Document_Destruction_Services_SOW.pdf

PURPOSE

The contractor shall provide a document destruction services agreement for the following Albuquerque Area Indian Health Service Facility:

Santa Fe Indian Hospital 1700 Cerrillos Road Santa Fe, New Mexico 87501

Acquisition will be for a 12 month base period with (4) four 12 month option periods.

DESCRIPTION OF SERVICES/SUPPLIES

The contractor shall be in accordance with all Federal, State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established and with minimum disturbance and maximum protection of government personnel, property and general public.

The contractor shall provide the following document destruction services;

a) Contractor shall provide (8) 16-gallon secure document destruction collection containers and (18)

32-gallon secure document destruction collection containers at the following locations:

Container Location Requested Container Size Qty

ADMINISTRATION ROOM 120 16 Gallon 1

BUSINESS OFFICE BLDG. OUTSIDE 32 Gallon 2

CONTRACT HEALTH SERVICES 115 32 Gallon 2

COPY ROOM 132 32 Gallon 1

DATA ENTRY ROOM 131 16 Gallon 1

DENTAL BUILDING OUTSIDE 16 Gallon 2

EYE CLINIC 32 Gallon 1

GENERAL SERVICES 32 Gallon 1

GMS NURSES STATION 32 Gallon 1

HR ROOM 121, COPY ROOM 16 Gallon 1

INPATIENT PHARMACY 16 Gallon 1

IT DEPARTMENT ROOM 200 32 Gallon 1

LAB 32 Gallon 1

MAIN NURSES STATION 32 Gallon 1

MEDICAL RECORDS ROOM 133 32 Gallon 1

MEDICAL RECORDS ROOM 133 16 Gallon 1

NURSING ADMIN. ROOM 178 32 Gallon 1

OB 32 Gallon 1

OUTPATIENT PHARMACY 32 Gallon 1

PATIENT REGISTRATION 32 Gallon 1

PHYSICAL THERAPY RM 179 16 Gallon 1

SOUTH NURSES STATION 16 Gallon 1

X-RAY 32 Gallon 1

b) Contractor shall collect all documents to be destroyed from the provided secure document destruction containers based on the schedule specified in the Delivery Section of this statement of work.

c) Containers will be locked prior to collection and locked when the console bag (if applicable) is removed and replaced.

d) Contractor shall ensure sufficient reasonable safeguards are in place to protect all documents until final destruction has been completed.

e) Contractor shall destroy all sensitive and non-sensitive paper materials collected in the provided document destruction containers.

f) Contractor shall provide document destruction services by means of a cross cut shredder.

g) Contractor shall recycle all destroyed materials by means of pulping, bleaching or recycling into alternative paper products.

h) Contractor shall provide the COR with a certificate of destruction after document destruction services have been rendered.

i) Contractor shall have full responsibility for destruction services and will inspect all destruction of sensitive material to ensure material is rendered unreadable.

j) The contractor shall maintain record confidentiality in accordance with the Privacy Act of 1974, Alcohol and Drug Abuse Patient Records, Freedom of Information Act, Health Insurance Portability and Accountability Act of 1996 and other pertinent federal laws and regulations.

The contractor for this agreement shall provide all material, equipment, labor, tools, etc. to provide a medical transcription services agreement as described for the Albuquerque Area Indian Health Service Santa Fe Service Unit.

MINIMUM CONTRACTOR QUALIFICATIONS:

Evaluation Factors for Award To be considered for award of a contract under this solicitation, the offeror must comply with the following criteria. Failure to provide evidence of the following shall automatically disqualify an offeror from further consideration.

The following responsibility factors will be used as a basis for the technical evaluation of offeror’s proposals.

The contractor shall meet the technical requirements and possess the required experience as follows:

A. Have a minimum of five (5) years’ experience in providing the requested service.

a. Documentation of such will be required and evaluated.

B. Have performed similar type projects in scope and size within the last two (2) years.

a. Documentation of such will be required and evaluated.

C. Have experience in the New Mexico/Arizona/Texas/Colorado geographical area.

D. The Contractor shall be a certified and state licensed contractor authorized to provide the requested document destruction services.

a. Documentation of such will be required and evaluated.

E. Have evidence of Motor Carrier License as required by the New Mexico Department of Transportation.

a. Documentation of such will be required and evaluated.

F. Evidence of secure chain of custody G. Evidence of Cross-cut technology H. Insurance

a. The contractor shall furnish the Contracting Officer, prior to commencement of performance, evidence of insurance coverage described herein:

i. Evidence of worker’s compensation insurance and liability insurance for all employees, facilities and vehicles.

ii. For the purpose of fulfilling obligate under this paragraph, the contractor shall procure and maintain during the term of performance, liability insurance in form satisfactory to the Contracting Officer.

iii. The amount of the insurance shall be not less than $100,000 each person, $300,000 each occurrence and $100,000 property damage.

iv. The contractor shall indemnify and hold the government harmless for any and all losses, damages or liability on account of personal injury, death, or property damage, or claims for personal injury, death, or property damage of any nature whatsoever and by whomsoever made, arising out of the activities of the contractor, his employees, subcontractors, or agents under this purchase order.

v. Each policy of insurance shall contain an endorsement providing that cancellation by the insurance company shall not be effective unless a copy of the notice of cancellation sent via registered mail to the Albuquerque Area Indian Health Service Contracting Officer thirty (30) days prior to the effective date of cancellation.

I. Safety Plan

a. The contractor shall submit a written safety plan to the Contractor Officer no later than five

(5) days after the contract award. The safety plan shall address the following:

i. Personnel may be required to perform work under potentially hazardous conditions. Contractor’s personnel shall be informed of potentially hazardous situations by contractor, trained by Contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk, and required to adhere to standard techniques for personal protection.

J. Contractor shall provide the Contracting Officer with a current National Association for Information Destruction (NAID) certification and will provide updated NAID certifications as they become available.

a. Contractor must be NAID certified at the time of award.

The contractor shall provide a customer service representative assigned to the account to assist in providing information and coordinating service arrangements.

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

PERIOD OF PERFORMANCE

Services under this contract shall commence NLT 10 days after award:

Start End Base October 21, 2016 October 20, 2017

Option Year 1 October 21, 2017 October 20, 2018 Option Year 2 October 21, 2018 October 20, 2019 Option Year 3 October 21, 2019 October 20, 2020 Option Year 4 October 21, 2020 October 20, 2021

Performance shall be for the period of October 21, 2016 to October 20, 2017 unless the period is changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

Total contract award shall not exceed five years. Option year renewals will be on the basis of satisfactory services provided availability of funds for the appropriate fiscal year, and on the basis of existing requirements.

DELIVERY LOCATION & SCHEDULE OF SERVICES

Document destruction services shall be provided to the following Albuquerque Area Indian Health Service facility:

Santa Fe Indian Hospital 1700 Cerrillos Road Santa Fe, New Mexico 87501

The below schedule of services is projected until February 2017 and a new projected schedule will be provided in January 2017 for the remainder of the calendar year for 2017:

Wednesday, October 05, 2016 Wednesday, October 19, 2016

Wednesday, November 02, 2016 Wednesday, November 16, 2016 Wednesday, November 30, 2016 Wednesday, December 14, 2016 Wednesday, December 28, 2016 Wednesday, January 11, 2017 Wednesday, January 25, 2017 Wednesday, February 08, 2017 Wednesday, February 22, 2017

Future pickups are estimated to be requested every 2 weeks.

Inclement Weather: Should there be a snow storm; services will be rescheduled within 48 hours.

Document destruction services will be in accordance with the Privacy Act of 1974, Alcohol and Drug Abuse Patient Records, Freedom of Information Act, Health Insurance Portability and Accountability Act of 1996 and other pertinent federal laws and regulations.

If this contract requires services to be provided at an IHS facility/Clinic located on any one of the Pueblo Indian Reservations in the State of New Mexico, and the Contractor is unable to provide services due the closure of the Pueblo for religious observation, the services will be rescheduled by mutual agreement between the COR and the Contractor.

QUALITY ASSURANCE:

1. General

a. The contractor shall keep current all licenses and certificates necessary for compliance with regulations.

b. The contractor shall inform the COR and AAO DCGM of changes in applicable federal, state, county, or tribal regulations or licensure requirements that may affect the services that are received.

2. Contractor Equipment/Services Inspection

a. The Contracting Officer or the designated COR, reserves the right to inspect and investigate thoroughly any services rendered and compliance assurance measures of the Contractor during the performance period.

3. Services Rendered

a. Review will consist of assignments accomplished and supervisory review of work.

i. The contractor is required to correct any deficiencies identified.

1. Failure to take corrective action may result in termination of agreement.

2. The agreement may be terminated for cause if facilities are endangered or harmed as a result of the contractor's action.

4. Contractor Quality Control:

a. The Contractor shall have a Quality Control Plan to ensure the requirements of this Contract are met and shall provide a copy of the plan with the submitted proposal. The plan shall include, but will not be limited to, the following:

i. A documented back-up plan in the event circumstances disrupts their ability to provide pick-up services.

1. Service shall be provided within 24 hours of a failure to meet scheduled pick-up times.

ii. An inspection system covering the services listed in Scope of Work.

1. Must specify areas or work to be inspected on a scheduled basis.

iii. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

iv. A record of all inspections conducted by the Contractor and corrective action taken. These documents shall be made available to the Government during the term of the contract.

5. Federal and State Regulatory Requirements

a. The Contractor shall comply with all Federal and State waste handling requirements relating to biomedical waste and sharps when hauling such materials under this contract to appropriate collection site of waste hauler.

PRICING

Offers for document destruction services with pick-up requests estimated at every 2 weeks will be accepted in the following format:

Container Size

Base Option Year #1 Option Year #2 Option Year #3 Option Year #4 Start End Start End Start End Start End Start End

10/21/2016 10/20/2017 10/21/2017 10/21/2018 10/21/2018 10/21/2019 10/21/2019 10/21/2020 10/21/2020 10/21/2021

(8) 16 Gallon $___________.______ $___________.______ $___________.______ $___________.______ $___________.______

(18) 32 Gallon $___________.______ $___________.______ $___________.______ $___________.______ $___________.______

Pickups are estimated to be requested every 2 weeks. Greater or lesser pick up requests may be presented.

Pricing provided will include all applicable taxes (i.e. New Mexico Gross Receipts Tax (NMGRT).

Funding will be by individual task orders.

CONTRACT OFFICER REPRESENTATIVE

Bernadine Letcher, Bernadine.letcher@ihs.gov, 505-946-9252 is hereby designated as Contract Officer’s Representative for this service. The Contract Officer Representative responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Contract Officer’s Representative does not have the authority to change or alter the order amount, terms and conditions.

The Contract Officer’s Representative responsibilities include ensuring contractor accountability, monitoring the contractor's technical progress- including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work, performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

SUBCONTRACTS:

None of the services furnished under this agreement shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

IHS CONTRACTING OFFICER:

The authority to negotiate a change in terms, conditions, or amounts cited is reserved for the IHS contracting Officer. The COR designated holds no such authority.

GENERAL CONTRACT INFORMATION:

Contractor Requirements Mandated by the Federal Acquisition Regulation (FAR) to comply with the mandate, the contractor must obtain a Data Universal Numbering System (DUNS) Number. The DUNS No. is a 9-digit number assigned by Dun and Bradstreet Inc., to identify unique business entities. If the offeror (Contractor) does not have a DUNS Number, it should contact Dun and Bradstreet directly to obtain one by calling 1-866-705-5711 or via the internet at http://www.dnb.com.

Refer to FAR Clause No. 52.204-6, Data Universal Numbering System (DUNS) Number (Dec 2012).

mailto:Bernadine.letcher@ihs.gov

Effective on July 31, 2012, the System for Award Management (SAM) replaced the Central Contractor Registration (CCR). During the term of the contract, the Contractor's DUNS number shall be in active status in accordance to FAR 52.204-6, Data Universal Numbering Systems (DUNS) and updated annually in the System Award Management (SAM) pursuant to 52.204-7, Central Contractor Registration (Dec 2012). You may access SAM at www.sam.gov.

Contractors/Vendors wanting to do business with the government are required to register in CCR and revalidate annually. This provides payment information, validates Small Business Administration certifications as small, disadvantaged, 8(a), or HUB-Zone businesses, calculates business size, and validates taxpayer IDs with IRS.

CONTRACT ADMINISTRATION DATA

Accounting and Appropriation Data

The accounting data must be in cited on invoice for reimbursement.

CONTRACTING OFFICER RESPONSIBILITY:

The authorities to negotiate changes in the terms and conditions or the amounts cited in the contract are reserved to the Contracting Officer.

DEPARTMENT OF LABOR:

No contractor or subcontractor holding a service contract for any dollar amount shall pay any of its employees working on the contract less than the minimum wage specified in section 6(a)(1) of the Fair Labor Standards Act (29 U.S.C 206).

The Department of Labor, Wage and Hour Division has issued a Wage Determination for laborers to be employed under this purchase order. Wage Determination No. 15-2361, REV -1 (dated 09/06/2016) is incorporated into this purchase order pursuant to Federal Acquisition Regulation (FAR) 22.1108-2.

In addition, to paying employees appropriate hourly wages the contractor is responsible for fringe benefits applicable to all classes of service employees engaged in purchase order performance.

Fringe benefits are not included in the hourly wages.

INVOICE SUBMISSION:

The Contractor shall submit invoices directly to the following address:

1. Division of Accounting Services Indian Health Service 5300 Homestead Road NE Albuquerque, New Mexico 87110

(505) 248-4568

The following information must be cited on each invoice submitted for payment.

- Contract No.

- Contractors Name and Address

- Date of Invoice period

- Hours of services provide during the invoiced period.

- Invoice No.

- Invoice signed and dated, and to include the following certification:

"I hereby certify that all services provided and invoiced are for appropriate purposes and in accordance with the terms and conditions of the cited contract."

Per mandate by the U. S. Department of Treasury and effective July 1996, all contractor payments will be by Electronic Funds Transfer System (EFT).

Payment Office

The payment office is:

1. Albuquerque Indian Health Service Division of Accounting Services 5300 Homestead Road, NE Albuquerque, New Mexico 87110

Electronic Funds Transfer (EFT) Disbursed by:

1. U S Department of Treasury Office of Disbursements Austin, TX 73301

CONTRACT CLAUSES

I-1 52.252-1 Solicitation Provisions Incorporated by Reference (2/98)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://www.arnet.gov.far

52.202-1 Definitions (Nov 2013)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal and Improper Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

52.203-13 Contractor Code of Business Ethics and Conduct (Oct 2015) http://www.arnet.gov.far/

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

52.215-2 Audit and Records -- Negotiation (Oct 2010)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997)

52.217-8 Option to Extend Services (Nov 1999)

52.219-8 Utilization of Small Business Concerns (Oct 2014)

52.222-3 Convict Labor (Jun 2003)

52.222-26 Equal Opportunity (Apr 2015)

52.222-35 Equal Opportunity for Veterans (Oct 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

52.222-37 Employment Reports on Veterans (Feb 2016)

52.223-6 Drug-Free Workplace (May 2001)

52.225-13 Restrictions on Certain Foreign Purchases (Jun2008)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec 2007)

52.229-3 Federal, State, and Local Taxes (Feb 2013)

52.229-10 State of New Mexico Gross Receipts and Compensating Tax (Apr 2003)

52.232-1 Payments (Apr 1984)

52.232-8 Discounts for Prompt Payment (Feb 2002)

52.232-9 Limitation on Withholding of Payments (Apr 1984)

52.232-11 Extras (Apr 1984)

52.232-17 Interest (May 2014)

52.232-23 Assignment of Claims (May 2014)

52.232-25 Prompt Payment (Jul 2013)

52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

52.233-1 Disputes (May 2014)

52.233-3 Protest After Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.242-13 Bankruptcy (Jul 1995)

52.243-1 Changes - Fixed-Price (Aug 1987)

52.244-2 Subcontracts (Oct 2010)

52.244-5 Competition in Subcontracting (Dec 1996)

52.246-25 Limitation of Liability-Services (Feb 1997)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.249-8 Default (fixed-price Supply and Service) (Apr 1984)

Health & Human Services Acquisition Regulation Clauses (48 CFR Chapter 3)

352.211-3 Paperwork Reduction Act (DEC 2015

FAR Clauses written in full text:

I-58 52.204-1 Approval of Contract 12/1989

The contract is subject to the written approval of the Contracting Officer, and shall not be binding until so approved.

List of Documents, Exhibits, and Other Attachments

NONE

REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS:

52.203-2 Certificate of Independent Price Determination APR 1985

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEPT 2007

52.204-3 Taxpayer Identification OCT 1998

52.204-6 Data Universal Numbering System Number JUL 2013

52.204-7 System for Award Management JUL 2013

52.216-2 Economic Price Adjustment -- Standard Supplies JAN 1997

To Be Completed by the Offeror: (The Representation and Certifications must be executed by the individual authorized to bind the offeror).

The offeror makes the following Representations and Certifications as part of the offer (Please check or complete all appropriate boxes or blanks. Some items may not be applicable to the offeror, these items must still be check or completed as a negative response).

Name of Offeror:

Typed Name of Authorized Individual:

Signature of Authorized Individual:

Date:

52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

(a) The offeror certifies that- The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to- (i) Those prices; (ii) The intention to submit an offer;, or (iii) The methods or factors used to calculate the prices offered. (2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and (3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory - (1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or (2)(i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ____________________ [insert full name of person(s) in the offeror's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror's organization]; (ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and (iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision. (c) If the offeror deletes or modifies paragraph (a) (2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTION

(SEPT 2007)

(a) Definitions. As used in this provision "Lobbying contact" has the meaning provided at 2 U.S.C. 1602(8). The terms "agency," "influencing or attempting to influence," "officer or employee of an agency," "person," "reasonable compensation," and "regularly employed" are defined in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12).

(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12) are hereby incorporated by reference in this provision.

(c) Certification. The offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.

(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(e) Penalty. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

(a) Definitions.

"Common parent," as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

"Taxpayer Identification Number (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the Government (31 U.S.C. 7701(c) (3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN).

___ TIN: ___________________________.

___ TIN has been applied for.

___ TIN is not required because:

___ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

___ Offeror is an agency or instrumentality of a foreign government;

___ Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

___ Sole proprietorship;

___ Partnership;

___ Corporate entity (not tax-exempt);

___ Corporate entity (tax-exempt);

___ Government entity (Federal, State, or local);

___ Foreign government;

___ International organization per 26 CFR 1.6049-4;

___ Other ___________________________________.

(f) Common parent.

___ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

___ Name and TIN of common parent:

Name ___________________________________

TIN ____________________________________

52.204-6 DATA UNIVERSAL NUMBERING SYSTEM NUMBER (JUL 2013)

(a) Definition. Data Universal Numbering System (DUNS) number, as used in this provision, means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal Contractors.

(b) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS number or “DUNS+4” that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number is a nine-digit number assigned by Dun and Bradstreet, Inc. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see Subpart 32.11) for the same concern.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

(a) Definitions. As used in this provision—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM database; and

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

(b) (1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

http://fedgov.dnb.com/webform

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

52.216-2 -- ECONOMIC PRICE ADJUSTMENT -- STANDARD SUPPLIES (JAN 1997)

(a) The Contractor warrants that the unit price stated in the Schedule for _________ [offeror insert Schedule line item number] is not in excess of the Contractor’s applicable established price in effect on the contract date for like quantities of the same item. The term “unit price” excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term “established price” means a price that --

(1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and

(2) Is the net price after applying any standard trade discounts offered by the Contractor.

(b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is http://fedgov.dnb.com/webform https://www.acquisition.gov/ decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor’s established price, and this contract shall be modified accordingly.

(c) If the Contractor’s applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor’s written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price.

(2) The increased contract unit price shall be effective --

(i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the Contracting Officer receives the request.

(3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause.

(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the Contractor’s written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

52.212-1 -- Instructions to Offerors - Commercial Items (Apr 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

1. GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone: (202) 619-8925) Facsimile: (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DODSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DODSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DODSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions…