05. MSHubs Brand Name 09-22.pdf

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SOLE SOURCE JUSTIFICATION

(FOR SAP PROCUREMENTS)

Contracting Organization: Pension Benefit Guaranty Corporation (PBGC) / Procurement Department (PD)

Requisition Number: 51-22-000250

Procurement Action Type: New Contract

Contract Number: TBD

Contractor Name or Brand Name Product: Microsoft

Supplies or services to be procured:

Microsoft Surface Hubs in order to fulfill a requirement for a device and software to foster collaboration in a hybrid telework/on-site environment.

Supplies: Quantity and estimated value of each item to be procured: OR Services: Period of performance and estimated value of each service to be procured:

The vendor shall be responsible for providing PBGC with four (4) Microsoft Surface Hub 2s, associated support and ancillary products as described below:

PQK-00001 Microsoft Surface Hub 2S 50" Touch surface - 1 x Core i5 - RAM 8 GB - SSD 128 GB - UHD Graphics 620 - GigE - WLAN: 802.11a/b/g/n/ac, Bluetooth 4.1 - Win 10 Team - monitor: LCD 50" 3840 x 2560 (4K) touchscreen

STPM1CART Steelcase Roam Mobility Stand for Surface Hub 2S 50-inch

HB-0002 2YR SUP SURFHUB2S ONSITE HWSVCS WITH KEEP YOUR HARD DRIVE

LPN-00001 Surface Hub 2 Pen

CSH2 APC Mobile Charge Battery for Surface Hub

SHIP Ground Shipping, FOB: Destination CONUS

Total Estimated Value: $54,378.00

FAR Subpart 13.106-1(b)(1) - Only one source (including brand name product) is deemed reasonably available to provide the required supplies or services and the cost/price is at or below the SAT.

FAR Subpart 13.106-1(b)(2) – The required supplies or services are commercial items, only one source (including brand name product) is capable of satisfying the Agency’s requirement, and the cost/price exceeds the SAT but does not exceed $7M.

1. AGENCY AND CONTRACTING ACTIVITY

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

3. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEED

4. AUTHORITY PERMITTING SOLE SOURCE PROCUREMENT

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The Microsoft Surface Hub 2S Touch Surface is an all-in-one digital whiteboard, meeting platform and collaborative computing device that enables teamwork anywhere. This integration of three (3) functions is key to the Hub utility.Microsoft Teams is PBGC's video conferencing application. Not only is this the only fully supported video conferencing application at PBGC, the use of others, such as Zoom, is severely limited due to cybersecurity concerns. The Hub is the only fully integrated Teams-capable product. Teams is the Microsoft product that is the most integrated with competing products. Applications such as Excel and Word are even less so. With the Hub, there is a way to integrate what PBGC users are doing in the collaborative space with all of the agency’s Microsoft Office suite applications.

In addition, PBGC’s Enterprise Identity Management (EIM) ecosystem is also heavily Microsoft-based. We can, not only manage the device itself – in person or remotely – via our already existing Microsoft tools, but we can also manage user access to the device with the same tools. There is no other similar product that offers the range of Microsoft-based application and administrative functionality. PBGC looked into brands, such as Google Jamboard and Samsung Slip, but those products do not support Teams. Other brand such as the Vibe product, require additional software to achieve integration. The other brands have limited ability to integrate with Teams, limited or no additional productivity applications, and no ability to manage the device or the users’ access to the device it in PBGC's current environment.

Finally, not only will Hub's security integrate with our Microsoft-based security tools, the actual security feature set is unique among competitors. Hub only loads verified and trusted Surface operating systems components, not a full device operating system that provides more opportunity for exploitation. Similarly, the device operating system (OS) loads only a limited, hardened and verified subset of the fully Windows OS. This approach extends also to the user interface. Users can do everything they need to in order to use the device but are unable to perform operations such as running executable from the command line.

While security is not a unique feature, the use of the security industry standard practice is more robust than other brands. The Google Jamboard relies on Google accounts not WiFi, PBGC was was unable to determine if the security featrues exist on Vibe, and we were able to determine the Samsung Slip product did not include these security features.

PBGC will have the ability to manage the device and user access through Microsoft tools such as Active Directory, and is also true of managing it from a security perspective. PBGC will use exsiting products such as Bitlocker, Windows Defender and Trust Platform Module 2.0 to defend the devices. TPM 2.0 is the most important of those, as it is through that module that the Hub achieves FIPS 140-2 compliance, which is a Federal requirement.

Given that these devices will connect to PBGC’s network wirelessly, it is important that the Hubs comply with the Wi- Fi Protected Access (WPA2), and Wireless Protected Setup (WPS) standards. Wi-Fi security is provided by WPA2 using the WPS standard. Hubs can be authenticated using a numerical pin, a physical or virtual push button, or an out-of-band message using near-field communication. Surface Hub supports both push button by default as well PIN methods.

This brand name justification will be posted to the open market as a small business set aside in accordance with FAR regulations to maximize competition amoung Miscrosoft Hub resellers.

Determination: A determination that the cost/price is fair and reasonable will be made by the Contracting Officer before the contract action is issued.

Fair and reasonable price determination will be made on a competitive basis.

5. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE

ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS/OFFERS ARE SOLICITED FROM

AS MANY POTENTIAL SOURCES AS PRACTICABLE

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE

GOVERNMENT WILL BE FAIR AND REASONABLE

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Not applicable to Sole Source procurements at or below the SAT

Not applicable to Sole Source procurements at or below the SAT.

Not applicable to Sole Source procurements at or below the SAT

Not applicable to Sole Source procurements at or below the SAT

I hereby certify that this Sole Source Justification, and all supporting data, are accurate and complete to the best of my knowledge and belief.

James K Kitchel Program Office/COR

Date Signature Date

I hereby certify that this Sole Source Justification, and all supporting data, are accurate and complete to the best of my knowledge and belief.

Justification does not exceed $700K - I approve this Sole Source Justification.

Justification exceeds $700K

Amanda VanderVeen Contracting Officer

Date Signature Date

I approve this Sole Source Justification

Justification exceeds $700K but does not exceed $7M

Enter Name Competition Advocate

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS, OR A STATEMENT

OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

9. ANY OTHER FACTS SUPPORTING THE USE OF SOLE SOURCE

10. LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION

11. A STATEMENT OF THE ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE MAKING ANY SUBSEQUENT ACQUISITION FOR THE

SUPPLIES OR SERVICES REQUIRED

12. TECHNICAL OR REQUIREMENTS PERSONNEL’S CERTIFICATION

13. CONTRACTING OFFICER’S REVIEW OR APPROVAL

14. COMPETITION ADVOCATE’S REVIEW OR APPROVAL

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Date Signature Date