RFQ_Cover_Letter.docx

June 14, 2016

TO PROSPECTIVE VENDOR:

SUBJECT: Request for Quote (RFQ) 16-OFCP-BBF-NAT-0041-A for a Subscription or Subscription Bundle for Daily and Weekly Reports of Current Legislative and Political Information, News Facts and Analysis

The Office of Procurement Services (OPS) anticipates establishing one firm-fixed price competition contract that shall provide a subscription or subscription bundle for a service that provides daily and weekly publications, and analysis for the most current legislative and political information, news, fact, and analysis which includes: (bill text, online access to bill text, tracking, reporting, customizable reports, analysis and comparison, searches and alert for up to 7 users. in support of USDOL’s Office of Federal Contract Compliance Program as described in the attached Statement of Work (SOW).

This letter is to request a firm-fixed priced quote. Please complete all required sections of the attached price schedule document. The proposal must be signed by an authorized representative of the company and returned to OPS before the due date: 12:00 noon Eastern Time on Wednesday, June 22, 2016.

The resultant contract award will include one (1) base year and four (4) one (1) year options.

The following instructions to offerors are also applicable to this solicitation and are incorporated herein by reference: However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers. The Offeror is responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office by the time specified above: 12:00 noon Eastern Time on Wednesday, June 22, 2016.

(d) Contract award. The Government intends to evaluate the offer and award a contract without discussions with the offeror. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(e) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. Offerors may contact Dun and Bradstreet directly: Within the United States - 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. Outside the United States – Must contact the local Dun and Bradstreet office for DUNS number. Note: The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office

(f) System for Award Management. The prospective awardee shall be registered in the SAM database (https://www.acquisition.gov) prior to award, during performance and through final payment of any contract resulting from this solicitation.

Proposal Instructions:

(g) Your technical proposal shall be submitted by e-mail to the undersigned, copy furnished to both wilson.katima.a@dol.gov (CS) with a cc: to mcmullen.donna.r@dol.gov in a separate pdf or word file. The price proposal is limited to the Price Schedule (attached). The email response subject field shall contain the RFQ Number: 16-OFCP-BBF-NAT-0041-A.

(h) All documents shall include the RFQ number, Contractor Name, SOW Title, and Date. All proposal documents when printed shall fit on 8 ½ by 11 inch paper.

(i) Please identify the primary and alternate points of contact (POCs) if any, for this effort. Information shall include the organization name, organization address, POC name, office telephone numbers, mobile telephone numbers, e-mail address, website address, CAGE Code/DUNS number, size and type of ownership to the organization.

(j) Price Proposal - The Offeror shall provide a firm fixed quote for a base period of 12 months for CLIN 0001 in accordance with the attached SOW, The price proposal shall be in sufficient detail to allow the Government to verify the pricing to be fair and reasonable. There are four (4) option years for this requirement.

(k) Evaluation Factors: Selection Criteria

1. Technical Factors (see attachment 3)

(2) Past Performance (see attachment 3)

The Government will also use vendor-submitted information and from other government and commercial sources to assess performance (e.g., other federal government offices, Past Performance Retrieval System (PPIRS), etc.)

If past performance on earlier contracts has not been established the rating will be neutral.

(3) Price/Cost (see attachment 3)

(l) Acknowledgment of Solicitation Amendments (shall be signed and dated by an authorized company representative).

Questions: Any questions shall be submitted to wilson.katima.a@dol.gov with a cc: to mcmullen.donna.r@dol.gov by e-mail NLT 12:00: noon Eastern Time on Friday, June 17, 2016.

Contacts: The offeror shall NOT engage in any form of contact with USDOL’s Office of Federal Contract Compliance Program personnel regarding this requirement prior to submission of proposal and Contract Award for information. Contact regarding the requirements set forth in the RFQ shall only occur with the Contract Specialist and/or Contracting Officer. Discussions or information obtained via other sources could render the contractor ineligible for award if deemed a Conflict of Interest or a violation of The Procurement Integrity Act.

Points of Contact:

Contract and project-related questions shall be submitted to the OPS Contract Specialist via email at: wilson.katima.a@dol.gov with a cc: to mcmullen.donna.r@dol.gov.

//signed// Contracting Officer

Attachments:

1. SOW

2. Price Schedule 3 Evaluation Criteria

4. FAR Contract Clauses