16-sbir phase i ready to post.pdf

United States Department of Agriculture

National Institute of Food and Agriculture

Competitive

Programs SBIR-16-1

Program Solicitation Small Business Innovation Research Program – Phase I Fiscal Year 2016

Phase I Application Deadline: October 8, 2015

Telephone: 202-401-4002 Email: sbir@nifa.usda.gov Internet: www.nifa.usda.gov/fo/sbir

Catalog of Federal Domestic Assistance Number (CFDA)

10.212 Small Business Innovation Research

NIFA Funding Opportunity Number

USDA-NIFA-SBIR-005277

mailto:sbir@csrees.usda.gov http://www.csrees.usda.gov/fo/sbir.html

TABLE OF CONTENTS

ACRONYM LIST

1.0 GENERAL PROGRAM DESCRIPTION

1.1 Introduction

1.2 Three-phase Program

1.3 Potential Commercial Outcome

1.4 Eligibility

1.5 USDA SBIR Program Priority Areas

1.6 NIFA National Challenge Areas

1.7 Agency Contacts

1.8 Stakeholder Input

2.0 APPLICATION PREPARATION INSTRUCTIONS AND REQUIREMENTS

2.1 Application Requirements

2.2 USDA SBIR Application Submission Overview

2.2.1 Resources

2.2.2 Registration Procedures for Companies

2.2.3 Special Considerations

2.3 Application Guidelines

2.3.1 SF-424 R&R Cover Sheet

2.3.2 R&R Project/Performance Site Location(s)

2.3.3 R&R Other Project Information Form

2.3.4 R&R Senior/Key Person Profile – (PDF Format is Required)

2.3.5 R&R Personal Data

2.3.6 R&R Budget

2.3.7 R&R Subaward Budget Attachment - (PDF Format is Required)

2.3.8 NIFA Supplemental Information

2.3.9 SBIR/Small Business Technology Transfer Program (STTR) Information

3.0 SUBMISSION OF APPLICATIONS

3.1 When to Submit

3.2 What to Submit

3.3 Questions Pertaining to the USDA SBIR Program or to this Solicitation

3.4 Information on Application Status

4.0 METHOD OF SELECTION AND EVALUATION CRITERIA

4.1 Introduction

4.2 Administrative Requirements Criteria

4.3 Phase I Evaluation Criteria

4.4 Phase I Review Process

4.5 Notice to Applicants

5.0 CONSIDERATIONS

5.1 Awards

5.2 Reports

5.2.1 REEport

5.2.2 Technical Reports

5.2.3 Financial Reports

5.3 Proprietary Information

5.4 Rights in Technical Data

5.5 Copyrights

5.6 Patents and Inventions

5.7 Research Involving Special Considerations

5.8 Responsible and Ethical Conduct of Research

5.9 Grantee Commitments

5.10 Additional Information

5.11 Administrative and National Policy Requirements

6.0 SCIENTIFIC AND TECHNICAL INFORMATION SOURCES

7.0 SAMPLE APPLICATION TRAINING MODULE

8.0 RESEARCH TOPIC DESCRIPTIONS AND INSTRUCTIONS

8.1 Forests and Related Resources

8.2 Plant Production and Protection - Biology

8.3 Animal Production and Protection

8.4 Air, Water and Soils

8.5 Food Science and Nutrition

8.6 Rural and Community Development

8.7 Aquaculture

8.8 Biofuels and Biobased Products

8.9 through 8.11 Reserved

8.12 Small and Mid-Size Farms

8.13 Plant Production and Protection - Engineering

9.0 DEFINITIONS

ACRONYM LIST

ADO – Authorized Departmental Officer APHIS – Animal and Plant Health Inspection Service AOR – Authorized Organizational Representative AR – Authorized Representative ASAP – Automated Standard Applications for Payment System

CFDA – Catalog of Federal Domestic Assistance CFR – Code of Federal Regulations COI – Conflict of Interest CRADA – Cooperative Research and Development Agreement

DHHS – Department of Health and Human Services DUNS – Data Universal Number System

E-Business POC - E-Business Point of Contact

F&A – Facilities and Administration FR – Federal Register FY – Fiscal Year

HUBZONE – Historically Underutilized Business Zone

M-PIN – Marketing Partner Identification Number

NIFA – National Institute of Food and Agriculture NPL – National Program Leader

PD – Project Director PDF – Portable Document Format PI – Principle Investigator POC – Point of Contact PRS – Peer Review System

REEPort – Research, Education, and Extension project online reporting tool R/R&D – Research or Research and Development R&D – Research and Development R&R – Research and Related

SBA – Small Business Administration SBC – Small Business Concern SBIR – Small Business Innovation Research Program STTR – Small Business Technology Transfer Program

U.S. – United States USDA – United States Department of Agriculture

USDA PROGRAM SOLICITATION

SMALL BUSINESS INNOVATION RESEARCH PHASE I

FISCAL YEAR 2016

1.0 GENERAL PROGRAM DESCRIPTION

1.1 Introduction

The U.S. Department of Agriculture (USDA) invites science-based small business firms to submit research applications under this program solicitation entitled “Small Business Innovation Research Program (SBIR) - Phase I, Fiscal Year 2016.” Firms with strong scientific research capabilities in any of the topic areas described in section 8.0 are encouraged to participate. USDA will support high-quality research or research and development (R/R&D) applications containing advanced concepts related to important scientific problems and opportunities that could lead to significant public benefit.

Objectives of the SBIR program include stimulating technological innovation in the private sector, strengthening the role of small businesses in meeting Federal research and development needs, increasing private sector commercialization of innovations derived from USDA-supported research and development efforts, and fostering and encouraging participation by women-owned and socially and economically disadvantaged small business firms in technological innovation.

The National Defense Authorization Act for Fiscal Year 2012, enacted on December 31, 2011, reauthorized the SBIR and STTR programs through September 30, 2017. This program is administered by the National Institute of Food and Agriculture (NIFA) of the USDA.

This program is subject to the provisions found at 7 CFR Part 3403. These provisions set forth procedures to be followed when submitting grant applications, rules governing the evaluation of applications and the awarding of grants and regulations relating to the post-award administration of grant projects. Beginning in FY 2015, NIFA will begin the process to modify 7 CFR Part 3403 to, at a minimum, be consistent with the applicable definitions included in the Reauthorization Act of 2011.

This program solicitation is being released prior to the passage of an appropriations act for FY 2016.

Enactment of continuing resolutions or an appropriations act may affect the availability or level of funding for this program.

The SBIR Program is aligned with the USDA 2014-2018 Strategic Plan (http://www.usda.gov/documents/usda-strategic-plan-fy-2014-2018.pdf) by addressing Strategic Goal

1. Assist rural communities to create prosperity so they are self-sustaining, re-populating, and economically thriving (sub-goals 1.1, 1.2 and 1.3); Strategic Goal 2. Ensure our national forests and private working lands are conserved, restored, and made more resilient to climate change, while enhancing our water resources (sub-goals 2.1, 2.3, and 2.4); Strategic Goal 3. Help America promote agricultural production and biotechnology exports as America works to increase food security (sub-goals 3.1 and 3.2); Strategic Goal 4. Ensure that all of America’s children have access to safe, nutritious, and balanced meals (sub-goals 4.1, 4.2, 4.3 and 4.4).

Also the USDA SBIR program is aligned with the USDA Research, Education, and Economics Action Plan (http://www.ree.usda.gov/ree/news/USDA_REE_Action_Plan_03-2014.pdf), and addresses Goal

1. Sustainable Intensification of Agricultural Production (sub-goal 1A, 1B, 1C and 1D); Goal 2.

http://www.usda.gov/documents/usda-strategic-plan-fy-2014-2018.pdf http://www.ree.usda.gov/ree/news/USDA_REE_Action_Plan_03-2014.pdf

Responding to Climate and Energy Needs (sub-goal 2B); Goal 3. Sustainable Use of Natural Resources (sub-goal 3A and 3B); Goal 4. Nutrition and Childhood Obesity; Goal 5. Food Safety; Goal

6. Education and Science Literacy and Goal 7. Rural Prosperity/Rural-Urban Interdependence.

USDA SBIR is aligned with the National Institute of Food and Agriculture (NIFA) Strategic Plan (http://nifa.usda.gov/sites/default/files/resource/NIFA%20Strategic%20Plan%20FY2014-FY2018.pdf) and specifically addresses Goal 1: Science Catalyze exemplary and relevant research, education and extension programs (sub-goal2 1.1, 1.2, 1.3, 1.4, 1.5, 1.6 and 1.7).

1.2 Three-phase Program

The USDA SBIR program is carried out in three separate phases. Phase I is to determine the scientific or technical feasibility of ideas submitted by applicants on research topic areas described in section 8.0 of this solicitation. This program solicitation is only for the preparation and submission of Phase I applications. Phase I awards may not exceed $100,000 for a period normally not to exceed eight (8) months. However, longer grant periods, of up to 20 months, may be considered if the proposed research project will require more than 8 months to complete. The Phase I application should concentrate on research that will significantly contribute to proving the scientific or technical feasibility of the approach or concept and will be a prerequisite to further USDA support in Phase II.

Phase II applications promote principal R/R&D and will require a more comprehensive application, outlining the proposed effort in detail. Only prior Phase I grant recipients are eligible to submit a Phase II application at the conclusion of the Phase I grant period. At the appropriate time, the SBIR program will provide Phase I awardees with instructions for preparing these applications and a deadline (normally late February of each year) for submitting applications. USDA recognizes that Phase II awards may not be sufficient in either dollars or time for the firm to complete the total R/R&D required to bring the project results to commercialization in the marketplace. Therefore, completion of the research under these circumstances may have to be carried into Phase III.

The purpose of Phase III is to stimulate technological innovation and the national return on investment from research through the pursuit of commercialization objectives resulting from the USDA-supported work carried out in Phases I and II. No Federal SBIR funds may be used to support Phase III projects as firms are strongly encouraged to secure Phase III funding from their own resources or other public and private sources.

FY 2016 Phase I applications must be received by 5:00 p.m. Eastern Time on October 8, 2015.

1.3 Potential Commercial Outcome

In addition to supporting scientific research and development, another program goal is to provide incentives and opportunities for small business firms to convert USDA-sponsored research into technological innovation in the private sector. All proposed research should have some potential commercial outcome. Phase I applications should contain a brief description of any potential commercial application(s) and whether or not the small business concern will attempt to secure follow-on, non-SBIR funding to pursue the commercial development of the expected products from the proposed research (See Section 2.3.3 R&R Other Project Information, Field 8., (9) – Potential Post Application).

1.4 Eligibility

http://nifa.usda.gov/sites/default/files/resource/NIFA%20Strategic%20Plan%20FY2014-FY2018.pdf

Each applicant submitting an application must qualify as a Small Business Concern (SBC) for R/R&D purposes at the time of award (see definitions in section 2.0). A potential grantee that is a subsidiary must show that the parent company is also a small business entity and the parent company must provide documentation supporting their small business status (the documentation should be included in Field 12, Other Attachments, of the Research and Related (R&R) Other Project Information form). If the parent company is not a small business entity, then the subsidiary is not eligible to submit an SBIR application.

In addition, the primary employment of the Project Director (PD) must be with the small business concern at the time of award and during the conduct of the proposed research, unless otherwise approved in writing by NIFA. Eligible primary employment means that more than one-half of the PD’s time is spent in the employ of the small business. Primary employment with the small business precludes the applicant as a full-time employee with another organization. This requirement applies to Phase I awards and any deviations from this requirement must be approved in writing by the USDA Authorized Departmental Officer (ADO) after consultation with the appropriate National Program Leader (NPL). While the PD must work more than one-half of his/her time for the small business during the entire grant period, there is no time requirement for the PD’s work on the proposed research.

(A) Size

An SBIR awardee, combined with its affiliates, must not have more than 500 employees. The small business concern must be the primary performer of the proposed research effort. In Phase I, a minimum of two-thirds of the research or analytical work, as determined by budget expenditures, must be performed by the proposing organization. Occasionally, deviations from this requirement may occur, and must be approved in writing by the ADO after consultation with the USDA SBIR NPL.

(B) Work in the United States

For Phase I, the R/R&D work must be performed in the United States. On rare and unique circumstances, for example, a supply, material or project requirement may not be available in the United States, agencies may allow that particular portion of the R/R&D work to be performed or obtained outside of the United States. Approval, in writing, is necessary by both a USDA SBIR NPL and the ADO for such specific conditions.

(C) Benchmark

All Phase I applicants must meet a minimum benchmark rate for converting Phase I awards into Phase II awards to be eligible to submit a Phase I application. Any company that has received at least 20 Phase I awards, regardless of the awarding agency, during the five-year period (Fiscal Year 2010 through 2015) must have received a minimum of five Phase II awards (25% conversion rate), regardless of the awarding agency, over the same five-year period to be eligible to submit a Phase I application in response to this solicitation.

1.5 USDA SBIR Program Priority Areas

The USDA recognizes Agriculturally-related Manufacturing Technology and Energy Efficiency and Alternative and Renewable Energy as two cross-cutting priorities with relevance to all topic areas listed in Section 8.0 of this program solicitation. USDA encourages applicants to address these priorities, as appropriate, within their applications for submission to one of the topic areas. Special consideration will be given to applications that address one of these priorities under the Project Narrative, item 2. under subsection 2.3.3.-Field 8, Responsiveness to USDA SBIR Program Priorities and National Challenge Areas.

Agriculturally-related Manufacturing Technology

On February 26, 2004, the President issued Executive Order 13329 (69 FR 9181) entitled “Encouraging Innovation in Manufacturing.” In response to this Executive Order, USDA encourages the submission of applications that deal with some aspect of agriculturally-related manufacturing technology (Section 2.21). Since manufacturing impacts all aspects of agriculture and rural development, applications dealing with manufacturing could be submitted to any of the topic areas.

Energy Efficiency and Alternative and Renewable Energy

In an effort to find alternatives to fossil fuels and to reduce overall energy usage, the USDA established research on energy efficiency and alternative and renewable energy as a high priority. Such research includes development of new energy crops, improved methods for producing biofuels, such as ethanol, butanol and biodiesel, producing hydrogen and other fuel gases from agricultural waste, and more efficient use of energy in agricultural production and in rural communities. Energy issues impact all aspects of agriculture and rural development and thus applications dealing with energy efficiency and alternative and renewable energy could be submitted to any of the topic areas.

1.6 NIFA National Challenge Areas

NIFA supports six national challenge areas which departmental research and development programs are structured. Special consideration will be given to applications that address one of these challenge areas under the Project Narrative, item 2. under subsection 2.3.3. Field 8, Responsiveness to USDA SBIR Program Priorities and National Challenge Areas.

1) Food Security

New technologies are needed to boost food production by developing improved sustainable production systems, developing better ways to protect agricultural production systems from diseases and pests, and developing innovative ways to enhance food accessibility to vulnerable populations.

2) Climate Variability and Change

New technologies are needed to enable agricultural producers and natural resource managers to develop better mitigation strategies aimed at reducing greenhouse gas emissions and increasing carbon sequestration, and to develop better approaches for adapting to climate change by reducing carbon, nitrogen and water footprints and developing new plant cultivars and animal breeds adapted to changing environmental conditions.

3) Bioenergy

New technologies are needed to convert biomass to biofuels, design optimum biomass for sustainable bioenergy production systems, and to produce value-added biobased industrial products derived from agricultural and forest materials in order to reduce the U.S. dependence on foreign oil and achieve energy independence.

4) Childhood Obesity

New technologies are needed to ensure that nutritious foods are affordable and available and that individuals and families are able to make informed decisions about their health and wellbeing in order to reduce the prevalence of obesity among children and adolescents.

5) Food Safety

New technologies are needed to reduce the incidence of food-borne illnesses and death through a safe food supply, improve our ability to detect food-borne pathogens, and develop improved food processing technologies.

6) Water

New technologies are needed to optimize water management conservation at both the farm level and at a watershed scale, monitor the quality of surface water and groundwater resources, develop improved methods for the reuse of waste water, promote watershed restoration and develop improved irrigation technologies for both farming and landscaping applications that will provide more efficient and cost-effective delivery of water and chemicals.

1.7 Agency Contacts

The NPL for each topic area is listed below. If applicants have questions or need more information about a topic area, they should to contact the NPL at any time.

Dr. Kitty Cardwell (kcardwell@nifa.usda.gov) Telephone: (202) 401-1790 Fax: (202) 401-6070

8.13 Plant Production and Protection – Engineering

Dr. Charles Cleland (ccleland@nifa.usda.gov) Telephone: (202) 401- 6852

8.1 Forests and Related Resources

8.4 Air, Water, and Soil

Dr. Denis Ebodaghe (debodaghe@nifa.usda.gov) Telephone: (202) 401-4385

8.12 Small and Mid-Size Farms

Mr. Brent Elrod (belrod@nifa.usda.gov) Telephone: (202) 690-3468

8.6 Rural Development

Dr. William Goldner (wgoldner@nifa.usda.gov) Telephone: (202) 401- 1719

8.8 Biofuels and Biobased Products

Dr. Gene Kim (Gene.W.Kim@nifa.usda.gov) Telephone: (202) 401-1108

8.7 Aquaculture

Dr. Robert Nowierski (rnowierski@nifa.usda.gov) Telephone: (202) 401-4900 mailto:KCARDWELL@nifa.usda.gov http://www.csrees.usda.gov/fo/plantproductionandprotectionengineeringsbir.cfm mailto:ccleland@csrees.usda.gov http://www.nifa.usda.gov/fo/forestsandrelatedresourcessbir.cfm mailto:DEBODAGHE@nifa.usda.gov http://www.csrees.usda.gov/fo/smallandmidsizefarmssbir.cfm mailto:belrod@nifa.usda.gov http://www.nifa.usda.gov/fo/fundview.cfm?fonum=1126 mailto:wgoldner@csrees.usda.gov http://www.csrees.usda.gov/fo/biofuelsandbiobasedproductssbir.cfm mailto:Gene.W.Kim@nifa.usda.gov http://www.nifa.usda.gov/fo/aquaculturesbir.cfm mailto:rnowierski@nifa.usda.gov

8.2 Plant Production and Protection- Biology

Dr. Robert Smith (rsmith@nifa.usda.gov) Telephone: (202) 401 - 4892

8.3 Animal Production and Protection

Dr. Jodi Williams (jwilliams@nifa.usda.gov) Telephone: (202) 720-6145

8.5 Food Science and Nutrition

Questions of a general nature about this SBIR solicitation should be sent to sbir@nifa.usda.gov or can be directed to:

Mr. Scott Dockum (sdockum@nifa.usda.gov) Telephone: (202) 720-6346 SBIR Program Coordinator

Mr. Elden Hawkes (sbir@nifa.usda.gov) Telephone: (202) 401-4002 SBIR Program Specialist

1.8 Stakeholder Input

The National Institute of Food and Agriculture (NIFA) seeks your comments about this RFA. We will consider the comments when we develop the next RFA for the program, if applicable, and we’ll use them to meet the requirements of section 103(c)(2) of the Agricultural Research, Extension, and Education Reform Act of 1998 (7 U.S.C. 7613(c)(2)). Submit written stakeholder comments by the deadline set forth in the DATES portion of this Notice to: Policy@nifa.usda.gov. (This e-mail address is intended only for receiving comments regarding this RFA and not requesting information or forms.)

In your comments, please state that you are responding to the Small Business Innovation Research Phase I program solicitation.

mailto:rsmith@nifa.usda.gov http://www.csrees.usda.gov/fo/animalproductionandprotectionsbir.cfm mailto:jwilliams@nifa.usda.gov mailto:sbir@csrees.usda.gov mailto:sbir@csrees.usda.gov mailto:sdockum@nifa.usda.gov mailto:Policy@nifa.usda.gov

2.0 APPLICATION PREPARATION INSTRUCTIONS AND

REQUIREMENTS

2.1 Application Requirements

Applications must address only scientific research activities. A small business must not propose technical assistance, demonstration projects, classified research, or financial assistance to start or create a company or patent applications. Many of the research projects supported by the SBIR program lead to the development of new products based upon the research results obtained during the project. However, projects that seek funding solely for product development where no research is involved (i.e., the funds are needed to permit the development of a product based on previously completed research) will not be accepted. Research may be carried out through the construction and evaluation of a laboratory prototype, where necessary.

Literature surveys should be completed prior to the Phase I application and should not be proposed as part of the R&D effort. Applications that deal principally with developing proven concepts for commercial markets or scaling up previously developed prototypes for commercial production should not be submitted. Such efforts are considered the responsibility of the private sector and therefore are not supported by USDA. An application must be limited to only one research problem.

Applicants may respond to any of the topic areas listed under section 8.0. The same application, however, may not be submitted under more than one topic area. Organizations may submit separate applications under different topic areas or different applications under the same topic area outlined in this solicitation. Where similar research is discussed under more than one topic area, the applicant should choose the topic area description that is most relevant to the applicant’s research concept. Duplicate applications will not be reviewed.

The purpose of a research application is to provide a written statement that contains sufficient information to persuade members of the research community who review the application and then advise the USDA SBIR professional staff that the proposed research is a sound approach to an important scientific question and is worthy of support under the stated USDA evaluation criteria (see section 4.0). The application should be self-contained and written with the care and thoroughness accorded papers for publication. Each application should be reviewed carefully by the applicant prior to submission and by others knowledgeable on the subject to ensure inclusion of data essential for comprehensive evaluation.

2.2 USDA SBIR Application Submission Overview

For all FY 2016 applications, the USDA SBIR program will require electronic application submission through Grants.gov (www.grants.gov). Submission through Grants.gov requires the use of forms located at the Grants.gov Website. Applications not submitted electronically are not eligible to be considered for a Phase I SBIR award and will not be reviewed.

Additionally all SBC’s that apply to this program are required to register their company with the Small Business Administration.

Please note that NIFA has developed both this Program Solicitation and a document titled “A Guide for Preparation and Submission of NIFA Applications via Grants.gov,” also known as http://www.grants.gov/ the “NIFA Grants.gov Application Guide,” to assist in completing the application forms. Both documents are needed to complete the application process. Information about how to access the forms and the NIFA Grants.gov Application Guide are included below (see Steps to Obtain Application Package Materials).

Section 3.0 of this program solicitation provides additional information that is specific to the USDA SBIR program. Applicants are advised to refer to this program solicitation to determine if specific information is required during the submission of the forms on Grants.gov.

Steps to Obtain Application Package Materials

To receive application materials:

1. You must download and install a version of Adobe Reader compatible with Grants.gov to access, complete, and submit applications. For basic system requirements and download instructions, see http://www.grants.gov/web/grants/support/technical-support/software/adobe-reader-compatibility.html. Grants.gov has a test package that will help you determine whether your current version of Adobe Reader is compatible.

2. To obtain the application package from Grants.gov, go to http://www.grants.gov/web/grants/applicants/apply-for-grants.html. Under Step 1 click on "Download a Grant Application Package," and enter the funding opportunity number

Funding Opportunity Number: USDA-NIFA-SBIR-005277 in the appropriate box and click "Download Package." From the search results, click "Download" to access the application package.

Contained within the application package is the "NIFA Grants.gov Application Guide." This guide contains an introduction and general Grants.gov instructions, information about how to use a Grant Application Package in Grants.gov, and instructions on how to complete the application forms.

2.2.1 Resources

If you require assistance to access the application package (e.g., downloading or navigating Adobe forms) or submitting the application, refer to resources available on the Grants.gov website (http://www.grants.gov/web/grants/applicants/applicant-resources.html). Grants.gov assistance is also available at:

Grants.gov customer support 800-518-4726 Toll-Free or 606-545-5035 Business Hours: 24 hours a day, 7 days a week. Closed on federal holidays.

Email: support@grants.gov

Grants.gov iPortal: Top 10 requested help topics (FAQs), Searchable knowledge base, self-service ticketing and ticket status, and live web chat (available 7 a.m. - 9 p.m. ET).

Get help now!

Have the following information available when contacting Grants.gov:

Funding Opportunity Number (FON) Name of agency you are applying to http://www.grants.gov/web/grants/support/technical-support/software/adobe-reader-compatibility.html http://www.grants.gov/web/grants/support/technical-support/software/adobe-reader-compatibility.html http://www.grants.gov/web/grants/applicants/apply-for-grants.html http://www.grants.gov/web/grants/applicants/applicant-resources.html http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/%23url=2014 mailto:support@grants.gov https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

Specific area of concern

Any program-specific questions concerning the USDA SBIR program, such as the appropriateness of your proposed research or work plan, should be directed to the NPL responsible for the topic area where you wish to submit your application (see section 1.7 and 8.0). For general questions you can also contact the USDA SBIR office at sbir@nifa.usda.gov or 202-401-4002.

2.2.2 Registration Procedures for Companies

Grants.gov Registration

Information related to the steps necessary to submit an application through Grants.gov can be found at http://www.grants.gov/applicants/organization_registration.jsp.

The registration procedure for companies or individual proprietorships intending to submit a grant application through Grants.gov requires several steps and must be finished prior to submitting an application. The registration process can take up to one month to complete so it is critical that companies begin this process as soon as possible. Companies that have previously registered with Grants.gov must contact Grants.gov to ensure that the company’s registration is updated and complete prior to submission. Grants.gov requires all companies to update their registration on an annual basis.

Small Business Administration (SBA) Registration

All applicants for an SBIR or STTR award must be registered on www.SBIR.gov. Applicants should be sure to update their information on the Company Registry at least once per year. To open or update an SBIR/STTR Company Registry account, go to www.sbir.gov/user and register as a Small Business User. After the registration is complete, the SBA will issue your company a unique SBC Control ID and .pdf file to be used attached to this application.

NOTE: THE SBA NOTIFIES FIRMS EACH YEAR THAT DO NOT MEET THE ELIGIBILITY

REQUIREMENTS DESCRIBED BELOW WILL NOT BE ELIGIBLE TO RECEIVE A PHASE I

AWARD FOR ONE YEAR AFTER THE SBA NOTIFICATION.

Before responding to this solicitation, all applicants should verify their Transition Rate and Commercialization Rate eligibility for Phase I awards. Each year the SBA will perform an evaluation of companies and the SBA will notify the companies of their status. Phase I applicants that meet the below criteria must meet two Performance Benchmark requirements to be eligible for a new Phase I award: the Phase I to Phase II Transition Rate and the Commercialization Rate benchmarks. General information on the Performance Benchmark requirements is available on www.SBIR.gov on the “Solicitations/Performance Benchmarks for Phase I” tab.

The Phase I to Phase II Transition Rate requirement applies only to SBIR and STTR Phase I applicants that have received more than 20 (21 or more) Phase I awards over the past 5 fiscal years (excluding the most recent year). For these applicants, the ratio of the number of Phase II awards (awarded during the past 5 fiscal years) to the number of Phase I awards (awarded during the past 5 years excluding the most recent year) must be at least 0.25.

The Commercialization Rate requirement applies only to SBIR and STTR Phase I applicants that have received more than 15 (16 or more) Phase II awards over the past 10 fiscal years, excluding the last two years. These companies must have realized, to date, an average of at least $100,000 of sales and/or http://www.grants.gov/applicants/organization_registration.jsp http://www.sbir.gov/ http://www.sbir.gov/user http://www.sbir.gov/ investments per Phase II award (awarded during this period), or have received a number of patents resulting from the SBIR work equal to or greater than 15% of the number of Phase II awards.

Each year, SBA assesses the Performance Benchmark rates for all applicable SBIR/STTR awardees in the Company Registry. Rates are based on a company’s total SBIR/STTR awards, across all the participating agencies. Companies that fail to meet either of the two Performance Benchmark requirements are not eligible to receive a Phase I award for a period of one year from the assessment.

Note that this does not affect a company’s eligibility for Phase II or Phase III awards.

SBA sends three notifications each year to companies affected by the benchmark performance requirements and will also communicate these to the USDA SBIR program. The SBA will also notify the USDA SBIR Program of those companies that have net met the benchmarks as detailed above.

When logged in to the Company Registry at www.sbir.gov, awardees can view their last assessed Transition Rate and Commercialization Rate by clicking on the “Performance Benchmark” side-bar.

These company-specific rates appear under the heading “At Last Assessment.” A thumbs-up/thumbs-down indicator shows whether or not the company passed the benchmark rates at the last assessment. If at any time, a company believes the award information on SBIR.gov is not correct, it should notify SBA using the dispute link provided. If a company’s dispute of the data used for the rates is under review, it will see “TBD” under the “At Last Assessment” heading. Companies with less than the threshold number of awards (21 Phase I awards for the Transition Rate and 16 Phase II awards for the Commercialization Rate) will see “N/A” displayed because the requirement did not apply to them.

Under the heading “Current (On-Going)”, the page displays a running calculation of the benchmark rates using the next years’ time periods (each period moved up by one year) and current data in the system. Companies should monitor these rates to anticipate their standing for each upcoming June 1 Assessment. Prior to proposal preparation, all applicants to this solicitation that have received more than 20 Phase I awards across all federal SBIR/STTR agencies over the past five (5) years should verify that their company will not have a failing status on the Transition Rate Benchmark at the time of award.

Applicants that have received more than 15 Phase II awards across all federal SBIR/STTR agencies over the past ten (10) years should verify that their company will not have a failing status on the Commercialization Rate benchmark at the time of award.

USDA/NIFA SBIR does not accept proposals from firms that are currently ineligible for Phase I awards as a result of failing to meet the benchmark rates at the last assessment.

2.2.3 Special Considerations

Complete, error-free applications must be submitted via Grants.gov by 5:00 p.m. Eastern Time on October 8, 2015. Applications received after this deadline will not be considered for funding.

Applicants must allow additional time for electronic submission and plan ahead to allow time for correction of technical errors identified by Grants.gov. It is recommended that applicants begin submitting their completed application at least one day prior to the deadline.

USDA SBIR will rarely accept late applications. Exceptions are made for delays due to natural disasters or technical problems experienced by Grants.gov that impacts the entire applicant community. Registration issues and Adobe problems are not considered valid reasons and will result in the application being excluded from review. Documentation of the problem will be required and the applicant will have to document a reasonable effort to overcome Grants.gov submission problems prior to the deadline. Applicants who have problems with their submissions to Grants.gov must call the Grants.gov help desk to resolve the problems and keep a record of the http://www.sbir.gov/ following:

1. Grants.gov Tracking Numbers

2. Case numbers provided by Grants.gov

3. Any correspondence with Grants.gov regarding the submission problem

4. Any correspondence with SAM and Dunn and Bradstreet during the registration process

Once the application is successfully submitted to Grants.gov the applicant must forward the information above via email to sbir@nifa.usda.gov. Information obtained from the case number and correspondence will be used to verify if the submission problem was due to a Grants.gov system failure or due to a problem with the applicant. This information will be used to determine the final decision to accept or not accept a late application.

Throughout the program solicitation, the following is specified, “Attachment Format – (PDF Format is Required).” You should refer to Part III, 3.1 of the NIFA Grants.gov Application Guide for attachment requirements. It is your responsibility to correctly submit the attachments in the correct format. Grants.gov will not check the application for adherence to this requirement at the time of submission.

USDA SBIR electronic application submissions consist of Adobe forms and PDF attachments.

THE USDA SBIR PROGRAM WILL ONLY ACCEPT ATTACHMENTS IN PDF.

If you do not own PDF-generating software, Grants.gov provides online tools to assist applicants. To download the necessary software, go to http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html. PDF documents submitted as a part of the application must also adhere to the following guidelines:

• margins not less than 1 inch; 2.5 cm on all sides;

• type no smaller than 12 point font size regardless of whether it is single or double spaced;

• font type should be Times New Roman, Geneva, Helvetica, Arial;

• tables and graphics may be included; text for captions, headings and graphic explanations must not be smaller than 9 point and must be the same font type as the rest of the application;

and

• all documents must be submitted without file protection.

PROPOSALS CONTAINING NON-PDF DOCUMENTS ARE AT RISK OF BEING

EXCLUDED FROM CONSIDERATION. Incomplete applications will also be excluded from NIFA review.

Page Limitations

Applications submitted electronically via Grants.gov consist of forms and PDF attachments. Page limitations for certain attachments must be followed, see section 2.3.3. APPLICATIONS

THAT DO NOT FOLLOW THE PAGE LIMITS OUTLINED IN SECTION 2.3.3 ARE NOT

ELIGIBLE TO BE CONSIDERED FOR A PHASE I SBIR AWARD AND WILL BE

EXCLUDED FROM NIFA REVIEW.

Changes, Additions or Corrections

Modifications to the application will not be accepted after the closing date of this program mailto:sbir@nifa.usda.gov http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html solicitation. Under some circumstances, changes, additions, or corrections may be necessary to an application submitted to the USDA SBIR program via Grants.gov before the specified program solicitation closing date. Modifications to applications will require a resubmission of the entire application package and the applicant must notify the program at sbir@nifa.usda.gov of the resubmission. Submitting changes to Grants.gov without contacting the program could significantly delay your application submission and may result in the application not being reviewed.

2.3 Application Guidelines

Those who wish to submit an application to the USDA SBIR program should submit the following components and associated attachments via Grants.gov. Below are instructions for completing each field within each of the forms required in the application package. Page limitations indicated in bold are applicable to the specific section/attachment.

If there is a discrepancy between the program solicitation and the NIFA Grants.gov Application Guide, the information contained in this program solicitation is overriding.

2.3.1 SF-424 R&R Cover Sheet

Information related to the questions on this form is dealt with in detail in Part V, 2 of the NIFA Grants.gov Application Guide unless otherwise noted below.

Field 5. Please note: the USDA SBIR program’s official correspondence will be with either the PD or AOR.

Field 12. Proposed Project Start Date and End Date – The proposed duration of Phase I projects should normally not exceed eight months, except in special, justified circumstances. In most circumstances, the following dates should be used for these fields:

Start End Phase I 6/1/2016 2/28/2017

Field 17. Complete Certification – Please refer to the NIFA Grants.gov Application guide for information on the Certifications that are being agreed to by checking this box.

NOTE: An applicant who is delinquent on Federal debts must attach explanatory information detailing all relevant particulars concerning the Federal debt in PDF format in Field 12 of the R&R Other Project Information form (Other Attachments).

Field 20. Pre-application – This is not applicable to the USDA SBIR program. No attachments should be added.

2.3.2 R&R Project/Performance Site Location(s)

Information related to the questions on this form is dealt with in detail in Part V, 3 of the NIFA Grants.gov Application Guide.

2.3.3 R&R Other Project Information Form

Information related to the questions on this form is dealt with in detail in Part V, 4 of the NIFA Grants.gov Application Guide unless otherwise noted below.

Field 7. Project Summary/Abstract – (PDF Format is Required)

1 PAGE is the Page Limit for the Summary/Abstract.

In the technical abstract, include a brief description of the problem or opportunity, project objectives, and a description of the effort. Provide another paragraph discussing the anticipated results and potential commercial applications of the proposed research. The project summary/abstract of successful applications will be published by USDA and, therefore, should not contain proprietary information. IT IS THE RESPONSIBILITY OF THE

APPLICANT TO REVIEW THE ABSTRACT ATTACHMENT FOR PAGE LIMIT AND

PDF COMPLIANCE BEFORE SUBMISSION.

Field 8. Project Narrative – (PDF Format is Required)

16 PAGES is the Page Limit for the Project Narrative (The only exception to this page limit requirement will be found in the directions as noted below under (1) Response to Previous Review.) NOTE: The USDA SBIR Program encourages applicants to only include information pertaining to the items listed below. Applicants must not include additional information such as cover sheets, table of contents, reference listings, budgets, and appendices unless the applicant intends for these to be considered in the page count. Applicants that do not address the items listed below risk being excluded from NIFA review.

IT IS THE RESPONSIBILITY OF THE APPLICANT TO REVIEW THE PROJECT

NARRATIVE ATTACHMENT FOR PAGE LIMIT AND PDF COMPLIANCE

BEFORE SUBMISSION.

1. Response to Previous Review –For applicants who are submitting an application in which the project described was previously submitted to the SBIR program, but not funded, the page limit for the Project Narrative is increased to 17 pages to permit a one page response to the previous reviews.

Applicants should provide a clear statement acknowledging comments from the previous review, indicating revisions, rebuttals, etc. This response is a critical part of the screening criteria as noted in subsection 4.2(H). Furthermore, the revised application should clearly indicate the changes that have been made in the project. If more than one page is required, additional pages should be taken from the 16 page limit of the Project Narrative so that the Project Narrative does not exceed a total of 17 pages when including the Response to Previous Review.

2. Responsiveness to USDA SBIR Program Priorities and National Challenge Areas. – Please indicate if the application has a connection to agriculturally–related manufacturing technology, energy efficiency and alternative and renewable energy (see Section 1.5) or one or more of the National Challenge Areas (see Section 1.6). Provide a brief explanation of how the application is related to the area indicated.

3. Identification and Significance of the Problem or Opportunity – Clearly state the specific technical problem or opportunity addressed and its importance.

4. Background and Rationale – Indicate the overall background and technical approach to the problem or opportunity and the part that the proposed research plays in providing needed results. As a part of this section, it is critical that applications adequately cite relevant scientific literature. Moreover, all citations provided must be properly referenced in the Bibliography & References Cited as a separate attachment (see 2.3.3 – Field 9).

5. Relationship with Research or Research and Development – Discuss the significance of the Phase I effort in providing a foundation for the follow-on Phase II R&D effort. State the anticipated results of the approach if the project is successful. This should address: (a) the technical, economic, social, and other benefits to the Nation and to users of the results, such as the commercial sector, the Federal Government or other researchers; (b) the estimated total cost of the approach relative to benefits; and

(c) any specific policy issues or decisions that might be affected by the results.

6. Technical Objectives – State the specific objectives of the research or research and development effort. Include the technical questions needed to establish the technical feasibility of the proposed approach.

7. Work Plan – The work plan must provide an explicit, detailed description of the research or research and development approach. The plan should list the tasks to be performed, provide details of the methodology that would be used to research each task, including statistical analysis, if applicable, and indicate how and where the work will be carried out. The effort should attempt to determine the technical feasibility of the proposed concept. The work plan should be linked with the technical objectives of the research and the questions the effort is designed to answer. This section should constitute a substantial portion of the project narrative.

8. Related Research or Research and Development – Describe significant research or Research and Development (R&D) activities that are directly related to the proposed effort, including any conducted by the Project Director or by the proposing small business concern, how the proposed effort expands on the related work, and any planned coordination with outside sources. The applicant must persuade reviewers that he or she is aware of related research in the selected subject. It is critical that the applicant make a convincing case that the proposed research builds upon previous research and, if successful, will lead to the development of a new product, process, service, or technology or to substantial improvement of an existing product, process, service, or technology.

9. Potential Post Application – Briefly describe the commercialization potential of the proposed research after Phase I funding. In addition, indicate whether there appears to be a potential use of the proposed research by the Federal Government. Include a brief description of the proposing company (e.g., date founded, number of employees, and its field of interest). What are the major competitive products in this field, and what advantages will the proposed research have over existing technology in application, performance, technique, efficiency, or cost?

10. Satisfying the Public Interest - Specify how the proposed research will satisfy one or more of the following USDA strategic goals: (more information can be found at http://www.ocfo.usda.gov/usdasp/usdasp.htm)

a. Strategic Goal 1: Assist Rural Communities To Create Prosperity So They Are Self- Sustaining, Repopulating, And Economically Thriving

b. Strategic Goal 2: Ensure Our National Forests And Private Working Lands Are Conserved, Restored, And Made More Resilient To Climate Change, While Enhancing Our Water Resources

c. Strategic Goal 3: Help America Promote Agricultural Production And Biotechnology Exports As America Works To Increase Food Security

d. Strategic Goal 4: Ensure That All Of America’s Children Have Access To Safe, http://www.ocfo.usda.gov/usdasp/usdasp.htm

Nutritious, And Balanced Meals

Field 9. Bibliography & Cited References – (PDF Format is Required) Provide a complete list of all references cited in the application. For each reference, provide the complete name for each author, the year of the publication, full title of the article, name of the journal or book published, volume, and the page numbers. The references should be listed in alphabetical order using the last name of the first author.

Field 10. Facilities & Other Resources – (PDF Format is Required) Describe the types, location, and availability of instrumentation and physical facilities necessary to carry out the work proposed.

This letter should be included as a part of Other Attachments, see Field 12 below.

Field 11. Equipment Documentation – (PDF Format is Required) Describe the types, location, and availability of equipment necessary to carry out the work proposed. Items of equipment to be purchased must be fully justified under this section. When purchasing equipment or a product under the SBIR funding agreement, the small business should purchase only American-made items whenever possible and should normally not exceed 10 percent of the budget request.

Field 12. Other Attachments – (PDF Format is Required) See Part V, 4.12 for instructions for documentation to be included in this field. The following are additional instructions for documentation that may be required for your application.

(1) Use of Facilities or Equipment – If university facilities, private facilities, or government laboratories are being used, there must be a letter in the application from the authorized organizational representative of the university, private facility, or government laboratory describing the arrangement and testifying that the facilities will be subject to the exclusive use and control of the applicant.

(2) Outside Services – Involvement of university, government, or other outside personnel in the planning and research stages of the project as consultants or through subcontracting arrangements is permitted and may be particularly helpful to small businesses that have not previously received Federal research awards. Establishment of a Cooperative Research and Development Agreement (CRADA) with a USDA laboratory or other Federal laboratory may also be beneficial to proposing firms. If the application involves outside consultants, subcontracts, or involvement with a CRADA partner, these arrangements should be described in detail.