Delaware_Valley_RFP_Revision_1_Amendment_0003.docx

MODEL CENTER WRITTEN TECHNICAL RFP

Solicitation No. 1630J1-17-R-00010 Operation of the Delaware Valley Job Corps Center Revision 1/Amendment 0003

|_| Yes X No

SMALL BUSINESS SET-ASIDE

7. ISSUED BY:

8. ADDRESS OFFER TO (If other than Block 7)

SOLICITATION

9. Offers in original and _4_ copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

11. TABLE OF CONTENTS

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated)

15A. NAME

AND

DUNS No.

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER(Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

TABLE OF CONTENTS

PART I: THE SCHEDULE

PART II: CONTRACT CLAUSES

I. Contract Clauses and Provisions 48

PART III: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Attachments 59

PART IV: REPRESENTATIONS AND INSTRUCTIONS

L. Instructions, Conditions, and Notices to Offerors or Respondents 71

M. Evaluation Factors for Award 98

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The U.S. Department of Labor, Job Corps has a requirement for operating the Delaware Valley Job Corps Center at 9368 State Route 97, Callicoon, NY 12723.

The North American Industry Classification System (NAICS) code for this acquisition is 611519. The small business size standard is $38.5M.

The contractor shall operate the aforementioned Job Corps Center, which includes provision of academic, career technical, career success skills, and career development training, and related support services, for an estimated total of 108 residential male students, 100 residential female students, 0 nonresidential male students, and 0 nonresidential female students. The contractor shall operate residential quarters (housing) and services to all students as applicable.

All operations, services, and deliverables under these items shall be provided as specified in Sections C and F of this document.

B.2 PRICING SCHEDULE

The amount to be reimbursed to the contractor for purchased Government Furnished Property (as defined in the Job Corps Policy and Requirements Handbook (PRH) Appendix 505, 505a, 505b, and ETA Property Management Handbook, Issue 359, including revisions and amendments thereto), is provided in the pricing schedule below.

The contractor agrees that the costs generated under construction, rehabilitation, acquisition (CRA), equipment, and Career Technical Skills Training (CTST) shall be maintained in a separate accounting classification to be entitled "Capital Expense Accounts," as outlined in PRH Chapter 5 and Appendix 502.

PLEASE NOTE: Offerors shall compute a total price for following Firm-Fixed-Price Outreach and Admission, and Career Transition Services CLINS; and shall split that one computation 60/40 across the two CLINS for each specific service for each period of performance as outlined in the pricing schedule:

-Outreach and Admission CLINS – 0009 and 0010; 1009 and 1010; 2009 and 2010; 3009 and 3010. (N/A see schedule).

-Career Transition Services/ Graduates – 0011 and 0012; 1011 and 1012; 2011 and 2012; 3011 and 3012.

- Career Transition Services/ Former Enrollee – 0013 and 0014; 1013 and 1014; 2013 and 2014; 3013 and 3014.

Offerors shall propose at the TARGET OBS LEVEL of 208. The contract shall be evaluated at the exercise of each option period and modified by supplemental agreement to reflect changes in the OBS. Changes reflected in OBS shall be based on per student price in blocks of ten.

BASE PERIOD OF PERFORMANCE: January 1, 2018 through January 31, 2020 (Includes one month Phase-In Period)

COST REIMBURSABLE

(CRA)

$2,260411.20

$307,746.40

$86,400.00

TBD

FIRM, FIXED-PRICE

(Qty. * % of Unit Price)

GRAND TOTAL BASE YEARS

OPTION PERIOD #1 – PERIOD OF PERFORMANCE: February 1, 2020 through January 31, 2021

$1,130,205.60

$153,873.20

$43,200.00

TBD

(Qty. * % of Unit Price)

GRAND TOTAL OPTION YEAR 1

OPTION PERIOD #2 – PERIOD OF PERFORMANCE: February 1, 2021 through January 31, 2022

$1,130,205.60

$153,873.20

$43,200.00

TBD

(Qty. * % of Unit Price)

GRAND TOTAL OPTION YEAR 2

OPTION PERFORMANCE PERIOD #3 – PERIOD OF PERFORMANCE: February 1, 2022 through January 31, 2023

$1,130,205.60

$307,746.40

$43,200.00

TBD

(Qty. * % of Unit Price)

GRAND TOTAL OPTION YEAR 3

PHASE-OUT

COST REIMBURSABLE:

SECTION C STATEMENT OF WORK (SOW)

INTRODUCTION

This Statement of Work (SOW) sets forth the contract performance requirements for the operation and management of the Delaware Valley Job Corps Center.

C.1 GENERAL

A. Background

Job Corps is a national residential training and employment program administered by the U.S. Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is authorized under the Workforce Innovation and Opportunity Act (WIOA) of 2014.

Job Corps provides comprehensive career development services to students including academic, career technical, career success and independent living skills, career readiness training, and support services. The unique combination of services provided in Job Corps is intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

B. Objective

The contractor shall provide services, material, and all necessary personnel to operate a Job Corps Center (JCC). The contractor shall provide enrolled youth who meet Job Corps’ eligibility and admission requirements, with a comprehensive range of career development services leading to employment and long-term attachment to the workforce. The contractor shall:

1. Provide academic, career technical, career success, employability, and independent living skills training;

2. Provide basic health care, counseling, and other support services as required by the PRH;

3. Conduct program operations in a setting that is clean, well maintained, and safe;

4. Assist youth in obtaining employment, additional education or training, or entry into the Armed Forces;

5. Provide support that prepares graduates to maintain long-term attachment to the labor market or further educational opportunities; and

6. Integrate center operations with the local workforce development systems, employers, the business community, and community-based organizations.

The general Scope of Work may include the participation of the contractor in Demonstration Projects initiated by the U.S. Department of Labor. An equitable adjustment shall be made for those projects determined to be an increase in work within the general scope of the contract via a supplemental agreement to the contract negotiated with the contractor. All disputes arising under these actions are subject to the disputes clause.

C. Center Design

1. The center shall operate at a planned, average On-Board Strength (OBS) as indicated below:

The contractor shall be continually prepared to receive a sufficient number of students to maintain the average OBS number capacity indicated above and a surge capacity of up to 103%, where facilities can accommodate the increased capacity. Performance up to 103% of capacity shall be performed within the estimated cost of this contract.

During each Contract Year, the contractor shall not exceed an average of 103% of the planned OBS indicated above. The contractor cannot request students, or otherwise indicate availability to accept students, to the extent that fulfilling that request would put the center over the Contract Year average OBS of 103%. All costs incurred resulting from any enrollments which causes the contractor’s OBS to exceed the Contract Year average of 103%, shall be deemed unallowable. In addition, the Department of Labor reserves the right to pursue legal action, or otherwise seek relief, against any contractors exceeding the 103% Contract Year average.

D. Governing Regulations and Handbooks

The Workforce Innovation and Opportunity Act (WIOA) of 2014, is the Job Corps Program’s authorizing legislation and is hereby incorporated into this RFP and the resultant contract by reference.

The DOL Job Corps Policy and Requirements Handbook (PRH) has been developed to include all mandatory program operation and reporting requirements in one document and is hereby incorporated into this RFP and the resultant contract by reference. If for any reason any provision of this RFP is in direct conflict and inconsistent with a provision of the PRH incorporated herein, then this RFP and the resulting contract shall be controlling and take precedence over the conflicting provision. The Job Corps program is defined in the Code of Federal Regulations, Title 20 - Labor, Subtitle A - Office of the Secretary of Labor, Part 670. The contractor shall follow the PRH, the Federal Acquisition Regulations (FAR), and all other requirements established in this contract. The PRH is routinely updated and amended, and the contractor shall be responsible for complying with all updates and amendments. The current version of the PRH is available at:

http://www.jobcorps.gov/AboutJobCorps/performance_planning.aspx

E. Career Technical Training (CTT) by National Office Contractors

A portion of the Career Technical Training (CTT) offered in this program may be training implemented under separate contracts between the U.S. Department of Labor and one or more National Training Contractors (NTCs) under the terms and conditions specified in the Memorandum of Understanding (MOU) shown in the PRH as Appendix 302. (Any training programs operated by NTCs are identified in Section C.3.Program Content, C.13 Career Development Period of this RFP.)

C.2 SITE

The Delaware Valley Job Corps Center is located near/in the city of Callicoon, Sullivan County, in the state of New York. The property and site are described in the Facility Survey, Vol. 1 and 2, dated October 2014, which is available as an electronic attachment to this RFP in Section J. List of Attachments, Attachment J-9, Parts I and II.

C.3 PROGRAM CONTENT

A. Outreach and Admissions (OA)

Direct Outreach and Admissions IS NOT applicable to this contract.

If applicable, the Contractor shall perform Outreach and Admissions (OA) activities as required by this RFP/contract, which ensures that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers, and state and local workforce development entities.

The Center’s Role in Outreach and Admissions (OA)

1. Outreach: The Contractor shall promote positive public awareness about the Job Corps program and shall ensure that the Center is an active partner within the local community and with the state’s Workforce Investment system. The Contractor shall provide support to O/A contractors to ensure that the Center is maintained at overall design capacity. The Contractor shall establish relationships with and mechanisms to involve the local community, employers, and business organizations in the operation of the Job Corps Center through center industry councils and business and community liaison activities. Public education and community/employer involvement shall be conducted in accordance with PRH 1.1.

2. Admission: The Contractor shall establish procedures for applicant file review on the Center level to include processes for the review of applicant health information. The Contractor shall ensure that all assigned students are contacted by the Center prior to arrival. The Contractor shall establish procedures for assignment of applicants to the Center in accordance with the regional office guidelines to ensure the Center maintains contracted student enrollment capacity as per PRH 1.4.

B. Career Preparation Period (CPP)

The Contractor’s performance shall be measured against the goals established by the Employment & Training Administration (ETA) each year in the Outcome Measurement System (OMS).

The Contractor shall provide each new student with comprehensive Career Preparation activities designed to assist the student to acclimate to center life, fully participate in center activities, set career goals, and acquire basic skills to enhance job readiness and job search competencies, in accordance with PRH 2.

1. Center Plan: The Contractor shall develop a comprehensive Career Preparation Plan that will ensure efficient and effective delivery of services to students. Specific requirements for a delivery system are outlined in PRH 2.1.

2. Introduction to Center Life: The Contractor shall provide a comprehensive introduction to Center life for new arrivals. The program shall provide activities to assist students in learning about Center offerings, standards, and procedures and to assist them in making a successful transition to Center life. Requirements for program content and structure are contained in PRH 2.2.

3. Student Assessment: The Contractor shall assess student needs and interests, so that services can be assigned appropriately. Requirements for program content and structure are contained in PRH 2.3.

4. Personal Counseling: The Contractor shall provide initial intervention and counseling services to address the personal and social development needs of each student, and to coordinate the delivery of Center and community services. Requirements are contained in PRH 2.4.

5. Student Career Planning: The Contractor shall provide students with a program of career exploration and assist students in selecting their Career Technical Training (CTT) programs and in developing Personal Career Development Plans (PCDPs), in accordance with requirements contained in PRH 2.5.

6. Navigating the Labor Market: The Contractor shall provide new students with an introduction to fundamental job search and information technology skills needed to successfully navigate the labor market. Requirements are contained in PRH 2.6.

7. Career Success Standards: The Contractor shall provide new students with an overview of and introduction to Center expectations, behavioral standards, and the Career Success Standards (CSS) they will be expected to meet during enrollment in order to successfully participate in the program and become employable, in accordance with requirements contained in PRH 2.7.

8. Personal Development Skills: The Contractor shall provide new students with an introduction to social and employability skills, conflict resolution skills, and introductory driver’s education training, to facilitate employment readiness and successful participation in the Job Corps program. Requirements for program content and structure are contained in PRH 2.8.

9. Career Development Readiness: The Contractor shall ensure that students are fully prepared for successful participation in the Career Development Period (CDP) by providing services required in PRH 2.9.

C. Career Development Period (CDP)

The Contractor’s performance shall be measured against the goals established by ETA each year in the OMS.

The Contractor shall provide an integrated program of Center-based, work-based, and independent living skills training that shall meet all the requirements of PRH Chapter 3. The program shall be delivered to ensure that students:

1. Acquire the academic, technical, and career success foundation skills, specific knowledge, and competencies needed to achieve their career goals;

2. Understand how to progress in the workplace environment;

3. Move successfully from the learning environment to the work environment;

4. Experience personal growth; and

5. Learn self-management, personal responsibility, and both community and independent living skills.

At a minimum, the training program shall consist of:

1. Center Plan: The Contractor shall develop a comprehensive CDP that will ensure efficient and effective delivery of work place and life skills training to students. Specific requirements for a delivery system are outlined in PRH 3.1.

2. Administration and Management of Career Development Services: The Contractor shall develop administrative processes to ensure efficient and effective delivery of training to students. Specific requirements for a delivery system are outlined in PRH 3.2.

3. Personal and Career Counseling: The Contractor shall provide students with personal and career counseling services to assess individual needs, provide career guidance, and deliver appropriate services to meet individual needs. Personal and Career Counseling services shall be performed in accordance with the requirements of PRH 3.3.

4. Student Standards of Conduct: The Contractor shall develop a system that promotes high standards of student conduct through the application of incentives and sanctions. The Contractor shall maintain an environment that is free from drugs and violence. Students shall be provided with opportunities for due process in disciplinary proceedings. Rules and procedures for student conduct are provided in PRH 3.4.

5. Evaluation of Student Progress: The Contractor shall provide a system for periodically evaluating student progress and collaborating with students to set short- and long-range career goals. Required content is found in PRH 3.5.

6. Center-Based Learning Standards: The Contractor shall establish standards for curriculum design, development, and implementation. Requirements for content and structure are contained in PRH 3.6.

7. Career Success Standards: The Contractor shall provide students with a Center culture that regularly fosters opportunities to learn and practice a set of behavioral expectations that support employability and social development for career success as required in PRH 3.7.

8. Work-Based Learning Standards: The Contractor shall incorporate work-based learning as a primary instructional method of training. Students shall be provided opportunities to learn about career opportunities and employer expectations, and to learn about and apply new occupational skills in actual workplaces and on work projects, including CTST projects. Specific requirements regarding training methods and procedures are found in PRH 3.8.

9. Reading: The Contractor shall develop and administer reading skills instruction that provides students with the skills needed for employment in their chosen careers and that assists them to function independently in society. Instruction is required for each of the reading competencies listed in PRH 3.9.

10. Mathematics: The Contractor shall develop and administer instruction in mathematics skills that provides students with such skills needed for employment in their chosen careers. Instruction is required for each of the mathematics competencies listed in PRH 3.10.

11. High School Equivalency (HSE)/High School Diploma (HSD): The Contractor shall provide students with the skills and knowledge necessary to pass the examination for the HSE test, or to obtain their HSD. The contractor shall make every possible effort to assure that students attain their HSE or HSD. Specific requirements for the HSE/HSD program are found in PRH 3.11.

12. English Language Learning Program (ELL): The Contractor shall provide students with limited English proficiency the opportunity to develop English language and the acculturation of language skills. Specific requirements for ELL are contained in PRH 3.12.

13. Career Technical Training (CTT): The Contractor shall provide individualized competency-based CTT for students. Training shall provide students with the skills required for entry-level employment in specific careers approved by the U.S. Department of Labor. Specific requirements for CTT are listed in PRH 3.13.

The following CTT programs are offered at the center:

Training Slots*

ACT

*Indicates programs offered by National Training Contractors (NTCs)

14. Concurrent Training IS applicable to this contract.

If applicable, the Contractor shall broaden CTT opportunities available to Job Corps students through linkages with external training providers. The program shall meet all the requirements of PRH 3.14.

The ACT location for Delaware Valley is Sullivan County Community College in Loch Sheldrake, NY.

Sullivan Community College, Loch Sheldrake, New York

15. Information Technology (IT): The Contractor shall provide students with instruction and practice in applied IT, computer-based learning, and business-related technology. Specific skills and knowledge that must be incorporated into all training activities are outlined in PRH 3.15.

16. Residential Living: The Contractor shall create a safe, clean, and attractive environment that allows students to learn and practice independent and community living skills. Requirements and content are found in PRH 3.16.

17. Wellness: The Contractor shall provide instruction to students on practices that lead to physical and mental health, which enhance employability. Instruction is required for each of the subjects listed in PRH 3.17.

18. Recreation and Leisure Time Activities: The Contractor shall provide students with a comprehensive program of recreational activities and events that promotes productive and socially acceptable use of leisure time. Activities shall be provided that build self-esteem and enhance the Job Corps experience, by providing opportunities for all students to participate in enjoyable and safe activities. The program shall meet all the requirements of PRH 3.18.

19. Student Government and Leadership: The Contractor shall develop and support activities that enable students to learn and practice skills in leadership, citizenship, and self-government. The activities shall include a student benefit fund, to be managed by the student government with the assistance of Center staff. Requirements for content and structure are contained in PRH 3.19.

20. Driver Education: The Contractor shall provide driver education training to all students who do not already possess driver’s licenses. Students shall be provided the skills and knowledge necessary to pass the State examination and shall be given the opportunity to acquire a driver’s license while enrolled. Specific requirements for driver education are contained in PRH 3.20.

21. Career Transition Readiness: The Contractor shall develop and implement systems and procedures to assist students to effectively transition from Center life to the workforce. Requirements are detailed in PRH 3.21.

D. Career Transition Services (CTS)

Post-Center Career Transition Services IS applicable to this contract.

The Contractor shall provide or arrange for post-center CTS for all eligible students:

[ X ] returning to the following geographic area: The states of New York and New Jersey

[ ] relocating to the following geographic area: _________________________

For purposes of this procurement, the Contractor should anticipate an annual inflow of students for provision of CTS in the numbers shown below.

___175_________ Graduates

______102_______Former Enrollees

The Contractor’s performance shall be measured against the goals established by ETA, Office of Job Corps each year in the CTS OMS.

The Contractor shall assist eligible students in entering and maintaining long-term attachment to the labor market or further educational opportunities and training by:

1. Providing personalized career transition services;

2. Providing access to services that support successful transition; and

3. Identifying and making referral to suitable employment or educational opportunities.

The final objectives of this effort shall be quality placement, continued attachment to the workforce, and career progression.

At a minimum, the CTS program shall consist of:

1. Career Transition Plan (CTP): The Contractor shall develop a comprehensive CTP that will ensure efficient and effective delivery of CTS to eligible graduates and former enrollees. Specific requirements for the plan are outlined in PRH 4.1.

2. Eligibility for Services: The Contractor shall provide post-Center career transition services to eligible graduates and former enrollees. Service shall be provided throughout the CTS service period prescribed by PRH 4.2.

3. CTS for Graduates: The Contractor shall maintain contact with separated graduates, provide assessments, conduct placement services including job development and referral, identify transitional needs and refer to appropriate services, and maintain contact throughout the CTS period, to ensure the graduate remains connected to the labor market following separation. The Contractor shall arrange to transfer responsibility if the individual relocates outside of the service area during the service period. Specific services are detailed in PRH 4.3.

4. Career Transition Services for Former Enrollees: The Contractor shall maintain contact with eligible, separated, former enrollees during the service period until initial placement, to identify job leads and provide referrals, as specified in PRH 4.4.

5. Documentation, Reporting, and Verification Process: The Contractor shall establish a uniform system for documenting, verifying, and reporting CTS using the criteria in PRH 4.5.

E. Management

The Contractor shall provide direction, management, and administrative support to all functions and activities of the Center. The Contractor shall establish systems that ensure:

1. Effective program organization and management;

2. Program integrity and accountability; and

3. Staff professionalism and development.

At a minimum, the program shall consist of:

1. Program Management: The Contractor shall establish systems that ensure achievement of program goals and maintenance of quality performance. Expected procedures for monitoring and tracking operations and outcomes are listed in PRH 5.1.

2. Personnel: The Contractor shall recruit, hire, and retain qualified staff, in accordance with the requirements of PRH 5.2 and Exhibit 5-3. The Contractor shall develop and implement policies which promote a working environment of equal opportunity that is free of race, gender, or ethnic bias.

3. Staff Training: The Contractor shall provide training opportunities which ensure that its staff possesses the knowledge and skills necessary to perform their job duties and enable them to serve as positive role models for students. Specific training requirements are detailed in PRH 5.3 and Exhibit 5-4.

4. Personal Safety and Security: The Contractor shall develop and implement procedures to ensure students feel safe and secure on Center and that their rights are protected. Rules for protection of students, staff, and property are outlined in PRH 5.4.

5. Management and Reporting of Significant Incidents: The Contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the Job Corps program. Guidelines for reporting and managing significant incidents are detailed in PRH 5.5.

6. Procurement and Property Management: The Center shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with Government policies. The Contractor shall also establish systems to provide procedures for receipt and accountability of Government-owned property, materials, and supplies, in accordance with PRH 5.6 and Appendices 505, 505a, and 505b. The Contractor shall establish and maintain the Job Corps vehicle fleet in accordance with PRH 5.13 and Appendices 506, 507, and 508.

7. Financial Management: The Contractor shall develop and maintain systems to effectively plan, budget, and control expenses that shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The Contractor shall establish and maintain a financial management system that meets all of the requirements of PRH 5.7 and Appendices 502 and 503.

8. Facilities: The Contractor shall establish and maintain a system for facilities maintenance in order to provide a safe and clean environment for students and staff. Facilities shall be maintained and managed in accordance with PRH 5.9, 5.10, and 5.11.

9. Energy and Water Conservation: The Contractor shall operate an energy conservation program to promote energy conservation and reduce overall operations costs in accordance with PRH 5.12.

10. Introduction to Environmental Safety and Occupational Health: The Contractor shall ensure that students and staff work and live in environmentally healthy surroundings, in accordance with PRH 5.14.

11. Safety Plans, Inspections, Reporting and Recordkeeping: The Contractor shall provide a safe training, living, and working environment and provide opportunities for students to learn and practice workplace safety procedures in accordance with PRH 5.14 through 5.20.

Contractors shall be accountable for understanding and complying with the federally mandated Presidential initiative, Protecting Our Workers and Ensuring Reemployment (POWER)*, and with Departmental goals relating to the measurable outcome of 100% timely filing of first aid, and Compensation Act – 1 and 2 (CA-1 and CA- 2) claims in the Safety and Health Information Management System (SHIMS). As part of POWER, Job Corps must improve performance in the following areas:

a. Reduce total injury and illness case rates;

*Protecting Our Workers and Ensuring Reemployment (POWER) can be found at http://www.dol.gov/owcp/dfec/power/

12. Staff Housing IS NOT available at this Center:

If applicable, the Contractor shall operate and manage staff housing associated with this Center. The Contractor shall ensure that rates are charged in accordance with OMB Circular A-45, which implements 5 U.S.C. Section 5911 (1976). This regulation requires that basic rental rates be set at rates prevailing in the area for similar housing.

The following is a sample description of staff housing provided.

Example: The center has four (4) 1-bedroom apartments and two (2) 3-bedroom ranch style houses available. With the apartments, every two apartments share a laundry room. Utilities are also included in the rent. The units are available to staff only and are located in the lower portion of the campus (on the outskirts of the center).

The Contractor shall submit a plan and schedule of rates pursuant to PL 88-459 for housing for non-students to the Contracting Officer’s Representative (COR), no later than 30 days after contract award. Collection of rent shall become income to the contract and be reported as a reduction to costs on Center financial reports.

F. Administrative Support

The Contractor shall develop systems for providing support services and benefits that:

1. Facilitate students’ successful participation in Job Corps; and

2. Accurately track and document student participation and achievements to ensure accountability.

At a minimum, the program shall consist of:

1. Student Attendance, Leave, and Absences: The Contractor shall establish systems to monitor and track student attendance, provide leave when appropriate, and respond promptly when students are absent without authorization. Required elements for each of these systems are listed in PRH 6.1.

2. Student Allowances and Allotments: The Contractor shall establish systems for issuing student allowances, allotments, and transition payments. The systems shall be uniformly administered and easily understood by the student population. Criteria for payment of allowances, allotments, and transition payments are detailed in PRH 6.2.and Exhibit 6-2.

3. Student Records Management: The Contractor shall maintain student records in a manner that ensures accurate documentation of the services and benefits provided to students and safeguard the confidentiality of student information. Required documents that centers must maintain, and procedures for disposition of records, are outlined in PRH 6.3.

4. Student Enrollments, Transfers, and Separations: The Contractor shall complete all enrollment, transfer, and separation transactions in accordance with PRH 6.4.

5. Student Clothing: The Contractor shall provide clothing for students and shall guide them in making wardrobe selections that are suitable for the workplace. Specific requirements concerning clothing allowances and recordkeeping systems are found in PRH 6.5.

6. Student Transportation: The Contractor shall provide economical transportation to students in accordance with PRH 6.6 and Exhibit 6-3. The Contractor shall implement procedures for the recovery of unused transportation tickets and shall reimburse the Government for the cost of unrecovered tickets in accordance with Job Corps policy.

7. Food Service: The Contractor shall provide students with well-balanced, nutritious meals in a dining environment that is clean, sanitary, attractive, and pleasant. Food service program requirements are described in PRH 6.7.

8. Student Civil Rights, Including Religious Rights, and Legal Services: The Contractor shall implement procedures that protect students’ civil rights and promote an environment free from discrimination and harassment. All applicants and students with disabilities must be provided the opportunity to request and receive reasonable accommodation in accordance with Section 188 of the Workforce Innovation and Opportunity Act (WIOA) of 2014, Section 504 of the Rehabilitation Act of 1973, and their implementing regulations. Guidelines for providing reasonable accommodation are outlined in PRH Appendix 605 Required processes for preventing and resolving student complaints are listed in PRH 6.8 and Appendix 602.

9. Student Support Services: The Contractor shall ensure that students receive the basic support services included in PRH 6.9. The Contractor shall provide students with opportunities to vote and attend religious services if they so choose.

In the event that nonresidential students are enrolled, they shall be provided the following services, in addition to the core services available to all students:

Nonresidential students shall be considered to be in the performance of duty as Federal employees from the time they physically arrive at any scheduled center activity or program until they leave such activity or program.

10. Student Health Services: The contractor shall provide students with routine health services, support, and education, either directly or through referral to other providers, that shall enhance students’ employability and encourage students to maintain a healthy lifestyle. Routine medical, dental, and mental health services and related health programs shall be delivered and administered in accordance with PRH 6.10, 6.11, 6.12, 6.14, Exhibits 6-4, 6-5, and Appendix 607. The contractor shall ensure medical coverage is available between 8 a.m. and 8 p.m. each weekday, and for four hours on each day of the weekend.

11. Disability Program: The Contractor shall provide individualized and coordinated services to all students with disabilities, ensure all policy and legal requirements related to serving students with disabilities are met, and ensure access for students with disabilities that focus on employability and independent living, as described in PRH 6.14.

12. Child Care Arrangements: The Contractor shall assist Job Corps students to arrange suitable child care for their dependent children while they are enrolled in Job Corps, as described in PRH 6.13.

13. On-Center Child Care Program: IS NOT REQUIRED.

14. Administration of Residential Parent/Child Program: IS NOT REQUIRED.

15. Center Environment: The Center IS designated as a non-smoking center.

SECTION D. PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E. INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPROATED BY REFERENCE

The following pertinent contract clause is hereby incorporated by reference (by FAR Clause Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES "INCORPORATED BY REFERENCE" in Section I of this contract.

Current FAR and DOLAR clauses can be found at http://farsite.hill.af.mil/.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES-FIXED PRICE Aug 1996 52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT Apr 1984

E.2 INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the Contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the Contracting Officer’s Representative (COR) at the Contractor's Office(s), the Job Corps Center, or the U.S. Department of Labor, Employment & Training Administration Regional or National Office, as applicable.

SECTION F. DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following pertinent contract clause is hereby incorporated by reference (by FAR Clause Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

Current FAR and DOLAR clauses can be found at http://farsite.hill.af.mil/.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER Aug 1989

ALTERNATE I Apr 1984

F.2 TYPE OF CONTRACT

This is a Cost Plus Incentive Fee (CPIF) and Firm Fixed Price (FFP) Combined contract.

F.3 PERIOD OF PERFORMANCE

See schedule B.

F.4 PLACE OF PERFORMANCE

The contractor shall operate the Delaware Valley Job Corps Center (JCC) located near/in City of Callicoon, Sullivan County, State of New York.

F.5 DELIVERABLES

The contractor shall deliver all program and reporting requirements as described in the PRH.

In addition to those deliverables required in the PRH, the contractor shall adhere to the following input schedule: Not Applicable.

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 DOLAR 2952.201-70 CONTRACTING OFFICER’S REPRESENTATIVE

(a) The Contracting Officer’s Representative (COR) for this contract shall be named in a designation letter at time of award.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise services to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

G.2 CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITES

In addition to those responsibilities named in DOLAR 2952.201-70, Contracting Officer’s Representative, the COR is responsible for the duties listed below. Please note that this is not a comprehensive list.

1. Recommend contract modifications to the Contracting Officer as a result of monitoring or as may be requested by the contractor.

2. Review and coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract.

3. Review and approve required plans, e.g., Career Development Service Systems (CDSS) Plan, Career Technical Skills Training (CTST) Plan, etc.

G.3 FEES

G.3.1: Technical Performance Incentive Fee:

Under the terms of this cost plus incentive fee contract, the contractor shall have the opportunity to earn a technical performance incentive fee and a technical performance excellence bonus for center operations, and for Outreach/Admissions (OA), and Career Transition Services (CTS), if applicable, based on achievement of goals. The technical performance incentive fee shall range from 0% to 2.4% of total direct and indirect costs, excluding fee, CRA, equipment, CTST, and demonstration projects.

Performance measures may fluctuate from year to year based on performance history for the preceding program year.

The performance range will identify the incentive fee payment. The maximum technical performance payment will not exceed 2.4%.

The contractor’s performance rating and the amount of technical performance incentive fee earned shall be determined annually after the close of the contract year, based on achievement of Program Year goals within the Job Corps’ Outcome Measurement System (OMS). Each contractor’s performance will be evaluated based on the portion of the contract year that occurred during the Program Year for which the performance measure was in effect.

In order to motivate and reward excellence in performance, those contractors whose performance exceeds the top of the National Performance Range will be eligible to earn a technical performance excellence bonus.

Under the resultant terms of this contract, the performance measure will identify incentive fee payment levels as follows for Center Operations:

Center Operations:

(0%)

Fee (2.0%)

(4.0%) Maximum Technical Performance Fee (2.4%)

If applicable under this RFP and the resultant contract, the technical performance incentive fees for OA and CTS shall be as follows.

G.3.2 Billing and Payment of Cost Incentive Fees:

Upon completion of the contract year, the Contracting Officer will determine the amount of cost incentive fee earned by the contractor, using the cost incentive fee calculation identified in the table above. If additional cost incentive fee is earned, above the average 2.0% which the contractor has already billed, the Contracting Officer will issue a bi-lateral contract modification to increase the estimated cost and funding on the contract’s cost incentive fee line until and if any technical performance incentive fee is earned at which time a bi-lateral modification will be executed. Upon receipt of the modification, the contractor would include the additional cost incentive fee earned on the next monthly invoice. If there is no additional fee earned, the Contracting Office will advise the contractor accordingly.

Technical Performance Incentive Fee:

Upon completion of the contract year, the Contracting Officer will utilize the Job Corps’ Outcome Measurement System (OMS) data to evaluate the contractor’s overall technical performance, based on achievement of Program Years’ goals, and will determine the level of technical performance incentive fee earned by the contractor.