16667-25_1_SUPPLIER.pdf

ITB 16667-25,1

Proprietary and Confidential 6/6/25 11:29 AM

A NEW DAY.

Bid Specifications for

2025 Citywide Lift Station Inspection, Maintenance and Repair

Company City of Jacksonville Buyer Melissa Pierce

E-mail mpierce@coj.net

This document has important legal consequences. The information contained in this document is proprietary of City of Jacksonville. It shall not be used, reproduced, or disclosed to others without the express and written consent of City of Jacksonville.

All responses to this solicitation must be submitted through the City's e-procurement system 1Cloud. If you need to refresh yourself on the instructions for viewing and responding to solicitations, please refer to the training information posted on the supplier portal located on the COJ Procurement Division website.

https://www.jacksonville.gov/departments/finance/procurement https://www.jacksonville.gov/departments/finance/procurement

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Response Rules

1.5 Terms

2 Requirements

2.1 Affirmation

2.2 Submittal Statement

2.3 General Requirements

2.4 Indemnification and Insurance Requirements

2.5 Price Sheet

2.6 Sample Services Contract

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Contract Terms

1 Overview

1.1 General Information

Title 2025 Citywide Lift Station Inspection, Maintenance and Repair

Synopsis 2025 Citywide Lift Station Inspection, Maintenance and Repair - Mandatory Pre- Bid Meeting - 10:00 AM June 10, 2025 @ 555 W 44th Street, Conference Room, Jacksonville, FL 32208

Amendment Date 6/6/25 11:29 AM Amendment Description Add additional Mandatory Pre-Bid attendance option

Microsoft Teams Meeting ID: 248 996 354 951 3 Passcode: xL3kt78S

Buyer Melissa Pierce Outcome Purchase Order E-Mail mpierce@coj.net

1.2 Schedule

Preview Date Open Date 6/6/25 11:29 AM

Close Date 6/23/25 4:00 PM Award Date Time Zone Eastern Standard Time

Pre-Bid Conference Location

Mandatory Pre-Bid Meeting - 555 W 44th Street, Jacksonville, FL 32208 - Teams Meeting ID: 248 996 354 951 3 Passcode: xL3kt78S

Pre-Bid Date/Time 06/10/25 10:00 AM Question Cutoff

Date/Time

6/16//25 5:00 PM

1.3 Negotiation Controls

Response Visibility Sealed

Lines Settings Rank Indicator 1,2,3...

Ranking Method Price only

1.4 Response Rules

This negotiation is governed by all the rules displayed below.

Rule Suppliers are required to respond with full quantity on each line Suppliers are allowed to revise their submitted response up until Bid closing

1.5 Terms

Payment Terms Freight Terms Freight Prepaid Shipping Method Best Way FOB FOB Destination

Negotiation Currency USD (US Dollar) Price Precision 2

2 Requirements *Response is required

Suppliers must satisfy the following mandatory minimum requirements. By submitting a Response, Supplier warrants and represents that it satisfies these requirements. Failure to meet any of the requirements may result in the Response being rejected as non-responsive. Suppliers must respond to each Section through the drop-down selection or arrows at the top right.

2.1 Affirmation

*1.

Type name and title of person submitting bid in the comments box.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

Comments:

*2.

Type name of company in the comments box.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

Comments:

*3. No Alterations: Bidder has not altered the original Solicitation Document in any way and further understands that any such alteration of the original solicitation document may result in rejection of the bid.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*4. Solicitation Silence: The Solicitation Silence policy is in effect for this solicitation and all communications related to this solicitation must be in writing to the designated procurement representative. Violations of the solicitation silence policy may result in the rejection/disqualification of the submission.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*5. Legal authorization and solicitation specific minimum requirements: All bidders must be legally authorized to do business in Duval County and shall comply with all minimum requirements for this bid. Failure to submit evidence for meeting any of these requirements may be grounds for rejection. Vendor shall provide proof of applicable local business licenses and particulars such as specific licensure, experience on similar projects, years of expertise in the area etc.

Select one of the following:-

a. Acknowledge

Comments:

*6. Certification of No Conflict of Interest: Supplier certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Supplier's company. Supplier must complete and submit the attached Conflict of Interest Statement fully detailing any potential conflicts.

Attachments:

File Name or URL Type Description

CONFLICT OF

INTEREST CERTIFICA

File

Select one of the following:-

a. Contractor certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.(Response attachments are optional)

b. Contractor cannot certify that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.(Response attachments are required)

*7.

Equal Business Opportunity Program: Pursuant to Part 6 of Chapter 126, Jacksonville Ordinance Code, the City of Jacksonville encourages the utilization and participation of Jacksonville Small and Emerging Businesses (JSEBs) in its contract awards based upon availability. It is the City's intent in adopting this program to reflect the philosophy with regards to enhancing participation of JSEBs in all areas of procurement.

Attachments:

File Name or URL Type Description JSEB Project Goals Language.pd

File

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*8. Electronic Signature: I understand this acknowledgment serves as my electronic signature and has the same force and effect as my manual signature.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

2.2 Submittal Statement

*1. Submittal Statement

Bidder certifies that this proposal is made in good faith, without collusion or connection with any other entity bidding on this work.

Bidder has examined and read all Drawings, Specifications, General and Special Conditions, and other Contract Documents, and all Addenda thereto; and is acquainted with and fully understands the extent and character of the work covered by this Proposal and the specified requirements, for the proposed work.

Bidder certifies that no officer or agent of the CITY will directly or indirectly benefit from this bid.

Bidder states that this Proposal is made in conformity with the Contract Documents and agrees that in case of any discrepancy or differences between its Proposal and the Contract Documents, the provisions of the latter shall prevail.

Bidder certifies that it has carefully examined the foregoing Proposal after the same was completed and has verified every item placed thereon; and agrees to indemnify, defend and save harmless the CITY against any cost, damage or expense which may be incurred or caused by any error in the Bidder's preparation of same.

Bidder states that all applicable taxes are included in the unit prices or Lump Sum Bid and acknowledges this project is not exempt from the State or Local Sales or Use taxes, and payment of such taxes is the responsibility of the Bidder.

The undersigned Bidder agrees to keep its bid in effect for 120 calendar days after the Bid Opening date to allow the CITY time to award the bid, should it be awarded, and time to prepare and execute the contract (or issue the purchase order). This time period begins at the time bids are opened and ends upon the issuance of Notice to Proceed (NTP) by the CITY.

The bid prices shall remain in effect throughout the life of the Contract. Failure of the CITY to issue NTP within the specified time period shall allow Bidder to withdraw its Bid and terminate its contract without penalty or forfeiture of Bid Bond. Failure of the CITY to issue NTP within the specified time period shall not entitle Bidder to an adjustment of its Bid prices, unless mutually agreeable by the CITY.

Bidder certifies, under penalty of perjury and contract rescission, that it has all required licenses to perform the work required to fulfill the terms of the contract resulting from a successful bid.

Furthermore, the Bidder affirms that all subcontractors requiring to be licensed are listed in its response and are properly licensed to perform work on their respective portions of this project.

Select one of the following:-

a. Acknowledge

2.3 General Requirements

*1. Scope of Services: The Procurement of the City of Jacksonville, Florida is currently accepting bids to obtain source(s) of supply for the item(s) or service(s) as outlined in the bid documents provided.

Mandatory Pre-Bid Meeting - 555 W 44th Street, Jacksonville, FL 32208 June 10, 2025 10:00 AM Conference Room

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Join the meeting now

Meeting ID: 248 996 354 951 3

Passcode: xL3kt78S

The work shall consist of lift station installation, maintenance, inspection, biennial cleaning, and regular repair services (in support of COJ facilities listed on Attachment A on an as needed, when requested and routine/scheduled basis. Emergency responses will be at the sole discretion of Public Buildings.

Contract will begin October 1, 2025, and be (1) one, (3) three year contract with (1) one (1) year renewal option.

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjVjMjRkMDYtYTVlMC00OTQzLWJlMWItMDAwODk3YjJhYzhi%40thread.v2/0?context=%7b%22Tid%22%3a%2269b7a791-5a9c-4661-b6cf-1c6fb3d271c6%22%2c%22Oid%22%3a%22c2ab37a1-135c-43a2-8cae-db53bbfa533d%22%7d

Attachments:

File Name or URL Type Description Attachment A 2025 Lift Station

File

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*2. Specifications: Provide all items or services as identified on each line or identified below in accordance with all other Terms and Conditions specified herein. See the attachment(s) for additional information.

A. There are several different lift station systems with various components at different locations (Attachment A – Lift Station Location Listing). It is the Contractor's responsibility to visit each location and asses the condition of the equipment as well as the manufacturer and model numbers at each location. The Contractor is required to maintain existing equipment.

B. Contractor shall use Attachment A, Lift Station Location Listing, as a starting point for these services. Contractor must validate/inspect each site and provide a completed list and monthly inspection schedule to Public Buildings thirty days (30) after receipt of purchase order. The City reserves the right to add or delete locations as needed. The fixed rate for periodic inspections shall be established at the time any new location is added to this list.

C. A schedule for Biennial Cleaning must also be provided for calendar years 2025 and 2027 within 60 days of receipt of purchase order.

D. Invoices for individual services performed shall be submitted in one batch every 15 days for all work performed the previous 15 days. Payment terms shall be effective from this monthly billing date.

E. Invoices for monthly inspections shall be submitted every 30 days with inspection checklists (Attachment B) and the monthly inspection tracker (Attachment C).

F. Periodic meetings shall be held, as needed, to revise the schedule and monitor performance.

G. If awarded, the term of the Contract shall be for 36 months from the date on the Contract with one (1) one (1) year renewal options at the sole discretion of the City. The City shall not incur any liability should it choose not to exercise its exclusive option to renew the Contract.

SCHEDULING OF OPERATIONS

A. Contractor acknowledges that buildings and parks will be occupied in most situations.

Prior to the beginning of work, the authorized representative of the facility and the Contractor shall prepare a work schedule to be followed as closely as possible.

B. As deemed necessary due to the nature of contract work and related emergencies, the Contractor must be available 24 hours per day, 7 days per week, 365 days per year. No additional charges or increased rates will occur for services that occur on holidays.

REQUIREMENTS OF REGULATORY AGENCIES

A. Perform all work in accordance with applicable state and municipal codes, including FDEP, DOH and JEA's Fats, Oils, and Grease Program. The work shall be completed by certified and experienced persons skilled in the trade and in accordance with the best practices of the trade.

B. Give all necessary notices, obtain all State and Municipal permits, pay all fees necessary in connection with the installation, including sales and use taxes as applicable, and make all tests as are called for by the regulations of such authorities.

D. All services must meet Wastewater Collection/Transmission Systems - Operation and Maintenance requirements as stated in the JACKSONVILLE ENVIRONMENTAL PROTECTION BOARD RULE 3: WATER POLLUTION standards as amended April 11, 2011, Effective May 2, 2011.

GUARANTEE

All work shall be made in a workmanlike manner, with all parts securely installed and secured according to accepted standards. Unless specified by the Public Buildings Division, all materials shall be new and free of defects and shall be installed using the manufacturer's latest standard design. All newly installed materials shall meet or exceed the quality and performance of the materials presently installed. The Contractor shall guarantee that he will make good any defects not due to ordinary wear and tear or improper use or care, which may develop within one year from date of final acceptance of project. Equipment warranties, serial and model numbers shall be included with the invoices submitted for payment.

CITY'S RIGHT TO TERMINATE FOR CONVENIENCE

City reserves the right to terminate the Contract for any reason by giving 30 days' written notice to Contractor. If the Contract is terminated for convenience, City will be relieved of all further obligations other than payment for that amount of approved services performed to the date of termination. Access to all work papers will be provided to City after the termination of the Contract.

BASIS FOR AWARD

To be considered for award of this contract, the bidder must meet or exceed minimum qualifications and provide all criteria as listed below. FAILURE TO SUBMIT REQUESTED

INFORMATION MAY BE GROUNDS FOR REJECTION OF BID.

A. No award will be made until all necessary inquires have been made into the responsibility of the low bidder and the Public Buildings is satisfied that the low bidder meets or exceeds the minimum qualifications to do the work. Additionally, the low bidder must have the necessary organization, capital and equipment to perform the services as described under this contract. Pre-award inspection of the company's place of business may be made prior to award.

B. Public Buildings may consider a solicitation response irregular and reject or ask for additional documentation/clarification if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the detriment of the City of Jacksonville (COJ).

C. Contractor shall be licensed by the state as wastewater facility operator, or a certified wastewater collection/transmission system operator (University of Florida TREEO or similar training course by a certified environmental trainer), or manufacturer trained and certified technician ("Certified Collections Systems Operator").

D. Contractor shall also have, as a minimum, Workers Compensation and Comprehensive Liability Insurance in sufficient amounts to satisfy Florida State Requirements. Proof of Certification and Licensure shall be provided at the time of bid submission.

E. Contractor shall have a staffed office located in Duval County during normal business hours with emergency service available 24 hours per day, 7 days per week via staffed answering service or other live contact. Applicable after-hours staff or answering service should maintain an accurate multiple technician list capable of response to an emergency within the two (2) hour time limit stipulated by this contract.

F. Contractor must maintain a minimum staff of four (4) certified wastewater operators.

G. Proof of ownership of boom truck or any other necessary equipment to remove pumps from deep wet wells must be submitted with bid.

H. The bidding Contractor must have a minimum of three (3) fully equipped service trucks. Proof of ownership must be submitted with bid.

I. A list of three (3) references for the last three (3) years must be submitted at the time of bid submission. References must pertain to projects like those listed in this bid.

WORK IN HARMONY

The Contractor shall work in harmony with any other forces the City decides to utilize for related work. The City is not required to utilize this Contract and may solicit or purchase services from others while this non-exclusive Contract is in place.

ROUTINE INSPECTIONS

All pump stations and lift stations shall be under the responsible charge of a state licensed wastewater facility operator, or a certified wastewater collection/transmission system operator (University of Florida TREEO or similar training course by a certified environmental trainer), or manufacturer trained and certified technician ("Certified Collections Systems Operator").

Contractor shall provide an operator who is licensed by the State of Florida in Wastewater Operations (minimum Class "C") or a Certified Collections System operator to visit each wastewater lift station as frequently as necessary to preclude wastewater lift station failure, but in no event less than one ( 1) time per month (each site should be scheduled for a 30-day cycle) and perform the following operational and maintenance checks. Once a month the Contractor shall ensure that the following maintenance is performed:

A. Remove and dispose of any debris from the surface of the pump station or lift station wet well that may interfere with the operation of the pump station or lift station.

B. Log hour meter reading for all pumps.

C. Run each pump manually through a cycle and record amp draw in the maintenance log.

D. Record voltage at control panel source in the maintenance log.

E. Cycle alarms.

F. Confirm floats are properlyset.

G. Confirm floats are clear of grease and clean if any grease present.

H. Ensure that pump cables and pump chains are in good condition, are secure, andnot around the pumpsuction.

I. With lift station/wet well pumped down, stick the bottom of the tank to confirmthe absence or presence of sand or debris. Remove and dispose of any sand or debris in the bottomofthetankthatmayinterferewiththeoperationofthepumpstationorlift station.

J. Ensurethatanygrassaroundtheliftstation,thewetwellentrance,thevalvebox entrance, and any vegetation that would hinder access to the control panel istrimmed back and the area is free fromdebris.

K. Exercise all isolation valves completely closed and leave complete open.

L. Confirm all electrical lugs in panel are tight and seal is secure for electrical panel.

M. Secure each lock and lubricate as needed.

N. Inspect the check valves to ensure they are functioning properly and will prevent back flow from the force main to the wet well:

O. Notify City of Jacksonville of any abnormal event associated with daily plant operations or any equipment outages immediately upon discovery and, if a discharge of wastewater from the system has occurred, immediately notify the City of Jacksonville Environmental Quality Division at (904) 255-7100 or sso@coj.net.

P. Meet with Regulatory inspectors for routine inspections with minimum 24 hour notice.

Q. Furnish and maintain a logbook on-site in weatherproof container, or at the appropriate regional wastewater treatment facility, for maintenance and repairs, meter readings, electric readings and any abnormal events that may have occurred, with date, time and operator's name for each visit. If there is no location with sufficient space on-site to maintain a logbook with all the completed checklists (Attachment B), these checklists shall be provided to the City immediately following the inspection for retention by the City.

R. Complete inspection checklist (Attachment B) for each location. The inspection checklists will be completed and submitted to Public Buildings each month.

S. Complete monthly inspection tracker (Attachment C) each month. The master location spreadsheet will be updated each month and submitted to Public Buildings.

T. Once every three months the Contractor shall ensure that a Megohm test is performed on the pump motors to determine the condition of the motor winding insulation to establish a base line reading to be used over time to determine if the windings are deteriorating. This information will be updated on the monthly inspection tracker (Attachment C).

U. Repairs during monthly inspection – If deficiencies are discovered during the monthly inspection and can be addressed in a timely manner, Public Buildings may grant authorization to the Contractor to complete this while onsite.

V. Awarded contractor must utilize City implemented Asset Management System and use this system to log monthly inspection reports, checklist, and new product information on installed equipment, including newly installed pumps and all product warranty information on all newly installed products at City Owned Lift Stations.

BIENNUAL CLEANING

In addition to the monthly services outlined above, for lift stations servicing all other locations (not hotels, apartments and food establishments), upon recommendation by the operator, but no less than once every 2 years, the pump station or lift station owner shall also ensure the following maintenance:

A. Pump out wet wells and pressure wash to prevent solids and grease build-up, to reduce odors, and to reduce potential damage to the pumps. The pump station or lift station owner must provide the operator access to a water supply source. The removed wastewater shall be hauled by a state licensed or permitted hauler to a wastewater treatment facility and the receipt for disposal provided to the lift station owner.

B. Pull the pumps and inspect the impeller and suction ports of each pump. De-rag the pump if necessary.

C. Check each service pump for operations.

D. Check the float controls.

E. Test alarm system for both visual and audible alarms.

F. Check that pumps are running at proper amperage.

G. Check relays and switches.

H. Check valves for leaks and proper alignment.

I. Maintain proper oil and grease maintenance on pumps and motors if recommended by manufacturer or owner.

J. Provide photographic evidence of a clean and emptied well. Photographs will be submitted with invoice.

K. A Biennial Cleaning Tracker (Attachment D) will also be submitted with the date of the cleaning and the condition of the pumps.

MAINTENANCE, REPAIR, AND INSTALLATION

A. Repairs of lift stations shall include but is not limited to:

1. Obtaining access to each tank.

2. Replacing/closing lids and locking any ground cover disturbed from these services.

3. City Standards and material specifications shall be utilized for any cover/lid replacements.

4. Cleaning/pressure washing the tank and surrounding areas upon completion.

5. Using bacteria-killing lime on any spillage around the service area and immediately removing the spillage.

6. Using deodorants around the service area to minimize or eliminate odors due to spillage.

7. Sewage overflow response including containment, control, recovery, and cleanup.

8. Responding to high water alarms.

9. Repair or replace control panels, struts, posts, alarms, circuit breakers, capacitors, fuses, phase monitors, relays, starters, and other various electrical components.

10. Repair or replace pumps, floats, seals, chains, racks, valves, blades, piping and other various components.

System Replacements

1. Complete Replacement of wet wells, dry wells, or grinder stations

2. If necessary, acquire engineering and permitting for installation.

3. Pumping and proper disposal of contents.

C. System Abandonments

1. Abandoning tanks in compliance with standards including pumping and proper disposal of content and components.

REGULAR REQUESTS

The Contractor shall respond to the facility for service requests within two (2) hours of being called by the City or as scheduled. The City reserves the right to use additional Contractors at its discretion.

EMERGENCY REQUESTS

A. The Contractor shall respond to thefacility for weekend and after hour emergency service requests within (2) hours of being called by the City. Emergency services shall include corrective repair of any problem required to restore the facility and/or ground to an operational, secure and/or safe condition. This work will commence with verbal authorization from the requesting agency and prior to having an approved and signed estimate. Once the emergency scope of work is completed, a follow up cost estimate will be submitted at the Contractor's earliest available time for approval before completing any further non-emergency scope of work and invoicing for any completed work.

1. After hours requests are defined as requests made between 5:00 pm and 6:

59 am the following morning.

2. Weekend requests are defined as requests made between 5:00 pm on Friday and 06:59 am Monday.

ADDITIONAL WORK/INDIVIDUAL PROJECTREQUESTS

Additional work or individual projects beyond the monthly inspection service will require a separate purchase release. The City has the right to bid any work over $4,500 and is not obligated to use the Contract.

PRICE

A. This shall be a labor and materials Contract guided by the rates and pricing structure identified in the Bid Proposal Form. The City reserves the right to request firm price quotations on work/individual projects from the successful Contractor or any other Contractor.

B. Rates shall be in effect as of the Contract start date and remain constant for an initial Contract term and expire 12 months after the Contract date unless terminated, canceled, or extended.

C. Markup percentage on materials, supplies and sub-contractors used for contract work shall not exceed the contract's approved mark-up percentage for overhead and profit (OH & P).

D. The quantities used on the Bid Proposal Form are annual estimates.

E. Service calls & repairs shall be invoiced at the completion of each project, according to the rates submitted on Bid Proposal Form. Upon project completion, invoices must be submitted within 15 days. All invoices shall include, at a minimum, the following information:

1. Current open/standard purchase order number.

2. Facility name and address of where work was completed.

3. Asset Number and Building Number of where work was completed.

4. City Facility Manager who initiated work.

5. Contract rates and charges extended by service quantities.

6. Description of work performed.

7. Backup invoices for materials or equipment purchased and included, as requested by the City.

8. A one-year warranty on parts and labor will be included on invoice for replacement parts or installation of new equipment, with model number, serial numbers, and operating manuals.

9. Invoices for regular service and emergency calls must have time arrival and departure included.

EXECUTION

INSTALLATION

A. Contractor shall ensure that they have the necessary resources for the successful completion of the work.

B. Equipment must be in good mechanical repair and not require excessive maintenance, repairs or create excessive down time that jeopardizes the Contractor's ability to provide the work agreed to.

C. The City may have its own work forces and other Contractors on the site while the work of this Contract is under way. The City shall coordinate the work of all Contractors on the site and require their coordination with each other.

D. If the Contractor is unable to provide the services within the time frame required, or is unavailable, the City reserves the right to contact another Contractor to perform the Service(s).

WORKSITE PROCEDURES

A. The Contractor will be required to notify City staff upon arrival before starting any work, and prior to departure from the facility. An identity badge, parking pass and or keys may be required from staff. The Contractor will notate arrival and departure time in lift station logbook.

1. Once a project has been initiated and the cost is over $10,000, a weekly status report will be required. Report shall be submitted via email to Facility Manager.

B. The Contractor is responsible for installing temporary restrictions, barricades, and signs during service/repair operations.

C. Contractor is required to schedule work with the local users and accommodate those who cannot allow shut down of their operations.

D. Contractor must inform Public Buildings immediately if any safety hazard is discovered.

E. Contractor has the responsibility of locating any underground utilities if present to ensure damage does not occur. If damage occurs, Contractor will repair the damage at its own expense.

PROTECTION

The Contractor shall use due care so that no persons are injured, or no property is damaged in providing the work. The Contractor shall be solely responsible for all loss, damages, costs and expenses in respect of any injury to persons, damage of property, or infringement of the rights of others incurred in the performance of the work or caused in any other manner whatsoever by the Contractor or its employees. The Contractor shall rectify any loss or damage for which, in the opinion of the City, the Contractor is responsible immediately at no charge to the City and to the satisfaction of the City.

CLEANING

At the end of each workday and at the conclusion work, the Contractor shall clean up all debris, promptly remove any equipment or materials, and leave the site of work in a clean and tidy condition. Work site must be returned to original condition. Larger projects such as station replacements and installations may include sod replacement, fence restoration, sanitation activities,sidewalk or driveway replacement or seeding.

PERFORMANCE GUARANTEE

The Contractor shall assume full responsibility to provide an operational and correctly functioning lift station upon completion of work.

Attachments:

File Name or URL Type Description Attachment A 2025 Lift Station

File

Attachment B Inspection Checkl

File

Attachment C - Monthly Inspect

File

Attachment D - Biennial Cleani

File

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*3. Bidders should submit or comply with the following requirements. Failure to submit any of these requirements may be grounds for rejection.

a. Supplier shall provide proof of applicable local business license if located within Duval County.

Select one of the following:-

a. Acknowledge

*4. Federal Funding does not apply to this bid.

Select one of the following:-

a. Acknowledge

2.4 Indemnification and Insurance Requirements

*1. Please review and acknowledge the Indemnification and Insurance Requirements.

Attachments:

File Name or URL Type Description Insurance Requirements.

docx

File

Select one of the following:-

a. Acknowledge

2.5 Price Sheet

*1. Price Sheet: Please download the attached spreadsheet to enter prices and upload back. Please do not make any changes to the item descriptions or quantities indicated. See the attachment(s) for additional information.

Attachments:

File Name or URL Type Description Lift Station Bid Proposal Form

File

Select one of the following:-

a. Acknowledge(Response attachments are required)

2.6 Sample Services Contract

*1. Please review and acknowledge sample Services Contract.

Attachments:

File Name or URL Type Description Sample Professional Services C

File

Select one of the following:-

a. Acknowledge

3 Lines

3.1 Line Information

Line Target Quantity

Response Quantity

Response Price

Line Amount

Promised Date

1-Invitation to Bid - Citywide Lift Station Inspection

3.2 Line Details

3.2.1 Line 1 Invitation to Bid - Citywide Lift Station Inspection

Category Name 963.39 Fees (Not Otherwise Classified)

Allow Alternate Lines No Requested Date Location 555 West 44th Street

JACKSONVILLE, FL

32208

Start Price (USD)

4 Contract Terms

Contract Terms and Conditions

A. Solicitation Overview

A.1. Scope of Work

The _________ of the City of Jacksonville, Florida is currently accepting bids to obtain source(s) of supply for the item(s)/service(s) as outlined in the bid documents provided. The purpose of this bid invitation is to obtain information about your firm and its ability to provide these item(s) /service(s) and to obtain pricing commitments for 2025 Citywide Lift Station Inspection, Maintenance and Repair as listed in the bid documents.

B. General Conditions

B.1. Assignment

The Bidder shall not assign, transfer, convey, sublet, novation, or otherwise dispose of this Agreement, or of any or all of its rights, title, or interests therein, or its power to execute such agreement to any person, firm, or corporation without prior written authorization by the City.

B.2. Audit Provision

A person or entity providing capital improvements, contractual services, supplies, professional design services, or professional services purchased by the City pursuant to a method of purchase, unless otherwise provided herein, shall agree and be deemed to have agreed by virtue of doing business under contract with the City to all access and examination at all reasonable times by the Council Auditor or any duly authorized representative of the Council Auditor to business records directly pertinent to the transaction until the expiration of three years after final payment pursuant to the transaction. No examination shall be conducted until the Council Auditor has made a recommendation to the Council President that the examination should be conducted and until the Council President has approved the conducting of the examination.

B.3. Bid / Surety Requirements

All bids that may require a bid security or surety in the form of a certified check, cashier's check or bid bond in the amount as prescribed in the bid documents must accompany the bid submission prior to the scheduled bid opening. Certified and cashier's checks will be deposited by the City and reimbursement checks will be issued once an award is made. Failure to submit the above information timely will be grounds for rejection of bid.

B.4. Cartage

No charge will be allowed for cartage or packages unless by special agreement.

B.5. Certificate of Insurance

Each supplier shall maintain, for the entire term of this bid, current insurance coverage as stated in the bid documents. All insurance certificates shall list the City of Jacksonville as an additional insured. The awarded vendor will be required to submit a copy of the insurance certificate within ten (10) days from date of receipt of award notice. Bid number should be listed on certificate.

B.6. COJ - Debarment List

In accordance with the City's Procurement Code, the Chief of Procurement and all agencies are advised to cease doing business with disqualified suppliers as they appear on the Disqualified/Probationary Suppliers list located on the Supplier Portal.

B.7. Collusion

THE BIDDER, BY AFFIXING HIS SIGNATURE TO THIS PROPOSAL, AGREES TO

THE FOLLOWING: "BIDDER CERTIFIES THAT THIS BID IS MADE WITHOUT

ANY PREVIOUS UNDERSTANDING, AGREEMENT OR CONNECTION WITH ANY

PERSON, FIRM, OR CORPORATION MAKING A BID FOR THE SAME ITEMS, AND

IS IN ALL RESPECTS FAIR, WITHOUT OUTSIDE CONTROL, COLLUSION, FRAUD

OR OTHERWISE ILLEGAL ACTION."

B.8. Compliance with Specifications https://www.jacksonville.gov/supplierportal

The bidder, by affixing its signature to the bid form submitted, agrees to provide item(s)/service

(s) in accordance with the bid documents provided. Bidder must bid only a single offering for each bid item. Multiple offerings, alternates (unless stated) and or stipulations may be cause for bid rejection. Bidder should bid only on forms provided herein unless otherwise stated. Bid submissions shall be in ink or typewritten. All corrections must be initialed.

B.9. Data Required to be Submitted

Whenever the specifications indicate a product or a particular manufacturer, model, or brand in the absence of any statement to the contrary by the bidder, the bid will be interpreted as for the exact brand, model, or manufacturer specified, together with all accessories, qualities, tolerances, compositions, etc. enumerated in the detailed specifications.

If no particular brand, model or make is specified, and if no data is required to be submitted with this bid, the successful contractor, after award and before manufacturer or shipment, may be required to submit working drawings or detailed descriptive data sufficient to enable the City to judge contractor is in compliance with if each requirement of the specifications.

B.10. Delivery

A packing list shall accompany all shipments, which shall indicate, at a minimum, the following:

purchase order number, item number and description, date of shipment, quantity ordered and shipped, unit price, and unit of measure.

B.11. Deviations to Specifications

In addition to the requirements of paragraph five, all deviations from the specifications must be noted in detail by the bidder in writing at the time of the submittal of the formal bid. The absence of a written list of specification deviations at the time of submittal of the bid will hold the bidder strictly accountable to the City to the specifications as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and/or equipment when delivered.

B.12. Discounts

ALL DISCOUNTS OTHER THAN PROMPT PAYMENT TO BE INCLUDED IN BID

PRICE. PROMPT PAYMENT DISCOUNTS OF LESS THAN THIRTY (30) DAYS WILL

NOT BE CONSIDERED IN DETERMINING LOW BID.

B.13. Electronic Payments

Bidders/Suppliers are encouraged to enroll in the City of Jacksonville's Automated Clearing House ("ACH") electronic payment program. ACH allows for systematic direct payment to suppliers. The ACH enrollment form can be downloaded at www.coj.net under the Online Forms link on the Finance Department page.

B.14. Errors in Bids

Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids; failure to do so will be at the bidder's own risk and bidder cannot secure relief on the plea of error. Neither law nor regulations make allowance for errors either of omission or commission on the part of bidders. In case of error in extension of prices in the bid, the unit price will govern.

B.15. Escalation / De-escalation

All pricing submitted shall remain firm for the first year of the initial contract period. After the http://www.coj.net first year of the contract term, a supplier may submit in writing a request for price escalation/de-escalation for the percentage of change as listed in the Consumer Price Index (CPI) and/or documentation notifying of an industry-wide increase. The City reserves the right to decline any price increase request.

B.16. Ethics Provision for Vendors / Suppliers

The Bidder, by affixing its signature to the proposal form, and/or the acceptance of a purchase order, represents that it has reviewed the provisions of the Jacksonville Ethics Code contained in the Ordinance Code and the provisions of the Purchasing code contained in the Ordinance Code and has read and will comply with the Mandatory Ethics Training for Suppliers located on the Procurement Website.

B.17. Extension

In addition to any renewal options contained herein, the City has the right to extend any award resulting from this Bid for the period of time necessary for the City to release, award, and implement a replacement agreement for the commodities and/or contractual services provided in this Bid. Such extension shall be based upon the same prices, terms, and conditions set forth in this Bid.

B.18. Favored Nation Clause

Based on similar size and quantity, it is understood that the Bidder is providing the City the same or better pricing than other governmental agencies. If during the term of this Agreement, the Bidder offers other governmental agencies better pricing for the same item, the Bidder agrees to offer the City the reduced price.

B.19. Force Majeure, Notice of Delay, and No Damages for Delay

Neither party shall be responsible for delays in performance if the delay was beyond that party's control (or the control of its employees, subcontractors, or agents). Supplier shall notify Buyer in writing of any such delay or potential delay and describe the cause of the delay either (1) within ten (10) calendar days after the cause that creates or will create the delay first arose if Supplier could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) calendar days after the date Supplier first had reason to believe that a delay could result. Based upon such notice, Buyer will give Supplier a reasonable extension of time to perform; provided, however, that Buyer may elect to terminate the Contract in whole or in part if Buyer determines, in its sole judgment, that such a delay will significantly impair the value of the Contract to Buyer. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. THE FOREGOING SHALL CONSTITUTE SUPPLIER'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. No claim for damages, other than for an extension of time, shall be asserted against Buyer. Supplier shall not be entitled to an increase in the Contract price or payment of any kind from Buyer for direct, indirect, consequential, impact, or other costs, expenses, or damages, including but not limited to costs of acceleration or inefficiency arising because of delay, disruption, interference, or hindrance from any cause whatsoever.

B.20. Guarantee

Contractor will unconditionally guarantee the materials and workmanship on all equipment furnished by it for a period of one year from date of acceptance of the items delivered and installed, unless otherwise specified herein. If, within the guarantee period, any defects or signs of deterioration are noted, which, in the opinion of the City are due to faulty design, installation, workmanship, or materials, upon ratification, the Contractor, at its expense, will repair or adjust the equipment or parts to correct the condition or replace the part or entire unit to the complete satisfaction of the City. Repairs, replacements or adjustments will be made only at such times as will be designated by the City as least detrimental to the operation of City business.

https://www.coj.net/departments/finance/procurement/supplier-portal

B.21. Invoicing Invoices will be issued once supplies/services are delivered and/or rendered to the City of Jacksonville or its agencies. At a minimum, invoices must include: purchase order number or contract number; item number and description; date of shipment; quantity ordered and shipped;

unit prices; unit of measure; and, extended totals. Payment terms are net thirty (30) days. All original invoices shall be submitted to: City of Jacksonville, General Accounting Division, COJ1CloudInvoices@coj.net. The invoice email subject line MUST BE: inv_300000008806179.

Invoices can also be submitted through the 1Cloud Supplier Portal.

B.22. Laws and Regulations

Applicable provisions of all federal, state, county, and local laws, and all ordinances, rules, and regulations shall govern the development, submittal, and evaluation of all Bids received in proposal hereto and shall govern any and all claims and disputes which may arise between the Bidders submitting a proposal hereto and the City by and through its officers, employees, and authorized representatives, or any other persons, natural or otherwise; lack of knowledge by any Bidder shall not constitute a cognizable defense against the legal effect thereof.

B.23. Legal Workforce

Owner shall consider the employment, by Supplier/Contractor, of unauthorized aliens a violation of section 274A (e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of the Contract upon thirty (30) days' prior written notice of such cancellation, notwithstanding any other provisions to the contrary in the Specifications and other Contract Documents.

Supplier/Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of:

a. all persons employed by the Supplier/Contractor during the term of the Contract to perform employment duties within Jacksonville, Duval County, Florida;

b. all persons, including subcontractors, assigned by the Supplier/Contractor to perform work pursuant to the Contract with the Owner.

B.24. Licenses Requirement

Bidders / Suppliers responding to a solicitation or by acceptance of a Purchase Order issued by the City of Jacksonville agree to obtain and maintain all applicable local, state and federal licenses required by law.

B.25. Marketing / Advertising

By submitting or being awarded this Bid, Bidder agrees not to use the results as a part of any marketing and/or commercial advertising using the City's name, logos, etc. without the express written consent of the City.

B.26. Nondiscrimination Provisions

As required by the Ordinance Code, Contractor represents that it has adopted and will maintain throughout the term of this contract a policy of nondiscrimination or harassment against any person with regard to race, color, sex (including pregnancy), sexual orientation, gender identity or expression, religion, political affiliation, national origin, disability, age, marital status, veteran status, or any other impermissible factor in recruitment, hiring, compensation, training, placement, promotion, discipline, demotion, transfers, layoff, recall, termination, working conditions and related terms and conditions of employment. Contractor agrees that on written request, it will permit reasonable access to its records of employment, employment advertisement, application forms and other pertinent data and records by the Executive Director of the Community Relations Commission, or successor agency or commission, for the purpose of https://eims.fa.us2.oraclecloud.com/fscmUI/faces/COJ1CloudInvoices@coj.net investigation to ascertain compliance with the non-discrimination provisions of the Contract;

provided however, that Contractor shall not be required to produce for inspection records covering periods of time more than one (1) year prior to the effective date of the Contract.

Contractor agrees that if any of the products or Services to be provided pursuant to the Contract are to be provided by a subcontractor, the provisions of this section shall be incorporated into and become a part of the subcontract.

B.27. Office of Inspector General

The City of Jacksonville has established an Office of Inspector General. The Inspector General's authority includes but is not limited to the power to: review past, present, and proposed City contracts, transactions, accounts, and records; require the production of records; and, audit, investigate, monitor, and inspect the activities of the City, its officials, employees, suppliers, their subcontractors and lower tier subcontractors, and other parties doing business with the City and/or receiving City funds in order to ensure compliance with contract requirements and detect corruption and fraud. Failure to cooperate with the Inspector General or interfering with or impeding any investigation shall be a violation of the Ordinance Code.

B.28. Office of the Ombudsman Failure to comply with the terms and conditions of a contract and/or failure to respond to the Notice of Non-Compliance may result in, but not be limited to, withholding of payment (s), breach of contract, cancellation of contract, filing against performance bonds(s) and disciplinary action, including contractor debarment, in accordance with the Ordinance Code. If a payment or performance dispute arises as to whether the contractor is in non-compliance, the complainant shall engage the Office of the Ombudsman to investigate the matter. During the period of any contest or dispute, the contractor shall otherwise continue to perform under the contract unless instructed otherwise.

B.29. "Or Equal" Interpretation

Even though a particular manufacturer's name or brand is specified, bids will be considered on other brands or on the products of other manufacturers unless noted otherwise. On all such bids, Bidder will clearly indicate the product (brand and model number) on which it is bidding, and will supply a sample or sufficient data in detail to enable an intelligent comparison to be made with the particular brand or manufacture specified. All samples will be submitted in accordance with procedures outlined in the paragraph on SAMPLES. Catalog cuts and technical descriptive data will be attached to the original copy of the bid where applicable. Failure to submit the above information may be a sufficient ground for rejection of bid.

B.30. Performance Bond

When applicable, the successful bidder on this bid must furnish a performance bond as indicated in the specifications, made out to the City of Jacksonville, Florida, and prepared on an approved form as security for the faithful performance of its contract within ten (10) days of its notification that its bid has been accepted. The surety thereon must be a surety company authorized and licensed to transact business in the State of Florida.