SolicitationNo.165-Q-08-003-FilmingEquipmentandSoftware.doc

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Subject:

Solicitation for Filming Equipment and Software

Reference No.:

165-Q-08-003 Date:

February 19, 2008

Dear Sirs, USAID Macedonia is seeking your Quote for the supply of IT Equipment and Software.

Terms and Conditions of the Purchase

1. Funding Source The Funding Source for this purchase is USAID Macedonia.

2.

Product Source Eligibility

Any area or country except the foreign policy restricted countries, namely: Iran, Iraq, Syria, North Korea, Laos, Cuba and Libya are authorized source countries or areas.

3.

Product Description and Quantity

· See enclosed IT Equipment and Software Specifications.

· 220/Volt/50Hz Equipment operating power option is desirable, but 110V is acceptable as well.

4.

Price Presentation

In preparing the Financial Proposal, the bidder is expected to take into account the:

· Cost of the items; and

· Delivery requirements outlined in this document.

The delivery destination for the goods is Airport Skopje, Republic of Macedonia, thus the total delivery price should include:

(a) Freight Charge

(b) Insurance cost

(c) Other eligible expenses 5.

Awards Multiple US Government Purchase Order/Contract awards are expected to be made against this solicitation. The totally requested quantity of each item is the Minimum quantity that may be ordered. In case a complete and competitive quote is received – single award shall be made respectively.

6.

Price Validity

The quote must be expressed in $US and must remain valid until at least April 11, 2008.

7.

Payment

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

8.

Warranty

A three-year warranty is requested for all computer/network equipment and a one-year warranty for all peripherals, such as printers and scanners.

9.

Selection The quote(s) shall be evaluated on the best value principle on the following bases:

a) Completeness of the quote(s)

b) Technical responsiveness of the offered goods

c) Warranty

d) Total Price 10.

Quotes Submission Quotes must be submitted to Mr. Rade Knezevic, EXO Procurement at rknezevic@usaid.gov on or before COB on 11 March 2008.

If in need of Additional Information

Any question(s) or items clarifications you might have in regard to this RFQ should be e-mailed to rknezevic@usaid.gov, NO later then February 29, 2008.

11.

Late Submission

Quotes received after the deadline will not be considered.

12.

Award Commitment This Request for Quotation is not a commitment that an award of contract will be made. USAID Macedonia will make no payment for cost incurred prior to entering into a contract.

USAID Macedonia reserves the right to reject any or all quotes, award only parts of them, split the requirements and award separate contracts and to negotiate with any source it may consider.

13.

Language

All documentation should be in the English language.

14.

Important Tags

The bidders are requested to submit the EFT data and the DUNS Number prior to being issued a Purchase Order/Contract (the EFT form and DUNS number obtaining guidance are attached to this RFQ).

15.

Information

The winning offeror(s) will be submitting the following information before the issuance of purchase order/contract.

1. DUNS (D&B) Number:

All vendors doing business with US Government are required to register and provide Dun and Bradstreet (D&B) number. Contractors located within the United States can obtain their DUNS number (at no charge) by calling Dun and Bradstreet (D&B) at 1-866-705-5711 or via the internet at http://www.dnb.com. For contractors located outside of the United States, D&B has Information Service offices worldwide. To obtain the location and contact information of the local D&B office, those contractors can also visit http://www.dnb.com. FAR 52.204-6

2. Central Contractor Register: all vendors based in the US and doing business with Federal Government are required to register with the Central Contractor Register (CCR) http://www.ccr.gov/. In order to register in the CCR, a DUNS number is required.

3. Tax Identification Number: all vendors located in the US are required to submit their TIN.

4. US vendors should provide information on their socio economic status such as large business, small business, woman owned business, veteran owned business, HUBZONE business…etc.

You are kindly requested to confirm receipt of this RFQ and to provide information on whether or not you will submit a quotation.

We look forward to future cooperation.

We remain, Sincerely Yours, Rade Knezevic

EXO Procurement Solicitation No. 165-Q-08-003

Specifications for Filming Equipment

HD SDI Routing Switcher Connections SDI Video Input 12 x SDI switchable between HD and standard definition.

SDI Video Outputs 24 x SDI switchable between HD and standard definition.

Dual rate support Auto detection of HD or standard definition SDI inputs.

Simultaneous routing of both HD and standard definition video.

Device Control 12 x bidirectional Sony™ compatible RS422 deck control ports.

Serial ports TxRx pin reversible under software control.

Router Control USB 2.0 high speed interface shared over IP network.

Updates and Configuration USB 2.0 high speed (480Mb/s) interface.

Re-clocking On all SDI inputs, auto switching between high definition and standard definition.

Standards HD Format Support 1080p24, 1080p25, 1080p30, 1080i48, 1080i50, 1080i59.94, 720p30, 720p50, 720p59.94 and 720p60.

SD Format Support 625/25 PAL and 525/29.97 NTSC.

SDI Compliance SMPTE 292M, SMPTE 259M, SMPTE 296M, ITU-R BT.656 and ITU-R BT.601.

SDI Video Sampling 4:2:2 and 4:4:4 when using 2 routes.

SDI Color Precision 4:2:2 and 4:4:4 10 bit when using 2 routes.

SDI Color Space YUV, or RGB when using 2 routes.

SDI Metadata Support Video payload identification ancillary data as per SMPTE 352M.

SDI Audio Sampling Television standard sample rate of 48 kHz and 24 bit.

Software Control Router control included for Windows™ and Mac OS X™.

Real Time Processing Internal down conversion: 1080i59.94 to NTSC and 1080i50 to PAL.

Keying frame store Rackmountable

SDI Video Input and Output 2 x 10 bit SD, HD, 3Gb/s HD and 2K switchable each.

Usable as Dual Link HD-SDI for 4:2:2 or 4:4:4 connection or 3 Gb/s for HD-SDI 4:4:4 or 2K.

Supported SDI Formats 525 NTSC, 625 PAL, 720HD, 1080HD and 2K 2048 x 1556 switchable.

Analog Video Input / Output Component YUV, NTSC, PAL and S-Video switchable between SD and HD in Component.

Supported Analog Formats 525 NTSC, 625 PAL, 720HD and 1080HD switchable.

SDI Audio Input / Output 16 Channels in HD and 2K capture and playback mode. 8 Channels supported in SD.

16 Channels de-embedding or embedding supported from SDI input or output in converter mode.

Rackmountable AES/EBU Audio Output: 4 x outputs on DB-25 for 8 audio channels

SDI Video Input and Output 2 x 10 bit SD, HD, 3Gb/s HD and 2K switchable each.

Usable as Dual Link HD-SDI for 4:2:2 or 4:4:4 connection or 3 Gb/s for HD-SDI 4:4:4 or 2K.

Supported SDI Formats 525 NTSC, 625 PAL, 720HD, 1080HD and 2K 2048 x 1556 switchable.

Analog Video Input / Output Component YUV, NTSC, PAL and S-Video switchable between SD and HD in Component.

Supported Analog Formats 525 NTSC, 625 PAL, 720HD and 1080HD switchable.

SDI Audio Input / Output 16 Channels in HD and 2K capture and playback mode. 8 Channels supported in SD.

16 Channels de-embedding or embedding supported from SDI input or output in converter mode.

Rackmountable AES/EBU Audio Output: 6 x outputs on XLR connectors for 12 audio channels

24" HD LCD Broadcast Display min. 1920 x 1200 (WUXGA) native panel resolution min. 176° H and 176° V Viewing angle min. 1000:1 Contrast Ratio min. Aplicable Standards:

HD SDI: BTA S-004B, SMPTE292M;

SD SDI: ITU-R BT.656: 525/625, SMPTE259M: 525

EMBEDDED AUDIO: SMPTE299M, SMPTE272M

min. 1 DVI-D (HDCP Compatible) Input min. 2 HD SDI Inputs min. 1 Analog component signal/analog RGB signal input/output

min. three native 1920 x 1080 (full HD resolution) Progressive 1.5 cm SXRD chips min. Brightness (Lumens) : 900 ANSI min. Contrast (Full On/Off) : 35000:1 min. 2 HDMI inputs

2.0 to 3.8 Lens Throw ratio at 16:9 Ceiling Bracket 2 Replacement Lamps - Sony LMPH200 Replacement Lamps 4 Comprehensive HDMI to HDMI Ultra High Resolution Cables - 25 ft Draper - Cineflex: 166" Diagonal - Cinemascope Format Projection Screen (One for both projectors) JVC Configuration: 3-chip D-ILA® (0.7-inch diagonal) Aspect Ratio 16:9 Throw Distance (16:9) 5.90 ft to 40.02 ft (1.8 m to 12.2 m) Screen Size (16:9)60" to 200" diagonal Min Native Resolution 1920 x 1080 pixels (16:9) x 3 chips;

Total resolution: 6,220,800 pixels Projection Lens 2.0x zoom lens (1.4:1 – 2.8:1) Manual zoom/focus Lens shift (V) ±80%, (H) ±34% Brightness 700 lumens Lamp 200 W UHP (BHL5009-S) Contrast Ratio 15,000:1 (without iris) Ceiling Bracket 2 Replacement Lamps – JVC BHL5009-S Replacement Lamps 4 Comprehensive HDMI to HDMI Ultra High Resolution Cables - 25 ft Draper Clarion Projection Screen - Permanently Tensioned - 80 x 140" - 161" Diagonal - HDTV Format (16:9 Aspect) - AT 1200(One for both projectors)

ONLY FULL HD 1920x 1080 Native Panel Resolution is acceptable, min. 1000:1 contrast ration, min. 500 cd/m2 min. 3 HDMI inputs min. 1080p 50/60 Hz Compatible signal + 1080i 50/60Hz + 720p

-Super Fast T1.3 Primes -Close Focus 10" -Multi-coated

Movie Camera Dolly with Turret Set and Jib

- Matthews Heavy Wall Track - Curved - 8 Foot Section - 20' Diameter Quantity of 6

- Matthews Doorway Dolly with Turret

- Matthews The Centipede - Set of 2

- Matthews Track Wedge Quantity of 40

- Matthews Camera Wedge ) Quantity of 10

- Matthews Heavy Wall Starter Track

- Matthews Heavy Wall Track - Straight - 4 Foot Section ( Mfr# 399735 • B&H# MATS4) Quantity of 4

- Heavy Wall Track - Straight - 8 Foot Section ( MFR #397055 • B&H #MATS8) Quantity of 6