1605C4-22-Q-00014 Attachment 1.pdf

MINE SAFETY AND HEALTH ADMINISTRATION

STATEMENT OF WORK

1. Background The mission of the Mine Safety and Health Administration (MSHA) is to protect the safety and health of the nation’s miners through the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), the Miner Act of 2006 and to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards; and to promote improved safety and health conditions in the Nation’s mines.

1.1 Objectives

Contractor will provide Mine Safety and Health Administration (MSHA) with the identification of areas within the eastern United States in an eight-state mining area where the mining sector may expand operations under the new infrastructure bill. The contractor will communicate and network with unions, apprenticeship programs, workforce development agencies, colleges and universities about MSHA recruitment and infrastructure strategy. The contractor will assist with promotion and implementation of MSHA mine inspector apprentice training program to underrepresented communities to include women. The contractor will also assist with implementation of training and health strategies, where needed. The contractor will work with Tribal and underrepresented communities on health services coordination, coal miner health services, and other federal government services needed for miners, their families and the community.

1.2 Scope

Contractor personnel shall provide non-personal support personnel to participate in the identification of areas within an eight-state mining area in: Delaware, Florida, Georgia, Maryland, New York, North Carolina, Rhode Island, and Tennessee, where the mining sector may expand operations under the new infrastructure bill; will liaise with unions, apprenticeship programs, workforce development agencies, colleges and universities about MSHA recruitment and training programs. The contractor will also assist with implementation MSHA sponsored apprenticeship programs and health strategies, where and if needed. The contractor will work with the communities on health services coordination, coal miner health services, and other federal government services needed for miners, their families and the community.

The contractor may be required to travel within the United States during the performance of this contract. The contractor shall be authorized travel expenses consistent with the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR prior to travel.

The contractor shall participate in the development of and use measures of effectiveness and measures of performance development and analysis. The contractor will propose and build out new functions, processes, roles and structures to assist in mission critical work. All proposals to the build out new functions will be submitted to the Contracting Officer’s Representative. The proposal(s) will be reviewed by a panel of MSHA leadership and approved prior to the build out of new work functions, processes, roles and structures.

The contractor agrees that the work products from the services provided to MSHA shall be owned by MSHA.

1.3 Period of Performance

The period of performance for this contract shall begin upon date of award. Work shall commence upon receipt of Notice to Proceed and be completed within 280 days. All work must be scheduled to complete within this timeframe.

1.4 Delivery Address

US Department of Labor Mine Safety and Health Administration 201 12th Street South Arlington, VA 22202

1.5 Recognized Holidays

The Contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6 Contracting Officer Representative

The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract;

Perform inspections necessary in connection with contract performance;

Maintain written and oral communications with the Contractor concerning technical aspects of the contract;

Issue written interpretations of technical requirements, monitor the Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

Coordinate availability of government furnished property; and Provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

The Contractor will in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc.

1.7 Place of Performance

May be within multiple locations.

1.8 Security Requirements

Contractor staffs are required to conform to MSHA's security and privacy requirements as described below.

1.9 Computer Security

Contractor is required to conform to DOL MSHA security and privacy requirements.

1.10 Privacy

Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.11 Commitment to Protect Sensitive Information

The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records)

1.12 Conflict of Interest

The contractor shall not employ any person who is an Employee of the United States Government if that employment would appear to cause a conflict of interest.

2. Definitions and Acronyms

2.1 Definitions

2.1.1 Contractor

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. The prime Contractor shall ensure that the subcontractors comply with the terms and conditions of this contract.

2.1.2 Contracting Officer

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer's Representative (COR)

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Deliverable

Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 Subcontractor

One (1) that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3. Government Furnished Property, Equipment and Services

3.1 Facilities

The Government will provide the following.

3.1.2 Government Furnished Space

The Government agrees to grant to the Contractor for the stipulated period, subject to the contract requirements and conditions herein, Government will provide space for operations under the contract, as set forth herein, space as it may deem necessary or desirable.

4. Contractor Furnished Items and Services The Contractor shall furnish all services required to perform work under this contract that are not listed under Section three (3) of this PWS.

In pursuance of the statement of work described, the contractor shall furnish all necessary personnel and materials required to perform the tasks under these requirements.

5. Deliverables/Schedule In fulfillment of this effort, the Contractor shall provide the following deliverables. All deliverables shall be submitted to the COR, unless otherwise agreed upon.

Unless otherwise specified, the Government will have a maximum of ten (10) working days from the day the draft deliverable is received to review the document, provide comments back to the contractor, approve or disapprove the deliverable(s). The contractor will also have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be workdays unless otherwise specified.

5.1 Project Plan

The contractor shall prepare a Project Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements for this effort. The Project Plan shall detail the key activities and milestones, strategy, allocation of staff and other resources necessary for successful completion of this effort. The COR shall receive the original and any revisions to the Project Plan in electronic form, Microsoft Word. Based on the Project Plan, the COR will provide approval to move forward on activities planned. The contractor shall request prior approval on all activities not included in the plan or any modifications to the plan after approval has been given/set. The initial / proposed Project Plan is due within seven business days from date of award.

5.2 Monthly Status Report

The contractor shall document the efforts performed in the completion of each task in a detailed Monthly Status Report due on or before the tenth (10th) of each month. The status report shall include, at a minimum:

Progress for the period: detailed progress report of findings, activities and accomplishments during the reporting period, and summary of work accomplished during the reporting period and percent complete.

Activities planned for the next reporting period: planned activities, as well as the status of any/all deliverables, including planned delivery date(s) and actual and/or anticipated delivery date(s).

Problems encountered: identification of any problems, issues or delays and recommendations as to their resolution, and any corrective action that was taken to correct identified problems.

Strategy revisions: recommended changes to include any lessons learned.

5.3 Final Report

The contractor shall provide a final report, to the COR, at the conclusion of this effort. The report will summarize objectives achieved, significant issues, problems, and recommendations to improve the process in the future. Submission of the final report shall be no later than up to thirty (30) days after the end of the period of performance.

Key Deliverables

Item No. Deliverable Objective Due

Proposed Project Plan

Defining the responsibilities, timeline, strategy, risks, and milestones of contract objectives. Ref Task 5.1.

No later than seven

(7) business days after contract award

Monthly Status Report

Report documenting tasks, updates, issues and upcoming events or strategies. Ref. Task 5.2

The tenth (10th) day of each month after contract award

3 Final Report

Report documenting the entire project, to include providing recommendations and lessons learned. Ref Task 5.3

Up to thirty

(30) days after the end of the period of performance

REQUIRED QUOTE CONTENTS:

RFQ INSTRUCTIONS:

a) 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Quoters must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items.

b) FAR 52.212-1 is supplemented per following addenda:

Submissions shall be submitted prior to the closing date and include the following: name, address, DUNS Number and telephone number of the contractor, unit price, and overall total price, of the item/services being offered in sufficient detail to evaluate compliance with the requirements.

All quotes shall include the following documentation/information:

1. Quoters shall complete blocks 13,14,15(a)(b)(c)(d)(e)&(f) on the SF18, page 1. These blocks contain the name and address of the Contractor, signature of the person authorized to sign quotation, and date of quotation. Contractor agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for the receipt of quotations unless another time period is specified in an amendment to the solicitation.

2. The contractor shall also submit completed solicitation provisions and clauses 52.204- 24, and 52.204- 26.

c) SUBMISSION DEADLINES:

Please submit any questions pertaining to the RFQ no later than 9:00am (EST) on 3/22/2022 via email to Aleisha Moore at Moore.Aleisha@dol.gov.

Quotes are due no later than 1:00pm (EST) on 3/23/2022.

d) ADDENDUM TO 52.212-1 INSTRUCTIONS–TO VENDORS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same application and effect as if they were listed in full text.

RFQ SUBMISSION: The Vendor’s quote shall consist of one digital copy of each volume. The required Volumes consist of:

1) Volume I – Technical Capability

2) Volume II – Past Performance

3) Volume III – Price

Quotes shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and easily identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page.

The page count requirements can be seen below.

mailto:Moore.Aleisha@dol.gov

Quote Part Page Count

Executive Summary This high-level overview of the quote/contractor and shall not exceed 2 pages.

Volume I – Technical Capability Narrative Excluding covers, title pages, executive summaries, and table of contents, the text of the technical portion of the quote shall not exceed 7 pages. Charts are not counted toward the 7 page limit.

Volume II – Past Performance No Page Limitation

Volume III – Price No Page Limitation

EVALUATION FACTORS

The Government intends to award a contract to the Offeror whose quote for the services described herein conforms to the solicitation and represents the overall best value to the Government based on evaluation of the following factors:

1. Factor 1 – Technical Capability

Subfactor 1: Understanding of the Requirements

The Government will evaluate the degree to which the technical and management approach demonstrates a thorough understanding of the requirements and provides a viable plan and means for successful completion, including staffing, training, methodology for completion of the work, and quality assurance procedures.

Subfactor 2: Quality Control Plan The Government will evaluate the extent to which the Offeror’s plan is found to have an adequate approach and understanding of a sound and realistic quality control that can be readily maintained over the life of the contract.

Additionally, the Government will evaluate the plan to the extent which the plan contains problem solving techniques and corrective action methodologies that are adequate in their approach and understanding as required to ensure SOW requirements will be met.

Subfactor 3: Staffing Plan The Government will evaluate the staffing plan to ensure it includes an adequate description of the total work force (including subcontractors) that will be used to perform all services described in the PWS and what role each individual is assigned, job titles and descriptions. The Staffing Plan will be evaluated to ensure the inclusion of an organizational chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will provide services under this contract are sufficient to perform the work outlined in the PWS

2. Factor 2 – Past Performance

The Past Performance Volume shall include three current or previous contracts for relevancy (within the last three years) based on how well the contractor performed on contracts of similar dollar value, scope, and complexity.

Quoters submitting past performance information shall include the following information:

1) Contract Number

2) Brief Description of the Effort

3) Award Amount

4) Period of Performance

5) Reference contact name, title, telephone number and email address

Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information obtained may be used for both the responsibility determination and the best value decision. The absence of past performance data will be rated neither favorably nor unfavorably. Contracts listed may include those entered into with Government agencies or private sectors. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement.

The Government will evaluate past performance on an Acceptable/Unacceptable basis as follows:

■ Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

■ Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

■ Unknown: Little or no relevant performance record identifiable; equates to an unknown risk rating having no positive or negative evaluation significance.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown (or “neutral”) past performance.

3. Factor 3 – Price

The Government will evaluate the proposed pricing for completeness and accuracy. Additionally, the pricing will be evaluated for fair and reasonableness. All proposed prices shall include all anticipated costs to fully perform all objectives as stated in the SOW.

BASIS FOR AWARD

All Sub factors under Factor 1 will be rated equal in importance. Demonstrated Technical Capability (Factor 1) is more significantly important overall than Past Performance (Factor 2). When combined, Demonstrated Technical Capability and Past Performance are significantly more important than Price (Factor 3). The Government will not make an award at a significantly higher overall cost to the Government to achieve only slightly superior technical capability. As the technical merits of competing proposals become comparable, price will become more important in any trade off decisions.

MINE SAFETY AND HEALTH ADMINISTRATION STATEMENT OF WORK