1605CH-18-Q-00072_-_RFQ_-_OTI_Heavy_Equipment.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Synopsis/Solicitation Subject: Inspection, Maintenance, and Repair of Heavy Equipment Solicitation Number: 1605CH-18-Q-00072 Posted Date: 08/15/2018 Response Date: 08/31/2018 Set Aside: Unrestricted Place of Performance: 2020 South Arlington Heights Road, Arlington Heights, IL 60005 Period of Performance: 09/17/2018 – 09/16/2019 w/ 4 Options Years NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment Product or Service Code: H349 - Inspection, Maintenance and Repair Shop Equipment Point of Contact: Kyle Albracht – Albracht.Kyle.K@dol.gov

Contracting Office Address

Department of Labor - OASAM 230 S Dearborn St, Room1016 Chicago, IL 60604

A.1

All or None-Commerical Item Acquistion

Only one award will be made as a result of this solicitation, and will not spilt requirement or make multiple award.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 1605CH-18-Q-00072 is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular ____. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $7,500,000.

Occupational Safety and Health Administration (OSHA) Directorate of Training and Education (DTE) is seeking inspection, maintenance, and repair services of heavy shop equipment. All responsible sources may submit a response which, if timely received, must be considered by the agency. All interested companies shall provide quotation(s) for all line items listed below under “Line Items”.

Statement of Work

1.0 Background

The OSHA DTE is a vital part of OSHA’s mission to assure safety and health of America’s workers by setting and enforcing standards; providing training, outreach, and education; establishing partnerships; and encouraging continual improvement in workplace safety and health. OSHA and its state partners have approximately 2,100 inspectors, plus compliant discrimination investigators, engineers, physicians, educators, standard writers, and other technical and support personnel spread over more than 100 offices throughout the country. This staff establishes protective standards, enforces those standards, and reaches out to employers and employees through technical assistance, training and consultation programs.

OSHA’s DTE provides occupational safety and health training programs and educational services including classroom training nationwide and in U.S. territories. These programs incorporate some of the industrial equipment used to complete tasks and work by, to include but not limited to, employees, workers, and volunteers. OSHA provides instructional training on industrial equipment or equipment which has select features to demonstrate safety standards and safe operating procedures.

To provide current audience-targeted training, the industrial equipment utilized in certain OSHA courses must be operational and safe. To meet this need, OSHA requires the industrial equipment to be inspected, serviced/maintained, and/or repaired. The equipment is housed at 2020 South mailto:Albracht.Kyle.K@dol.gov

Arlington Heights Road, Arlington Heights, IL 60005.

Pre-Bid Site Visit:

A pre-bid site visit will be held August 23, 2018 at 9:00 AM CT, at OSHA DTE, 2020 South Arlington Heights Road, Arlington Heights, IL 60005. Interested parties will sign in as a guest at the front gate upon arrival. Please contact Mr. Anthony Towey at (224) 805-8205 if there are any issues. This meeting is to allow the potential bidders to conduct an escorted walk-through to view the equipment and ask questions. Any questions asked at the pre-bid site visit will be documented and combined with questions asked via FedBid. All questions will be answered and will be posted to FedBid prior to the offer due date.

2.0 Requirements

OSHA requires a total of 60-months of inspection, service/maintenance and repair, with the a contract offer written, starting with a base year for a period of performance of 12 months from September 17, 2018 through September 16, 2019 with the option to exercise four option years.

Equipment to be serviced, per this SOW, see equipment list under section ‘3.0 Additional Information’ in the Statement of Work (SOW). An acceptable offer will include services for the following periods of performance:

a. Base Year contract from September 17, 2018 through September 16, 2019

b. Exercise option to extend contract from September 17, 2019 through September 16, 2020

c. Exercise option to extend contract from September 17, 2020 through September 16, 2021

d. Exercise option to extend contract from September 17, 2021 through September 16, 2022

e. Exercise option to extend contract from September 17, 2022 through September 16, 2023

The Place of Performance is 2020 South Arlington Heights Road, Arlington Heights, IL 60005.

Base year and each option year requirements:

2.1 Annual inspection of equipment in accordance with (IAW) American National Standards Institute (ANSI) and the Original Equipment Manufacturer (OEM) technical reference manual. Annual inspection shall be conducted for each item listed in “3.0 Equipment List” below.

a. Contractor shall perform an inspection of the equipment IAW OEM technical reference manual and ANSI when equipment is inducted for repair. The technical inspection shall identify detailed shortcoming and deficiencies required to bring the equipment to a proper operational level and identify the necessary repair parts (NSN level) and materials required to bring the equipment to fully functional status.

b. At the completion of an inspection the contractor shall create a technical inspection report containing the above information and provide to Contracting Officer Representative (COR) IAW Attachment A - CDRL A001.

c. Each piece of equipment has an ANSI standard that outlines inspection time-frames and criteria. This information can be found on https://www.ansi.org/.

2.2 Repair of equipment that is currently inoperable, as authorized by OSHA Training Institute (OTI) and will be pending availability of funds.

See “3.0 Equipment List” below for applicable items.

a. Each repaired/overhauled item must function correctly and meet all inspection criteria.

b. Services shall consist of providing all labor, equipment and materials necessary to repair the equipment as stated in this SOW. This is to include, but is not limited to, troubleshooting, repairing, calibrating, cleaning and testing each item listed under “3.0 Equipment List”.

c. When the cost of repair and parts shall be greater than one half the acquisition cost of a new machine (based on current retail cost) of similar type and make, the machine shall be left un-repaired and the awardee must notify OSHA immediately. It will be the responsibility of the vendor to verify the cost of repairs on each individual machine when the cost may exceed the threshold, or when multiple repairs required exceed the acquisition cost.

d. All parts needed for repair shall be new or reconditioned and meet manufacturer’s specifications. No used parts shall be utilized in conjunction with any repairs.

e. Vendor shall be responsible for all damage or loss incurred while equipment is in their possession.

f. Vendor upon completion of repairs shall ensure that all repaired equipment is ready for use, and is cleaned and acceptable to the COR. The vendor must notify the COR upon completion of repairs and the repair work must be approved and signed off by the COR.

g. At the completion of a repair the contractor shall create a repair report containing the above information and provide to COR IAW

Attachment B - CDRL A002.

2.3 Repair of equipment with defects identified from the inspection. See “3.0 Equipment List” below for applicable items.

a. Each repaired/overhauled item must function correctly and pass all inspection tests.

b. Services shall consist of providing all labor, equipment and materials necessary to repair the equipment as stated in this SOW. This is to include, but is not limited to, troubleshooting, repairing, calibrating, cleaning and testing each item listed under “3.0 Equipment List”.

c. When the cost of repair and parts shall be greater than one half the acquisition cost of a new machine (based on current retail cost) of similar type and make, the machine shall be left un-repaired and the awardee must notify OSHA immediately. It will be the responsibility of the vendor to verify the cost of repairs on each individual machine when the cost may exceed the threshold, or when multiple repairs required exceed the acquisition cost.

d. All parts needed for repair shall be new or reconditioned and meet manufacturer’s specifications. No used parts shall be utilized in conjunction with any repairs.

e. Vendor shall be responsible for all damage or loss incurred while equipment is in their possession.

f. Vendor upon completion of repairs shall ensure that all repaired equipment is ready for use, and is cleaned and acceptable to the inspector.

The vendor must notify the COR upon completion of repairs and the repair work must be approved and signed off by the COR.

g. At the completion of a repair the contractor shall create a repair report containing the above information and provide to COR IAW

Attachment B - CDRL A002.

2.4 Annual Preventive Maintenance of equipment as necessary (E.g. lube, tighten parts, flush valves, etc.)

a. The contractor shall provide, at a minimum, a yearly service call as a preventive maintenance service to ensure that the equipment identified in “3.0 Equipment List” is maintained in good working condition. Such preventive maintenance shall be IAW the manufacturer’s recommendations. Maintenance shall be performed on all items listed under “3.0 Equipment List” below.

b. At the completion of preventative maintenance the contractor shall create a maintenance report containing the above information and provide to COR IAW Attachment C - CDRL A003.

All projected work is required to have a written proposal which describes the work to be performed as well as a detailed estimate for parts and labor necessary to complete service. The vendor must provide a written quote for repair of any equipment within 10 working days following the initial inspection.

The vendor must complete equipment repairs within 15 working days of OSHA approving the repair quote.

No repair work or maintenance work can be performed until after written approval from the COR. The selected vendor must perform the requested services outlined in the SOW at the facility where the equipment is located.

All equipment is used for observation. We do not produce any products or manipulate metal stock with any of our equipment.

3.0 Equipment List

Heavy Lab Equipment:

• Hydra-Power hydraulic/mechanical press brake

a. Model number HM-04506

b. Serial number 64019

c. This piece of equipment currently operates.

• Royal mechanical press brake

a. Model number 7214

b. Serial number 5312591

c. This piece of equipment needs adjustment and needs lubrication because it makes noise during a cycle.

• Walsh 43 ton part revolution mechanical power press

a. Serial number 5851

b. This piece of equipment stopped cycling because of a brake fault on the brake monitor. Dies need to be adjusted.

• Walsh 43 ton full revolution mechanical power press

a. Serial number 4322

b. This piece of equipment operates. Dies need to be adjusted.

• Milford riveter

a. Serial Number 3285

b. Sheath on the power cable is torn and needs repair. Ring guard not operating properly.

4.0 General Information

a. Quality Assurance: The government shall evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

b. Rejection of work: Any indication of lack of quality workmanship on the part of the vendor shall be sufficient grounds for OSHA to reject the work and request the vendor to properly repair the equipment to conform to the contract. There will be no additional costs incurred to OSHA for these services.

c. Government Remedies: The Contracting Officer (CO) shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

d. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

e. Hours of Operation/Place of Performance: The contractor is responsible for conducting inspection, repair, and maintenance services between the hours of 8:00 AM CT and 4:30 PM CT Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

f. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

g. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

h. Contractor personnel shall be qualified in maintenance of the above stated equipment at the level of maintenance required to perform repairs. Maintenance personnel will record all detected equipment faults. Contractor shall provide qualified and certified personnel to achieve proficiency and maintain a high degree of quality on the tasked equipment. Contractor shall provide personnel with skills and experience to perform all maintenance of equipment. The technical inspection will be performed on site and may be brought back to the Contractor's facility if the faults found on the inspection require that the piece of equipment be brought to the Contractor's facility and is approved by the COR.

i. Travel: All travel must comply with the Joint Travel Regulations.

5.0 Bidding Information:

A successful bid, at a minimum, will include:

Cost:

Bidder shall provide a fixed price quotation for their professional services to provide the deliverables described in this request for quotation.

A sample invoice, with proper itemized list of service(s) performed. The invoice must include, contractor name as provided in the SAM system, billing address as is registered in SAM system, contract number, period of performance, work / service(s) provided, and itemized charges per equipment.

Qualifications:

Bidders shall also describe how their background and experience qualifies them to accomplish the tasks under this contract.

Bidders must provide their Federal Tax Identification Number (TIN), and their Dunn & Bradstreet (D&B) number. The successful bidder shall be required to self-register with the government’s Central Registration site (http://www.sam.gov) in order to be eligible for the contract.

6.0 Additional Information

It is the policy of this Department to provide equal employment opportunity for all employees and applicants for Department of Labor (DOL) employment regardless of race, color, religion, sex (including pregnancy and gender identity), national origin, age, disability, genetic information, parental status, and sexual orientation; to promote the full realization of equal employment opportunity through a continuing affirmative program where all employees have the freedom to compete on a fair and level playing field; and to maintain a workplace free of discriminatory practices and policies. In addition, it is the Department’s policy to safeguard all employees’ exercise of their rights under civil rights statutes. DOL prohibits all of its contractors, managers, supervisors, and employees from retaliating against any person because that person has opposed a practice made unlawful by or participated in any stage of administrative or judicial proceedings under relevant employment discrimination laws.

OTI does not promote or endorse the proprietary interests of individuals or products. OTI uses outside instructors from private consulting firms, technical equipment manufacturers, and safety supply firms, and these entities may have a proprietary interest in the materials used or the equipment being demonstrated. The use of outside instructors or other contracted services is to enhance the learning experience of OTI students, and is not an endorsement of their product or firm.

Note: This Request for Bid DOES NOT constitute an award of this contract. OTI staff is not authorized to award any contracts. Only a DOL CO is authorized to award any contracts to potential Vendors. You are prohibited from performing any work for the OTI unless you have been contacted by a DOL CO and have received a PO for the contract.

http://www.sam.gov/

Line Items

All interested companies shall provide quotation(s) for the following:

See Attachment D for estimated workload.

Item Number

Description Quantity Unit Amount

0001 Base Year - ANNUAL INSPECTION of the following equipment:

• Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 -

Serial number 64019

• Royal mechanical press brake - Model number 7214 - Serial number

5312591

• Walsh 43 ton part revolution mechanical power press - Serial number 5851

• Walsh 43 ton full revolution mechanical power press - Serial number 4322

• Milford riveter - Serial Number 3285

Period of Performance: 09/17/2018 to 09/16/2019

1 EA $

0002 Option Year 1 - ANNUAL INSPECTION of the following equipment:

• Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 -

Serial number 64019

• Royal mechanical press brake - Model number 7214 - Serial number

5312591

• Walsh 43 ton part revolution mechanical power press - Serial number 5851

• Walsh 43 ton full revolution mechanical power press - Serial number 4322

• Milford riveter - Serial Number 3285

Option Line Item Period of Performance: 09/17/2019 to 09/16/2020

0003 Option Year 2 - ANNUAL INSPECTION of the following equipment:

• Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 -

Serial number 64019

• Royal mechanical press brake - Model number 7214 - Serial number

5312591

• Walsh 43 ton part revolution mechanical power press - Serial number 5851

• Walsh 43 ton full revolution mechanical power press - Serial number 4322

• Milford riveter - Serial Number 3285

Period of Performance: 09/17/2020 to 09/16/2021

0004 Option Year 3 - ANNUAL INSPECTION of the following equipment:

• Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 -

Serial number 64019

• Royal mechanical press brake - Model number 7214 - Serial number

5312591

• Walsh 43 ton part revolution mechanical power press - Serial number 5851

• Walsh 43 ton full revolution mechanical power press - Serial number 4322

• Milford riveter - Serial Number 3285

Period of Performance: 09/17/2021 to 09/16/2022

0005 Option Year 4 - ANNUAL INSPECTION of the following equipment:

• Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 -

Serial number 64019

• Royal mechanical press brake - Model number 7214 - Serial number

5312591

• Walsh 43 ton part revolution mechanical power press - Serial number 5851

• Walsh 43 ton full revolution mechanical power press - Serial number 4322

• Milford riveter - Serial Number 3285

Period of Performance: 09/17/2022 to 09/16/2023

0006 Base Year - INSPECTION AND REPAIR - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

1 LO $

0007 Option Year 1 - INSPECTION AND REPAIR - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0008 Option Year 2 - INSPECTION AND REPAIR - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0009 Option Year 3 - INSPECTION AND REPAIR - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0010 Option Year 4 - INSPECTION AND REPAIR - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0011 Base Year - MAINTENANCE - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0012 Option Year 1 - MAINTENANCE - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0013 Option Year 2 - MAINTENANCE - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0014 Option Year 3 - MAINTENANCE - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0015 Option Year 4 - MAINTENANCE - Hydra-Power hydraulic/mechanical press brake - Model number HM-04506 - Serial number 64019

0016 Base Year - INSPECTION AND REPAIR – Royal mechanical press brake - Model number 7214 - Serial number 5312591

0017 Option Year 1 - INSPECTION AND REPAIR – Royal mechanical press brake - Model number 7214 - Serial number 5312591 Option Line Item

0018 Option Year 2 - INSPECTION AND REPAIR – Royal mechanical press brake -

Model number 7214 - Serial number 5312591

0019 Option Year 3 - INSPECTION AND REPAIR – Royal mechanical press brake - Model number 7214 - Serial number 5312591

0020 Option Year 4 - INSPECTION AND REPAIR – Royal mechanical press brake - Model number 7214 - Serial number 5312591

0021 Base Year - MAINTENANCE - Royal mechanical press brake - Model number 7214 - Serial number 5312591

0022 Option Year 1 - MAINTENANCE - Royal mechanical press brake - Model number 7214 - Serial number 5312591

0023 Option Year 2 - MAINTENANCE - Royal mechanical press brake - Model number 7214 - Serial number 5312591

0024 Option Year 3 - MAINTENANCE - Royal mechanical press brake - Model number 7214 - Serial number 5312591

0025 Option Year 4 - MAINTENANCE - Royal mechanical press brake - Model number 7214 - Serial number 5312591

0026 Base Year - INSPECTION AND REPAIR - Walsh 43 ton part revolution mechanical power press – Serial number 5851

0027 Option Year 1 - INSPECTION AND REPAIR - Walsh 43 ton part revolution mechanical power press – Serial number 5851

0028 Option Year 2 - INSPECTION AND REPAIR - Walsh 43 ton part revolution mechanical power press – Serial number 5851

0029 Option Year 3 - INSPECTION AND REPAIR - Walsh 43 ton part revolution mechanical power press – Serial number 5851

0030 Option Year 4 - INSPECTION AND REPAIR - Walsh 43 ton part revolution mechanical power press – Serial number 5851

0031 Base Year - MAINTENANCE - Walsh 43 ton part revolution mechanical power press

- Serial number 5851

0032 Option Year 1 - MAINTENANCE - Walsh 43 ton part revolution mechanical power press - Serial number 5851

0033 Option Year 2 - MAINTENANCE - Walsh 43 ton part revolution mechanical power press - Serial number 5851

0034 Option Year 3 - MAINTENANCE - Walsh 43 ton part revolution mechanical power press - Serial number 5851

0035 Option Year 4 - MAINTENANCE - Walsh 43 ton part revolution mechanical power press - Serial number 5851

0036 Base Year - INSPECTION AND REPAIR - Walsh 43 ton full revolution mechanical power press – Serial number 4322

0037 Option Year 1 - INSPECTION AND REPAIR - Walsh 43 ton full revolution mechanical power press – Serial number 4322

0038 Option Year 2 - INSPECTION AND REPAIR - Walsh 43 ton full revolution mechanical power press – Serial number 4322

0039 Option Year 3 - INSPECTION AND REPAIR - Walsh 43 ton full revolution mechanical power press – Serial number 4322

0040 Option Year 4 - INSPECTION AND REPAIR - Walsh 43 ton full revolution mechanical power press – Serial number 4322

0041 Base Year - MAINTENANCE - Walsh 43 ton full revolution mechanical power press

- Serial number 4322

0042 Option Year 1 - MAINTENANCE - Walsh 43 ton full revolution mechanical power press - Serial number 4322

0043 Option Year 2 - MAINTENANCE - Walsh 43 ton full revolution mechanical power press - Serial number 4322

0044 Option Year 3 - MAINTENANCE - Walsh 43 ton full revolution mechanical power press - Serial number 4322

0045 Option Year 4 - MAINTENANCE - Walsh 43 ton full revolution mechanical power press - Serial number 4322

0046 Base Year - INSPECTION AND REPAIR – Milford riveter - Serial Number 3285

0047 Option Year 1 - INSPECTION AND REPAIR – Milford riveter - Serial Number 3285

0048 Option Year 2 - INSPECTION AND REPAIR – Milford riveter - Serial Number 3285

0049 Option Year 3 - INSPECTION AND REPAIR – Milford riveter - Serial Number 3285

0050 Option Year 4 - INSPECTION AND REPAIR – Milford riveter - Serial Number 3285

0051 Base Year - MAINTENANCE - Milford riveter - Serial Number 3285

0052 Option Year 1 - MAINTENANCE - Milford riveter - Serial Number 3285

0053 Option Year 2 - MAINTENANCE - Milford riveter - Serial Number 3285

0054 Option Year 3 - MAINTENANCE - Milford riveter - Serial Number 3285

0055 Option Year 4 - MAINTENANCE - Milford riveter - Serial Number 3285

TOTAL

AMOUNT

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Standard

Performance

Threshold

Method of

Surveillance

PRS # 1.

Inspection

Provide inspection report within 10 working days of inspection completion.

Three working days deviation from standard.

100% Inspection

PRS # 2

Repair of equipment that is currently inoperable

Provide quote of repair costs within 10 working days of knowledge of inoperable equipment.

Repair equipment within 15 working days of approval of repair quote.

Five working

PRS # 3

Repair of defects identified from the inspection

Provide quote of repair costs within 10 working days of defects identified from inspection.

Repair equipment within 15 working days of approval of repair quote.

Five working

PRS # 4

Annual preventive maintenance

Provide preventative maintenance report within 10 working days of preventative maintenance completion.

Three working

Contract Clause

The following contract clauses apply to this acquisition:

DOL 2014-01 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS CLAUSE (FEBRUARY 2014)

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS CLAUSE (FEBRUARY 2014)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Invoice payment has the meaning given in FAR 32.001.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic Payment Requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this clause, and therefore no additional electronic invoice submission is required.

(c) Data Transmission. A contractor must ensure that the data transmission method and format comply with the following provisions:

An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

dol-chicago@quickpay.dol.gov

Do NOT submit encrypted invoices.

(1) The contractor shall:

a. Address the invoice to the appropriate e-mail address specified in the contract.

b. Submit the invoice via attachment in PDF or TIFF format.

c. Submit only one invoice per electronic submittal.

d. Enter specific information in the subject line of the e-mail in the following format:

Contractor Name, DOL Agency, Contract Number, BPA Call or Order Number, Invoice Number, Invoice Amount

Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

e. Submit a copy of the email with the attached invoice to the contracting officer’s representative (COR) at the COR email address specified in the contract.

f. Before sending another e-mail with the same invoice attachment, confirm whether DOL has already responded and/or whether you have received a success or failure response to your submission.

(2) The contractor MUST NOT:

a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceed this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address.

b. Submit an invoice that is heavy in shading or color.

1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

2. An emailed TIFF image must be black and white.

mailto:dol-chicago@quickpay.dol.gov

c. Submit more than one attachment, as subsequent attachments will not be recognized.

d. Submit more than one invoice in a single attachment.

e. Attempt to use the “Recall or Resend” email message feature.

(d) General Information. Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to ChicagoInvoiceInquiries@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph (1) d.

above.

Example: INQUIRY: Contractor Name, DOL Agency, Contract Number, BPA Call or Order Number, Invoice Number, Invoice Amount

Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

(e) Invoice Requirements. Invoices shall comply with FAR 32.905.

(f) Exceptions. Paper invoices should only be faxed or mailed through U.S. mail when electronic mail cannot be accomplished.

When invoices must be faxed due to e-mail size limitations, fax them to: 312-353-0704

When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor Regional Finance Office 230 S. Dearborn Street Room 1016 Chicago, IL 60604

(End of clause)

52.212-4 Contract Terms and Conditions - Commercial Items. (JAN 2017)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (JUL 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

mailto:ChicagoInvoiceInquiries@dol.gov

[X] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub. L.

109- 282) (31 U.S.C. 6101 note).

(5) (Reserved)

[X] (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

[ ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L.

111-117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[ ] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) (41 U.S.C. 2313).

[ ] (10) (Reserved)

[ ] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[ ] (ii) Alternate I (NOV 2011) of 52.219-3.

[ ] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[ ] (ii) Alternate I (JAN 2011) of 52.219-4.

[ ] (13) (Reserved)

[ ] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[ ] (ii) Alternate I (NOV 2011).

[ ] (iii) Alternate II (NOV 2011).

[ ] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUN 2003) (15 U.S.C. 644).

[ ] (ii) Alternate I (OCT 1995) of 52.219-7.

[ ] (iii) Alternate II (MAR 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and

(3)). [ ] (17)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2017) (15 U.S.C. 637(d)(4)).

[ ] (ii) Alternate I (NOV 2016) of 52.219-9.

[ ] (iii) Alternate II (NOV 2016) of 52.219-9.

[ ] (iv) Alternate III (NOV 2016) of 52.219-9.

[ ] (v) Alternate IV (NOV 2016) of 52.219-9.

[ ] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[ ] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[ ] (20) 52.219-16, Liquidated Damages-Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[ ] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) (15 U.S.C. 632(a)(2)).

[ ] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[ ] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[ ] (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

[X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[ ] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[ ] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[X](36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(JUN 2016) (E.O. 13693).

[ ](37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[ ] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (OCT 2015) of 52.223-13.

[ ] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (JUN 2014) of 52.223-14.

[ ] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

[ ] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[ ](ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

[X] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[ ] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[ ] (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[ ] (ii) Alternate I (JAN 2017) of 52.224-3.

[ ] (46) 52.225-1, Buy American-Supplies (MAY 2014) (41 U.S.C. chapter 83).

[ ] (47)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[ ] (ii) Alternate I (MAY 2014) of 52.225-3.

[ ] (iii) Alternate II (MAY 2014) of 52.225-3.

[ ] (iv) Alternate III (MAY 2014) of 52.225-3.

[ ] (48) 52.225-5, Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[ ] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[ ] (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[ ] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

[ ] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C.

5150).

[ ] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 4505, 10 U.S.C.

2307(f)).

[ ] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (JUL 2013) (31 U.S.C.

3332).

[ ] (56) 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

[ ] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[ ] (58) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

[ ] (59)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631).

[ ] (ii) Alternate I (APR 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

[ ] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[X] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

[X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[ ] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

[ ] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[ ] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

[ ] (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

[ ] (11) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

(xiii) [X] (A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O.

13627).

[X] (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-8 Option To Extend Services. (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option To Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 120 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years(months)(years).

52.217-6 Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within [180 days]. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

52.232-18 Availability of Funds. (APR 1984)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

DOL 2018-02 DOL MANDATORY TRAINING REQUIREMENTS FOR CONTRACTOR EMPLOYEES (AUGUST 2018)

A. Applicability

Contracting Officers shall insert this clause in all solicitations and awards for services, including construction.

B. Definitions

None

C. Requirements

(1) Where required and applicable, contractor employees, including employees of subcontractors at any tier, shall complete any DOL designated and hosted training, that the Contracting Officer's Representative (COR) identifies as mandatory.