FBOSolEXO.doc

Solicitation Number: 165-08-01

SOLICITATION NUMBER: 165-08-01

ISSUANCE DATE:

January 16, 2008

CLOSING DATE:

February 8, 2008 17:00 (CET)

SUBJECT: Solicitation for U.S. Personal Service Contractor – Off Shore Hire Executive Officer, Position at USAID Macedonia in Skopje, Republic of Macedonia

Ladies/Gentlemen:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Standard Form 171 or Optional Form 612 only) from qualified U.S. citizens to provide personal services as an Executive Officer at USAID Macedonia in Skopje, Republic of Macedonia, under a personal services contract, as described in the attached solicitation.

Submittals shall be in accordance with the attached information at the place and time specified.

Send one set of U.S. Government SF 171 or OF 612. Resumes may be attached to the SF 171 or OF 612 and applicants are encouraged to write a brief appendix to demonstrate how prior experience and/or training address the minimum qualifications and evaluation criteria. Incomplete or unsigned applications shall not be considered. These signed forms SF 171 or OF 612 must be mailed, delivered, faxed, or emailed (email applications must be signed) by the closing date and time specified in this solicitation to:

Attn. Mrs. Sherman Sharane Executive Officer

USAID/MACEDONIA

Jurij Gagarin 15/III

1000 Skopje, Republic of Macedonia

Fax: + (389 2) 308-0449 E-mail: shsherman@usaid.gov Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions regarding this solicitation may be directed to Mrs. Sherman Sharane who may be reached by phone at + (389 2) 308-0446, by fax at + (389 2) 308-0449, or email at shsherman@usaid.gov

Sincere, Patricia Rader Mission Director

USAID/Macedonia

Solicitation for U.S. Personal Service Contractor (PSC) Executive Officer at USAID Macedonia in Skopje, Republic of Macedonia

1. SOLICITATION NO.: 165-08-01

2. ISSUANCE DATE: January 16, 2008

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: February 8, 2008 17:00 (CET)

4. POSITION TITLE: Executive Officer at USAID Macedonia in Skopje, Republic of Macedonia.

5. MARKET VALUE: GS-14 ($81,093 - $105,420). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, and educational background, work history and qualifications. This position is taxable; incumbent will be required to pay US Taxes. NOTE: Experience and education which exceed the requirements set forth in the position description but which are not directly related to or required in the performance of expected duties WILL NOT BE CONSIDERED AS JUSTIFICATION FOR UPGRADING THE POSITION OR DESIGNATED SALARY AS SET BY THE CONTRACTING OFFICER.

6. PERIOD OF PERFORMANCE: Employment shall be through an A.I.D. personal services contract for an initial period of two years with an option to extend the contract in yearly increments for up to an additional 3 years. This Personal Services Contract is subject to the availability of funds.

7. PLACE OF PERFORMANCE: Skopje, Republic of Macedonia

8. STATEMENT OF WORK

A. DUTIES AND RESPONSIBILITIES OF THE POSITION

The contractor, under the direct supervision of the USAID Mission Director, or his/her designee shall be responsible for managing the full range of EXO services at USAID/Macedonia

S/he shall:

In accordance with AID policy (Automated Directives System 527) the Executive Officer serves as the principal advisor to the Mission Director and mission staff with full responsibility for providing leadership, advice and staff support in the administrative management functional areas of: management analysis; office services management; budget planning, formulation and control; procurement of services, supplies, equipment and facilities; property and supply management; personnel management and services; housing; transportation; equipment and maintenance services; and participant training; and communication resources. In this capacity is tasked with developing innovative methods for providing improved administrative and logistical support services. The Executive Officer is the focal point and is responsible for insuring that adequate management and logistical support is provided for all mission administrative services. Major events during the incumbent’s tenure will include a move to an NEC scheduled for January –March 2009, Administrative Close Out planning and Consolidation of Services planning.

The Executive Officer:

Plans, directs, and administers the management program of the mission including supervising Executive Office staff.

Develops, interprets, and ensures implementation of administrative management policies, regulations, and procedure.

Reviews and updates Administrative Close out Plan and revisits workforce planning based on revised budget scenarios;

Works with implementing partners to ensure an orderly close-out of their activities, particularly as they dispose of USG purchased property;

Provide policy advice and guidance on the management and support functions and services required for effective program implementation;

Participate in project planning and review, in evaluating support implications, feasibility, projected costs and drafting or advising on appropriate support budgets;

Provide expert advice to the Director on the support services required by AID that are provided through a consolidated services arrangement under ICASS and monitor the adequacy of such services in terms of quality and quantity. Act as the advisor to the Director on what actions are required to ensure compliance with the ICASS agreements;

With the Embassy Management Officer, work on Consolidation of Services Plan for co-location.

Responsible for advising and supporting the Mission Director on the full range of personnel matters, including developing and implementation of appropriate personnel procedures and workforce planning particularly as it relates to Administrative Phase Down and Closeout of operations and maximization of resources;

Analyzes mission management requirements and develops the operating expense and administrative program support budgets for the mission. Directs the administration of the operating expense budget and administrative portion of the program support budget to ensure prompt and legal obligation of funds;

Serves on Post Boards and Committees as required including the Joint Awards Program, ICASS Council, Housing Board, etc.;

Responsible for administering the mission security program under the guidance of the RSO;

Responsible for managing the following functional areas: general services, supply and property management, contract services and contract administration, procurement, communications and records management, management analysis, security, computer systems and for incoming project property for contractors implementing projects in Macedonia.

B. SUPERVISORY CONTROLS

The contractor reports directly to the Mission Director, USAID/Macedonia

C. SUPERVISION/OVERSIGHT OVER OTHERS

Supervises and mentors:

One Computer Management Specialist

One HR Specialist

One General Services Assistant

One Financial Assistant

One Procurement Agent

One Records Management Assistant

One Purchasing Agent

One Maintenance Assistant

One Mission Director’s Chauffeur

One Expeditor/Chauffeur

One Chauffer

One Custodian

9. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.

10. WORK ENVIRONMENT

Work is primarily performed in an office setting.

11. START DATE: April 1, 2008, upon necessary clearances are obtained.

12. POINT OF CONTACT: Mrs. Sherman Sharane, Executive Officer, USAID/MACEDONIA, Phone + (389 2) 308-0446, Fax + (389 2) 308-0449, email at shsherman@usaid.gov

13. QUALIFICATIONS AND SKILLS

A. EDUCATION AND EXPERIENCE REQUIRED FOR THE POSITION

· The minimum educational requirement is Bachelors degree in business administration, public administration or related field is required. Additional work experience may be considered in lieu thereof. An MBA or related degree is desirable.

· Candidates must possess seven to ten years of relevant overseas experience, with the USG or large organization required.

· Candidates must have good Working knowledge of sound administrative policies and programming is essential. Demonstrated ability to develop innovative solutions to provision of administrative and logistical support services. Proficiency in apply policy and regulations and developing budgets.

· Candidates must possess demonstrated ability to work within a team framework and positive interpersonal skills as well as an ability to work independently with minimal supervision is required. Cultural sensitivity, previous management, supervisory and staff development skills are required.

B. ADDITIONAL FACTORS

USAID Macedonia will consider issues such as conflict of interest, nepotism, budget implications, visa status and whether candidates have a work permit in determining successful candidacy. When equally qualified, American Family Members (American Family Members are defined as adult dependents of U.S. Government employees) will be given first preference.

14. SELECTION FACTORS

Bachelors in business administration, public administration or related field is required. Additional work experience may be considered in lieu thereof. An MBA or related degree is desirable.

Seven to ten years of relevant overseas experience, with the USG or large organization required.

Working knowledge of sound administrative policies and programming is essential. Demonstrated ability to develop innovative solutions to provision of administrative and logistical support services. Proficiency in apply policy and regulations and developing budgets.

Demonstrated ability to work within a team framework and positive interpersonal skills as well as an ability to work independently with minimal supervision is required. Cultural sensitivity, previous management, supervisory and staff development skills are required.

15. APPLYING:

Qualified individuals are requested to submit:

For USPSCs a U.S. Government Standard Form 171 or Optional Form 612 (available at the USAID website, http://www.usaid.gov/forms/) Resumes may be attached to the SF-171 or OF-612 and applicants are encouraged to write a brief appendix to demonstrate how prior experience and/or training address the minimum qualifications and evaluation criteria.

Applications must be received by the closing date and time at the address specified in the cover letter.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.

After an initial application screening, the best qualified applicants will be invited to an oral interview which may include a written test. Applicants must be eligible for appointment under host government laws and regulations.

The selected candidate will be required to obtain and maintain a security clearance

16. LIST OF REQUIRED FORMS FOR PSCS

Forms outlined below can found at http://www.usaid.gov/forms/

1. Standard Form 171 or Optional Form 612.

2. Contractor Physical Examination (AID Form 1420-62). **

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

17. CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCS

AAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which AAPDs and CIBs apply to this contract.

18. BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employee's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Eligibility for Worker's Compensation

Annual & Sick Leave

Access to Embassy medical facilities, commissary and pouch mail service

ALLOWANCES (If Applicable):

(1) Temporary Lodging Allowance (Section 120)

(2) Living Quarters Allowance (Section 130)

(3) Post Allowance (Section 220)

(4) Supplemental Post Allowance (Section 230)

(5) Post Differential (Chapter 500)

(6) Payments during Evacuation/Authorized Departure (Section 600) and

(7) Danger Pay (Section 650)

(8) Educational Allowance (Section 270)

(9) Separate Maintenance Allowance (Section 260)

(10) Educational Travel (Section 280)

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes.