Potomac CPFF RFP JE20R00007 Amend 0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

RFP No. 1605JE-20-R-00007, Amendment 0001 Potomac Job Corps Center/OA/CTS

(continued on next page)

US Dept. of Labor Job Corps Acquisition Svcs - East 200 Constitution Ave, NW Room N-4643 Washington DC 20210

N/A

1605JE-20-R-00007

1 3

07/24/2020

07/06/2020

1630JE-20-R-00007

Amendment 0001

Amendment 0001, Block 14, continued

1. This Amendment does not change the proposal due date of August 5, 2020 at 2:00

PM ET.

2. Responses to Requests for Clarification (RFCs) are hereby incorporated into this Solicitation, and are available as an attachment to this Amendment.

3. The following sections/clauses/provisions are hereby amended as follows:

Section H – Special Contract Requirements –

The following clause is hereby added to the RFP and subsequent contract:

H.27 Limitations on Subcontracting

Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern, by the end of the base term of the contract and then by the end of each subsequent option period.

(End of clause)

Section J – List of Attachments –

Attachment J.3 Financial Display By Year, ETA 2110 – Center Operations and OACTS are hereby revised and provided as attachments to this Amendment, 0001.

Attachment J.25 Frequently Asked Questions – this attachment is not applicable to this solicitation and is hereby removed.

Section L – Instructions, Conditions, and Notices to Offerors or Respondents –

The following paragraph in Section L.7, Factor 4 – Business Management Proposal (RFP pg. 79) – is hereby revised as follows. The requirement to submit Attachments J-3 and J-4 in Excel format is removed. All other requirements of Factor 4 remain the same.

Changes in bold italics.

FACTOR 4. BUSINESS MANAGEMENT PROPOSAL

Pricing information shall be mentioned only in the Business Management Proposal and in no other sections of your proposal. Offerors shall not propose pricing for the following CLINS: Construction, Rehabilitation and Acquisition (CRA), Equipment, Career Technical Skills Training (CTST), and Travel. The “Not to Exceed” amount for these

1630JE-20-R-00007

categories shall be determined by the Government. In addition to the written pricing proposal, offerors shall provide the following using Microsoft Excel:

• Pricing By Year (Attachment J-1)

• Financial Display By Year, ETA 2110 Format (Attachment J-3)

• Staffing Chart (Attachment J.4)

RFP Section Question(s) Answer(s)

N/A Can non-profits team with for profit companies, and relative to workshare, are there any subcontracting limitations?

A non-profit can subcontract to for-profit companies.

Amendment 0001 incorporates section H.27, thus implementing a requirement that the non-profit company must perform at least 50% of the work.

J Page 61 of the solicitation’s list of documents includes the J-8 Standard Form 1413. Please confirm the J-8 is not required to be submitted with the offeror’s proposal response.

Attachment J-8 is not required to be submitted with the offeror's proposal.

L

Page 79 indicates J-1, J-3, and J-4 are provided in Excel in addition to the written BMP. Word document attachments of J-1, J-3, and J-4 were embedded in the solicitation. Will Excel files be provided?

Attachment J-1 has been provided in Excel format with the RFP. J-3 and J-4 do not need to be submitted in excel and this hereby removed from Section L.7 Factor 4 page 79.

The J-3 forms provided are different than the J-3 format on other recent solicitations. Please confirm the two J-3 forms are accurate and current for the Potomac JCC procurement.

Offerors shall use the attachments provided with this RFP, 1605JE-20-R-00007 for the Potomac Job Corps Center, OA, CTS.

Page 81 of the solicitation indicates narrative is required for each line item. Attachment J-25 Frequently Asked Questions, page 2 regarding the BMP indicates “a narrative of cost is not required.” Please confirm line item narrative is not required.

This is a cost type contract, so a line item narrative is required.

J-25 does not apply to this RFP and is hereby removed by

B Page 5, Pricing Schedule. Please provide additional guidance regarding how CLIN 0006 Fixed Fee applies to this non-profit set-aside?

Offerors must make a business decision regarding whether or not to propose a fixed fee and at what amount.

Page 80. of the solicitation Factor 4.b. Staff Salary Structure and Compensation Plan requests a similar plan under d.

Narrative Cost Detail 1). paragraph 5. Is the offeror to submit this information twice?

Factor 4 is the cost factor. Only one staff compensation plan is required, this is in addition to your cost proposal submission.

Page 83. of the solicitation Factor 4. d. (second reference to d.). Does the requirement of a small business plan apply to non-profit agencies?

Yes.

RFP No. 1605JE-20-R-00007 Potomac Job Corps Center, OA, CTS

A fixed fee is included on both tabs of the J-1 as well as a 1% management fee. The management fee only applies to center operations. When calculating the fixed fee, which costs should the proposer consider? Center Operations only or Center Operations and OA/CTS?

The Fixed Fee is applied to CLINs for Center Operations, Outreach & Admissions, and Career Transition Services.

Both J-3 forms include a line item for Technical Performance fee and Cost Incentive fee. Given the management fee and fixed fee included on the J-1, does the government expect proposers to add additional fees into the calculations of the J- 3?

Offerors shall only propose the 1% Management Fee and a Fixed Fee (if applicable). J-3 has been updated to reflect the Management Fee and Fixed Fee.

Travel and Training costs - it was our understanding that travel and training costs were no longer calculated by the proposer.

Rather, those costs were calculated by the Regional offices. If this is not the case, what travel and training costs are acceptable for the proposer to include in the travel and training line items?

Travel and Training required for this effort should be minimal and offerors shall account for this in their proposed center operation costs.

Please clarify that the government is requesting a narrative detail for both Center Operations and OA/CTS as this is a departure from the model RFP the government uses for other procurements.

Offerors shall submit all information required by THIS RFP, 1605JE-20-R-00007 for the Potomac Job Corps Center, OA, CTS. Because the Government contemplates a cost type contract, a cost narrative is required.

Are non-profits going to be required to subcontract to small businesses? Would we only be required to do an RFP for subcontracts?

Yes, a subcontracting plan is required.

The RFP states that we need a 30-day line of credit based on the proposal. Is there a stipulated amount that is required?

The 30-day line of credit amount is based on an Offeror's proposed cost.

Facility Survey Volume 1 Page 11: Please provide an update to the various significant repairs required as indicated in the facility survey: specifically structural damage to Building 14, Building 54’s mold remediation, lead-based paint covered windows, HVAC issues, failed water source heat pump units, and the main electrical distribution system in Building 2.

Structural damage to Building 14 is an ongoing project being addressed by the National Office. Building 54's mold remediation project is in procurement status. Lead based covered windows have not been addressed and are pending ESC directive. The majority of the HVAC issues have been corrected with the exception of the geothermal units which is currently in progress.

The main electrical distribution system in Building 2 has been completed.

Facility Survey Volume 1 Page 59 and Volume 2 Page 254, 258, 267-8, 574: Has the center received additional security systems since the Facility Survey, specifically:

o Has the remainder of the center perimeter been fenced?

o Have security cameras been installed?

The remainder of the center perimeter has been fenced and the security cameras were installed. Security camers have not been installed in Building 54 and Building 14 pending remediation.

Related to the Facilities Management Survey:

o Has the sewer backup issue in Building 11 been resolved and are all wings now in use?

o Have the renovations to building 9 been completed and the dorm is now functional?

o Are the Fire Alarm systems in all dorms now functioning? If not, which dorms are currently not functioning?

The Sewer backup issue has not been resolved and is pending technical support. The building is currently in use. Building 9 is not used as a dorm and no renovations were done to this building.

The first two floors are usable. All Fire Alarms Systems in the dorms are functioning.

MODEL CENTER WRITTEN TECHNICAL RFP

ATTACHMENT J-3 – FINANCIAL DISPLAY BY YEAR (ETA 2110 CENTER FORMAT)

Financial Display by Year (ETA 2110 Center format)

1ST BASE YEAR

2ND BASE YEAR

TOTAL

SY

TOTAL COST

SY

TOTAL COST

SY

TOTAL COST

01 Academic Personnel Exp

02 Other Academic Exp

03 CTT Personnel Exp

04 Other CTT Exp

05 Career Success Personnel Exp

06 Other Career Success Exp

07 Food

08 Clothing

09 Support Ser Personnel Exp

10 Other Support Ser Exp

11 Medical Personnel Exp

12 Other Medical Exp

13 CP/CTR Personnel Exp

14 Other CP/CTR Exp

15 Admin Personnel Exp

16 Other Admin Exp

17 Indirect Admin Exp

18 Facil Maint Personnel Exp

19 Other Facil Maint Exp

20 Security Personnel Exp

21 Other Security Exp

22 Communications

23 Utilities and Fuel

24 Facility Lease Cost

25 Insurance

26 Motor Vehicle Operating Expense

27 Travel and Training

28 Contractor's Management Fee

29 Contractor’s Fixed Fee

30 Net Center Operations Expense

Financial Display by Year (ETA 2110 Center format)

1ST OY

2ND OY

3RD OY

TOTAL 5-YR

CONTRACT

SY

TOTAL COST

SY

TOTAL COST

SY

TOTAL COST

SY

TOTAL COST

01 Academic Personnel Exp

02 Other Academic Exp

03 CTT Personnel Exp

04 Other CTT Exp

05 Career Success Personnel Exp

06 Other Career Success Exp

07 Food

08 Clothing

09 Support Ser Personnel Exp

10 Other Support Ser Exp

11 Medical Personnel Exp

12 Other Medical Exp

13 CP/CTR Personnel Exp

14 Other CP/CTR Exp

15 Admin Personnel Exp

16 Other Admin Exp

17 Indirect Admin Exp

18 Facil Maint Personnel Exp

19 Other Facil Maint Exp

20 Security Personnel Exp

21 Other Security Exp

22 Communications

23 Utilities and Fuel

24 Facility Lease Cost

25 Insurance

26 Motor Vehicle Operating Expense

27 Travel and Training

28 Contractor's Management Fee

29 Contractor’s Fixed Fee

30 Net Center Operations Expense

MODEL CENTER WRITTEN TECHNICAL RFP

ATTACHMENT J-3 – FINANCIAL DISPLAY BY YEAR (ETA 2110 OA/CTS FORMAT)

Financial Display by Year (ETA 2110 OA/CTS format)

1st YEAR

2nd YEAR

TOTAL BASE

1st OPTION

2nd OPTION

3rd OPTION

TOTAL CONTRACT

OUTREACH/ADMISSIONS

01 OA Personnel Expense

02 Staff Travel/Training Expense

03 Facilities Expense

04 Media Advertising Expense

05 Indirect Administrative Expense

06 Contractor's Fixed Fee

07 Other OA Operating Expense

08 Total OA Operating Expense (Lines 01-07)

09 OA Equipment Expense

11 TOTAL O/A EXPENSE (Lines 08 thru 09)

CAREER TRANSITION SERVICES

01 CTS Personnel Expense

02 Staff Travel/Training Expense

03 Facilities Expense

04 Media Advertising Expense

05 Indirect Administrative Expense

06 Contractor’s Fixed Fee

07 Other CTS Operating Expense

08 Total CTS Operating Expense (Lines 01-07)

09 CTS Equipment Expense

10 TOTAL CTS EXPENSE (Lines 08 thru 09)

TOTAL OA/CTS EXPENSE