Notice_of_Intent_to_Sole_Source.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES Program Support Center Acquisition Management Services 7700 Wisconsin Avenue, 8th Floor Bethesda, MD 20814

November 9, 2016 Notice of Intent to Award

The U.S. Department of Health and Human Services intends to award a sole source contract, utilizing acquisition procedures under the authority of FAR Part 6.302-1, to Lyceum Business Services, LLC. The Contract is for the Office of the Assistant Secretary for Health (OASH)/Office of the Surgeon General (OSG)/Division of Systems Integration (DSI). This notice of intent to award is not a request for competitive proposals. The purpose of this notice is merely to obtain capability statements to allow interested firms an opportunity to demonstrate their qualifications for the standards below.

This contract will remove the significant processing hurdles, management burdens and personnel costs incurred from having multiple technology platforms house related administrative applications and information. Currently, personnel processing, personnel order management and payroll and tax processing supporting the active duty and retired Commissioned Officers of the United States Public Health Service (USPHS) are on multiple systems. The Active Duty payroll and tax processing is on the Lyceum Business Services’ CCP system and the Retiree payroll is on the Coast Guard’s Direct Access System. Also on the Coast Guard Direct Access System are the HR applications for Active Duty officers. The purpose of this contract is to consolidate the Commissioned Corps Headquarters (CCHQ) payroll, compliance and tax processing functions onto a single administrative platform.

The period of performance for the contract shall be for a 24 month base period with three (3) 12 month option periods.

To respond to this notice, qualified firms must be able to clearly convey its experience and/or ability to perform the following tasks identified below in a capability statement:

1) Demonstrates through multiple years of error-free operation an intrinsic knowledge of United States Public Health Service military payroll business rules and mandates. The payroll rules are reliant on nature of actions (NoAs) to make personnel adjustments that modify officer pay as mandated by the Secretary of DHHS or the United States Congress.

2) Delivers a payroll and tax processing solution that operates on a 24 x 7 basis, in a secure fashion, and is accessible using any off-the-shelf internet browser. All users must have secure access to the application.

3) Houses payroll processing and tax processing in a single secure system accessing a single database. Authority must allow for users with differing roles to have varying access to functions and data.

4) Supports these payroll and related applications: Leave & Absence Tracking, Active duty payroll, Retirement processing, Officer profiles, Retiree payroll, Officer self-service, Post-payroll reporting and General Ledger creation, end of year tax file creation and compliance tracking and reporting for the Affordable Care Act.

5) Collects data from source documents through user-initiated transactions. Supports the ability for transactions to have any effective date, including retroactive and future dates to enable immediate processing of officer transactions. Transactions must accurately calculate gross compensation as well as gross-to-net disbursements regardless of the effective date of the change.

6) Creates accurate paychecks, direct deposits, taxes and other pay files, and electronically transmits these files to various government agencies and Departments each month. File formats must be created for Treasury, HHS, Federal Reserve, DMDC, Thrift Savings, SSA and Veterans Affairs.

7) Provides for an online peer review whereby each transaction must be viewed and validated by at least two experienced personnel within CCHQ. The HR Specialists and Payroll Technicians have come to rely on an ordered peer review and supervisory approval (workflow) process to ensure accuracy given the volume of data changes and transactions processed each month.

8) Delivers a replacement system that has a processing capacity of greater than 2,500 payroll transactions and 1,000 personnel transactions per month, and more during peak periods.

9) Provide project management, software development and testing that reflects an in-depth understanding of uniformed services payroll business rules and personal mandates. Integrates multiple sources of information, perspectives and requirements from subject matter experts within the Government.

10) Establishes an electronic means of reporting changes, status and management analytics for the leadership of the Division of Systems Integration, the Division of Commissioned Corps Personnel and Readiness, the Office of the Surgeon General and/or the Office of Assistant Secretary for Health.

11) Maintains and promotes a collaborative working relationship between HR Specialists, Payroll

Technicians, System Specialists, Liaison Officers, Federal/Non- Federal and other relevant participants who have a contributing role in improving administrative outcomes for the active duty and retired Commissioned Officers of the USPHS.

Qualified firms must also include the following information:

a) Company Name.

b) Company DUNS number.

c) Company point of contact, mailing address, telephone and fax numbers, and website address

d) Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives

e) Date submitted

f) Applicable company GSA Schedule number or other available procurement vehicle.

g) Do you have a Government approved accounting system? If so, please identify the agency that approved the system.

h) Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM). All respondents must register on the SAM located at https://www.sam.gov

No solicitation document is available. Capability statement must be submitted to the contact point and address given below. Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for submission is 5 pages. All capability statements are due to the Contracting Officer by 12:00pm EST November 15, 2016. If no capability statements are received which specifically demonstrate capacity to meet the requirements above, the Government shall proceed with a sole source contract to Lyceum Business Services, LLC.

Government Official Designated for Receipt of Capability Statements

Cassandra Ellis Contracting Officer Email: Cassandra.Ellis@psc.hhs.gov Phone: 301.492.4662