1625DC-19-Q-00036.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

BLS NATIONAL OFFICE

Room G225 2 Massachusetts Ave, NE Bureau of Labor Statistics US Department of Labor

CODE 16. ADMINISTERED BYCODE

X

X

721110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORBLS NATIONAL OFFICE

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/23/2019 1400 ES202-691-6008JASON LIU

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1625DC-19-Q-00036

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 15 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20212

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Washington DC 20212 Room G225 2 Massachusetts Ave, NE Bureau of Labor Statistics

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$32.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US Department of Labor

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a solicitation for a firm fixed price purchase order for the BLS IP Refresher Conference.

Period of Performance: 09/16/2019 to 09/19/2019

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

15 2 of

A - Solicitation/Contract Form Clauses

B - Supplies or Services/Prices Clauses

C - Description/Specifications D - Packaging and Marking

Clauses E - Inspection and Acceptance

Clauses F - Deliveries or Performance

Clauses G - Contract Administration Data

Clauses H - Special Contract Requirements

Clauses I - Contract Clauses

Clauses J - List of Documents, Exhibits and Other Attachments

List of Documents, Exhibits, and Other Attachments Clauses

K - Representations, Certifications, and Other Statements of Bidders Clauses

L - Instructions,Conditions, and Notices to Bidders Clauses

M - Evaluation Factors for Award A - Solicitation/Contract Form

Clauses

B - Supplies or Services/Prices

Clauses

C - Description/Specifications

Statement of Work IP Refresher Training Scottsdale/Phoenix, AZ September 17-19, 2019

1. Background

The Industrial Price (IP) programs usually conduct a refresher training session with all field staff every four to five years. The primary purpose of the IP Refresher Training is to provide technical training to regional Field Economists and management staff in many different areas which otherwise would not be possible.

The last IP Refresher Training session was held in August 2015.

The IP Refresher Training will be held September 17-19, 2019 in the Scottsdale/Phoenix, AZ area. These dates are fixed.

2. Requirements

a. Contractor shall accommodate attendees within one hotel. Hotel shall be equipped with conference facilities.

i. Within short walking distance of a variety of restaurants (no fewer than four within 1 mile).

b. The hotel shall be ADA compliant and shall be registered on the System for Award Management (SAM) and the US Fire Administration. The hotel shall be a full service property which includes a restaurant serving breakfast, lunch, and dinner.

c. The following table displays the number of rooms required for each day:

Day Monday Tuesday Wednesday Thursday

Date 09/16/2019 09/17/2019 09/18/2019 09/19/2019

No. of Rooms 96 96 96 96

The hotel shall not release any room that is booked by the individual attendee unless the individual attendee cancels the booking or does not arrive the day after his or her expected arrival day. The hotel shall specify a 48-hour normal commercial practice for late arrival/cancellations. The conference attendees will be required to make their individual room reservations with the hotel prior to a date agreed to by the hotel and the BLS. BLS will provide a rooming list.

d. The contractor shall provide an area for conference registration outside of the plenary session meeting room. This area shall be equipped with two tables and four chairs.

The contractor shall provide meeting space and A/V needs as outlined in the table below:

Date Time Setup Attendees Room Size A/V Needs

September 17 (Plenary Session)

7:00a- 12:15p

Classroom-style and stage with podium

100 1800-2400 sq ft. Screens, projectors, video projector package, podium with microphone, 1 wireless microphone with table stand, 2 wireless microphones with floor stands

September 17 (Breakout Room 1)

1:00p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, 3 flipchart easels with pads

September 17 (Breakout Room 2)

1:00p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, 3 flipchart easels with pads

September 18 (Breakout Room 1)

7:00a- 12:15p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, flipchart easel with pad

September 18 (Breakout Room 2)

7:00a- 12:15p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, flipchart easel with pad

September 18 (Breakout Room 1)

1:00p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, 3 flipchart easels with pads

September 18 (Breakout Room 2)

1:00p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, 3 flipchart easels with pads

September 19 (Breakout Room 1)

7:00a- 12:15p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, flipchart easel with pad

September 19 (Breakout Room 2)

7:00a- 12:15p

Round tables to accommodate attendees; table in front with four chairs for presenters

50 1200-1500 sq ft. Screen, projector, video projector package, podium with microphone, 1 wireless microphone with floor stand, flipchart easel with pad

September 19 (Breakout Room 1)

1:15p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

35 900-1200 sq ft. Screen, projector, video projector package, podium with microphone, 2

September 19 (Breakout Room 2)

1:15p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

35 900-1200 sq ft. Screen, projector, video projector package, podium with microphone, 2 flipchart easels with pads

September 19 (Breakout Room 3)

1:15p- 6:00p

Round tables to accommodate attendees; table in front with four chairs for presenters

35 900-1200 sq ft. Screen, projector, video projector package, podium with microphone, 2

e. All meeting room space shall be for the exclusive use of the BLS during the contracted days. The contractor shall provide a diagram of the meeting room space. Diagrams shall show flow of space with set-up required, dimensions of the room, visibility of the speaker, and acoustics.

f. All meeting room space shall have high-speed internet connections, which will be accessible in both plenary session and breakout room configuration.

g. On September 17, the contractor shall provide the following audio/visual equipment and set-up services of this equipment as outlined in section 2d for the plenary session:

i. Video projector package(s), which shall include projector(s), table for the projector(s), screen(s), and any necessary cords or cables to operate the projector

ii. Podium with wired microphone

iii. Two wireless microphones with floor stands

iv. One wireless microphone with table stand

h. On the afternoon of September 17, all day on September 18, and the morning of September 19, the contractor shall provide the following audio/visual equipment and set-up services of this equipment as outlined in section 2d for the 2 breakout rooms:

i. Video projector package(s), which shall include projector(s), table for the projector(s), screen(s), and any necessary cords or cables to operate the projector

ii. Podium with wired microphone

iii. One wireless microphone with floor stand

iv. Flipchart easel with pad

i. On the afternoon of September 19, the contractor shall provide the following audio/visual equipment and set-up services of this equipment as outlined in section 2d for the 3 breakout rooms:

i. Video projector package(s), which shall include projector(s), table for the projector(s), screen(s), and any necessary cords or cables to operate the projector

ii. Podium with wired microphone

iii. Flipchart easel with pad

j. Proposal shall not contain any attrition and/or cancellation clauses.

3. Sleeping Room Needs

BLS requires the number of private sleeping rooms with private bathroom facilities as outlined in section 2.c available at the government per diem rate for September 2019 of $121.

Refrigerators shall be made available upon request to those with medical conditions.

4. Method of Payment

Charges for meeting space and audio-visual equipment will be paid by Government Purchase Order, tax exempt. If your state has any taxes or fees from which the Federal Government is considered not exempt, you must identify them in your quote. All fees, occupancy taxes, and charges for services must be identified and included in the proposal. If a charge is not identified for comparison to other bids in advance, it will not be authorized.

The Government does not intend to sign any banquet event orders after the contract award as the purchase order will be the only binding contract vehicle/agreement. All terms and conditions shall be included in the quote.

Sleeping rooms will be paid by individual travelers. Maximum room rate shall not exceed Government per diem rate for Government travelers, currently $121.

D - Packaging and Marking

Clauses

E - Inspection and Acceptance

Clauses

F - Deliveries or Performance

Clauses

G - Contract Administration Data

Clauses

H - Special Contract Requirements

Clauses

I - Contract Clauses

Clauses

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of clause)

DOLAR 2952.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) CLAUSE

"(a) A Contracting Officer's Representative (COR) will be delegated upon award. A copy of the delegation memorandum will be provided to the COR and a delegation letter sent to the vendor.

(b) The COR is responsible, as applicable, for receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

(End Clause)

DOL 2012-02 CONTRACTOR'S OBLIGATION TO NOTIFY THE CONTRACTING OFFICER

OF A REQUEST TO CHANGE THE CONTRACT SCOPE (CONTRACTOR'S OBLIGATION

CLAUSE)

"(a) Except for changes identified in writing and signed by the Contracting Officer, the Contractor is required to notify, within five working days of receipt or knowledge, any request for changes to this contract (including actions, inactions, and written or oral communications) that the Contractor regards as exceeding the scope of the contract. On the basis of the most accurate information available to the Contractor, the notice shall state:

(1) The date, nature, and circumstances of the conduct regarded as a change in scope;

(2) The name, function, and activity of each Government individual and Contractor official or employee involved in, or knowledgeable about, such conduct;

(3) The identification of any documents and substance of any oral communication involved in such conduct;

(b) Following submission of this notice, the Contractor shall continue performance in accordance with the contract terms and conditions, unless notified otherwise by the Contracting Officer.

(c) The Contracting Officer shall promptly, within 5 business days after receipt of notice from the Contractor, respond to the notice in writing. In responding, the Contracting Officer shall either:

(1) Confirm that the Contractor’s notice identifies a change in the scope of the contract and directs the Contractor to stop work, completely or in part, in accordance with the Stop Work provisions of the contract;

(2) Deny that the Contractor’s notice identifies a change in scope and instruct the Contractor to continue performance under the contract; or

(3) In the event the Contractor’s notice does not provide sufficient information to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished and the date thereafter by which the Government will respond.

(End of clause)

DOL 2014-03 SECTION 508 - (JUNE 2014)

Section 508 of the Rehabilitation Act, as amended in 1998 by Public Law 105-220 (the Workforce Investment Act), applies to Federal Agencies and the Contractors acting in support of the Agency. The Contractor is required to provide Section 508 systems and components when Federal agencies develop, procure, maintain, or use Electronic and Information Technology (EIT). The contractor shall ensure that its system and components allow Federal employees and members of the public with disabilities to access and use of information and data that is comparable to the access afforded Federal employees and members of the public who are not individuals with disabilities. The term electronic and information technology includes, but is not limited to, computers, printers, software applications, telecommunications products (such as telephones), information kiosks and transaction machines, Internet/Intranet sites, multimedia, and office equipment such as copiers and fax machines.

For all EIT procured, maintained, developed or used at DOL to include electronic documents, software, websites and webpages created or maintained by the Contractor, in order to meet Section 508 accessibility requirements, the Contractor shall:

1. Provide summary narrative text descriptions or a data tables describing each complex graphic (e.g., pie graphs, line graphs, maps, bar graphs, flow charts) in a separate comma-separated values/character-separated values (CSV) file.

2. Label each figure or graphic image with an alternate text description.

3. Contracted vendor support staffs producing EIT deliverables must have a working knowledge of Section 508 and performing Quality Assurance Testing for Section 508; must include this information for the individuals proposed on the contract.

4. Contractors are responsible for having updated authoring and testing tools to produce Section 508 output on their own; the Government will not provide these tools.

5. Unless otherwise stated in the specification of the Contract, two digital copies of any report over 25 pages shall be delivered in media formats readable by Windows-based programs; one copy shall be formatted in Microsoft Word and the second shall be in the Portable Document Format (PDF). Color and/or black & white PDFs are acceptable. Unless permitted by the specifications, reports shall not be submitted in HTML format.

Additional information about accessibility standards related to Section 508 may be found at http://section508.gov/ . The Section 508 Standards provide the minimum Government requirements.

Additional information on creating accessible .pdf files is available at http://www.section508.gov/docs/pdfguidanceforgovernment.pdf.

DOL 2014-01 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS CLAUSE (FEBRUARY

2014)

INVOICING PROCEDURES (MODIFIED)

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Invoice payment has the meaning given in FAR 32.001.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

https://www.acquisition.gov/far/current/html/Subpart%2032_1.html#wp1024838 https://www.acquisition.gov/far/current/html/Subpart%2032_1.html#wp1024838

(b) Electronic Payment Requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this clause, and therefore no additional electronic invoice submission is required.

An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

DOL-BLS@quickpay.dol.gov

(c) Data Transmission. A contractor must ensure that the data transmission method and format comply with the following provisions:

(1) The contractor shall:

a. Address the invoice to the appropriate e-mail address specified in the contract.

b. Submit the invoice via attachment in PDF or TIFF format.

c. Submit only one invoice per electronic submittal.

d. Enter specific information in the subject line of the e-mail in the following format:

<Contractor Name>, Bureau of Labor Statistics, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

e. Submit a copy of the email with the attached invoice to the contracting officer’s representative

(COR).

f. Before sending another e-mail with the same invoice attachment, confirm whether DOL has already responded and/or whether you have received a success or failure response to your submission.

(2) The contractor MUST NOT:

a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages).

However, if the invoice exceed this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address.

b. Submit an invoice that is heavy in shading or color.

1. An e-mailed PDF image cannot have any text that has a background with any color other than white.

If the image has a shaded background, it will be converted to black, and the text will be illegible.

2. An emailed TIFF image must be black and white.

mailto:DOL-BLS@quickpay.dol.gov

c. Submit more than one attachment, as subsequent attachments will not be recognized.

d. Submit more than one invoice in a single attachment.

e. Attempt to use the “Recall or Resend” email message feature.

(d) General Information. Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to BLSInvoiceInquiry@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph (1) d. above.

Example: INQUIRY: <Contractor Name>, Bureau of Labor Statistics, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

(e) Invoice requirements. Invoices shall comply with FAR 32.905.

(f) Exceptions. Paper invoices should only be faxed or mailed through U.S. mail when electronic mail cannot be accomplished.

When invoices must be faxed due to e-mail size limitations, fax them to: 202-691-7796

When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor

Bureau of Labor Statistics 2 Massachusetts Avenue, N.E.

Room 4135

Washington, D.C. 20212

(End of clause)

J - List of Documents, Exhibits and Other Attachments

List of Documents, Exhibits, and Other Attachments

Attachment Number Title Date mailto:BLSInvoiceInquiry@dol.gov https://www.acquisition.gov/far/current/html/Subpart%2032_9.html#wp1032997

Clauses

K - Representations, Certifications, and Other Statements of Bidders

Clauses

L - Instructions,Conditions, and Notices to Bidders

Clauses

Instructions to Quoters

Submitting your quote. Submit your company’s quote via email to the address specified in section 6 of this Request for Quotes (RFQ). You may submit more than one quote. If you do, we will evaluate each separately.

Submission deadline. We must receive your quote at the email address by the deadline specified. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Issuance of purchase order. Your quote should contain your best terms. The Contracting Officer may reject any or all quotes. After the evaluation of all quote(s), the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR Part 15.

We might issue multiple orders, purchasing various items or groups of items from different quoters. We might issue an order for less than the quantity on which your quote is based, at the quoted price, unless you tell us that you will not accept an order on that basis.

Information to be submitted. Put the following information on the first page of Volume I – Technical Capability:

1. the number of this RFQ - 1625DC-19-Q-00036

2. your company name, address, DUNS number (see below) and telephone number;

3. acknowledgement of any amendments to this RFQ; and

4. a statement that you assent to all terms of this RFQ.

Beginning on the second page of your quote, provide the following information in the following order:

1. a detailed description of the product or service that you will provide, including any product or service literature that you wish to give us;

2. the terms of any express warranty;

3. your payment address;

4. references to current or former customers who will attest to the quality of your product or service in the within the past three years, including (i) customer name, (ii) customer address, (iii) contract or purchase order numbers, (iv) persons to contact, and (v) telephone numbers.

Price and any discount terms shall be addressed in Volume II – Price. For more information about volume instructions, see section 7.

Availability of Government Documents. If the descriptions in this RFQ of the products or services we want to buy refer to any Government specification, standard, or commercial item description, you may obtain a copy of any such documents from the places listed in Federal Acquisition Regulation 52.212-1, paragraph (i).

System for Award Management (SAM). Unless exempted by the Contracting Officer, you must register in SAM and have an active profile before we will issue a purchase order to you. If you do not register and have an active profile by the date set by the Contracting Officer, the Contracting Officer might issue the order to a different quoter. Once registered and active, you must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation.

DUNS Number (Data Universal Numbering System Number). [This applies to all quoters if the solicitation requires that you be registered in the System for Award Management (SAM).] Place the annotation "DUNS" or "DUNS+4" next to your name and address on the first page of your quote followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address.

If you do not have a DUNS number, contact Dun and Bradstreet to obtain one. If you are located within the United States, you may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform.

If you are located outside the United States, you must contact the local Dun and Bradstreet office for a DUNS number. Tell Dun and Bradstreet that you are a quoter for a Government contract when contacting the local Dun and Bradstreet office.

The DUNS+4 is the DUNS number plus a 4-character suffix that you may use at your discretion to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for your company.

The BLS intends to award a single firm fixed-price award in response to this solicitation. This will include sleeping room blocks for attendees to make their own reservations, meeting space, and audio-visual equipment rental and set-up. BLS will not award a contract to a quoter that is not a hotel/motel.

A quoter which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable. The requirements are provided under the Statement of Work (SOW) of this RFQ.

To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein.

Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of two (2) separate parts; Volume I - Technical Capability and Volume II - Price.

The Government reserves the right to make award without discussions. Therefore, the quoter's initial quote should contain the best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Government awards without discussions, the quoters may be given the opportunity to clarify certain aspects of quotes or to resolve minor clerical errors.

https://www/ http://fedgov.dnb.com/webform https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964

Quoters should address questions, concerns, or requests for clarification in writing (by e-mail) to Jason Liu at liu.jason@bls.gov and Lasondia Chaney at chaney.lasondia@bls.gov no later than 2:00 p.m. (ET) 7/18/2019. Telephonic inquiries will not be accepted.

Date and Method of Submission The due date and time for quotes is 2:00 p.m. (ET) 7/23/19 to Jason Liu at liu.jason@bls.gov and Lasondia Chaney at chaney.lasondia@bls.gov. The Quoter shall submit all quote information in electronic format via email to chaney.lasondia@bls.gov and liu.jason@bls.gov. There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail. Quoters may submit multiple e-mails but all e-mails from an individual quoter must be received before the closing time for quotes.

Volume Instructions All quotes shall be organized according to the following general outline:

Volume I - Technical Capability: The quoter shall demonstrate its understanding of the SOW, including each of the individually outlined requirements under Technical Capability.

Volume II - Price: The quoter shall propose rates not to exceed the GSA schedule per diem rates; however, discounted GSA schedule rates are preferred. Please include a detailed AV price quote, in lieu of a simple price list.

The Price volume shall be organized and include an MS Excel spreadsheet that provides price, discount terms, any labor categories, rates, hours, and Other Direct Costs (ODCs) if applicable. Pricing information shall ONLY be addressed in Volume II - Price.

M - Evaluation Factors for Award

Evaluation Criteria Award will be made to the vendor with the ability to satisfy all of the Technical Capability criteria and requirements listed in this SOW, and whose quote is the lowest price.

a. Technical Capability - will be rated go/no go based on ability to perform

b. Price

1. Volume I - Technical Capability

a. Meeting room space availability and diagram – space should be free of elements that would obstruct views of stage and screens

i. The quoter shall also provide a diagram of hotel meeting space with proposed meeting rooms identified and pictures of the proposed meeting rooms. Technical capability shall only be addressed in Volume I and not exceed ten (10) pages, not including attachments and/or diagrams.

b. A/V availability

c. Availability of sleeping rooms

i. Refrigerators should be made available upon request to those with medical conditions.

d. Within short walking distance of a variety of restaurants (no fewer than four within 1 mile.)

2. Volume II – Price Prices of A/V and meeting rooms will be used for price analysis and will be used to determine which vendor will be awarded the contract. Any discounts to GSA per diem rates will not be used for price analysis.

The BLS reserves the right to visually inspect properties prior to making the award. If the BLS chooses to inspect properties, all properties who submit a bid rated acceptable will be viewed. If the BLS chooses not to visually inspect properties, no properties will be visually inspected.

BLS will evaluate only the two lowest-priced quotes. If an offeror's price is not competitive, it may not get a technical rating or be further considered for an award.

Quotes will be evaluated to ensure the requirements outlined in the SOW can be met. Note that if a

Quoter's quote demonstrated a material failure to meet a Government requirement that is deemed a deficiency in the Quoter's quote, the quote will be deemed unacceptable and not awardable.