A19-SOL-Amended.pdf

(x)

1605C3-24-Q-00026 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20210

CAS

S-4307 200 Constitution Ave, NW Customer Acquisition Services US Department of Labor

06/21/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/21/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Provide responses to submitted questions, as detailed in 'Attachment 1-QA Spreadsheet'

2. Provide a revised, updated Performance Work Statement (PWS) in sections 1.6.5, 5.3, 5.3.e, 5.3.d, subfactor II & technical exhibit #3

3. Incorporate clause DOL 2020-01 Contractor Personnel Telework (Oct 2021)

Period of Performance: 08/01/2024 to 07/31/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Emily Pyatigorsky

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 215-446-3707 pyatigorsky.emily@dol.gov

2 - SECTION 2 - STATEMENT OF WORK/PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For Department of Labor Childcare Subsidy Program/OASAM/Office of Human Resources

PART 1 - GENERAL INFORMATION

The U.S. Department of Labor (DOL) fosters and promotes the welfare of the job seekers, wage earners, and retirees of the United States by improving their working conditions, their opportunities and ensuring the adequacy of America’s workplaces. The Department administers a variety of Federal labor laws including those that guarantee a minimum hourly wage and overtime pay, freedom from employment discrimination and other support.

The Office of the Assistant Secretary for Administration and Management (OASAM) is responsible for the development of policies, standards, procedures, systems and materials related to the resource and administrative management of the Department.

The Office of Human Resources (OHR) is responsible for providing leadership, guidance and expertise in all areas related to management of the Department’s human resources, including recruitment and development of staff, management of personnel systems, leadership in labor management partnership and improving and supporting work and family life.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform childcare subsidy program management services as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract as defined in this Performance Work Statement (PWS), except as Specified in section C-3 as government furnished property and services. The contractor shall perform to the standards in this contract action.

1.2 Background:

The U.S. Department of Labor (DOL) fosters and promotes the welfare of the job seekers, wage earners, and retirees of the United States by improving their working conditions, their opportunities and ensuring the adequacy of America’s workplaces. The Department administers a variety of Federal labor laws including those that guarantee a minimum hourly wage and overtime pay, freedom from employment discrimination and other support.

The Office of the Assistant Secretary for Administration and Management (OASAM) is responsible for the development of policies, standards, procedures, systems and materials related to the resource and administrative management of the Department.

The Office of Human Resources (OHR) is responsible for providing leadership, guidance and expertise in all areas related to management of the Department’s human resources, including recruitment and development of staff, management of personnel systems, leadership in labor management partnership and improving and supporting work and family life.

1.3 Objectives :

The objective of this effort is to assist eligible DOL employees and their families within the Department of Labor to obtain quality, licensed day care for dependent children which enables them to work while ensuring the safety and well-being of their children pursuant to Public Law 106-554, Sec. 633. The subsidy assistance program reduces the amount of money employees pay for childcare by providing subsidies directly to childcare providers. These objectives are in compliance with the Privacy Act (5 U.S.C. §552a), Privacy Act Notice in the Federal Register (67 Fed. Reg. 16847, DOL/OASAM-35) and the guidance provided in the DOL HR News You Can Use, Volume 10, Issue 3 dated August 14, 2020 which lists DOL’s eligibility formula and guidance on the program.

The contractor shall provide services for processing applications from DOL employees for DOL Childcare Subsidy Program. The contractor shall administer DOL’s childcare subsidy program by providing the full range of services required and by receiving a specified sum of money for the agency and distributing it to childcare providers as childcare subsidy funds. The contractor must be able to receive completed applications from DOL employees located throughout the United States, determine eligibility, respond accurately and promptly to employees; pay the appropriate subsidy to childcare providers who meet established eligibility standards, and complete various specialized reports.

1.4 Scope:

The contractor shall provide services for processing applications from DOL employees for the DOL Childcare Subsidy Program. The contractor shall administer DOL’s childcare subsidy program by providing the full range of services required and by receiving a specified sum of money for the agency and distributing it to childcare providers as childcare subsidy funds. The contractor must be able to receive completed applications from DOL employees located throughout the United States, determine eligibility, respond accurately and promptly to employees; pay the appropriate subsidy to childcare providers who meet established eligibility standards, and complete various specialized reports.

1.5 Period of Performance:

The Period of Performance reads as follows:

Base Period: August 1, 2024 - July 31, 2025 Option Period I: August 1, 2025 - July 31, 2026 Option Period II: August 1, 2026 - July 31, 2027 Option Period III: August 1, 2027 - July 31, 2028 Option Period IV: August 1, 2028 - July 31, 2029

The government reserves the right to extend the term of this contract action at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contract”.

1.6 General Information

1.6.1 Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”.

The Contractor will provide their Quality Control Plan (QCP) as part of the Contractor’s quotation with a final version reviewed and accepted by the Government within 90 days after contract award. The approved comprehensive written QCP shall be submitted to the

CO

(Contracting Officer) and COR within 5 business days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the CO’s acceptance in writing of any proposed change to his Quality Control system.

In any instance where the Contractor has knowledge that any actual or potential situation may delay or threaten to delay the timely performance of the resulting contract, the Contractor shall immediately notify the COR, in writing, via email. This notice shall include all relevant information and corrective actions that are being taken. The Government reserves the right to hold the Contractor fully accountable for problems incurred as a result of such delays, including denial of delivery time extensions, if such notification is not provided.

1.6.2 Quality Assurance:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Quality Assurance Surveillance Plan will be attached to the solicitation, and is required to be completed with a solicitation response.

1.6.3 Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of

Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4 Recognized Holidays:

New Year’s Day Independence Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day

1.6.5 Hours Of Operation:

The contractor is responsible for conducting business, between the hours of 8:00 am to 5:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.6 Place of Performance:

The work to be performed under this contract will be performed at: Contractor’s Worksite

1.6.7 Type Of Contract:

The government anticipates award of a Firm-Fixed Price (FFP) contract.

1.6.8 Security Requirements:

Contractor staffs are required to conform to DOL's security and privacy requirements as described below:

1.6.8.1 Physical Security:

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control:

N/A

1.6.8.3 Lock Combinations:

N/A

1.6.8.4 Conservation of Utilities:

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.6.9 Special Qualifications:

N/A

1.6.10 Post Award Conference/Periodic Progress Meetings:

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer's Representative:

A COR will be delegated separately.

1.6.12 Key Personnel:

Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.13 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract action may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Phase in/Phase Out Period

Continuation of services and operations is a critical concern during the possible transition of activities from an incumbent contractor or vendor staff to the succeeding contractor. Services are to be obtained in the most cost-effective manner and free of any potential conflicts of interest. The contractor recognizes that the services prescribed under any resulting contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue to provide these services. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have staff onboard, during the 60-day transition period. During the transition the Contractor shall become familiar with the performance requirements in order to commence full performance of services on the contract start date. The transition period will allow the current vendor to complete processing of invoices within the required timeframe and process applications for the annual recertification period. See section 5.5 for additional information regarding the transition plan and phase in/phase out requirements.

PART 2 - DEFINITIONS AND ACRONYMS

Contracting Officer’s Representative. A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the

PWS.

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 General: The Government shall provide the following resources to the contractor:

3.1.1 Facilities, Supplies, and Services:

The Government will provide appropriate documents and applicable information to complete the work as described in the PWS.

3.1.2 Information Sources:

Knowledgeable DOL personnel will be made available to assist Contractor personnel in obtaining information pertinent to this PWS.

The contractor will be provided all necessary documentation pertinent to the performance of the specified tasks.

3.2 Equipment:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

3.3 Services:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

3.3.1 Utilities:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

3.4 Facilities:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES:

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish all other items required to perform the services in this PWS.

4.2 Clearance:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS

PART 5 - SPECIFIC TASKS

5.1 Services:

5.2 Basic Services:

The contractor shall administer DOL’s childcare subsidy program by providing the full range of services required and by receiving a specified sum of money for the agency and distributing it to childcare providers as childcare subsidy funds. The contractor must be able to receive completed applications from DOL employees located throughout the United States, determine eligibility, respond accurately and promptly to employees; pay the appropriate subsidy to childcare providers who meet established eligibility standards, and complete various specialized reports, within 2 business days for DOL. The following is the set of tasks required under this contract:

The contractor shall:

a. Work with DOL staff to develop an updated application, when requested by DOL and OPM. The current application is the OPM 1643 (Child Care Subsidy Application Form, https://www.opm.gov/forms/pdf_fill/opm1643.pdf).

b. Establish and provide policies and procedures to identify the eligibility requirements within 14 calendar days after contract award.

c. Identify all documents required to complete the application process within 14 calendar days after contract award.

d. Establish guidance on: how/where to submit an application; process by which applications will be assessed; and the process by which recipients will be notified of the status of their application.

e. Process applications and make a determination of eligible subsidy assistance within 10 days of receipt. The amount will be based on DOL’s formula and the determination of percentage paid.

f. Ensure that any assistance an employee receives from state/county/local child care subsidy funds is taken into consideration when determining the subsidy amount.

g. Ensure that child care providers receiving funds as a result of the agency’s subsidy program are licensed and/or regulated by state and/or local authorities based on the definition in the Department of Labor Childcare Subsidy Program.

h. Require federal employees to submit with their application form a completed copy of OPM 1644 (Childcare Provider Information Form, https://www.opm.gov/forms/pdf_fill/opm1644.pdf). Attached with the form shall be a copy of provider’s latest license and/or statement of compliance from their state and/or local authorities.

i. Ensure that licensed childcare providers understand that if a provider, for whatever reason is no longer licensed and/or regulated by the state and/or local authorities, the provider shall immediately notify the contractor and the federal employee whose child is enrolled in the childcare program. In such cases, the provider will no longer be permitted to receive subsidy funds.

j. Have procedures in place that ensure no payments are made to providers prior to the service being provided, without approval from the OWLPP program manager. If payments are made without approval, DOL will deduct the amount from the vendor’s administrative fee. The contractor will submit written procedures to the COR within 14 calendar days after contract award and the COR will review to ensure they are within OPM guidelines.

k. Have written procedures in place to notify participants when they participate in the Childcare Subsidy Program, the subsidy counts towards their Dependent Care Flexible Spending Account pre-tax benefit limit.

l. Have written procedures in place to notify participants of the year-end requirement to submit information to DOL for tax purposes.

m. Have written policies and procedures in place to provide cost recovery in the event the vendor disburses subsidy funds to ineligible employees. DOL expects in such a case that the recovery of funds will be collected within 60 days from the date the overpayment is found. If the funds are not collected within the 60 days, DOL will deduct the amount of the overpayment from the vendor’s administrative fee.

n. Notify the parents and childcare providers of the amount of monthly subsidy assistance that each family will receive and the date the subsidy will begin.

o. Provide information on the childcare subsidy program in response to requests for information under the Freedom of Information Act or Privacy Act.

p. Have an electronic system that will be used to track and monitor the subsidy recipients, including verification of employment status.

q. Maintain confidentiality of all information contained in the childcare subsidy applications and ensure that only the appropriate DOL Office of Worklife, Leave and Pay Policy employee, the contractor, and the childcare provider know the identity of the participant. It is the responsibility of the contractor to ensure and protect DOL employee applicants PII. If there is a loss or unauthorized disclosure of DOL employees’ information, the contractor must notify the OWLPP COR and program manager within one hour of the discovery.

5.3 Receiving Reimbursement Monies from DOL, Paying Subsidy to Providers:

The contractor shall:

a. Ensure that childcare providers submit a written invoice no less frequently than monthly to the contractor. Both the childcare provider and the parent must certify on the invoice that the childcare was provided. The contractor shall provide payment on the invoiced amount not later than fourteen (14) calendar days after the date the invoice was received.

b. Pay the subsidy directly to the childcare provider.

c. Pay childcare subsidy awards quoted as weekly amounts. Invoices must be prepared using full week amounts unless services for the child end during a particular week.

d. On a monthly basis, review the funds available in the direct deposit account to verify that adequate funding for the program is available. The contractor will return unexpended funds for childcare subsidy to the government, after consultation with the 1605C3-24-Q-00026 DOL Childcare Subsidy Program Management COR and the Division of Client Financial Management Services, not more than 60 days after the period of performance (POP) end date for each contract period.

e. Contractor will invoice DOL no more frequently than monthly for the administrative fee due based on actual program expenditures.

f. All funds provided by DOL will be direct deposited to an account maintained by the contractor.

5.4 Preparing Reports for DOL

The contractor shall:

a. Develop and propose to DOL monthly and annual reporting plans to be considered by the COR. The monthly and annual reporting plans shall be submitted within 2 weeks after contract award. These plans will detail and outline the types of monthly and annual reports that the contractor shall provide. DOL will review the plans and advise whether or not they are acceptable within 10 business days after receipt from the contractor. After DOL accepts the plans, the contractor shall email the final version of the plans to the COR within 5 calendar days.

b. At a minimum, monthly reports shall include the following information:

i. Number of applications received by agency subcomponent (i.e. OSHA, OASAM), regional office, union, and break down the number of employees who were eligible and those not eligible.

ii. List of subsidy recipients with at least the following information for each participant: agency employer, region, family adjusted gross income, grade level and federal salary, total childcare expenses, total amount of DOL subsidy.

iii. List of ineligible recipients/childcare providers with whom subsidies have been disbursed including a detailed explanation of how these overpayments will be or have been collected.

c. Maintain a monthly accounting broken down by agency, region, and union.

Determine if funding will remain consistent or if there will be major increases or decreases

d. For tax purposes, the contractor shall provide DOL offices with adequate information so that DOL can calculate the amount of subsidy that can be excluded from employees’ gross income. For each employee, list name, social security number, amount of subsidy assistance, and estimated amount of subsidy assistance that is eligible for excluded income from taxes. This information is to be provided no later than mid-December of each year to the Federal program manager in an email that is password protected.

e. For each childcare provider who receives a subsidy under this program, the contractor shall provide a completed IRS Form 1099, (https://www.irs.gov/forms-pubs/aboutform- 1099-misc) as required by law.

5.5 Transition Plan & Phase-In/Phase-Out Requirements

The contractor will provide a transition plan that will delineate how the contractor will transition services with no loss in the current level of support to the end user.

Continuation of DOL operations is a critical concern during the transition of activities from an incumbent Contractor to the successor. Services are to be obtained in the most effective manner without potential conflicts of interest. To prepare for contract phase-out when appropriate, the Contractor shall develop a 60-Day Outgoing Transition Plan for transitioning the services to the successor Contractor(s) to ensure continuity of services, minimize any decreases in productivity, and prevent possible negative impacts on additional services during the phase-out period.

a. Phase-In: In preparation for assuming operations, the Contractor shall cooperate and work in good faith with incumbent Contractor. During the 30 day phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services expeditiously after the start date. The phase-in period will allow the incumbent Contractor to complete processing of invoices within the required timeframe and process applications for the annual recertification period.

The Contractor’s Transition Plan shall describe the approach to be utilized in transitioning work from existing sources, to include Government and/or Contractor, as applicable, to meet performance requirements of this PWS. Appropriate planning should allow transition to be accomplished without disruption of on-going work and without compromising the OWLPP mission and program objectives. At a minimum, the Transition Plan shall identify the start and end period and transition approach (including work effort, workforce, procurement strategies, and milestones).

b. Phase-Out: At the end of the contract, the Contractor may be required to provide phase-out support for up to 60 days. The Contractor shall, upon the CO's written notice, (1) initiate phase-out services and (2) negotiate in good faith with the successor to determine the nature and extent of the transition services required. The phase-out plan shall be subject to the CO's approval, specify a training process and a date for transferring responsibilities for each task described in the PWS to the contract awardee. The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services called for by the resulting contract are maintained at the required level of performance and proficiency. The Contractor shall work cooperatively and in good faith with the follow-on contract awardee and provide information and data in a timely and professional manner to ensure a smooth and effective transition of operations from the incumbent to the follow-on contractor. The Contractor shall turn over all government furnished property and data created or produced for this effort. The Contractor shall ensure that all services/activities, for which the Contractor is responsible, shall be completed before the end of the period of performance of the resulting contract.

PART 6 - APPLICABLE PUBLICATIONS

6.1 Publications Applicable to this PWS:

Applicable publications: Publications applicable to this PWS are listed below. The publications must be coded as mandatory or advisory, the date of the publication, and what chapters or pages are applicable to the requirement. All publications listed are available via the Internet.

Public Law 106-554, Sec. 633; Computer Security Act of 1987; OMB Circular A-130 Privacy Act (5 U.S.C. §552a), Privacy Act Notice in the Federal Register (67 Fed. Reg. 16847, DOL/OASAM-35)

OPM Guide For Implementing a Childcare Subsidy Legislation -- https://www.opm.gov/policydata-oversight/worklife/reference-materials/childcarelegislation.pdf Privacy Act (5 U.S.C. §§552a -- https://www.gpo.gov/fdsys/pkg/USCODE-2012-title5/pdf/USCODE-2012-title5-partI-chap5-subchapII-sec552a.pdf DOL HR News You Can Use -- https://labornet.dol.gov/me/hr/news/volume8-issue3.htm OPM Form 1643 -- https://www.opm.gov/forms/pdf_fill/opm1643.pdf OPM Form 1644 -- https://www.opm.gov/forms/pdf_fill/opm1644.pdf IRS Form 1099 - https://www.irs.gov/forms-pubs/about-form-1099-misc

PART 7 - TECHNICAL EXHIBIT INDEX

Technical Exhibit 1 - Performance Requirement Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective Performance Standard Performance Threshold Method of Surveillance

PRS #1: The contractor will prepare specialized reports for

DOL.

(Task 5.1)

Specialized reports will be submitted to DOL within 2 business days of the initial request from the COR.

Services must be completed within 2 business days of initial request, 100% of the time.

The COR will evaluate the reports to ensure all requested information is accurate.

PRS # 2: The contractor shall develop and receive applications; comply with regulation, and evaluate eligibility.

(Task 5.2.)

Services including developing and receiving applications;

complying with regulation, and evaluating eligibility must be accurately performed within established deadlines (within 14 calendar days upon receipt of application).

Services must be completed within 14 calendar days upon receipt of application, 100% of the time.

Periodic evaluation of participant records by the COR to ensure applications processed within deadlines.

PRS #3: The contractor will establish and provide policies and procedures to identify the eligibility requirements.

Policies and procedures will be submitted within 14 calendar days after contract award.

Services must be completed on or before the deadline 100% of the time.

The COR will ensure the requested information is submitted on time.

(Task 5.2.b)

PRS#4: Identify all documents required to complete the application process.

Contractor must submit all required documents within 14 calendar days after contract award.

Services must be completed on or before the deadline 100% of the time.

The COR will ensure the requested information is submitted on time.

(Task 5.2)

PRS #5: The contractor will have procedures in place that ensure no payments are made to providers prior to the service being provided, without approval from the OWLPP program manager.

The contractor will submit written procedures to the COR within 14 calendar days after contract award.

Services must be completed on or before the deadline 100% of the time.

The COR will evaluate the procedures to ensure in compliance with OPM guidelines.

(Task 5.2)

PRS # 6: The contractor shall pay monies to the childcare providers.

(Task 5.3)

Service (payment to the childcare provider) must be completed within the established 14 calendar days from date of receipt of invoice.

Services must be completed on or before established deadline 100% of the time.

Periodic evaluation of participant records by the COR.

PRS #7: The contractor shall prepare monthly reports for

DOL.

(Task 5.4)

Monthly reports shall be submitted to DOL by the 5th of each month

Services must be completed on or before established deadline 100% of the time.

On a monthly basis, the COR will evaluate reports to ensure all required information is accurate.

Technical Exhibit 2 - Deliverables Schedule

In addition to other deliverables that may be specified elsewhere in this contract, the Contractor shall complete and deliver for acceptance by the COR and/or Contracting Officer, all task items in accordance with the stated delivery schedule, and other applicable terms of the contract. Contractor must first submit all materials in a “draft” electronic format for review by DOL (document format must be editable by DOL). DOL will review and submit comments within 10 business days of receipt. The Contractor shall incorporate any feedback into the deliverable within 5 calendar days and submit as “final” to DOL for review.

PWS

Para.

Deliverable Frequency # of Copies Format Submit To

1.10 Quality Control Plan Draft is required with the

contractor’s quote.

Final plan is due 90 days after contract award.

1 Email – Microsoft Word, PDF, or Excel Spreadsheet Attachment

-COR

-CO

Any changes to the plan must be submitted 5 business days prior to plan execution.

1.6.7 Non-Disclosure

agreement

Required before each employee begins work under this contract

1 per contractor employee

Email – Microsoft Word or

PDF

-COR

1.6.9 Post Award Conference/

Kick-off Meeting

Meeting will occur within10 calendar days after contract award.

n/a Teleconference or in- person meeting n/a

1.6.9 Post Award Conference/

Kick-off Meeting Notes

Within 3 business days after the post- award meeting

1 Email – Microsoft Word or

PDF

-COR

1.6.9 Periodic Progress

Meetings

As required by the COR n/a Teleconference or in- person meeting

-Childcare Subsidy Program Manager

- COR

5.1 Specialized Reports As requested by the COR; due

within 2 business days upon request

TBD TBD by the COR -COR

5.3.d Return unexpended funds for childcare subsidy to the Government

Not more than 60 days after the end of the calendar year

TBD TBD by the COR -COR

5.3.e Invoices for administrative fee due based on actual program expenditures

No more than quarterly 1 Email – see contract clause DOL 2014-01 - Electronic Submission of Payment Requests Clause (February 2014) for format details

-DOL

Invoice Mailbox

-Childcare Subsidy Program Manager

- COR

5.4.a Monthly Reporting Plan Draft: Two weeks after contract award Final: Within 5 calendar days of receipt of DOL feedback.

1 Email -Childcare Subsidy Program Manager

- COR

5.4 Monthly Report By the 5th of each month 1 Email -Childcare Subsidy Program Manager

- COR

5.4.a Annual Reporting Plan Draft: Two weeks after contract award Final: Within 5 calendar days of receipt of DOL feedback.

1 Email -Childcare Subsidy Program Manager

- COR

5.4 Annual Report Annually, Mid- December.

Date will be determined by the OWLPP Program Manager

1 Email -Childcare Subsidy Program Manager

-COR

5.4.d Provide data to the Federal program manager in an email that is password protected

Mid-December of each year 1 Email -Childcare Subsidy Program Manager

- COR

5.5 Transition Plan Phase-In: Required with the

contractor’s quote

1 Email – Microsoft Word, PDF, or Excel Spreadsheet Attachment

-COR

-CO

Phase-Out (Draft): Required with the contractor’s quote

Phase-Out (Final): Required 30 calendar days after kick-off meeting

Technical Exhibit 3 - Estimated Workload Data

ESTIMATED SUBSIDY

The chart below reflects the government subsidy amounts from 2019-2023. These historical quantities do not project actual requirements for the new contract. This data is provided for informational purposes only.

YEAR HISTORICAL SUBSIDY

2019 $738,000.00 2020 $759,594.00 2021 $781,799.00 2022 $804,635.00 2023 $828,120.00

3. DOL 2020-01 CONTRACTOR PERSONNEL TELEWORK (OCT 2021):

A. Prescription/Applicability Contracting Officers shall insert this clause in all solicitations and awards for services, including construction.

B. Definitions 'Telework' means a work arrangement that allows contractor personnel to perform contract work, at an approved alternative worksite (e.g., home, telework center, remote site, etc.)

'United States' means the fifty states, the District of Columbia, American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the United States Virgin Islands.

C. Requirements Contractor Personnel Telework:

1. Telework for contractor personnel may be authorized on an ad-hoc or routine basis, at the discretion of the Government, in accordance with the contract action terms and conditions, coordination between the contracting officer’s representative (COR), the contractor’s company point of contact, and written approval by the COR. All telework for contractor personnel is authorized at the discretion of the Government.

2. When authorized to telework, the following shall apply:

a. Contractor personnel authorized to telework within the United States will be provided the Department of Labor (DOL) equipment for secure, authenticated access. No other equipment is authorized for use when teleworking.

b. Contractor personnel must employ appropriate safeguards and comply with all applicable DOL and Federal policies, specification/requirements, and procedures related to security, network, data, communications, and Personally Identifiable Information.

c. Contractor personnel shall not telework from an alternate worksite outside of the United States without prior written approval from the COR.

d. Contractor personnel shall be responsible for obtaining internet connectivity or/and other utilities related to telework.

e. The Government shall not provide or reimburse the contractor for internet connectivity or/and other utilities related to telework.

3. Contractors Teleworking in Foreign Locations

a. Contractor personnel conducting official U.S. Government business in foreign locations are subject to the Department of State’s (DoS) Chief of Mission (COM) authority.

b. Contractor personnel have no authorization to telework from a foreign location without an approval from the DoS COM.

c. Contractor personnel presence at an overseas post must be pre-approved via a National Security Decision process that includes DoS Country Clearances (eCC).

d. If approved for travel, contractor personnel requesting to telework overseas may be required to successfully complete one of two required DoS training courses (which may have costs associated). If approved to telework overseas for 90 days or less, the contractor may be required to successfully complete the DoS Counter Threat Awareness Training; if approved to telework overseas for 91 or more cumulative days in a calendar year, the contractor applicant may be required to successfully complete the DoS Foreign Affairs Counter Threat (FACT) Training. Visit https://fsitraining.state.gov/ for additional information.

(End of clause)