Copy of Burdick Amendment 3 Questions and Responses.xlsx
XLSX spreadsheet 3 MB Posted
- Solicitation number
- 1605JW-21-R-00002
- Issued by
- Not on record
About this file
This document summarizes questions received and responses provided relating to a solicitation for operation of the Quentin Burdick Job Corps Center. The solicitation requires the contractor to operate the Job Corps Center located in Minot, North Dakota, providing academic, career technical, career success skills, and career development training for a planned onboard strength of 197 students. The contractor must also provide outreach and admissions to ensure arrival of a minimum of 625 students annually and maintain an average monthly onboard strength of 100% of the planned strength. In addition, the contractor is responsible for providing career transition services for all graduates and former enrollees from the center. The responses clarify requirements regarding child care programs, facility and equipment details, and operational responsibilities.
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Other files
| File | Type | Posted |
|---|---|---|
| Burdick Amendment 3 - Photos 1.zip | ZIP file | |
| Burdick Amendment 3 - Photos 2.zip | ZIP file | |
| Burdick Amendment 3.pdf | ||
| Burdick Amendment 3 - Photos 3.zip | ZIP file | |
| Burdick A2.pdf | ||
| Burdick A1.pdf | ||
| Burdick RFP.pdf |
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OJC
| BURDICK RFP QUESTIONS | ||||
| # | RFP Section | Responding Office | Question | Response |
| 1 | C.2 | OJC | Please confirm NEAP recruitment zone(s) for this procurement. The RFP lists the WDA areas of North and South Dakota. Does this mean the operator is free to recruit from these entire states, corresponding to zones NDRZ00 and SDRZ00? | The operator is free to recruit from these entire states, corresponding to zones NDRZ00 and SDRZ00. |
| 2 | C.2 | OJC | Please confirm that there is no requirement to operate an on center child care program or residential parent/child program. Section C.2 indicates no, but the J-9 Facility Survey makes references to these areas. | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 3 | C.2 | OJC | Are there any CTT change requests currently in process or planned that would affect the CTT offerings under the new contract? If so, will these changes be completed prior to the new contract period? | There are no CTT changes in progress. |
| 4 | F.5 | OJC | Please verify the annual arrival goals for Burdick. The listed goal of 430 seems to exceed the needs for a 197 OBS center and does not seem to correspond to the formula listed in the NEAP plan. | Per the NEAP Arrival Goals website, 430 arrivals for the Burdick Center is correct. https://neapmap.com/wp-content/uploads/2020/04/20.03.20-NEAP-Arrival-Goals-Spreadsheet-External.pdf |
| 5 | J.9 | OJC | Section 2.2 indicates that the lease of the property owned by the Dept. of Veterans Affairs ends June 29, 2021. Will the lease be renewed? For how long? | As requested the permit will be renewed for another 10 years – June 29, 2031. The draft is currently under review right now, but is expected to be executed prior to the current expiration date. |
| 6 | J.9 | OJC | General Building Conditions Facility Survey Vol.1 Section 2.4 indicates that Building 19 is leased to Minot Public Schools. Are center staff responsible for the facility maintenance, custodial services, and security of the building? | Yes. Center staff is responsible for the facility maintenance, custodial services and security of the building. |
| 7 | J.9 | OJC | Student Housing, Facility Survey Vol. 1 The 2018 Facility Survey indicates that the windows on dormitory buildings 23, 26, and 27 are damaged and allowing cold air to enter, have these windows been repaired? | No. However, the issue of cold air entering via windows has been temporarily resolved. The window project is pending revision of the SOW by the ESC and funding. |
| 8 | J.10/J.26 | OJC | Please confirm the total number of washers owned vs. leased and the total number of dryers owned vs. leased. The J-10 lists some as owned and some as leased, whereas the J-26 says all are owned. Of those owned, are they all operable? | The center has 25 washers and dryers and they are fully functioning. All are owned by the center |
| 9 | J.12/J.23 | OJC | Please clarify which utilities are included in the utility trends and totals. (e.g, water, electricity, natural gas, propane, sewage). |
Electric, Water, and Natural Gas : See attached utility usage report
| 10 | n/a | OJC | Please clarify if the Center is on a bus line or has any nearby public transportation. If so, what is the approximate distance to the nearest stop? | Minot City Public Transit is the public transportation for the area. The nearest bus stop is two blocks from the center. Bus transportation is available from 7:00am to 7:00pm. |
| 11 | C.2h | OJC | 1. Staffing Levels: The RFP requires the listed positions in this section to be filled within 30 days of becoming vacant. Will the DOL reconsider the 30 day requirement? Some of these positions will require longer to be filled for reasons to include the need to recruit Job Corps-experienced applicants which will take longer to accomplish, especially for the Center Director; which most likely will involve relocation time. | No. The 30-day period remains a requirement. |
| 12 | J-11 | OJC | 1. Attachment J-11 lists inventories of expendable items such as food, clothing, and medical supplies as of the end of November 2019. Since this contract transitions during the month of November 2021, and the contract is Firm Price, does the government anticipate requiring the next contractor to purchase this inventory? Will the new contractor be required to make available the same level of inventory at the end of the contract that results from this RFP? | The expendable inventory listed in attachment J-11 is an estimate. Since the incumbent contract is a cost type contract, the expendable inventory that is on hand is the property of DOL and as such will remain at the center for use of the next contractor. At the end of the fixed price contract, expendabl inventory will be the property of the incumbent contractor and it is up to the contractor to determine how the property is handled. |
| 13 | n/a | OJC | 1. Can the DOL provide a list of the remaining Operations and Maintenance (O&M) projects that will NOT be completed by the start of the new contract on 12/1/2021? If not, will the new contractor be relieved of the requirement to complete these O&M projects? | 78 remaining O and M projects. Please see attachment. |
| 14 | J-9 | OJC | Page 62, J-9, The Facility Survey is two years old (April 2019). Will the Government provide more information regarding the facility and whether there are any areas of large concern? | A new site survey is not currently scheduled. The answer to question 13 above provides the latest information on completed and ongoing projects since the last site survey. |
| 15 | J-12 | OJC | 1. Page 62, J-12, Would the Government please provide more utility information relating to the Burdick Job Corps Center? The J-12 & J-23 are significantly different. Could the total costs be broken down by utilities? (i.e. - Electricity, Water, Natural Gas, & Propane) | See Utility usage attachment in Question 9. |
| 16 | J-24 | OJC | Page 63, J-24, Is the CTS Workload for PY19 and PY20 available? If so, please provide. | See Attachments CTS Workload PY 19 and PY 20 |
| 17 | L.6.D | OJC | 1. Page 72, L.6.D, Due to no site visit, will the Government please provide more information regarding the facility? (More than just the facility survey – i.e. videos, more photos, any areas of large concern, etc.) | Yes. There were 17 photos included in the RFP, in addition to the link to the virtual tour. But we have since learned that zip files in a pdf don't work, so we will upload the photos again with this mod. |
| 18 | C.2 | OJC | Page 12 Career Technical Training Offerings: The RFP indicates that Welding (E-TAR Code WELDG-100-OJC-14) is offered by a National Training Contractor. Please confirm that Welding is offered by an NTC. Please provide the name of the National Training Contractor. | Welding is a center operated trade. |
| 19 | J.9 | OJC | Page 13 The Facility Survey indicates that there is a Single Parent Dorm and Child Development Center on campus; however, the RFP indicates that On-Center Child Care and Residential Parent/Child Programs are not required as part of the contract. Please confirm that there is no requirement to administer a Residential Parent/Child Program (single parent dorm) and an On-Center Child Care Program. | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 20 | OJC | Page 13 Child Care and Parent/Child Programs: If offerors are required to provide Child Care and Parent/Child programs, please provide any site-specific requirements and license agreements necessary to operate the programs. | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. | |
| 21 | OJC | 1. Please confirm the trades noted on page 12 of the RFP. The table indicates Welding is an NTC, however a review of the CTT10 indicates it is a center trade. | Welding is a center operated trade. | |
| 22 | C.2 | OJC | 2. Please provide information on the Souris River Campus (Alternative High School under Minot Public Schools) located on the Quentin Burdick JCC campus. |
a. What age range does the Alternative High School serve?
b. Approximately how many JC students attend the Alternative High School on an annual basis?
c. Is there an MOU in place between Quentin Burdick JCC and Minot Public Schools? If so, please provide.
d. Does Quentin Burdick JCC provide any funding to Minot Public Schools for JC student attendance at the Souris River Campus?
e. Since this is a public alternative high school located on the JC campus, do students other than those attending Quentin Burdick attend the high school?
| The information requested is not available. The MOU that defines the relationship between the current operator and the MPS is proprietary. Future MOUs would need to be negotiated between new interested parties as applicable. | |||
| 23 | OJC | Does the center have any CRA or CTST projects “in progress” and will they be completed prior to the transition period? Or what is the projected completion date? | CTST Projects: Bleachers, Trailer (Small House), and Small House to be completed by September 2021. CRA Projects: CRA 128612 Repair Cafeteria Generator, to be completed by 4/30/21. |
| 24 | OJC | What are the current national projects of the center? Will these be completed prior to transition, or do you have an estimated completion date? | National projects include: Fire damage resolution for Building 3 and Window replacement for dormitories. Estimated completion dates are not available at this time. |
| 25 | J-10 | OJC | The EPMS listing indicates the center has $349,607 worth of “loaned” equipment, to include computers, printers, televisions, recreation equipment etc. It appears that all of this equipment is needed to effectively run the center. Can you clarify that this in fact is “loaned” equipment and not government property? | Per previous DOL instructions, 'loaned' terminology was used to differentiate between equipment purchased by Burdick ('owned') and property purchased for Burdick by the Minot Public Schools ('loaned') via MOU. All equipment identified on the “Master List” was purchased by MPS and the current operator is not required to return any of the equipment. |
| 26 | J-10 | OJC | The EPMS listing indicates several hundred thousand dollars worth of excess, scrap, missing and “boneyard” property, will this be removed prior to transition? | Yes. Items have been properly removed. |
| 27 | J.9 | OJC | The facility survey indicates there was an issue with not having a central control panel for all HVAC, has this been completed? | Yes. This was completed in 2020 |
| 28 | J.9 | OJC | The facility survey indicates there was a pending center wide security camera system project, has this been completed? | Yes, the cameras are in place. |
| 29 | J-12 | OJC | Attachment J12 Utilities Usage last year and J23 Utilities Cost Trend are significantly different, can the government confirm that J12 in fact includes all utilities expense for last year? | Yes. See the attachment in Question 9 above. |
| 30 | C.2 | OJC | How many students are enrolled at Souris River Campus? Does the Center pay a fee for the students to be enrolled? | The information requested is not available. The MOU that defines the relationship between the current operator and the MPS is proprietary. Future MOUs would need to be negotiated between new interested parties as applicable. |
| 31 | C.2 | OJC | Is the Welding program taught by the Center or an NTC? | Welding is a center operated trade. |
| 32 | C.2 | OJC | If the CDC is closed, are the children sent to an off campus provider? | The center does not have a single parent program. |
| 33 | C.2 | OJC | Who operates the CDC daycare program? | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 34 | C.2 | OJC | What are the list of responsibilities for the contract in the management of the child development center? | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 35 | C.2 | OJC | Is the contractor responsible for feeding the children during the day? | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 36 | C.2 | OJC | Is the contractor responsible for maintaining the childcare facility licenses? | Yes., this is a contractor responsibility. |
| 37 | C.2 | OJC | Is the contractor responsible for the maintenance of the child development center? | Yes, this is a contractor responsibility. |
| 38 | C.2 | OJC | What is the maximum age for the children participating in the child development program? | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 39 | C.2 | OJC | What is the age range for children participating in the child development program? | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 40 | C.2 | OJC | Is the child development program open to the public, or only for those enrolled in Job Corps? | As indicated in section C.2 section F, there is no requirement to oeprate a child development program. |
| 41 | C.2 | OJC | Are the single parents required to apply for state aid? And if so, is that a pre-requisite for single parent applicants before enrollment? | The center does not have a single parent program. |
JCAS
| BURDICK RFP QUESTIONS | ||||
| # | RFP Section | Responding Office | Question | Response |
| 1 | L.6h | JCAS | Please confirm the delivery email for the proposal is correct as listed in the RFP: Job-Corps-Center-Operations-Proposal-Submission@dol.gov | This is correct. The email address is Job-Corps-Center-Operations-Proposal-Submission@dol.gov |
| 2 | J.8 | JCAS | Please confirm the J-8 Standard Form 1413 Statement and Acknowledgement is not required to be submitted with the proposal. | The SF1413 is not required to be submitted with the proposal. |
| 3 | B | JCAS | 1. The RFP describes the Contract Type for Center Operations as a FP and Price Adjustment contract. What examples/instances does the government anticipate that may cause adjustments to price, especially downward (or less than contracted)? | The price adjustments for less than 100% OBS is described in Provision G.9 of the RFP. |
| 4 | L.7 | JCAS | Page 77, Section L.7 directs offerors not to propose costs for Travel; and that it will be included in the “Not to Exceed” line items. Please confirm. | The travel costs shall be included in the FFP for the Center Operations as described in Provision H.5 of the RFP. The conflicting provision in L.7 has been edited in this amendment. |
Microsoft_Excel_97-2003_Worksheet1.xls Contract
North and South Dakota CTS DATA DECEMBER 1, 2019 TO NOVEMBER 30, 2020
CTS WORKLOAD Planned / Actual
Graduates Former Enrolls
Contract TR-Planed - New Assignees 311 155
Actual ( November) 7 0
YTD Actual 129 15
As % of planned contract year New Assignments 41.48% 9.68%
Month Grad FE Totals
December 14 2 16
January 14 2 16
February 23 1 24
March 13 4 17
April 5 1 6
May 10 3 13
June 10 1 11
July 7 0 7
August 8 1 9
September 10 0 10
October 8 0 8
November 7 0 7
Total 129 15 144
OA DATA ARRIVALS FROM DECEMBER 1, 2019 TO NOVEMBER 30, 2020
OA Goals and Performance
Contract Year Arrival Goals 517
Actual Arrivals 146
As % of Annual Goals 28.24%
Percentage of year Completed 100.00%
Month Female Arrivals Total Arrivals Female Arrival Goal Total Arrival Goal
December 3 13 11 30
January 21 59 15 42
February 18 43 17 45
March 13 31 18 47
April 0 0 18 47
May 0 0 18 47
June 0 0 15 39
July 0 0 17 45
August 0 0 17 45
September 0 0 16 44
October 0 0 16 44
November 0 0 15 42
Total 55 146 193 517
Location OA CTS
North
North Dakota CTS DATA DECEMBER 1, 2019 TO NOVEMBER 30, 2020
CTS WORKLOAD Planned / Actual
Graduates Former Enrolls
Contract TR-Planed - New Assignees 203 101
Actual ( November) 4 0
YTD Actual 84 14
As % of planned contract year New Assignments 41.38% 13.86%
Month Grad FE Totals
December 10 2 12
January 12 1 13
February 14 1 15
March 12 4 16
April 1 1 2
May 9 3 12
June 5 1 6
July 3 0 3
August 4 1 5
September 4 0 4
October 6 0 6
November 4 0 4
Total 84 14 98
OA DATA ARRIVALS FROM DECEMBER 1, 2019 TO NOVEMBER 30, 2020
OA Goals and Performance
Contract Year Arrival Goals 337
Actual Arrivals 80
As % of Annual Goals 23.74%
Percentage of year Completed 100.00%
Month Female Arrivals Total Arrivals Female Arrival Goal Total Arrivals Goal
December 2 7 8 22
January 13 34 10 27
February 13 24 11 29
March 7 15 12 31
April 0 0 12 31
May 0 0 12 31
June 0 0 9 23
July 0 0 11 29
August 0 0 11 29
September 0 0 11 29
October 0 0 11 29
November 0 0 10 27
Total 35 80 128 337
Location OA CTS
South
South Dakota CTS DATA DECEMBER 1, 2019 TO NOVEMBER 30, 2020
CTS WORKLOAD Planned / Actual
Graduates Former Enrolls
Contract TR-Planed - New Assignees 108 54
Actual ( November) 3 0
YTD Actual 45 1
As % of planned contract year New Assignments 41.67% 1.85%
Month Grad FE Totals
December 4 0 4
January 2 1 3
February 9 0 9
March 1 0 1
April 4 0 4
May 1 0 1
June 5 0 5
July 4 0 4
August 4 0 4
September 6 0 6
October 2 0 2
November 3 0 3
Total 45 1 46
MS OA DATA ARRIVALS FROM DECEMBER 1, 2019 TO NOVEMBER 30, 2020
OA Goals and Performance
Contract Year Arrival Goals 180
Actual Arrivals 66
As % of Annual Goals 36.67%
Percentage of year Completed 100.00%
Month Female Arrivals Total arrivals Female Arrival Goal Total Arrivals Goal
December 1 6 3 8
January 8 25 5 15
February 5 19 6 16
March 6 16 6 16
April 0 0 6 16
May 0 0 6 16
June 0 0 6 16
July 0 0 6 16
August 0 0 6 16
September 0 0 5 15
October 0 0 5 15
November 0 0 5 15
Total 20 66 65 180
Location OA CTS image4.emf
Microsoft_Word_Document.docx O & M ITEMS Not completed
127791
Water heater safety relief valve discharges to floor
Out Reach Admissions
111160
Downspouts are missing
Wellness
127796
Water heater safety relief valve discharges to floor
Wellness
127797
Domestic hot water pipe joints are corroded
Wellness
90775
Exterior concrete walkway/dock spalling
Carpentry Building
127799
Emergency eyewash station lacks inspection documentation
Carpentry Building
108490
Water heater safety relief valve discharges to floor
Automotive Building
127802
Emergency eyewash station lacks inspection documentation
Automotive Building
109202
Mechanical room ceiling in the central basement has gaps around penetrations or in ceiling
Souris River
126448
The central basement mechanical room ceiling has holes and gaps around pipe penetrations
Souris River
108503
Water heater safety relief valve discharges to floor
Male Dorm
127814
Exhaust ventilation system not operational
Male Dorm
108506
Water heater safety relief valve discharges to floor
Rec Center
127819
Culinary Arts Kitchen grease interceptor repair
Cafeteria/Culinary image5.emf
Usage Cost 2020.msg Usage & Cost 2020
From
Williams, Fred - ETA JC
To
Porter, Barbara - ETA
Cc
Edna Jackson
Recipients
Porter.Barbara@dol.gov; ejackson@jacksonpierce.com
Hello Barbara, Here is the break down by usage and cost per quarter for the entire year of 2020 for Electric, Natural Gas, and Water.
1st Quarter usage
1st Quarter Cost
2nd Quarter usage
2nd Quarter cost
3rd Quarter usage
3rd Quarter cost
4th Quarter usage
4th Quarter cost
Electricity
KWH
KWH
355550
$29,682.00
255976
$27,366.00
259005
$33,989.00
300041
$28,470.00
Natural Gas
CCF
56954
$27,800.00
15328
$8,307.00
$4,311.00
40763
$19,940.34
Water
Gal
Gal
1349305
$9,239.00
72560
$929.00
85575
$1,618.00
438357
$3,001.00
$66,721.00
$36,602.00
$39,918.00
$51,411.34
Fred Williams
Center Director
QUENTIN N. BURDICK JOB CORPS CENTER
1500 University Avenue West
Minot, North Dakota 58703
Office 701-857-9604
Fax 701-838-9979 image1.emf image2.emf
Microsoft_Excel_97-2003_Worksheet.xls Contract
North and South Dakota CTS DATA DECEMBER 1, 2018 TO NOVEMBER 20, 2019
CTS WORKLOAD Planned / Actual
Graduates Former Enrolls
Contract TR-Planed - New Assignees 311 155
Actual (November ) 16 0
YTD Actual 224 22
As % of planned contract year New Assignments 72.03% 14.19%
Month Grad FE Totals
December 9 1 10
January 24 0 24
February 21 2 23
March 20 2 22
April 17 3 20
May 20 2 22
June 26 2 28
July 18 0 18
August 11 2 13
September 19 3 22
October 23 5 28
November 16 0 16
Total 224 22 246
OA DATA ARRIVALS FROM DECEMBER 1, 2018 TO NOVEMBER 20, 2019
OA Goals and Performance
Contract Year Arrival Goals 517
Actual Arrivals 502
As % of Annual Goals 97.10%
Percentage of year Completed 100.00%
Month Female Arrivals Total Arrivals Female Arrival Goal Total Arrival Goal
December 9 17 8 22
January 18 49 15 42
February 20 52 17 45
March 15 31 18 47
April 12 46 18 47
May 11 43 18 47
June 21 51 15 39
July 12 39 17 45
August 10 40 17 45
September 24 50 16 44
October 18 52 16 44
November 8 32 15 42
Total 178 502 190 509
Location OA CTS
North
North Dakota CTS DATA DECEMBER 1, 2018 TO NOVEMBER 20, 2019
CTS WORKLOAD Planned / Actual
Graduates Former Enrolls
Contract TR-Planed - New Assignees 203 101
Actual (November ) 12 0
YTD Actual 138 16
As % of planned contract year New Assignments 67.98% 15.84%
Month Grad FE Totals
December 9 1 10
January 12 0 12
February 9 2 11
March 12 2 14
April 13 1 14
May 13 1 14
June 19 2 21
July 6 0 6
August 7 0 7
September 12 3 15
October 14 4 18
November 12 0 12
Total 138 16 154
OA DATA ARRIVALS FROM DECEMBER 1, 2018 TO NOVEMBER 20, 2019
OA Goals and Performance
Contract Year Arrival Goals 337
Actual Arrivals 314
As % of Annual Goals 93.18%
Percentage of year Completed 100.00%
Month Female Arrivals Total Arrivals Female Arrival Goal Total Arrivals Goal
December 9 17 8 22
January 13 33 10 27
February 9 29 11 29
March 10 20 12 31
April 6 22 12 31
May 5 25 12 31
June 16 36 9 23
July 10 27 11 29
August 8 29 11 29
September 17 36 11 29
October 10 27 11 29
November 2 13 10 27
Total 115 314 128 337
Location OA CTS
South
South Dakota CTS DATA DECEMBER 1, 2018 TO NOVEMBER 30, 2019
CTS WORKLOAD Planned / Actual
Graduates Former Enrolls
Contract TR-Planed - New Assignees 108 54
Actual (November) 4 0
YTD Actual 86 6
As % of planned contract year New Assignments 79.63% 11.11%
Month Grad FE Totals
December 0 0 0
January 12 0 12
February 12 0 12
March 8 0 8
April 4 2 6
May 7 1 8
June 7 0 7
July 12 0 12
August 4 2 6
September 7 0 7
October 9 1 10
November 4 0 4
Total 86 6 92
OA DATA ARRIVALS FROM DECEMBER 1, 2018 TO NOVEMBER 20, 2019
OA Goals and Performance
Contract Year Arrival Goals 180
Actual Arrivals 188
As % of Annual Goals 104.44%
Percentage of year Completed 100.00%
Month Female Arrivals Total arrivals Female Arrival Goal Total Arrivals Goal
December 0 0
January 5 16 5 15
February 11 23 6 16
March 5 11 6 16
April 6 24 6 16
May 6 18 6 16
June 5 15 6 16
July 2 12 6 16
August 2 11 6 16
September 7 14 5 15
October 8 25 5 15
November 6 19 5 15
Total 63 188 62 172
Location OA CTS image3.emf
File details come from the government source that posted it. Updated .