SF30 Amendment 4 Laredo JCC.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

JCAS

Contracting questions Contracting Answers

Please confirm if the incumbent operator is eligible to bid on Laredo in view of the HUBZone, small business set-aside status. Only qualified HubZone contractors are eligible.

Please verify the actual Solicitation # for this procurement. The number listed on the SF33 of the RFP is 1605JW-20-R-00011 but the identifier listed on SAM.gov is 1605JW-20-R-00002. Both solicitation numbers 1605JW-20-R-00011 and 1605JW-20-R-00002 will be accepted as long as it is for the Laredo Job Corps Center

Also, since J-7 past performance questionnaires may have already been submitted, please confirm that questionnaires referencing either of the solicitation numbers for Laredo listed above will be accepted. Both solicitation numbers 1605JW-20-R-00011 and 1605JW-20-R-00002 will be accepted as long as it is for the Laredo Job Corps Center operations and OA/CTS.

Please confirm the Phase-In period for this procurement. Is it August 1-31, 2021? Phase in period is July 1 - 31, 2021

Please confirm that FAR Clause 52.219-9 is not applicable to this solicitation as a Small Business set aside. This clause is not applicable to Small Businesses.

Please confirm that FAR Clause 52.219-14 is applicable and should be added to this solicitation. This Clause shall be inserted into the solicitation as prescribed in FAR 19.507e

Please confirm the J-8 Statement and Acknowledgement is not required to be submitted with offers since no subcontracts have yet been awarded. Required pending awardee's use of a subcontractor

The Laredo Job Corps Center solicitation on Sam.gov is classified as a HUBZone Set-Aside, however, this is not stated in the RFP. Please confirm that the Laredo Job Corps Center solicitation is a HUBZone Set-Aside. This is a HUBzone Set-Aside

On page 10 it states the fixed Price Contract does not follow PRH, but does follow 2110S. Where can I find the 2110S document? This is located in the Policy and Requirement Handbook

Page 87 Please clarify the Pass/Fail evaluation for Phase-In/Phase-Out. Please cite the factors used to make this determination. Evaluators determine that an offeror’s Phase-In and Phase-Out Plans based on offerors proposal

When does the Award notification get released? After evaluation of all proposals

The OA goals do not align with the NEAP. Please clarify. The OA goals does align with the NEAP

The rounding to the nearest dollar allowed in Attachment J-1 to include the dollar amount of the 1% Management Fee? Rounding up or down will not be necessary.

OJC questions

OJC questions OJC Answers

In the first paragraph under Site-Specific Information, it lists a Facility Survey dated January 16, 2020, yet the J-9 Facility Survey attached to the RFP is dated June 2017. Please provide the more recent Facility Survey if available.

Are there any CTT change requests currently in process or planned that would affect the CTT offerings under the new contract?

If so, will these changes be completed prior to the new contract period?

Presently, there are no CTT change requests planned or pending.

Please confirm the J-5 List of CTST Slots is accurate. The current list includes trades not typically included in CTST according to PRH 508 including C.N.A, culinary, security, and ACT. The CTST slots are as follows: Electrical 24 slots, Facility Maintenance 24 Slots and Welding 48 slots.

Are there any current or projected CRA projects that will not be completed prior to the transition? Currently, There are no Current or Projected CRA Projects that will not be completed before the Transition.

P. 19 and other places reference an “end of useful life” fire alarm system. Please clarify if the system has been replaced since the 2017 Facility Survey. The Fire Alarm System has not been completely replaced, it has been upgraded in various areas around Center

The Facility Survey notes horse paddocks and kennels. Please describe the operator’s responsibilities regarding animal care and training at this Center. With no site visit possible due to COVID, please describe the scope of animal services required and if related staffing is the responsibility of the operator. The operator will have no responsibilities for the care and/or training of animals on center. The Dog Kennels and Horse Stalls will not be used.

Please clarify if the entire center perimeter is fenced and the type of fencing. The Facility Survey does not specify. There is a chain linked fence that include the entire center perimeter.

The facility survey indicates that the HVAC units for the Male Dorm were reaching the end of their usefulness and would need to be replaced soon. Please confirm that HVAC units been replaced. If not, what is the current assessment of the HVAC system for Male Dorm Building 1? The Fire Alarm System has not been completely replaced, it has been upgraded in various areas around Center. The HVAC system in the male dorm is operational.

The facility survey indicates that “Ventilation in the welding shop is not operational, and the exposed vinyl covered roof insulation is in poor condition.” Please confirm that the ventilation issues have been corrected and exposed roofing insulation has been repaired.

The Ventilation Systems has not been replaced, ESC is going to submit a FNC Request.

Item i. indicates that deficiencies 66860, 83360, and 66855 were funded for $0.0073 million but had not been corrected at the time of the 2017 Facility Survey. Have these funded deficiencies been corrected? All funded deficencies have been corrected.

Please clarify if the washing machines and dryers are owned or leased by the Center. If they are owned, are they all operable? The Washers and Dryers on center are leased.

Please clarify how expendable property purchased by the incumbent will be dispositioned during the transition if a new operator is awarded the contract. Fixed price type contract, contractors (incumbent and awardee) will be responsible for negotiating the purchase and transfer of expendable inventory and supplies on hand.

Please provide the actual beginning/end dates for the “last contract year” Utilities and Fuel total. Contract year August 1, 2019 through July 31, 2020 utilities and fuel cost Total: $269,390.00

Please clarify which utilities are included in the utility trends and totals. (e.g, water, electricity, natural gas, propane, sewage). The utility trends includes Water, electricity, sewager and Natural Gas.

The link provided in the RFP does not open. Please provide a working link for the Texas workforce development goals. https://www.dol.gov/agencies/eta/performance/goals

Please clarify if the Center is on a bus line. If so, what is the approximate distance to the nearest bus stop? The bus stop is .2 miles from Center

Page 12: The RFP indicates 4 Advanced Career Training slots. Are these full time or half-time slots? The four (4) ACT slots are full-time.

Page 12 Can we see the list of industry certifications currently available that are offered for the Center’s CTT programs? Welding-American Welding Soc. Electrical- NCCER Security/Protection-FEMA CNA/HOT-American Heart Asso Culinary-Serv Safe Facility Maint-NCCER

Page 12 What is the process of adding new industry certifications that are applicable to students employment needs? Offerors are expected to propose partnerships envisioned. Upon award, the offeror is expected to development a Memorandum of Understanding (MOU) in accordance the Job Corps Policy and Requirements Handbook.

Page 12 Please provide access to the curriculum for each of the E-Tar Codes cited on the Career Technical Training Offering chart. The E-Tar Curriculums are estabished by the JC National Office. Curriculums will be provided upon award of contract.

Page 12 If it is determined by local industry that a new training program would be beneficial to the local economy and students, please describe the process to implement these changes. The contractor should refer to PRH Chapter 3.1 Requirement 15 to determine the process for changing CTT offerings on center.

Page 33 Mandatory Records Management Training – Is this class offered in person or online? Is this offered by DOL or another Vendor. Offerors are expected to propose partnerships envisioned. Upon award, the offeror is expected to development a Memorandum of Understanding (MOU) in accordance the Job Corps Policy and Requirements Handbook.

Is the offeror allowed to apply/request for grants/scholarships to help students pursue further education? Yes Under a Firm Fixed Priced Contract contractors can use Pell Grants for OTP.

Page 26 : With the current COVID-19 pandemic, is 100% On-board Strength (OBS) still the expectation after the 3-month grace period? And if not, how does the government expect to adjust monthly price given the current situation? There is the expectation for the center to maintain 100% OBS after the 3 month grace period. The contractor will receive written approval from the regional office if the center's contracted OBS changes.

J-5 Page 62: The List of Career Technical Skills Training Slots (Attachment J-5) listed all trades offered on Center, including Culinary Arts, Certified Nurse Assistant and Security & Protective Services. Please clarify which trades will qualify for CTST funding. Only the Electrical, Facility Maintenance and Welding trades will receive CTST funding.

Please confirm that there are no NTC trades offered at this Center as per C.2 C., Page 12. Presently, there are no NTC Trades on center.

Is this contract responsible for placement services for students returning from Gary JCC, for which the Laredo JCC provides enrollees? Other returning students? The Laredo Center's Placement Services will only be offered to Laredo's Graduates and former enrollees.

Facility Survey - Is the swimming pool operational? The Center's Swimming Pool is operational.

Facility Use - Please describe the use of animals as part of training and center operations.

- Does the center use K-9's for student training? How many K-9's are used?

- Does the center have horses? If so, what is the purpose and how many? There are no requirements to use or train animals on center.

Does the center have any CRA or CTST projects “in progress” and will they be completed prior to the transition period? Or what is the projected completion date?

All CRA and CTST projects will be completed prior to transition period.

In review of the EPMS run there are no washers and dryers listed as owned or leased, are there currently washers and dryers located on the center? If yes, are they owned or leased?Please provide the number of washers and dryers. The center have 8 Washers and 8 Dryers in the Dorms. All are leased.

What are the current national projects of the center? Will these be completed prior to transition, or do you have an estimated completion date? Presently, There are no National CRA Projects on Center.

Storm drainage is poor – how does this affect any potential flooding ? There has not been any flooding reported by the center.

Food service facilities and equipment, the set up and layout are poor. Is there a national project set aside for this. When is it expected to be completed? There is not a National Project for the food services facility and equipment.

Please confirm the inventory value listed will transfer to the new contractor upon award. Fixed price type contract, contractors (incumbent and awardee) will be responsible for negotiating the purchase and transfer of expendable inventory and supplies on hand.

Please clarify if National Training Contractors provide the staff and curriculum for the referenced career technical skills programs. If so, would your agency consider contractor provided services or some sharing agreement between the contractor and the staff? - Section C.2.C (of the RFP) Presently, there are no NTC at the Laredo Center.

Because of Covid-19, does the Center Director hold the authority to modify the layout of the technical training program buildings' design to meet the CDC's - Attachment J-5 - CAREER TECHNICAL SKILLS TRAINING (CTST)recommended spacing requirements? The Center must meet CDC guideline in all buildings. Any major change to CTT building must approved by Regional Office.

Page 11 Is it typical to serve more students than the Center’s OBS requirements? Yes

The current Laredo CTT-10 lists a 30-slot Accounting trade, but the RFP does not. Please clarify if Accounting is a required offering under this solicitation. The RFP does not require the Accounting Trade as an CTT Offering

If we are awarded the contract, can we tour the facility prior to the “Phase In Process.” No tours until phase in.

610 LAREDO JOB CORPS CENTER

Volume I Facility Planning Report Final Planning Strategy

June 2020

Section 1.0 Introduction

1.1 Objectives and Scope

1.2 Report Contents

1.3 Existing Site Plan

1.4 Center Statistics

1.5 Executive Summary

1.6 Facility Survey Assessment Site Conditions, Available Deficiency Funding, and Office of Management and Budget (OMB) Score Card

Section 2.0 Existing Conditions

2.1 Background

2.2 Ownership

2.3 General Site Conditions

2.3.1 Water

2.3.2 Fire Protection

2.3.3 Sewer

2.3.4 Storm Water

2.3.5 Gas

2.3.6 Electrical

2.3.7 Communications

2.4 General Building Conditions

2.4.1 Roof Issues

2.5 Preventative Maintenance

2.6 Facility Assessment by Function

2.6.1 Student Housing

2.6.2 Education

2.6.3 Food Service

2.6.4 Recreation

2.6.5 Administration

2.6.6 Medical/Dental

2.6.7 Storage/Support

2.7 Environmental Management

2.8 Resource Use and Conservation (Energy and Water Conservation)

2.8.1 Background

2.8.2 Energy Data Issues

2.8.3 Benchmarking

2.8.4 Electricity

2.8.5 Natural Gas

2.8.6 Water

2.9 Sustainability

2.9.1 Climate Resiliency

2.10 Accessibility Standards

2.11 Historic Preservation Issues

2.12 Center Security Inventory

2.3.6.1 Electrical Power

2.3.6.2 Site Lighting

LAREDO JOB CORPS CENTER

PY 2019 FACILITY SURVEY REPORT

TABLE OF CONTENTS

2.13 Warranties

2.14 Health and Life Safety Issues

2.15 Completed and Current Projects since the Last Survey

2.16 Funded Not Corrected Deficiencies

Section 3.0 Planning Analysis

3.1 Introduction

3.2 Significant Issues

3.2.1 Significant Issues Being Addressed

3.2.2 Significant Issues to be Addressed

Section 4.0 Recommendations

4.1 Introduction

4.2 Status of the Previous Plan (Program Year 2016)

4.2.1 National Projects

4.2.2 Regional Projects

4.3 Proposed Plan Program Year 209 Plan

4.4 Summary of Proposed Projects

4.4.1 National Projects

4.4.2 Regional Projects

4.5 Student Vocational Participation

4.6 Proposed National Project(s)

Proposed Site Plan Implementation Plan Summary List of National Projects Project Data Sheets

Appendices

Space Utilization Chart Federal Real Property Asset Management Performance Measures Funded but Not Corrected Deficiencies by Classification Unfunded Deficiencies by Classification Facility Condition Summary Report Building Condition by Function Acronyms and Abbreviations

1.0 INTRODUCTION AND EXECUTIVE SUMMARY

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey and assessment of Laredo Job Corps Center (Laredo JCC) in Laredo, Texas, during the week of January 13, 2020. The results, conclusions, and recommendations of the Survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

The United States Department of Labor Engineering Support Contractor (ESC) team completed the Survey on behalf of the Job Corps Division of Facilities and Asset Management. The following team members conducted the completed facility survey and assessment for Laredo JCC:

Architect: Farokh Hejazi Mechanical Engineer: Edwin Tarverdian Electrical Engineer: Mitiku Beka

1.1 Objectives and Scope

The purpose of the Facility Survey is to accomplish the following objectives:

A. Document existing conditions of Laredo JCC B. Identify new deficiencies and status of previously documented deficiencies C. Develop a Long Range Plan

1.2 Report Contents

Volume I includes the information and basis for the recommendations for long range planning.

Volume I consists of the sections identified below.

Section 2.0 – Existing Conditions

In this section, the status of the site and buildings in Laredo JCC is presented in terms of conditions, functionality, energy and water usage, sustainability, and accessibility.

The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 – Planning Analysis

The analysis leading to the proposed plan is presented in this section and is based on the existing site conditions and functions; and on near-term and long-term Center mission and objectives.

Section 4.0 – Recommendations

The recommendations for proposed projects and revised site plan are presented for Laredo JCC.

1.0 INTRODUCTION

Center Statistics Date: 06/24/2020

Federally Owned (DOL) 1980Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority Publicly Owned Treatment Works Hudson Energy

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

116,746

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

07/10/1990

Site Access: Yes

13Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

David Gutierrez

(956)727-5148Phone No.:

Center Director:

Career Systems Development CorpoOperating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Welding 48 Nursing Assistant 30 Culinary Arts 30 Accounting Clerk 30 Security Services 30 Electrical 24 Facilities Maint. and Const. 24 ACT (Off-Ctr) 5

No. Of Buildings:

220 99 85 36

Real Estate Management

Buildings

Program

JCC# 610 LAREDO 1701 Island Street, Laredo, TX 78044-1819

Accessibility

Environmental

Site Area (Acres):

Bldg to Site Coverage: 15%

0Building Age Unknown :

(956)727-1937Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 63,126

Energy Audit Done: Yes

Status of ECM: Not Implemented

76%

88,424

Buildings with Access to Services: 19

6Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 10

8Buildings in Total Compliance:

65,723

GSF

40,380 35 7,853 7

2,790 2

Average Building Age: 39

Vocations (221):

Radon Surveys Reqd: 10

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

LAREDO JCC

AT&T

18.00

08/01/2016Start / End Dates: 07/31/2021/

Historic District:

Contributing:

In/Pending:

Education Building 15

Dining Hall Building 3

Auditorium Building 16

Outreach and Admission Building 21

1.5 Executive Summary

Issues

1. Stone Facades on Buildings 12, 13, 14, 15 & 16 have deteriorated

2. There is no access from Dining Hall to Veranda for queuing

3. The Center has poor vehicular circulation due to unpaved roads, pothole and ponding at driveways.

4. Pedestrian access at the Center’s main entrance is through a busy parking lot, making students vulnerable to injury, from vehicular movement and cars backing out of parking spots.

5. The Gymnasium lacks adequate exercise space for women.

6. The roofs of Buildings 3, 12, 13, 14, 15, 16 and B1 have deteriorated

Recommendations

1. Repairs Stone Facades on Education Buildings 12, 13, 14, 15 & 16

2. Provide Access from Dining Hall to Veranda for Queuing

3. Employ engineering services for a feasibility Study to improve access site drainage, Pothole Repairs and addition of a loop circulation road

4. Provide Concrete Sidewalk from Alpha #1 Security Building 23 to Commons

5. Construct a 600 SF Addition to Provide Additional Space at Gymnasium Building 5

6. Replace deteriorated roofs on Buildings 3, 12, 13, 14, 15, 16 and B1

Building Condition The Survey results indicate that the eighteen (18) acre site is in good condition and buildings are in good condition with the exception of following buildings.

Building Condition Justification Dining Hall, Bldg. 3 Fair Roof Replacement Education Buildings 12, 13, 14, 15, 16 & B1 Fair Roof Replacement

Maintenance Maintenance at the Center is fair. Considering factors such as the building age and the hot climate, the condition of the mechanical and electrical systems, are good. The maintenance staff uses Schooldude, a computerized maintenance management system for maintenance activities.

Housekeeping tasks and simple repairs are assigned to designate maintenance staff.

Energy and Water Goals

Category FY2019 Intensity Baseline Year Baseline

Intensity

FY2019

Target

Difference from

Energy 65,732

BTU/GSF FY2018 63,126

BTU/GSF

61,990

BTU/GSF -6.0%

Water 9,002.50 kgal FY2018 9,491.03 kgal 9,396.11 kgal 4.0%

Accessibility Program Year 2019 Facility Survey included an accessibility assessment. The site is accessible and eight (8) of the twenty one buildings are in total compliance. All the buildings within the Center have limited accessibility. Thirteen (13) buildings have entry access, and six (6) buildings have accessible restrooms.

KEY

BTU: British Thermal Unit (energy unit) CRA: Construction Rehabilitation and Acquisition EO: Executive Order FCI: Facility Condition Index ((1-repair cost)/value)

Gal.: Gallon GSF: Gross Square Feet O&M: Operations and Maintenance OBS: On Board Strength (current number of students) OMB: Office of Management and Budget

1.6 Site and Building Conditions, Deficiency Cost, Available Beds, and OMB Score Card Site Condition

Roads and Pavement Fair Gravel road has potholes and Bldg. 2 parking lot has drainage issues

Power Good Natural Gas Good Central Plant N/A Water Supply Good Sewage Good

Building Conditions Student Housing Fair Roof Replacement Education Fair Roof Replacement Food Service Fair Roof Replacement Recreation Good Medical/ Dental Fair Roof Replacement Administration Fair Roof Replacement Storage Support Good

Deficiency Cost Life Safety Deficiencies Non-Life Safety Deficiencies

Number Cost, $ Number Cost, $ Recently Funded 38 $239,604 0 $0.00 Prior Funded 0 $0.00 0 $0.00 O&M 33 Non-CRA Funded 25 Non CRA Funded Unfunded 0 $0.00 103 $5,733,891

Available Beds Contract Strength OBS during Survey

Maximum Bed Capacity

Bed Capacity above Contract StrengthResident Students Non-Resident

Students Resident

Non-Resident

184 36 181 37 233 49

OMB Score Card Metrics Current Goal Laredo JCC Comments

EO 13834

ENERGY GOAL

BTU/GSF

61,990 65,732

WATER GOAL

Gal./GSF 9,396 9,002

O&M Costs $/

GSF/YR 5.10 1.57

%Utilization

Office 97

Housing 98 100 Warehouse 96 100

FCI 0.919 .88

%FCI < 0.90 15.2 30.8 HVAC and roofing systems on several buildings function poorly Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red = Beyond 10% of Goal

2.0 EXISTING CONDITIONS

2.1 Background

Laredo Job Corps Center (JCC) is located on 18 acres of land in in Laredo, Texas, approximately 2 miles from downtown. The land and buildings are federally owned (DOL) and operated by Career Systems Development Corporation. The Center was activated for Job Corps utilization in 1980. The site was originally Holding Institute (named by founder Miss Nannie Holding), a United Methodist-affiliated former community center boarding school started in1968. The Center has 116,746 gross square feet (GSF) in 21 buildings and 43,213 GSF in 38 structures.

Laredo JCC provides residential living, academic education, recreation, and vocational training for a population of 220 students, consisting of 99 resident men and 85 resident women and 36 non-residents. The total building area at the Center is 88,423 net square feet (NSF) as compared to the DOL suggested space guideline range of 61,287 NSF to 84,952 NSF for a Center with this student population

The Laredo Job Corps Center provides residential living, academic education, recreation, and vocational training for an On-Board Strength (OBS) population of two hundred and eighteen (218) students as described in the following table.

Table 1: Number of Students

Men

Women

Non-Residents

On-Board Strength (at the date of the survey) 103 78 37 Contract Strength 99 85 36

The total bed capacity of the Center is two thirty three (233.)

The total building area at the Center is 88,424 net square feet (NSF) which compares to the recommended NSF of between 47,092 NSF and 49,404 NSF for this student population.

2.2 Ownership

The Laredo Job Corps Center is a federally owned center that was activated in 1980. The Center was purchased from the Women's Division of the General Board of Global Ministries of the United Methodist Church on February 23, 1988, for $2,516,000. The center is located on approximately 18 acres of land and currently has 21 buildings and 45 structures, with approximately 168,407 gross square feet of building space. The Center is operated by Career Systems Development Corporation. The Department of Labor is responsible for the repair and maintenance of all buildings at its federally owned campus.

2.3 General Site Conditions

The Center is located in the Central time zone at approximately 27 degrees north latitude and 99 degrees west longitude. It has an average elevation of 430 feet above sea level. The temperature at

2.0 EXISTING CONDITIONS

Laredo reaches an average high of 99 degrees Fahrenheit during July and an average low of 47 degrees Fahrenheit during January. Laredo is considered to be part of the ASHRAE hot semi-arid steppe climate zone, with an average precipitation of 20 inches.

The site is located one block from Rio Grande River and west of Highway 35. The main entrance to the Center is on Riverside Drive, controlled from Alpha #1 Building 23 by an electronic gate. The secondary service entrance is from Island Street near vacant Building 18 (former Alpha #2).

The Center is compact in size and grouped around attractive centrally-located commons green which serves as the main gathering place. Outdoor recreation areas are located on the northwest corner of the site. Along the south side of the campus are horse paddocks, kennels and a riding ring.

Vehicular circulation is separated from the pedestrian traffic and is located on the campus perimeter. Staff and visitor parking are located at the main entrance with an adequate number of standard and accessible spaces.

Additional staff parking is located throughout the campus near associated Center functions. The Center’s roads and parking are asphalt and in fair to good condition. The sidewalks are concrete and in good condition.

2.3.1 Water

Laredo JCC receives its domestic water from United Water and Sewer Corporation (a public private partnership company) and has adequate water pressure. Water supply is metered on an individual building basis. Irrigation water is metered separately to avoid sewage charges.

2.3.2 Fire Protection

The fire hydrants are owned by the City of Laredo and are strategically located along the perimeter of the Center. The closest fire department is approximately two miles away with a response time of approximately ten minutes. The Center’s buildings are not equipped with sprinkler systems.

2.3.3 Sewer

The sanitary sewer system is gravity flow, and discharge from the Center is directed to United Water and Sewer. The sanitary lift pump, located outside Gymnasium Building 5, serves only the toilets and showers in the gymnasium. All water and sewer lines located within the Center are owned and maintained by the Center.

2.3.4 Stormwater

Stormwater is not managed and the Center relies on site absorption and natural run-off.

However, there is poor drainage in the parking area between the Administration/ Medical Building 2 and Gymnasium/Pool Building 5.

2.3.5 Gas

Natural gas is supplied by Reliant Energy for cooking, space heating and domestic water heating. The natural gas pressure and flow to the Center is adequate.

Entrance Courtyard - Female Dormitory Building 19

2.3.6 Electrical

2.3.6.1 Electrical Power

Electrical service is provided by Hudson Energy. There are four primary service points on the Center which are brought from overhead lines along Island Street to the north and Riverside Drive to the east of the site. Each service point, consists of pad-mounted or pole-mounted transformers and a meter, serves a group of buildings. The secondary service and distribution system to most buildings is underground via pad-mounted transformers. There is a wind turbine that is connected to a small panel in the warehouse of Vocational/Maintenance Building 17. However, the wind turbine has not been operational since the lighting strike in 2014. Currently there are no plans to repair the damage and use the wind turbine. The utility company owns and maintains the primary service equipment including transformers and meters. The secondary service and distribution equipment is owned and maintained by the Center. The secondary service and distribution system is in good condition and adequate. The site lighting consists of pole-mounted and building-mounted light fixtures which are controlled by photocells or timers.

2.3.6.2 Site Lighting

The utility company owns and maintains most of pole-mounted lights. The Center owns and maintains the shorter post-mounted walkway lights and building-mounted exterior lights. The site lighting in the upper campus is adequate and in good condition.

The lower campus has several dark spots around the vocational buildings and the ballfield.

2.3.7 Communications

Telephone service is provided by AT&T. The telephone and data communication equipment is located in the telephone/server room in Education/Auditorium Building 16. The data communication network and digital Voice over Internet Protocol (VoIP) are implemented, managed and maintained by Job Corps Data Center (JCDC). The internal data transmission, including VoIP is routed from the server room to each building on campus through underground fiber optic cables. The telephone/server room is supported by a small portable uninterruptible power supply (UPS) system that provides backup power for 10 minutes. The telephone and data communication system is adequate and in good condition. The fire alarm systems in the Center’s buildings are stand-alone. Local television cable is provided for entertainment in the dormitories, dining hall and recreation facilities. The security system includes an electric gate operator at the Center’s main entrance at Alpha #1 Security Building 23 and security cameras installed on the exterior of selected buildings. The gate operator and cameras can be remotely operated and monitored from the security office in Building 23.

View of Education Buildings 12 (right); Outreach and Admissions, Career Development and Vocational Buildings 21, 24 and 22 (center); and Soccer Field on the left

2.4 General Building Conditions

2.4.1 Roofing Issues

The flat built-up roofs on Administration Buildings 2, Gymnasium Building 5 and Education Buildings 13, 14, 15 and 16 were installed in 1995. These roofs are twenty five years old and are in poor condition. The single-ply roof of the Dining Hall/Culinary Arts Building 3 was installed in 1995, and is twenty five years old, and in poor condition. The asphalt shingle roofs of Buildings, 18 and 19 were installed in 1995, and are twenty five years old and in poor condition. The asphalt shingle roofs on Buildings 22 and are 23 are twenty and twenty one years old respectively and in poor condition.

2.5 Preventive Maintenance

The maintenance at the Center is good. The Center has a written preventive maintenance plan and uses it effectively. The Center utilizes SchoolDude a computerized preventive maintenance program (CPMP) and has uploaded the mechanical equipment list into the CPMP software. The inspection documentations are up to date and the requested warranty information was provided.

Most of the air cooled condensers are over twenty-five years old. As the useful service life is only twelve to fifteen years, the continued operation of the equipment is an indication of the high quality preventive maintenance that is performed.

View of Auditorium - Education Buildings 16

View Built-up Roof - Education Buildings 13, 14, 15

The Center has twenty one (21) buildings which are original from the former use of the campus constructed in 1968, five were constructed between 1995 and 1999 and seven constructed between 2001 and 2016.

The structures were constructed between 1970 and 2016. The buildings are constructed of wood, steel and loadbearing masonry with roof materials constructed of built-up, shingle-ply, asphalt shingle and metal roofing. The exterior walls are stone, brick and concrete masonry units (CMU). All the Center's buildings are structurally sound. Most buildings are in good condition except for the dining hall and food preparation sections of Dining Hall / Culinary Arts Building 3 which is in fair condition.

2.6 Facility Assessment by Function

2.6.1 Student Housing

Housing facilities include 25,757 NSF of residential living space located in two buildings. Male Dormitory Building 1 was constructed in 1968 and Female Dormitory Building 19 was constructed in 1995.

Building 1 consists of two dormitory wings, two common toilet/shower rooms, two residential advisors (RA) offices, two laundry rooms, computer room and a centrally located lounge. Typical sleeping rooms can accommodate three to four beds per room, totaling 97 beds. The larger sleeping rooms, typically with six-beds are divided by moveable metal wardrobes to accommodate three-bed alcoves providing limited privacy but no noise control. This building also houses the Social

Development Manager’s office, resident living conference room and the resident work room which are located in western section of Wing A. The building does not have Architectural Barrier Act (ABA) accessible bedrooms or toilets. The heating, ventilation and air conditioning (HVAC) for the Male Dormitory Building 1are reaching the end of their useful life and will need to be replaced soon.

Female Dormitory Building 19 is designed as a variation of the “H” Prototype Dormitory.

This single-story dormitory consists of four wings, each with eight 4-bed rooms and one ABA accessible 2-bed rooms and lounge. All sleeping rooms have attached bathrooms. The total number of beds in the building is 136. There is a large, open central lobby/commons area, connecting the dormitory wings. Within the commons is a student government room, a unisex toilet room and two counselor offices. Located on the north and south sides of the commons area is a laundry, two adjoining study rooms, one for each for the two wings, with a retractable partition and two RA offices. The fire alarm system in Building 19 is 20 years old and, is at the end of its useful life. Otherwise, the building is generally in good condition and functions well.

View of Wing Lounge, one of four, Female Dormitory, Building 19

2.6.2 Education

Academic functions are located in Academic Education Buildings 13, 14 and 15. The buildings are connected by breezeways and classrooms are accessed from the outside covered walkways. The academic classrooms are adequate and function well. The non-academic functions are located in eight buildings; Buildings 12, 13, 14, 15, 16, 21, 22 and 24. The classrooms are adequate in size, and function well despite dispersed in many buildings.

There are five soft vocations located in six buildings; Culinary Arts in Dining Hall/Culinary Arts Building 3, Security Service in Buildings 15 with an associated tactical training room in the Gymnasium/Pool Building 5, Nursing Assistant in Vocational Building 17, Advance Career Training in Vocational Building 22 and Accounting Clerk in Education Building 12.

All of the classrooms for these vocations functions well and are in buildings that are in good condition.

Hard vocations include Facility Maintenance and Construction, Welding, and Electrical all located in Vocational Building 17, which was constructed in 1995. Ventilation in the welding shop is not operational and the exposed vinyl covered roof insulation is in poor condition. The replacement of the fire alarm system in Vocational Building 17 was in progress during the January 2020 facility survey. Besides these issues the building is in good condition and function well.

2.6.3 Food Service

Food service functions are located in Dining Hall/Culinary Arts Building 3, built in 1968. The condition and the functional layout in the food preparation area are poor. The kitchen, food storage, and dishwashing functions are small and inefficient, and the kitchen cooking equipment frequently malfunctions. The dining hall storefront windows are single glazed type and are energy inefficient.

The electrical distribution system is deteriorated. Overall the building is in fair condition. View of Dining Hall Building 3 from the Verandah

View of Nursing Lab – Vocation, Building 17

2.6.4 Recreation

Indoor recreation functions are located in three buildings. The Gymnasium/Pool Building 5, Recreation/Vocation Building 13 and Student Store Building 26. Building 5 includes a gymnasium with a basketball court, a racquetball court, weight room, exercise/ aerobic room, Security Vocation tactical training room two offices, three equipment storage rooms, laundry room and a men’s and women’s toilet/shower rooms.

The gymnasium has excessive reverberation from sound bouncing off the hard surfaces. The auditorium is located in

Outdoor recreation consists of a swimming pool with a linear shaped support pavilion; baseball and athletic field with a running track; two basketball courts; a Pavilion Facility Building 20; a very large steel framed pavilion, Pavilion G5; and three small gazebos. There are two gazebos located in the education area and one near the Career Development Services Systems Building 24. Pavilion Facility Building 20 is a multi- purpose facility with lighting, rest rooms, and an exterior wall mounted water fountain and lavatory.

2.6.5 Administration

The majority of the administration functions are located in the north wing of Administration/Medical Building 2, constructed in 1968. The roof top air- handling units (AHU) have exceeded their useful economic life. The security functions are located in the Alpha #1 Security Building 23 which serves as the Center’s check point when entering and exiting the campus. The Administrative areas are adequate, well maintained and in good condition. The replacement of the fire alarm system in Administration/Medical Building 2 was in progress during the January 2020 facility survey.

Well Landscaped Site looking at Hickory Dormitory Building 3

Building 16. Since the auditorium is View of Basketball Court – Gymnasium Building 5 typically used for large non recreational assemblies this location is suitable. These spaces are in good condition. However, indoor recreation activities located in five different buildings separated from the others is not advantageous for the recreation program and the students and requires extra staff supervision. The replacement of the fire alarm system in Gymnasium/Pool Building 5 was in progress during the January 2020 facility survey.

The Pavilion G5 is located next to Dining/Culinary Arts Building 3 and is used by the student for daily gatherings and outdoor dining.

2.6.6 Medical/Dental

Medical services are located in the south wing of Administration/Medical Building 2. The facility, consisting of a reception area, nurse’s station and nurse’s office, laundry, men’s and women’s toilet rooms, men’s and women’s wards, isolation room, laboratory room, general storage, and one examination room. The offices support two doctors, the TEAP Specialist, health and wellness, and career counseling for the Nursing Assistant vocation students. Dental services are offered off Center. The medical area is adequate for the Center’s needs and well maintained.

2.6.7 Storage/Support

The Center maintenance functions are located in Center Maintenance Building 8 which houses storage, office, open conference area and men’s and women’s toilet rooms. The warehouse is located in north section of the Vocational Building 17. The buildings and support structures function well, are well maintained and generally in good condition.

2.7 Environmental Management

The Center is adjacent to a metal recycling plant which creates vibration and noise from use of heavy equipment. The Center is concerned about the sound pollution. Additionally several of the buildings have a veneer made of slate. The slate is of a lower grade and is flaking and losing it’s structural properties, due to moisture penetrating the layers. A comprehensive Center wide solution is to be conducted to assess protective measures.

2.8 Resource Use and Conservation: Energy and Water Conservation

Energy and water use and associated trends are summarized below for Laredo JCC.

2.8.1 Background

Table 1, Energy and Water Statistics – FY 2019, has current electricity, natural gas and water usage and cost. (Energy Watchdog 2019). Electricity cost is equal to Job Corps Center average however natural gas and water costs are higher than Job Corps Center averages. Water source is a public water authority.

Well Landscaped Site looking at Hickory Dormitory Building 3

Table 1: Energy and Water Statistics – FY 2019 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 1,925,326 kWh $198,187.79 $0.102 kWh $0.102 kWh

Natural Gas 10,722.00 CCF $9,937.80 $0.926 CCF $0.364 CCF Water 9,002,500 gal $61,766.68 $0.006 gal $0.001 gal Total $269,892.27

Notes: 1. This analysis is based on the latest energy information available.

2. Financial Year 2019 (FY 2019) energy data are the latest entire year available for analysis.

3. kgal = thousand gallons; kWh = kilowatt-hours; CCF= Centum cubic feet (100 cubic feet)

2.8.2 Energy Data Issues

The Laredo JCC began posting electricity and natural gas data in FY1985 and water in the 4th quarter of FY2001. The center has been consistent with each year’s information going forward.

2.8.3 Benchmarking

The Department of Labor has set the following goals in the Sustainability Report and Implementation Plan for energy intensity and water intensity reduction. These goals will be used to benchmark each Job Corps Center. (Table 2)

Table 2: DOL Energy and Water Intensity Reduction Goals Energy Intensity Reduction Water Intensity Reduction

From FY2018 to FY2019 1.8% 1.0% From FY2019 to FY2020 1.5% 1.5%

Table 3: Energy and Water Benchmarking

Category FY2019 Intensity Baseline Year Baseline Intensity FY2019 Target

Difference from

Energy 65,732 BTU/GSF FY2018 63,126 BTU/GSF 61,990 BTU/GSF -6.0% Water 9,002.50 kgal FY2018 9,491.03 kgal 9,396.11 kgal 4.0%

The Center is not meeting its Energy goals but is within 10% (Actual 6.0%) and is meeting its Water goals.

Figure 1 shows the Energy Intensity in BTU/GSF FY2010-FY2019. Energy intensity has been fairly flat since reaching its highest point in FY2010 and reached its lowest point in FY2017. Figure 2 shows the Energy Usage in MMBTU for FY2010 to FY2019. After a downward trend since FY2010 it reached its lowest point in FY2017 but began an upward trend to FY2019.

Green – meeting target, Yellow- within 10% of target. Red – not meeting target.

Figure 1: Energy Intensity for Laredo JCC for FY2010-FY2019

Figure 2: Energy Usage for Laredo JCC for FY2010-FY2019

2.8.4 Electricity

Figure 3, Annual Electricity Usage, tracks the electricity usage for FY2010-FY2019. A spike in usage was reported in FY2016 and then a gradual decrease to FY2018 then an upward…