15le-alzheimerssol.pdf

OMB No. 1121-0329

U.S. Department of Justice Approval Expires 07/31/2016

Office of Justice Programs

Bureau of Justice Assistance

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), is seeking applications for funding under the Law Enforcement and Missing Persons with Alzheimer’s Disease program. This program furthers the Department’s mission by providing national programs strategically targeted to address community and law enforcement needs.

Law Enforcement and Missing Persons with Alzheimer’s Disease

FY 2015 Competitive Grant Announcement

Eligibility Eligible applicants are local (city, county, or federally recognized tribal) law enforcement agencies serving communities with a significant percentage of the population is 65 years of age or older.

BJA welcomes applications that involve two or more entities; however, one eligible entity must be the applicant and the others must be proposed as sub-recipients. The applicant must be the entity with primary responsibility for administering the funding and managing the entire project.

Only one application per lead applicant will be considered; however, sub-recipients may be part of multiple proposals.

BJA may elect to make awards for applications submitted under this solicitation in future fiscal years, dependent on the merit of the applications and on the availability of appropriations.

For additional eligibility information, see Section C. Eligibility Information.

Deadline Applicants must register with Grants.gov prior to submitting an application. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on April 6, 2015.

All applicants are encouraged to read this Important Notice: Applying for Grants in

Grants.gov.

For additional information, see How To Apply in section D. Application and Submission Information.

http://www.justice.gov/ http://www.ojp.gov/ https://www.bja.gov/ https://www.bja.gov/ http://www.grants.gov/applicants/apply_for_grants.jsp http://ojp.gov/funding/Apply/Grants-govInfo.htm http://ojp.gov/funding/Apply/Grants-govInfo.htm

BJA-2015-4076

Contact Information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, or via e-mail to support@grants.gov. The Grants.gov Support Hotline hours of operation are 24 hours a day, 7 days a week, except federal holidays.

Applicants that experience unforeseen Grants.gov technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the Bureau of Justice Assistance contact identified below within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center: toll-free at 1-800-851-3420; via TTY at 301-240-6310 (hearing impaired only); email responsecenter@ncjrs.gov; fax to 301-240-5830;

or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m. eastern time on the solicitation close date.

Grants.gov number assigned to this announcement: BJA-2015-4076

Release date: February 9, 2015 mailto:support@grants.gov http://www.grants.gov/applicants/apply_for_grants.jsp mailto:responsecenter@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp

Contents A. Program Description

Overview

Program-Specific Information

Goals, Objectives, and Deliverables

Evidence-Based Programs or Practices

B. Federal Award Information

Type of Award

Financial Management and System of Internal Controls

Budget Information

Match Requirement

Pre-Agreement Cost Approvals

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated with Language Assistance (if applicable)

C. Eligibility Information

Cost Sharing or Match Requirement

Limit on Number of Application Submissions

D. Application and Submission Information

What an Application Should Include

How To Apply

E. Application Review Information

Selection Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and other Legal Requirements

General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Provide Feedback to OJP

Application Checklist

Law Enforcement and Missing Persons with Alzheimer’s Disease

(CFDA #16.015)

A. Program Description

Overview This FY 2015 grant announcement focuses on programs strategically targeted to address community and law enforcement needs. Specifically, this grant announcement focuses on developing community partnerships to assist law enforcement in locating and working with missing persons with Alzheimer’s disease and related dementias. Funding for this initiative is anticipated through the FY 2015 appropriation.

Program-Specific Information It is estimated that 5.1 million people in the United States are living with Alzheimer’s disease or some form of dementia.1 As the population of the United States ages, more people are at risk of developing Alzheimer's disease and other age-related dementias. Many of those with dementia will wander at some point. Some of those who wander become lost and separated from their loved ones. Law enforcement agencies expend many hours annually searching for missing persons with Alzheimer’s disease, and if not found quickly, these missing persons are at high risk of serious injury or even death. As the number of persons with Alzheimer’s disease increases in the United States, the demand on law enforcement services will also rise. Further, documented incidents over the past several years indicate that many law enforcement officers may not be trained or equipped to handle the special needs of those with Alzheimer’s once they are found.

Goals, Objectives, and Deliverables Over the past several years, BJA received funding specifically designated to support law enforcement in locating and responding to the needs of missing persons with Alzheimer's and related dementia. Products produced with prior funding include pocket guides, training videos, evaluative questions to ask caregivers, model policies, training keys, podcasts, and protocols for a comprehensive “holistic” approach for law enforcement and community partners to proactively prevent persons with Alzheimer’s disease from wandering and locate those who are reported missing. To continue, and expand upon, the accomplishments of prior years’ Alzheimer’s projects, BJA is soliciting applications from local law enforcement agencies to implement programs within their communities that will:

1. Increase public awareness of issues surrounding missing persons with Alzheimer’s disease and other forms of dementia;

2. Establish or expand community partnerships between local law enforcement, other public safety agencies and the communities they serve to assist in efforts to prevent persons with Alzheimer’s disease and other forms of dementia from wandering, and successfully locate those who have wandered and are lost; and

1 National Institute on Aging, National Institutes of Health, www.nia.nih.gov/alzheimers.

http://www.nia.nih.gov/alzheimers

3. Educate law enforcement and other public safety components, community partners, and caregivers regarding effective protocols when dealing with individuals with Alzheimer’s disease.

It is expected that deliverables for projects funded under this solicitation will include activities such as: outreach efforts to the community, public awareness campaigns, distribution of electronic monitoring or locator systems, establishment of volunteer search programs to assist law enforcement, provision of information to families and the community, training of law enforcement and other individuals involved in these efforts, development or enhancement of protocols, and the establishment or expansion of an existing registry.

Applications are solicited for projects that meet the following criteria:

1. Following the guidance and protocols, and building upon existing training curricula, model policies for law enforcement, and other relevant materials that have been developed previously with DOJ grant funding, projects will develop and implement a comprehensive, “holistic”, community-wide program designed to protect persons with Alzheimer’s disease and related dementias, and develop an effective process to locate any such persons who are reported as missing. Applicants must provide evidence that the project will encompass a geographic area where a significant percentage of the population is 65 years of age or older.

2. Projects must include the active involvement of at least one law enforcement agency within the project area. Each applicant should explain how they will address the “holistic” approach, which must include, at a minimum, the following components:

a. Develop or implement agency protocols and outreach materials relative to wandering prevention as related to persons with Alzheimer’s disease or related dementias.

b. Conduct proactive outreach to families, caregivers, and the general public to increase protection of persons who are at risk of wandering and awareness of the indicators of a missing person with Alzheimer’s disease of related dementias.

c. Develop and implement a local registry program and/or promotion of use of a national registry and use of locative device technology for those most at risk of wandering.

d. Using existing training curricula, provide training, as appropriate, for law enforcement, other public safety components, and community partners with the goal of ensuring appropriate interactions with persons with Alzheimer’s disease.

e. Develop and implement a community or senior liaison committee and/or citizen/volunteer search unit, to aid in the outreach activities and assist with a search for missing persons with Alzheimer’s disease.

Applicants are strongly encouraged to review Alzheimer’s Aware: Guide for Implementing a Law Enforcement Program to Address Alzheimer’s in the Community. Previously developed Alzheimer’s resource materials for use by law enforcement agencies can be found at www.theiacp.org/About/Governance/Divisions/StateAssociationsofChiefsofPoliceSACOP/Curre ntSACOPProjects/MissingAlzheimersDiseasePatientInitiative/tabid/897/Default.aspx.

https://www.bja.gov/Publications/AlzheimersAware.pdf https://www.bja.gov/Publications/AlzheimersAware.pdf http://www.theiacp.org/About/Governance/Divisions/StateAssociationsofChiefsofPoliceSACOP/CurrentSACOPProjects/MissingAlzheimersDiseasePatientInitiative/tabid/897/Default.aspx http://www.theiacp.org/About/Governance/Divisions/StateAssociationsofChiefsofPoliceSACOP/CurrentSACOPProjects/MissingAlzheimersDiseasePatientInitiative/tabid/897/Default.aspx

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

Improving the quantity and quality of evidence OJP generates

Integrating evidence into program, practice, and policy decisions within OJP and the field

Improving the translation of evidence into practice

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. The OJP CrimeSolutions.gov web site is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

B. Federal Award Information

BJA expects to make up to five awards of up to a maximum of $120,000 each. The project period is 24 months, and the project start date should be on or after October 1, 2015.

BJA may, in certain cases, provide supplemental funding in future years to awards under this solicitation. Important considerations in decisions regarding supplemental funding include, among other factors, the availability of funding, strategic priorities, assessment of the quality of the management of the award (for example, timeliness and quality of progress reports), and assessment of the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award2 BJA expects that it will make awards from this solicitation in the form of a grant.

Financial Management and System of Internal Controls If selected for funding, the award recipient must:

(a) Establish and maintain effective internal control over the federal award that provides reasonable assurance that the non-Federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal

2 See generally 31 U.S.C. §§ 6301-6305 (defines and describes various forms of federal assistance relationships, including grants and cooperative agreements (a type of grant)).

http://www.crimesolutions.gov/

Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with federal statutes, regulations, and the terms and conditions of the federal awards.

(c) Evaluate and monitor the non-federal entity's compliance with statute, regulations and the terms and conditions of federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the federal awarding agency or pass-through entity designates as sensitive or the non-federal entity considers sensitive consistent with applicable federal, state, and local laws regarding privacy and obligations of confidentiality.

In order to better understand administrative requirements and cost principles, award applicants are encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management Online Training available here.

Budget Information

Cost Sharing or Match Requirement (cash only) This solicitation requires a match. Applicants are required to provide a minimum match equal to 25 percent of a qualified, full-time, law enforcement agency staff person’s annual hours (not less than 520 hours). This match must be reflected in the Budget calculations, showing the full-time staff person’s official title, annual salary, and benefits. The staff person can be a sworn member of the law enforcement agency or civilian employee, with demonstrated experience in community relations; servicing at-risk populations within the community; and/or public relations and communications expertise.

Applicants must identify the source of the match funds. If a successful applicant’s proposed match exceeds the required match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit. Applicants must satisfy this match requirement with cash only, in the form of salary paid to an employee of the applicant’s agency.

The full-time staff person’s name must be included in the Budget Narrative and Budget Worksheet and the Budget Worksheet must include one of the below formulas for the match requirement.

Salaried Employee:

Annual Salary Rate + Fringe Benefits/4 = Match Amount $49,560+$17,236/4 = $16,699 Match Amount

Hourly Employee:

Hourly Rate x 520 hours +Fringe Benefits = Match Amount $27.84x520= $14,477+$3,185 = $17,662 Match Amount http://gfm.webfirst.com/

Pre-Agreement Cost Approvals OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. If approved, pre-agreement costs could be paid from grant funds consistent with a grantee’s approved budget, and under applicable cost standards. However, all such costs prior to award and prior to approval of the costs are incurred at the sole risk of an applicant. Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs. Should there be extenuating circumstances that appear to be appropriate for OJP’s consideration as pre-agreement costs, the applicant should contact the point of contact listed on the title page of this announcement for details on the requirements for submitting a written request for approval. See the section on Costs Requiring Prior Approval in the Financial Guide, for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. 3 The 2015 salary table for SES employees is available on the Office of Personnel Management web site. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.)

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant requesting a waiver should include a detailed justification in the budget narrative of the application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit the budget.

The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service the individual will provide, the individual’s specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual’s salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work to be done.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefully – before submitting an application – the OJP policy and guidance on conference approval, planning, and reporting available at www.ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs.

3 This limitation on use of award funds does not apply to the non-profit organizations specifically named at Appendix VIII to 2 C.F.R. part 200.

http://ojp.gov/financialguide/index.htm http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/15Tables/exec/html/ES.aspx http://www.ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Solicitation Requirements” in the OJP Funding Resource Center.

C. Eligibility Information

For additional eligibility information, see Title page.

Cost Sharing or Match Requirement For additional information on cost sharing and match requirement, see Section B. Federal Award Information.

Limit on Number of Application Submissions If an applicant submits multiple versions of the same application, BJA will review only the most recent system-validated version submitted. For more information on system-validated versions, see How To Apply.

D. Application and Submission Information

What an Application Should Include Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions.

Moreover, applicants should anticipate that applications that are determined to be nonresponsive to the scope of the solicitation, or that do not include the application elements that BJA has designated to be critical, will neither proceed to peer review nor receive further consideration. Under this solicitation, BJA has designated the following application elements as critical: Project Abstract, Program Narrative, Budget Detail Worksheet, Budget Narrative, resumés of key staff; documentation of significant population over age 65; and letters of intent from other law enforcement agencies or community groups that will be part of the collaboration.

Applicants may combine the Budget Narrative and the Budget Detail Worksheet in one document. However, if an applicant submits only one budget document, it must contain both narrative and detail information. Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Memoranda of Understanding,” “Resumes”) for all attachments. Also, OJP recommends that http://ojp.gov/funding/index.htm applicants include resumes in a single file.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and OJP’s Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

Intergovernmental Review: This funding opportunity (program) is not subject to Executive Order 12372. (In completing the SF-424, applicants are to make the appropriate selection in response to question 19 to indicate that the “Program is not covered by E.O. 12372.”)

2. Project Abstract Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

Written for a general public audience

Submitted as a separate attachment with “Project Abstract” as part of its file name

Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

All project abstracts should follow the detailed template available at ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf.

Permission to Share Project Abstract with the Public: It is unlikely that BJA will be able to fund all promising applications submitted under this solicitation, but it may have the opportunity to share information with the public regarding promising but unfunded applications, for example, through a listing on a webpage available to the public. The intent of this public posting would be to allow other possible funders to become aware of such proposals.

In the project abstract template, applicants are asked to indicate whether they give OJP permission to share their project abstract (including contact information) with the public.

Granting (or failing to grant) this permission will not affect OJP’s funding decisions, and, if the application is not funded, granting permission will not guarantee that abstract information will be shared, nor will it guarantee funding from any other source.

Note: OJP may choose not to list a project that otherwise would have been included in a listing of promising but unfunded applications, should the abstract fail to meet the format and content requirements noted above and outlined in the project abstract template.

3. Program Narrative The program narrative must respond to the solicitation and the Selection Criteria (1–4) in the order given. The program narrative should be double-spaced, using a standard 12-point font (Times New Roman is preferred) with 1-inch margins, and should not exceed 15 pages.

Number pages “1 of 15,” “2 of 15,” etc.

http://www.archives.gov/federal-register/codification/executive-order/12372.html http://www.archives.gov/federal-register/codification/executive-order/12372.html http://ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf

If the program narrative fails to comply with these length-related restrictions, the Bureau of Justice Assistance may consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the program narrative:

a. Statement of the Problem

b. Project Design and Implementation

c. Capabilities and Competencies

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

To assist the Department with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, applicants that receive funding under this solicitation must provide data that measure the results of their work done under this solicitation. OJP will require any award recipient, post award, to provide the data requested in the “Data Grantee Provides” column so that OJP can calculate values for the “Performance Measures” column. Performance measures for this solicitation are as follows:

Objective Performance Measure(s) Description

Establish, maintain, and promote an identification and support program for persons living with Alzheimer’s disease or other form of dementia that includes a local, readily searchable database or records system and the use of passive and/or electronic monitoring devices

Percentage increase in the number of requests responded to for assistance and information regarding the identification and support program for persons living with Alzheimer’s disease and other forms of dementia

Percentage increase in the number of individuals enrolled in an appropriate identification or registry program that uses electronic monitoring devices.

During the current reporting period:

Number of requests for assistance and information, by type of request (i.e., telephone, e-mail, etc.)

Number of requests responded to for assistance and information

Number of persons with Alzheimer’s disease or other forms of dementia enrolled in an appropriate identification or registry program

Number of new persons with Alzheimer’s disease or other forms of dementia who are enrolled in an appropriate identification or registry program

Distribute resources to community partners, families, and caregivers to promote the use of prevention protocols designed to reduce the risk of wandering among persons with Alzheimer’s disease, and engage the community in identifying and reporting those at risk of becoming lost

Percent increase in the number of outreach activities conducted to promote and educate individuals about efforts to locate missing persons with Alzheimer’s disease and other forms of dementia

Number of partnerships established

During the current reporting period:

Number of outreach activities by type (e.g., email blast, media campaigns, public forums, etc.)

during the current reporting period

Number of outreach activities by type (e.g. email blast, media campaigns, public forums, etc.)

during the previous reporting period

Number of partnerships established with local businesses, Number of publications/ resources disseminated community groups, and organizations

Number of requests for resources

Number of family and caregiver toolkits distributed

Using existing training curricula, provide training, as appropriate, for law enforcement, other public safety components, and community partners with the goal of ensuring appropriate interactions with persons with Alzheimer’s disease

Number of participants who complete training

Number of recorded incidents of contact with persons with Alzheimer’s disease or related dementias

During the current reporting period:

Number of law enforcement officers trained

Number of other public safety employees trained, by agency category (fire, EMS, utility, etc.)

Number of recorded incidents of contact with persons with Alzheimer’s disease or related dementias

Actively coordinate, recruit, and train citizen volunteers or community groups to serve on search teams in the event that a person with Alzheimer’s disease or other dementia wanders and becomes lost

Percent increase in the number of persons recruited as volunteers

Number of volunteer recruitment activities held

Number of participants who complete training

Percentage of reported wandering incidents responded to resulting in a search for person

Number of reports generated with specified search outcome information

During the current reporting period:

Number of persons volunteering for search activities

Number of persons newly recruited as volunteers for search activities

Number of recruitment activities by type (e.g., email blast, media campaigns, public forums, etc.)

during the previous reporting period

Number of persons trained as volunteers for search activities

Number of reported wandering incidents

Number of reported wandering incidents responded to resulting in a search for person

Number of searches conducted

Number of reports generated

Specific search information (e.g., length of time to locate the person after receiving initial missing report, location where person was found, etc.)

BJA does not require applicants to submit performance measures data with their application. Performance measures are included as an alert that the Bureau of Justice

Assistance will require successful applicants to submit specific data as part of their reporting requirements. For the application, applicants should indicate an understanding of these requirements and discuss how they will gather the required data, should they receive funding.

Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements likely do not constitute “research.”

Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research.

Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge” 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the “Research and the Protection of Human Subjects” section of the OJP Funding Resource Center web page (ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequire ments.htm). Applicants whose proposals may involve a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that web page.

4. Budget Detail Worksheet and Budget Narrative

a. Budget Detail Worksheet A sample Budget Detail Worksheet can be found at www.ojp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf. Applicants that submit their budget in a different format should include the budget categories listed in the sample budget worksheet.

For questions pertaining to budget and examples of allowable and unallowable costs, see the Financial Guide at www.ojp.gov/financialguide/index.htm.

b. Budget Narrative The budget narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities).

Applicants should demonstrate in their budget narratives how they will maximize cost effectiveness of grant expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality.

The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year.

http://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm http://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm http://ojp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf http://www.ojp.gov/financialguide/index.htm

c. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition Threshold If an applicant proposes to make one or more non-competitive procurements of products or services, where the non-competitive procurement will exceed the simplified acquisition threshold (also known as the small purchase threshold), which is currently set at $150,000, the application should address the considerations outlined in the Financial Guide.

d. Pre-Agreement Cost Approvals For information on pre-agreement costs, see Section B. Federal Award Information.

5. Indirect Cost Rate Agreement (if applicable)

Indirect costs are allowed only if the applicant has a current federally approved indirect cost rate. (This requirement does not apply to units of local government.) Attach a copy of the federally approved indirect cost rate agreement to the application. Applicants that do not have an approved rate may request one through their cognizant federal agency, which will review all documentation and approve a rate for the applicant organization, or, if the applicant’s accounting system permits, costs may be allocated in the direct cost categories.

For the definition of Cognizant Federal Agency, see the “Glossary of Terms” in the Financial Guide. For assistance with identifying your cognizant agency, please contact the Customer Service Center at 1-800-458-0786 or at ask.ocfo@usdoj.gov. If DOJ is the cognizant federal agency, applicants may obtain information needed to submit an indirect cost rate proposal at www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf.

6. Tribal Authorizing Resolution (if applicable)

Tribes, tribal organizations, or third parties proposing to provide direct services or assistance to residents on tribal lands should include in their applications a resolution, a letter, affidavit, or other documentation, as appropriate, that certifies that the applicant has the legal authority from the tribe(s) to implement the proposed project on tribal lands. In those instances when an organization or consortium of tribes applies for a grant on behalf of a tribe or multiple specific tribes, the application should include appropriate legal documentation, as described above, from all tribes that would receive services or assistance under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from all tribes in the consortium (i.e., without an authorizing resolution or comparable legal documentation from each tribal governing body) may submit, instead, a copy of its consortium bylaws with the application.

7. Applicant Disclosure of High Risk Status Applicants are to disclose whether they are currently designated high risk by another federal grant making agency. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated high risk by another federal grant making agency, you must email the following information to OJPComplianceReporting@usdoj.gov at the time of application submission:

The federal agency that currently designated the applicant as high risk;

Date the applicant was designated high risk;

The high risk point of contact name, phone number, and email address, from that federal agency; and

Reasons for the high risk status;

http://ojp.gov/financialguide/index.htm http://ojp.gov/financialguide/index.htm http://ojp.gov/financialguide/index.htm mailto:ask.ocfo@usdoj.gov http://www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf mailto:OJPComplianceReporting@usdoj.gov

OJP seeks this information to ensure appropriate federal oversight of any grant award.

Unlike the Excluded Parties List, this high risk information does not disqualify any organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation.

8. Additional Attachments

a. Project Timeline

Include a Project Timeline with each project goal, related objective, activity, expected completion date, responsible person, or organization

b. Position Descriptions/Resumes

Outline the roles and responsibilities of key positions and provide resumes for current staff.

c. Documentation of Significant Population Over Age 65 Documentation can include information from the most recent census data or documented evidence of senior housing facilities within the area serviced by the project and number of residents residing in those facilities.

d. Letters of Intent Include letters from other law enforcement agencies or community groups that will be part of the collaboration.

e. Memorandum of Understanding/Agreement (MOUs)

Applicants who represent lead organizations should include fully-executed (i.e., signed) MOUs between them and any subrecipients. Successful applicants unable to submit an application that includes MOUs will be required to submit MOUs post-award, prior to obligating or expending of grants funds.

f. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or sub-grants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to State agencies that will sub-award federal funds).

OJP seeks this information to help avoid any inappropriate duplication of funding.

Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication.

Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months:

The federal or state funding agency

The solicitation name/project name

The point of contact information at the applicable funding agency.

SAMPLE

Applicants should include the table as a separate attachment, with the file name “Disclosure of Pending Applications,” to their application. Applicants that do not have pending applications as described above are to include a statement to this effect in the separate attachment page (e.g., “[Applicant Name on SF-424] does not have pending applications submitted within the last 12 months for federally funded grants or sub-grants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation.”).

9. Financial Management and System of Internal Controls Questionnaire In accordance with 2 CFR 200.205, federal agencies must have in place a framework for evaluating the risks posed by applicants before they receive a Federal award. To facilitate part of this risk evaluation, all applicants (other than an individual) are to download, complete, and submit this form.

10. Disclosure of Lobbying Activities

All applicants must complete this information. Applicants that expend any funds for lobbying activities are to provide the detailed information requested on the form Disclosure of Lobbying Activities (SF-LLL). Applicants that do not expend any funds for lobbying activities are to enter “N/A” in the text boxes for item 10 (“a. Name and Address of Lobbying Registrant” and “b. Individuals Performing Services”).

How To Apply Applicants must register in, and submit applications through Grants.gov, a “one-stop storefront” to find federal funding opportunities and apply for funding. Find complete instructions on how to register and submit an application at www.Grants.gov. Applicants that experience technical difficulties during this process should call the Grants.gov Customer Support Hotline at 800-518- 4726 or 606–545–5035, 24 hours a day, 7 days a week, except federal holidays. Registering with Grants.gov is a one-time process; however, processing delays may occur, and it can take several weeks for first-time registrants to receive confirmation and a user password. OJP encourages applicants to register several weeks before the application submission deadline.

In addition, OJP urges applicants to submit applications 72 hours prior to the application due date to allow time to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

BJA strongly encourages all prospective applicants to sign up for Grants.gov email notifications regarding this solicitation. If this solicitation is cancelled or modified, individuals who sign up with Grants.gov for updates will be automatically notified.

Note on File Names and File Types: Grants.gov only permits the use of certain specific characters in names of attachment files. Valid file names may include only the characters shown

Federal or State Funding Agency

Solicitation Name/Project Name

Name/Phone/E-mail for Point of Contact at Funding Agency

DOJ/COPS COPS Hiring Program

Jane Doe, 202/000-0000; jane.doe@usdoj.gov

HHS/ Substance Abuse & Mental Health Services Administration

Drug Free Communities Mentoring Program/ North County Youth Mentoring Program

John Doe, 202/000-0000; john.doe@hhs.gov http://www.ecfr.gov/cgi-bin/text-idx?SID=2ebfb13012953333f32ed4cf1411e33e&node=pt2.1.200&rgn=div5#se2.1.200_1205 http://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf http://www.grants.gov/ in the table below. Grants.gov is designed to reject any application that includes an attachment(s) with a file name that contains any characters not shown in the table below.

Characters Special Characters

Upper case (A – Z) Parenthesis ( ) Curly braces { } Square brackets [ ]

Lower case (a – z) Ampersand (&) Tilde (~) Exclamation point (!)

Underscore (__) Comma ( , ) Semicolon ( ; ) Apostrophe ( ‘ )

Hyphen ( - ) At sign (@) Number sign (#) Dollar sign ($)

Space Percent sign (%) Plus sign (+) Equal sign (=)

Period (.) When using the ampersand (&) in XML, applicants must use the “&” format.

Grants.gov is designed to forward successfully submitted applications to OJP’s Grants Management System (GMS).

GMS does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” and “.zip.” GMS may reject applications with files that use these extensions. It is important to allow time to change the type of file(s) if the application is rejected.

All applicants are required to complete the following steps:

OJP may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time the federal awarding agency is ready to make a federal award, the federal awarding agency may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of

Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS number in their applications for a new award or a supplement to an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and differentiating entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and sub-recipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Call Dun and Bradstreet at 866–705–5711 to obtain a DUNS number or apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days.

2. Acquire registration with the System for Award Management (SAM). SAM is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. OJP requires all applicants (other than individuals) for federal financial assistance to maintain current registrations in the SAM database. Applicants must be registered in SAM to successfully register in Grants.gov. Applicants must update or renew their SAM registration annually to maintain an active status.

Applications cannot be successfully submitted in Grants.gov until Grants.gov receives the SAM registration information. The information transfer from SAM to Grants.gov can take http://www.dnb.com/ up to 48 hours. OJP recommends that the applicant register or renew registration with SAM as early as possible.

Information about SAM registration procedures can be accessed at www.sam.gov.

3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password. Complete the AOR profile on Grants.gov and create a username and password. The applicant organization’s DUNS number must be used to complete this step. For more information about the registration process, go to www.grants.gov/applicants/get_registered.jsp.

4. Acquire confirmation for the AOR from the E-Business Point of Contact (E-Biz POC).

The E-Biz POC at the applicant organization must log into Grants.gov to confirm the applicant organization’s AOR. Note that an organization can have more than one AOR.

5. Search for the funding opportunity on Grants.gov. Use the following identifying information when searching for the funding opportunity on Grants.gov. The Catalog of Federal Domestic Assistance number for this solicitation is 16.015, titled “Law Enforcement and Missing Persons with Alzheimer’s Disease” and the funding opportunity number is BJA- 2015-4076.

6. Submit a valid application consistent with this solicitation by following the directions in Grants.gov. Within 24–48 hours after submitting the electronic application, the applicant should receive two notifications from Grants.gov.