Revised_Basic_I_May_2016_SOW.doc

STATEMENT OF WORK

FOR

WAGE AND HOUR DIVISION

BASIC I TRAINING MAY 9 – 27, 2016

PART 1

1.

GENERAL INFORMATION

Basic I Investigator Training is a three-week (13 classroom days) training designed to educate new investigators about WHD's enforcement responsibilities and agency procedures. This training focuses primarily on the statutory provisions of the Fair Labor Standards Act (FLSA) and applicable regulations (5 days), as well as the investigative techniques to be used in enforcing these provisions (5 days). One day is set aside to cover the Family and Medical Leave Act (FMLA) and the unique aspects of the FLSA as it relates to state and local governments.

Basic I is intended for new investigators who have completed a 12-week pre-Basic I curriculum. This course is the primary transition point to performing independent investigations under the FLSA. National Office and other regional office staff may attend if their duties require extensive knowledge of the investigative process and application of the FLSA.

This training provides classroom instruction from agency experts who can reinforce enforcement proficiencies through a nationally standardized training program. During the classroom experience, trainees also complete two simulated investigations that summarize investigative procedures. The absence of this training would hinder the development of new investigators in many critical enforcement areas and compromise the quality of WHD investigations.

1.1

OBJECTIVES

The WHD Branch of Training and Education intends to hold the three-week (13-day) Basic I Training in a hotel. In order to conduct the training, WHD will require meeting space to accommodate approximately ninety nine (99) trainees and instructors in large group and breakout sessions. WHD requires trainees to stay on-site at the hotel during the three-week Basic I Training. Therefore, the hotel must demonstrate that it has availability to accommodate the attendees in single occupancy rooms for the duration of the training. Trainees will reserve their room and make their travel arrangements separately from this procurement using the E-2 Travel system.

1.2

SCOPE

The scope of this purchase will encompass the reservation of meeting rooms and audio-visual equipment.

1.2.1 Meeting Room Requirements

· General Session Room

Number of Rooms required: 1 Number of Days required: 2 with 24-hour hold Dates required: [5/9/16 – 5/10/16]

· General Session Room Number of Rooms Required: 2

Number of Days required: 2 with 24-hour hold

Dates required: [5/25/16 – 5/26/16]

· Large meeting space, approximately 1,200 – 1,500 square feet

· Must be spacious and able to accommodate 115 attendees and instructors seated theater style

· Room must be ready for A/V set up [see sec. 1.2.2]

· Room must be wireless internet capable with bandwidth greater than 15Mbps

· Break-out session room

Number of Rooms Required: [4] Number of Days Required: 16 days with 24-hour hold even on weekends

Dates required: [5/9/16 – 5/24/16]

· Medium meeting space, approximately 850 – 1,500 square feet. The layout of the meeting space must be unobstructed by columns, insets, or other design traits.

· Must be able to accommodate 30 people per room seated at 5 person crescent-rounds with 1 six-foot rectangular head table and 1 six-foot rectangular back table.

· Rooms must be ready for A/V set up [see sec. 1.2.2]

· Rooms must be wireless internet capable with bandwidth greater than 15Mbps

· Must have more than 3 electrical outlets in each room.

· Office Suite

Number of Rooms Required: 1

Number of Days Required: 19 days with 24-hour hold even on weekends

Dates required: [5/9/16 – 5/27/16]

· Small meeting space, approximately 800 – 1000 square feet. Preferably on same floor/level as other meeting rooms.

· Must be able to accommodate 10 people seated at a conference table or in a U-shaped table

· Rooms must have dry erase board

· Rooms must be wireless internet capable with bandwidth greater than 15Mbps

· Should not be located near break out rooms

· Registration Area

Small/Medium open space, approximately 500-1,000 square feet to be available during the first day of the training [5/10/16].

1.2.2 Audio-Visual Requirements and Miscellaneous Services

· General Session: Projection Screen, AV cart, & PC audio patch [customer will bring own LCD projector]

· Quantity: 4 Dates Required: [5/9/16 – 5/10/16 and 5/25/16 – 5/26/16]

· Break Out Rooms: Projection Screen, AV cart, & PC audio patch [customer will bring own LCD projector]

· Quantity: [1 setup per room]

· Dates Required: [5/9/16 – 5/24/16]

· Lavalier Mic for General Session

· Quantity: 1

· Dates Required: [5/10/16 and 5/26/16]

· Wireless Mic for General Session

· Quantity: 1

· Dates Required: [5/10/16 and 5/26/16]

· Lavalier Mic for Break Out Rooms

· Quantity: [ 0 per room]

· Dates Required:[]

· Flip Chart Easels for Break Out Sessions ([7] per meeting room) (no paper required)

· Quantity: [28]

· Dates Required: [5/9/16 – 5/24/16]

· Wireless Internet Connection for the General Session

· Quantity: bandwidth greater than 15Mbps

· Dates Required: [5/10/16]

· Wireless Internet Connection for the Break-out Sessions

· Quantity: bandwidth greater than 15Mbps

· Dates Required: [5/9/16 – 5/24/16]

· Wireless Internet Connection for the Office Suite

· Quantity: bandwidth greater than 15Mbps

· Dates Required: [5/9/16 – 5/27/16]

· PC audio patch for General Session

· Quantity: 1

· Dates Required: [5/9/16 and 5/26/16]

· PC audio patch for Break-out Sessions

· Quantity: [ 1 per room]

· Dates Required: [5/9/16 – 5/24/16]

· Copy Machine Accessibility

· Quantity: 5,000 copies

· Dates Required: [5/9/16 – 5/27/16]

· Handling Service for Receiving Boxes (25lbs each)

· Quantity: unlimited number of boxes received

· Dates Required: [5/5/16 – 5/27/16]

· Handling Service for Shipping Boxes (25lbs each)

· Quantity: unlimited number of boxes shipped

· Dates Required: [5/10/16 – 5/27/16] 1.3

PERIOD OF PERFORMANCE

The period of performance shall be for May 9 - 27, 2016.

1.4

PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the contractor’s location in the following area:

Ft. Lauderdale Metropolitan Area, FL 1.5.

SECURITY

The Contractor will be responsible for ensuring compliance by its employees with the security regulations of Contractor facilities where work is performed under this Contract.

1.5.1

PRIVACY

Contractor shall take all necessary steps to protect the privacy of DOL employees attending the training. Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.5.2

COMMITMENT TO PROTECT SENSITIVE INFORMATION

The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records) 1.5.3

CONTRACTING OFFICER REPRESENTATIVE

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

CO - Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

COTR - Contracting Officer’s Technical Representative

DEFECTIVE SERVICE - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

OASAM - Office of the Assistant Secretary for Administration and Management

OMB - Office of Management and Budget

PIV - Personal Identity Verification

POP - Period of Performance

SOW - Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

The Government shall provide LCD projectors, easel paper, surge protectors and other assorted supplies and instructional materials. Attendees will primarily use their government issued laptop.

3.1

INFORMATION SOURCES

Knowledgeable DOL personnel will be made available to assist Contractor personnel in obtaining information pertinent to this SOW.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.

CONTRACTOR WILL FURNISH ITEMS LISTED BELOW:

· Meeting space

· Meeting space furniture including but not limited to tables, chairs, linens (if requested), etc.

· All AV equipment and services outlined in section 1.2.2

· LCD service package (Carts, screens, and power cords)

· Lavalier mic

· Flip chart easels

· PC audio patch

· Copier machine and copy paper

· Moving equipment required for shipment and receiving of DOL boxes

PART 5

SPECIFIC TASKS

5. TASKS

The following is the set of tasks required under this Statement of Work and any resulting Contract.

Task 5.1: Space and Facilities Management

5.1.1 Provide WHD with guest rooms and meeting room space as outlined in SOW.

5.1.2 Ensure that guests with disabilities are properly accommodated under the requirements of the American with Disabilities Act.

5.1.3 Ensure facilities are clean.

Task 5.2: Meeting Coordination

5.2.1 Provide a designated meeting coordinator (POC) to liaise with WHD representatives. Meeting coordinator will ensure that there are clear lines of communication between WHD and hotel staff through on-going consultation and status inquiries.