Request for Info Intl Process Serving.pdf

REQUEST FOR INFORMATION (RFI):

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSALS. NO SOLICITATION IS AVAILABLE AT THIS TIME.

REQUIREMENT: International Process Serving

Issue Date: August 12, 2024

Response Due Date: Responses to the RFI shall be in electronic format and emailed to the

Contracting Officer via e-mail to kimberly.tran@usdoj.gov. All responses must be received no later than August 21, 4:00 PM, Eastern Standard Time. FAILURE TO RESPOND TO THE

QUESTIONS WILL BE DEEMED AS NON-RESPONSIVE.

RFI Purpose:

The Office of Foreign Litigation (OFL), Civil Division, U.S. Department of Justice in

Washington, DC, represents the interests of the United States in foreign courts. Within OFL, the

Office of International Judicial Assistance (OIJA) functions as the United States Central

Authority for requests from foreign authorities for the service of judicial and extrajudicial documents on individuals and entities in the United States. OFL, in coordination with DOJ’s

Procurement Services Staff, is requesting information to determine qualified sources with the ability to serve judicial and extrajudicial documents throughout the United States in support of

OFL/OIJA’s Central Authority functions. The Department is gathering information as part of the

Department’s market research, identifying potential sources, and determining the Department’s procurement strategy regarding a planned solicitation for International Processing Serving requirement described herein and as described in the draft Statement of Work (SOW).

BACKGROUND: This Request for Information (RFI) is issued for the purpose of developing a viable solicitation that will best communicate the Government’s requirements to industry.

Response to this RFI is strictly voluntary and will not affect any firm’s ability to submit an offer if, or when, a solicitation is released. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government.

Neither unsolicited proposals nor any other kinds of offers will be considered in response to this

RFI. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this RFI. Responses to the RFI will not be returned. A response to this RFI is necessary to assist DOJ in determining the potential levels of interest, adequate competition, and technical capability to provide the required services. In addition, this information will also be used to assist DOJ in establishing a basis for developing any subsequent potential subcontract/small business participation plan and/or small business goal percentages.

Responses to this RFI must address the following requirements:

1. A cover sheet which includes:

a. RFI Title;

b. Company’s Name;

c. Address;

mailto:Kimberly.tran@usdoj.gov

d. Name of Point of Contact;

e. Email Address;

f. Phone Number;

g. Unique Entity ID;

h. Business Size;

i. A list of all North American Industry Classification System (NAICS) codes as identified in the vendor’s System for Award Management (SAM) record;

j. If applicable, your GSA or other available Government-wide contract vehicle that is within the scope of this requirement; And

2. Vendor responses to the Government’s questions.

QUESTIONS:

Please see the Draft Statement of Work (SOW) for all proposed technical requirements.

1. Please describe your firm’s capacity and experience to manage and perform the requirements presented in the draft SOW, to include the size and complexity of similar services to the Federal Government, agencies of state and local governments, and commercial customers.

2. Describe your experience receiving and processing high volumes of documents. Your response should specify experience receiving documents both electronically and in hard copy and explain any differences in processing times for serving documents.

3. Do you have the capacity to receive and transmit hard copy documents internationally?

4. Describe your experience reviewing the contents of documents to confirm compliance with requisite requirements, including for form and substance.

5. Describe your experience arranging personal service of documents in the United States in accordance with (a) the Federal Rules of Civil Procedure and (b) any comparable state rules.

6. Describe your experience creating and maintaining a website for informational purposes and an online database for recordkeeping purposes, as well as the ability to receive requests electronically.

7. Do you have the capacity to communicate in Spanish and read documents in French?

8. Describe your experience and ability to effect personal service of paper copies of documents received electronically.

9. If you cannot perform the full scope of the work, will you partner with other firms to perform the work you cannot perform? If so, describe any proposed partnership you anticipate.

REQUEST FOR CAPABILITES STATEMENT: Interested businesses should also provide a capability statement to address their ability and experience to perform the tasks associated with the requirements stated above. Submissions should not exceed five pages (one-sided), single spaced, 12-point type with at least a one-inch margin on an 8-1/2” X 11” inch paper. The responses should specifically describe the contractor's ability to meet the requirements outlined in the RFI.

NO HARD COPY or FACSIMILE SUBMISSIONS WILL BE ACCEPTED.

DOJ Point of Contact:

Kimberly Tran Office: (202) 598-6131

Contracting Officer Email: Kimberly.tran@usdoj.gov mailto:Kimberly.tran@usdoj.gov