RFI.pdf

PDF 143 KB Posted Nov 8, 2018

Attached to: Support Services for the Office of Audit, Assessment, and Management (OAAM) Data Analysis Tasks
Solicitation number: 15PAAM19N00000001
Issued by: Department of Justice Office of Justice Programs OA Acquisitions

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Request for Information (RFI)

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FedBizOpps

Presolicitation Notice

CLASSIFICATION CODE * R

SUBJECT*

Support	Services	for	the	Office	of	Audit,	Assessment,	and
Management	(OAAM)	Data	Analysis	Tasks

GENERAL INFORMATION

CONTRACTING OFFICE'S *

ZIP‐CODE

20531

SOLICITATION NUMBER * 15PAAM19N00000001

RESPONSE DATE (MM‐DD‐YYYY) 11‐16‐2018

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET‐ASIDE Y

NAICS CODE * 541611

CONTRACTING OFFICE ADDRESS

US Department of Justice Acquisition Management Division Office of Justice Programs

810 7th Street, N.W.

Washington DC 20531

DESCRIPTION * See Attachment

POINT	OF	CONTACT	*
(POC	Information	Automatically	Filled	from	User
Profile	Unless	Entered)

Contract Specialist USDOJ Office of Justice Programs 810 7th Street, NW Room 3610

Washington, DC 20531

PLACE OF PERFORMANCE

ADDRESS

US Department of Justice Office of Justice Programs

Office for Victims of Crime

810 7th Street, NW

Washington, DC

POSTAL CODE 20531

COUNTRY USA

Rev. March 2010

ADDITIONAL INFORMATION

AGENCY'S URL http://ojp.gov

URL DESCRIPTION US Department of Justice, Office of Justice Programs

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

*	=	Required	Field
FedBizOpps	Presolicitation	Notice

OFFICE OF AUDIT, ASSESSMENT, AND MANAGEMENT

SUPPORT SERVICES FOR OAAM DATA ANALYSIS TASKS

OFFICE OF JUSTICE PROGRAMS

US DEPARTMENT OF JUSTICE

This

Request

for

Information

(RFI)

being

released

pursuant

the

Federal

Acquisition

Regulations

(FAR)

Part

Market

Research.

The

information

collected

through

the

process

considered

market

research

described

FAR

2.101

and

accordance

with

FAR

10.002.

This

NOT

Request

for

Quotes

(RFQ),

and

nothing

shall

construed

herein

through

the

Sources

Sought

process

commit

obligate

the

Government

further

action.

addition,

vendors

responding

this

RFI

shall

bear

all

risks

and

expenses

any

resources

used

provide

the

requested

information.

The

submission

capability

information

response

this

market

survey

purely

voluntary.

The

Department

Justice

(DOJ),

the

Office

Justice

Programs

(OJP)

issuing

this

RFI

identify

qualified

and

responsible

small

business

vendors

(e.g.,

8(a);

Service‐Disabled

Veteran

Owned

Small

Business;

Historically

Underutilized

Business

Zone

(HUBZone)

Small

Business;

Small

Disadvantaged

Business;

Veteran‐

Owned

Small

Business,

Women‐Owned

Small

Business

and

Economically

Disadvantaged

Women‐Owned

Small

Business)

having

interest

and

possessing

the

resources,

experience

and

expertise

provide

support

for

the

Office

Audit,

Assessment,

and

Management

(OAAM)

provide

operational

and

technical

support

OAAM

successfully

effectuate

its

mission

and

ensure

timely

delivery

information

and

products

OJP

leadership

and

Congressional

inquiries.

The

applicable

North

American

Industry

Classification

System

(NAICS)

code

assigned

these

proposed

services

541611.

The

anticipated

contract

type

Time

Material.

The

anticipated

period

performance

base

year

plus

four

(4)

option

years

commencing

April

2019.

The

anticipated

place

performance

will

the

Contractor’s

site

and

field

locations.

Background:

OJP

consists

six

programmatic

bureaus

and

offices:

the

Bureau

Justice

Assistance,

the

Bureau

Justice

Statistics,

the

National

Institute

Justice,

the

Office

Juvenile

Justice

and

Delinquency

Prevention,

the

Office

for

Victims

Crime,

and

the

Office

Sex

Offender

Sentencing,

Monitoring,

Apprehending,

Registering,

and

Tracking.

Through

the

programs

developed

and

funded

its

bureaus

and

offices,

OJP

works

form

partnerships

among

federal,

state,

and

local

government

officials

control

drug

use

and

trafficking;

reduce

and

prevent

crime;

rehabilitate

neighborhoods;

improve

the

administration

justice

America;

meet

the

needs

crime

victims;

and

address

problems

such

gang

violence,

prison

crowding,

juvenile

crime,

and

white‐collar

crime.

The

Department

Justice

(DOJ)

has

three

grant‐making

components,

the

Office

Justice

Programs

(OJP),

the

Office

Community

Oriented

Policing

Services

(COPS

Office),

and

Office

Violence

Against

Women

(OVW).

Together,

they

provide

federal

leadership

developing

the

nation’s

capacity

prevent

and

control

crime,

improve

the

criminal

and

juvenile

systems,

increase

knowledge

about

crime

and

issues,

and

assist

crime

victims.

total,

OJP,

the

COPS

Office,

and

OVW

administer

approximately

9,000

open

and

active

grants

representing

than

$15

billion,

state,

local

communities,

and

tribal

governments

and

organizations.

OJP

also

has

several

business

offices

that

support

its

work,

one

which

OAAM.

OAAM

comprised

three

divisions

and

Enterprise

Risk

Management

Team.

The

three

divisions

are

the

Program

Assessment

Division

(PAD),

the

Audit

and

Review

Division,

and

the

Grants

Management

Division.

OAAM

works

continuously

improve

the

efficiency

and

effectiveness

justice

programs

and

operations

ensuring

oversight

and

review

critical

grants,

financial,

IT,

contracts,

and

human

resources

administration.

OJP

also

has

several

business

offices

that

support

its

work,

one

which

OAAM.

OAAM

comprised

three

divisions

and

Enterprise

Risk

Management

Team.

The

three

divisions

are

the

Program

Assessment

Division

(PAD),

the

Audit

and

Review

Division,

and

the

Grants

Management

Division.

OAAM

works

continuously

improve

the

efficiency

and

effectiveness

justice

programs

and

operations

ensuring

oversight

and

review

critical

grants,

financial,

IT,

contracts,

and

human

resources

administration.

To accomplish our mission, OAAM has the following main responsibilities:

•

Serves

central

source

for

grants

management

policy

and

the

business

lead

for

DOJ's

Grants

Offices

Business

Process

Improvement

initiatives.

Also

serves

the

business

lead

for

the

OJP

Grants

Management

System;

•

Conducts

program

assessments

the

OJP

and

COPS

grant

programs

include

through

reimbursable

agreement,

program

assessments

for

OVW

grant

programs;

•	Coordinates	OJP's	Enterprise	Risk	Management	Program	and	oversight	of	OJP's
grants	monitoring	activities,	to	including	managing	the	DOJ	Grants	Assessment	Tool
(GAT)	and	Pre‐Award	Risk	process;

•

Serves

OJP's

primary

point

contact

with

the

DOJ/OIG

and

contract

auditors,

support

and

respond

requests

and

issues

pertaining

the

annual

Financial

Statement

Audits

OJP,

and

other

financial‐related

audits

the

agency;

•

Provides

audit

resolution

services

for

DOJ

grantees

that

receive

awards

from

OJP,

the

Office

Community

Oriented

Policing

Services

(COPS)

and

the

Office

Violence

Against

Women

(OVW);

•

Reviews

and

evaluates

OJP's

internal

controls,

through

the

annual

A‐123

review

and

various

internal

audits,

and

recommends

improvements

strengthen

controls,

needed;

• Manages the DOJ's High‐Risk Grantee Designation Program.

Scope:

The

purpose

this

SOW

describe

the

breadth

services

needed

from

contractor

assist

OAAM

executing

its

oversight

role

within

OJP.

The

contractor

will

provide

professional

support

for

variety

office‐wide

data

analytics,

technical

writing

and

editing,

and

training

and

technical

assistance.

Services:

The

following

are

all

concurrent

tasks,

and

additional

concurrent

tasks

may

added.

The

contractor

(or

consortium

entities)

required

demonstrate

the

ability

complete

the

following

tasks:

Task 1 RESEARCH AND PLANNING

Under

the

guidance

OAAM

staff,

provide

support

with

research

and

planning

activities,

but

are

not

limited

to:

•	Assisting	in	the	annual	programmatic	and	financial	monitoring	plan	development
process,	as	well	as	quarterly	updates.

• Verifying that planned monitoring activities were conducted.

•	Advising	on	the	design	of	core	assessment	elements,	including	assessment	objectives,
available	data	sources,	methods	of	data	collection,	and	areas	of	risk.

•	Conducting	research	of	authorizing	statutes,	appropriations	language,	and	legislative
committee	and	conference	reports,	regulatory	guidance,	strategic	plans	or	annual
program	plans,	legal	opinions,	current	and	historical	solicitations,	program	goals	and
program	guidance,	internal	performance	and	program	data,	topical	studies
conducted	by	nonprofit	organizations,	universities,	and	research	organizations,
including	information	available	at	CrimeSolutions.gov,	and		audits	conducted	by
government	entities,	such	as	the	Government	Accountability	Office	(GAO)	and	the
Office	of	the	Inspector	General	(OIG).

Task 2 DATA ANALYTICS

Under

the

guidance

OAAM,

provide

analytical

support

for

variety

mission

tasks,

including,

but

not

limited

to:

Build	databases	to	collect	and	analyze	data	and/or	tracking	tools	to	assess
workload	or	grant	award	administration.

Develop and quality assure complex queries of relational databases.

Read, clean, combine, and modify datasets of all sizes.

Extract, compile, prepare, and present data.

Plan and conduct structured interviews, semi‐structured interviews, and focus groups.

Apply best practices in text analysis, coding, data table design, and data visualization.

Apply statistical methodologies and software for sampling, testing, modeling, and interpretation.

Perform	analytics	to	identify	trends	and	patterns,	compare	variables,	discover
correlations,	and	draw	insights.

Create	data‐focused	reports	summarizing	methods,	presenting	data,	and
interpreting	results.

Design, implement, and evaluate quality assurance techniques and tools.

Apply	advanced	analytical	techniques	including	but	not	limited	to	risk	analysis,
compliance	analysis,	statistical	analysis,	programmatic	monitoring	analysis,	and
survey	analysis.

Data

collection

and

analysis

for

hoc

and

short

turnaround

data

requests,

metric

reports,

and

report

requests

using

variety

tools,

including

Enterprise

Reporting

Tools,

Microsoft

Excel,

SAS,

and

SPSS.

Evaluate trainings and identify opportunities for enhancing future trainings

Task 3 DOCUMENT DEVELOPMENT AND REVIEW

Under	the	guidance	of	OAAM	staff,	providing	support	for	the	development	and
enhancement	of	agency	wide	reports,	policies,	procedures,	tools,	and	support	for	internal
working	groups	includes,	but	is	not	limited	to:

Providing	technical	expertise	in	identifying,	evaluating,	and	developing	effective
policies,	procedures,	and	systems.

Supporting	and	offering	input	in	updating	of	OAAM	policies,	procedures,	tools,	and
best	practices.

Aiding	federal	staff	in	drafting	monthly,	quarterly,	and	annual	monitoring	metric
reports	to	report	on	program	office	monitoring	activities.

Preparing quarterly risk assessments on high priority grant programs.

Assisting	in	the	review	of	programmatic	monitoring	documentation	to	ensure	that
DOJ	grant‐making	offices	are	conducting	complete,	accurate,	and	quality	monitoring

activities.

Participating	in	the	technical	writing	of	the	assessment	reports,	including
developing	outlines	and	storyboards.

Creating	innovative	and	effective	ways	to	format,	design,	and	present	various	data
to	intended	audiences.

Preparing slide content, taking meeting notes, and facilitating meetings, when necessary.

Task 4 OTHER MISSION‐RELATED TASKS

Under	the	guidance	of	OAAM	staff,	providing	support	for	the	development	and
enhancement	of	agency	wide	reports,	policies,	procedures,	tools,	and	support	for	internal
working	groups	includes,	but	is	not	limited	to:

Maintain	SharePoint	sites	following	OJP’s	Change	Management	policies	and
protocol	and	other	relevant	OJP	requirements.

Working	with	development	teams,	project	managers,	and	stakeholders	to	develop
technical	solutions	to	solve	business	problems.

Assess	current	environment	and	recommend	future	products,	tools,	infrastructures,
and	designs	that	will	meet	OAAM’s	needs	and	resources.

Respondents to this RFI shall provide the following information:

a) Vendor	background	summary	including,	contractor	name,	address,	DUNS,	point	of
contact	information,	email,	phone,	website	address,	small	business	designation,	and
any	GSA	schedule	number.

b) Tailored	capability	statements	addressing	the	particulars	of	this	effort,	with
appropriate	documentation	supporting	claims	of	organizational	and	staff	capability.	If
subcontracting	or	teaming	is	anticipated	in	order	to	deliver	technical	capability,
organizations	should	address	the	administrative	and	management	structure	of	such

arrangements.

c) Past

Performance

‐

Provide

list

contracts

where

similar

services

were

provided.

Provide

customer/Government

Agency

contact

information

where

these

services

were

provided

including:

contact

name

and

organization,

telephone

number,

and

address.

The	Government	will	evaluate	market	information	to	ascertain	potential	market	capacity	to
provide	services	consistent	in	scope	described	in	this	notice	and	otherwise	anticipated.

Telephone	inquiries	will	not	be	accepted	or	acknowledged,	and	no	feedback	or
evaluations	will	be	provided	to	companies	regarding	their	submissions.	Interested
vendors	should	monitor	a	government	point	of	entry	site	for	further	information.

Submission

Instructions:

Interested

small

business

vendors

who

consider

themselves

qualified

perform

the

above‐listed

services

are

invited

submit

response

this

RFI

Notice

NOVEMBER

16,

2018

12:00PM

ET.

All

responses

under

this

RFI

Notice

must

emailed

fitzgerald.escalona@usdoj.gov.

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