Miami JCC - sol 1605JE-22-R-00003 Amendment 0002 1.6.2022.pdf

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1605JE-22-R-00003

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20210

JCAS

N-4643 200 Constitution Ave, NW Job Corps Acquisition Services US Department of Labor

01/06/20220002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/15/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment to Solicitation 1605JE-22-R-00003 for the Miami Job Corps

Center with Outreach & Admissions and Career Transition Services, is to (1) revise Section

L.7 Proposal Content, and (2) post answers to the questions that were received IAW the instructions of the solicitation.

In accordance with the above, the solicitation is amended as follows:

1. Section L.7 Proposal Content, is revised with the version herein attached.

2. The Questions and Answers in response to the Miami Job Corps Center solicitation are hereby attached and incorporated into the solicitation. This concludes the Questions and

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Joy V. Fryer-Scott

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 404-302-5328 FryerScott.Joy.V@dol.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605JE-22-R-00003/0002

Answers, as no more questions will be accepted.

3. The date and time for receipt of proposals has not been extended. Proposals are due January

27, 2022 at 2:00 PM, EST.

4. All other terms and conditions remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SOLICITATION NUMBER: 1605JE-22-R-00003 FFP RFP Center with OA/CTS Small Business Set-Aside Template October 2021

L.7 Proposal Content

Section L.7 Proposal Content is amended as follows:

PLEASE BE ADVISED: Executive Order (EO) 14026, “Increasing the Minimum Wage for Federal Contractors,” was signed by the President on April 27, 2021. EO 14026 provides for increasing the minimum wage for Federal contractors to $15.00 per hour, effective January 30, 2022. EO 14026 can be accessed at: https://www.whitehouse.gov/briefing-room/presidential-actions/2021/04/27/executive-order-on-increasing-the-minimum-wage-for-federal-contractors/. As the performance of this requirement is anticipated to begin on/after the January 30, 2022 effective date, offerors shall include the increased minimum wage in their price proposal. However, for positions that are covered by a Service Contract Labor Standards Determination or a Construction Wage Determination, the contractor shall comply with the Wage Determination and once a new Determination is issued to reflect the new Federal Minimum Wage, a contract modification will be issued. Please note that the modification incorporating the new Determination may be issued at a time sooner than the modification exercising the option period, and is done only to accommodate the new change to the minimum wage and cannot be viewed by the contractor as an indication that the government will incorporate new wage determinations more frequently than at contract award and the exercising of options.

RFP 1630JE-22-R-00003 Miami Questions for Clarification (JCAS)

Soliciation Section (when cited by contractor)

Question(s) Answer(s)

Section B

Should contractors consider all recent PRH Change Notices/Program Instruction Notices/JCAS Guidance when developing staffing plans and responding to the questions?

Yes, contractors should consider all Change Notices/Program Instruction Notices related to the Job Corps Policy and Requirements Handbook (PRH) and guidance from Job Corps Acquisition Services (JCAS) up to the closing date of the Solicitation.

But, as it relates to the impact of COVID on center operations, the contractor shall assume that the center can be operated at 100% OBS and that all students will be served on center.

Please see attached, all JCAS Guidance documents issued to date.

Section C

The government notes that the offeror’s proposed technical and staffing approaches will be incorporated into the contract and shall become requirements.

Does the incorporation include the BMP?

As stated in Section C of the solicitation (Page 10), The contractor’s proposal, including but not limited to the technical approach and staff resources section, is incorporated by reference. The contractor’s entire proposal may be incorporated into the contract.

Section J - Attachment J.28

There appears to be formula challenges for NTC and Medical subcontracts. Additionally, OA/CTS is listed in 2 tabs. Do offerors have the ability to make minor changes to the J-28 form to address these challenges?

Please see attached a corrected and updated J-28.

Section L

Page 81 states, “When submitting attachments J.1, J.27 and J.28, offerors shall use Microsoft Office Excel.” Please confirm that the J.27 Wage Comparability Tool is to be used and submitted, post award.

The J.27, Wage Comparability Tool is used and submitted post award.

N/A Please confirm that question prompts can be smaller than the 12-point size limit, if legible.

In accordance with section L.6.H (Page 80) of the solicitation, Font Size shall be 12 point or larger; however, font size for graphics and tables may be smaller but must be easily readable.

Please confirm that charts and graphics can be smaller than the 12-point size limit, if legible.

In accordance with section L.6.H (Page 80) of the solicitation, Font Size shall be 12 point or larger; however, font size for graphics and tables may be smaller but must be easily readable.

Please confirm that question prompts can be truncated or removed.

Question prompts can be removed, provided that the proposal section is clearly indicated.

Does Miami Job Corps meet Workforce Innovation and Opportunity Act (WIOA), Section 147 (b) High Performing Centers performance criteria?

Yes.

Questions for Clarification (JCAS)

What performance period will be used to determine whether the Miami Job Corps meets Workforce Innovation and Opportunity Act (WIOA), Section 147

(b) High Performing Centers performance criteria?

In determining Miami is a high performing center, the Department followed the criteria set out at WIOA Section 147(b), which calls for consideration of performance data for the three most recent performance periods for which information is available and/or center rankings for the most recent program year; see Section 147(b)(3). In accordance with the aforementioned criteria, the most recent performance period for which information is available is 2019.

J-8 Please confirm that attachment J-8 is not required to be submitted as the information would not be determinable at the time of the proposal.

Attachment J-8 is not a required submission at the time of the receipt of an offeror's proposal.

L.6 H

The RFP mentions submission of attachment J.27 in Microsoft Excel. It is our understanding that J.27 is applicable during the contract period and not applicable to the proposal submission. Please confirm that attachment J.27 is not required to be submitted as part of the proposal.

The J.27, Wage Comparability Tool is required to be submitted post award on the 10th of each month.

Amendment 2 Q&A

Questions for Clarification (OJC)

Soliciation Section (when cited by contractor)

Question(s) Answer(s)

Section C

The Facility Survey indicates that there is a Child Care Center located on the Center. The RFP states that an On- Center Child Care Program is not required. Please confirm that the Miami contract will include a Childcare Center.

Yes, the Miami JCC will include a Child Care Center.

Section C.1

The contractor is requested to provide basic health care, counseling, and other support services as required by the ePRH.

Are all these same services expected given the current COVID-19 pandemic & remote learning environment?

If not, are these services going to be tweaked given the remote learning status of JCC students?

If there are changes, will the government provide further details of what those expectations will be?

Students have returned to center and are expected to receive all services indicated in the PRH and contract. Those students virtually enrolled will receive those services upon arrival on campus. If there are changes the Government will advise of the current applicable expectations.

Section C.1.B

As you are aware Change Notice No. 20-05, “Policy and Requirements Handbook (PRH) Changes to Health and Wellness Staffing (Exhibits 5-3 and 5-6)” was issued on April 16, 2021. The notice states the effective date of the PRH change of the notice as of June 15, 2021. With respect to the Inland Empire JCC RFP, does the government expect contractors to include the change notice in the procurement?

This is not the Inland Empire JCC RFP, however, the PRH change notice applies so the Heath and Wellness Staffig levels identified in the notice is what is expected.

Section C.2

Considering the COVID-19 pandemic, will the contractor who is awarded the contract, be required to submit a Traditional Enrollment Plan with adjusted arrival goals to ensure the safe arrivals of students and to maintain a healthy campus?

Yes. All plans will be required after award including adjusted arrival goals in accordance with the max OBS formula the Job Corps Program provided to the Job Corps Community.

But, for the purpose of proposal submission, the contractor shall assume that the center can operate at 100% OBS and shall prepare the proposal based on the arrival goals stated in the RFP.

Who is the current provider for the 30 slots of OTP in Information Technology?

The information requested is not releasable. The identity and agreement that defines the relationship between the current operator and the providers is proprietary. Future arrangements would need to be identified and negotiated between new interested parties as applicable.

Who is the current provider for the 48 slots of OTP in Healthcare?

operator and the providers is proprietary. Future

Section C.2 Who is the current provider for the 15 slots of ACT?

operator and the providers is proprietary. Future

Given nationwide labor shortages, will the government give any consideration to suspending staffing level requirements beyond the first 3 months of the contract (i.e.

4% vacancy rate, 45-day vacancy limit for identified positions)?

There is no grace period with respect to staffing. The contractor is expected to provide staffing at levels not exceeding a 4% vacancy rate from the first day of operations.

Section C.2.D Are there any pending Career Technical Training (CTT) changes?

There are no pending CTT changes. However, rennovation of the Warehouse to accommodate the new Glazing program is anticipated.

Section C.2.I If the vacancy rate is well above 4% upon contract award and the initial start date of the contract, will the contractor be required to submit a Hiring Plan?

There is no grace period with respect to staffing. The contractor is expected to provide staffing at levels not exceeding a 4% vacancy rate from the first day of operations.

Section F.6

Will the Performance Measures (PRH Chapter 5) be in place by the time this contract is awarded? If not, has a date been determined as to when the Performance Measures will be in place?

The Job Corps program will continue to measure performance in accordance with the outcome measures identified in PRH Chapter 5.

Section G.9

With the current COVID-19 pandemic atmosphere and remote learning, is 100% OBS still the expectation after the 3-month grace period? If not, how does the government expect to adjust monthly price given the current situation?

Section G.8 of the RFP provides the price adjustment formula that will be in place for the contract any time the center operates at less than 100% OBS.

Section G.9

Considering the COVID-19 pandemic, will the contractor be able to adjust arrival goals to methodically and carefully, with safety in mind, reach the 100% OBS? If so, will there be a penalty imposed?

The operator will have to consider quarentine and isolation space when scheduling student arrivals to center. The Govennent has not imposed penalties to date and does not anticipate imposing penalties.

Section J - Attachment J.9 What major CRA projects are currently in process? The center does not have major CRA projects underway.

Section J - Attachment J.9 Are any CRA projects expected to extend beyond contract start date?

No, there are no CRA projects expected to extend beyond the contract start date.

Please confirm the daycare center/preschool in Building B is currently not in use. If in use, who is the current childcare/preschool provider?

Due to COVID restrictions, the daycare center is not in use at this time. Once Center Operations are fully restored, the Daycare Center will resume normal services.

The attached facility survey is from June 2019. Will the government be providing a more recent facility survey during this procurement?

The 2019 Facility survey is the most recent survey available.

Section J - Attachment J-9

The facility survey discussed the need to replace the roof on building A. The Additional Information in J-26 did not list building A as pending. Please advise if the roof was replaced.

Building A's roof was repaired but not replaced.

Section J - Attachment J-11

The medical inventory is estimated at $432,180 which seems excessive. Please indicate whether the inventory will be transferred or will need to be negotiated for purchase.

All inventory will be transferred to the awardee at the time of the Award.

Section J - Attachment J-12

The data is missing entries for the current year monthly costs for electric, water, and gas. Please clarify and provide information on whether sewer is included as part of the water bill or billed separately.

A revised J-12 Attachment is provided with this Amendment.

It contains the monthly costs for electric, water, and gas.

Note: Sewer cost is included in the water bill. The water bill is invoiced every three months.

Section J - Attachment J-22 Please provide the TAG/VIN for the driver’s education vehicle for insurance purposes. Also, please indicate if the vehicle is equipped with the passenger’s side brake.

The Drivers Ed vehicle is equipped with a passenger side brake. The TAG/VIN, Make, Model and Year are as follows:

TAG: G10-3361U

VIN: 3FA6P0UU8JR122096

Make: FORD Model: Fusion Year: 2018

C.2 The RFP lists the assigned workforce development areas but not the NEAP recruitment zone. Please confirm which NEAP recruitment zone is assigned to this contract.

The Recruitment Zone assigned to the Miami Job Corps Center Contract is FLRZ02.

Please confirm the 12 slots listed for Advanced Electrical in the RFP are correct. The current CTT-10 lists 24.

Yes, the Miami Job Corps Center (JCC) has 12 Career Technical Training (CTT) slots for Advanced Electrical Service Technician, Pre-Apprentice; and the number of Career Technical Skills Training (CTST) slots are 24 in order to provide CTST funding for students in week 1 and week 2.

Otherwise, the center would only receive enough CTST funding for students in one week but not the second week.

The 20-slot Glazing Pre-Apprentice program listed in the RFP is not currently listed on the CTT-10. Please confirm this is a new trade added for this contract.

Yes, the Glazing Program is a new Career Technical Training program for the Miami JCC.

Amendment 2 Q&A

The OTP slots listed in the RFP differ from the current CTT-

10. Please confirm the RFP 48-slot OTP in Health Care and 30-slot OTP in Info Tech are correct.

Yes, the OTP slots listed in the RFP are correct. - OTP in Health Care: 48 slots; - OTP in Information Technology: 30 slots

Please confirm that ACT is 15 full time students and Advanced Electrical is 12 full time slots.

The Job Corps program only supports enrollment of full-time students. This is to confirm the number of slots for the Advanced Career Training (ACT) and Advanced Electrical Service Technician, Pre-Apprentice programs are:

Advanced Career Training (ACT): 15 slots Advanced Electrial Serv Tech, Pre-Apprentice: 12 slots n/a Please confirm if the Miami center is currently accredited by a regional accrediting body.

Yes, the Miami Center is currently accredited by a regional accredititng body.

n/a Please confirm if the Miami center is state approved as a driver education school.

No, the Miami Center is not approved as a driver education school.

J-9 Facility Survey Please confirm if the center has a functioning camera and video monitoring system.

Yes, the center is equipped with a functioning camera and video monitoring system.

J-9 Facility Survey Is the center fully enclosed with fencing? Yes, the center is enclosed with fencing (perimeter fence) n/a Is the Miami center on a bus route? Yes, the Miami Center is on a bus route