FBO_Salt_RFQ_SOL-00015.docx

HHSI239201700040P_______________________________________________________________________

A.1 DESCRIPTION

This Statement of Work (SOW) describes the requirements for acquisition, delivery and filling of the softener tank of standard softener salt at the Red Lake Hospital, located in Red Lake Minnesota 56671.

SCOPE:

Contractor shall deliver salt to the Red Lake Hospital on an as needed basis. Contractor shall provide all equipment, materials and labor to complete work identified in scope. The contractor is responsible for ensuring that the softener tank does not run out of salt. Storage of softener salt will not be allowed at the Red Lake Hospital.

1. Estimated quantities of 1,100 pound every two (2) weeks. Unloading shall be at the softener tank at the Mechanical room located on the north side of the Hospital.

2. Specifications:

Brine Tank is 60” Diameter x 72” H. Perimeter of outside rim of brine tank 15’3”. Inside rim 14’ 31/2”.

Salt: crystal salt (sodium chloride), shall be washed for removal of impurities, kiln dried, screened, admixed and quality control tested.

Business Hours: Contractor shall schedule with COTR, the delivery and filing of the softener tank on an as needed basis. Monday – Friday; 8:00am – 5:00pm. Excluding Federal Holidays.

FOB: Destination

Contract Type: Firm Fixed Price

Safety Requirements:

Conformity to Regulations:

The Contractor and his/her operators shall conform to all regulations, Federal, State, and local, governing the performance of contracted services.

A.2 PLACE OF PERFORMANCE:

24760 Hospital Dr.

Red Lake, MN 56671-0497

A.3 PERIOD OF PERFORMANCE:

The contract Base period of performance shall be for a period of 12 months effective May 01, 2012 through April 30, 2013. This contract may be modified by written notice to exercise an option up to an additional four (4) option years.

Total

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

A.4 PRICING:

The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

Unit

TOTAL

BASE YEAR (Date of award – 365 days)

OPTION YEAR ONE(1)

OPTION YEAR TWO(2)

OPTION YEAR THREE(3)

OPTION YEAR FOUR(4)

A.5 ADMINISTRATIVE DATA:

a) Payment shall be made by electronic funds transfer (EFT). Payment shall be made in arrears.

b) The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

c) Invoice Submission: Contractor shall submit a properly prepared original invoice to

Indian Health Service Attn: Christopher Millard 522 Minnesota Ave. NW Bemidji MN 56601

Improperly prepared invoices will be returned to the contractor which may delay payment.

· At a minimum, a properly prepared invoice shall include:

-invoice date, invoice number. (contractor should date invoices as close as possible to date of the mailing or transmission).

-IHS Purchase order number HHSI239201700040P;

-contractor name, address, telephone number;

-contractor’s tax identification number (TIN);

-DUNS #;

-description of service provided;

-unit of measure, unit price, and extended total;

-location of service and date of service.

d) Contracting Officer Technical Representative (COTR). The role of program and technical personnel in monitoring the contract is to assist and advise the Contracting Officer, and act as the COTR when so designated by the Contracting Officer.

COTR activities include:

The point of contact does not have the authority to change or alter the order amount, terms, and conditions. The point of contact shall be responsible for the following:

(1) Provide technical monitoring during contract performance and advising the Contracting Officer relating to delivery, acceptance, or rejection of deliverables in accordance with the terms of the contract;

(2) Assessing contractor performance;

(3) Recommending necessary changes to the schedule of work and period performance to accomplish the objectives of the contract (the COTR shall provide the Contracting Officer a written request along with an appropriate justification and a funding document, if additional funds are needed);

(4) Reviewing invoices/vouchers and recommending approval/disapproval by the Contracting Officer, including providing comments regarding anything unusual discovered in the review;

(5) Reviewing and recommending approval or disapproval of technical submissions, subcontractors, overtime, travel, and key personnel changes;

(6) Assisting the Contractor in the resolution of technical problems encountered during performance;

(7) Participate as necessary in various phases of the contract closeout process;

(8) Provide receiving authorization within two days of services/items received or invoiced.

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