation to Jennifer Lohmeier at jlohmeier@hrsa.gov.

Question 8: Due to the complexity of the requirement, a two-week extension is requested on the due date for proposals.

Response to Question 8: HRSA will grant an extension through 4PM EST, November 10, 2017.

mailto:JLohmeier@hrsa.gov mailto:jlohmeier@hrsa.gov