15JPSS22N00000012 PWS.pdf

15JPSS22N00000012

RFI AFISS Recompete

U.S. Department of Justice

Request for Information

Asset Forfeiture Investigative Support Services (AFISS)

Statement of Work

U.S. Department of Justice

Procurement Services Staff

Two Constitution Square

145 N Street, NE

Washington, DC 20530

TABLE OF CONTENTS

Asset Forfeiture Investigative Support Services (AFISS)

A. TYPE OF CONTRACT

B. CONTRACT SCOPE OF WORK

C.1 INTRODUCTION

C.2 BACKGROUND AND AFMS PROGRAM OBJECTIVE

C.3 PURPOSE

C.4 REQUIREMENTS

C.4.1 General

C.4.2 AFP Components

C.4.3 Orders for Services

C.4.4 Services Required

C.4.5 Tracking and Reporting

C.5 CONTRACT MANAGEMENT AND ADMINISTRATION

C.5.1 General

C.5.2 Contractor’s Program Management Responsibilities

C.6 MINIMUM QUALIFICATIONS

C.6.1 Minimum Qualifications for Contracting Staff Performing AFISS Services

C.6.2 Key Personnel

C.6.3 Categories of Services and Minimum Qualifications

C.6.4 Requirement for Expert Witness Testimony

C.6.5 Substitutions for Minimum Qualifications

C.6.6 Reassignment of Contractor Personnel

C.6.7 Quality Assurance and Quality Control

C.7 GOVERNMENT FURNISHED ITEMS

C.8 CONTRACTOR FURNISHED ITEMS

C.9 SECURITY

C.10 NON-PERSONEL SERVICES

C.11 PLACE OF PERFORMANCE

Asset Forfeiture Investigative Support Services (AFISS)

The Asset Forfeiture Management Staff (AFMS) has a need for a qualified contractor or contractors to perform services in support of the Asset Forfeiture Program that it is responsible for administering in support of the Department of Justice’s (DOJ) mission. The contractor shall perform Professional Services to support DOJ and other federal agencies with Asset Forfeiture Financial Investigation Support Services (AFISS). The objective of the AFMS AFISS professional services contracts is to provide quality, timely, and cost-effective manner services as defined in the Statement of Work while adhering to federal law enforcement guidelines.

AFMS currently administers seven (7) contracts to provide AFISS services. The period of performance is March 2016 through September 30, 2022. The contracts are ordering vehicles that allow other Federal agencies to place orders.

A. TYPE OF CONTRACT

The current AFISS contracts are a total Small Business Set-a-Side, Indefinite Delivery/ Indefinite Quantity, Time and Material contracts. The AFISS Contractors provide professional services on a task order basis.

Task orders are issued on a Time and Material (T&M) and Firm Fixed Price (FFP) basis.

T&M task orders are priced at Not-to-Exceed amounts based on the Contractor's fixed labor rates and the Government's estimate of hours, whereas FFP task orders require the Contractor to provide specific deliverables for an overall fixed price.

All task orders issued are subject to the terms and conditions of the contract.

Task orders issued under these contracts are awarded in accordance with FAR 16.505. All Contractors are provided a fair opportunity to be considered for each task order award. All costs associated with the fair opportunity process are the responsibility of the AFISS Contractors, and shall not be passed on as additional costs to AFMS or the ordering federal agency.

B. CONTRACT SCOPE OF WORK

The scope of this contract is to provide professional services in support of Asset Forfeiture Management Staff (AFMS). The contractor is required to provide the resources necessary to complete Asset Forfeiture Investigative Support Services (AFISS) as described in the Statement of Work. Specific tasks and services will be ordered and funded on a task order basis. The requirement to provide AFISS requires the performance of investigative, legal, analytical, and technical professional services to support the AFP. The contractor is required to perform services necessary for AFP program management and in support of specific case-related professional and technical tasks for federal Government AFP components at various locations throughout the United States.

C.1 INTRODUCTION

The Department of Justice (DOJ) Asset Forfeiture Program (AFP or the Program) is a nationwide law enforcement program that operates as an effective and powerful weapon in the fight against crime. The principal mission of the Program is to ensure that the forfeiture of criminals’ assets remains an effective deterrent to crime. Federal employees, contract personnel, and state and local law enforcement officials work cooperatively in investigating and prosecuting cases involving asset seizure and forfeiture to support the Program’s mission. The primary objectives of the Program were set forth early on in The Attorney General’s Guidelines for Seized and Forfeited Property (July 1990), as follows:

(1) punish and deter criminal activity by depriving criminals of tools and property used in or acquired through illegal activities;

(2) promote and enhance collaboration among federal, state, local, tribal, and foreign law enforcement agencies;

(3) recover assets that may be used to compensate victims when authorized under federal law, and;

(4) ensure the Program is administered professionally, lawfully, and in a manner consistent with sound public policy.

The primary mission of the Government’s AFP is to employ asset forfeiture powers in a manner that enhances public safety and security. This is accomplished by removing the proceeds of crime and other assets relied upon by criminals and their associates to perpetuate their criminal activity against our society. Asset forfeiture has the power to disrupt or dismantle criminal organizations that would continue to function if the Government only convicted and incarcerated specific individuals.

The Asset Forfeiture Management Staff (AFMS) has responsibility for the administrative management functions of the AFP in the Department of Justice including management of the Department’s Assets Forfeiture Fund (AFF); interpretation of the AFF statute;

management and operation of the consolidated Asset Forfeiture Systems; management of both internal and external budget processes regarding AFF monies; managing investment of AFF and Seized Assets Deposit Fund (SADF) surplus balances; development, administration, and oversight of AFP-wide contracts; review, audit, and evaluation of AFP activities; identification of program weaknesses; development, monitoring, and review of appropriate internal controls; and analysis of legislative, policy, and regulatory proposals that may affect the execution of the AFP.

The AFMS provides asset management and financial oversight to the AFP, in support of seven DOJ components (Criminal Division, Money Laundering and Asset Recovery Section; the Bureau of Alcohol, Tobacco, Firearms and Explosives; Drug Enforcement Administration; Federal Bureau of Investigation; Organized Crime Drug Enforcement

Task Forces; U.S. Marshals Service; and the U.S. Attorneys’ Offices) and five non-DOJ agencies (U.S. Department of Agriculture, Office of Inspector General; U.S. Food and Drug Administration, Office of Inspector General; U.S. Postal Inspection Service; U.S.

Department of State, Bureau of Diplomatic Security; and U.S. Department of Defense, Defense Criminal Investigation Service).

The Treasury Executive Office for Asset Forfeiture (TEOAF) has the responsibility for administering the Treasury Forfeiture Fund (TFF). The TFF is the receipt account for seizures and forfeitures made by the U.S. Customs and Border Protection (CBP); U.S.

Immigration and Customs Enforcement (ICE); U.S. Secret Service; and Internal Revenue Service-Criminal Investigation. Other members of the TFF include the U.S.

Coast Guard; Federal Law Enforcement Training Center (FLETC); Financial Crimes Enforcement Network (FinCEN); and the Treasury Department’s Office of Terrorism and Financial Intelligence. Forfeiture revenue augments TEOAF’s budget authority for meeting expenses of running the forfeiture programs of the Department of Treasury and Department of Homeland Security (DHS) law enforcement agencies.

TEOAF is responsible for the administration of the Treasury Asset Forfeiture Program.

This includes interpretation of the TFF’s enabling legislation; implementing all policy decisions by the Assistant Secretary and Deputy Assistant Secretary in connection with seized and forfeited assets; planning and development of TFF budgets; monitoring TFF investments to participating law enforcement agencies; development, administration, and oversight of asset forfeiture program-wide contracts; review, audit, and evaluation of asset forfeiture program activities; identification of program weaknesses and development, monitoring, and review of appropriate internal controls; and analysis of legislative, policy, and regulatory proposals that may affect the execution of the Treasury Asset Forfeiture Program.

C.2 BACKGROUND AND AFMS PROGRAM OBJECTIVE

Section 524(c) of Title 28 of the United States Code makes the Department of Justice (DOJ) Assets Forfeiture Fund available for purposes of contracting for services related to the seizure and forfeiture of property. DOJ has two contract vehicles that provide administrative and professional services to the support of AFP. The administrative support component is to provide the DOJ AFP with ongoing, repetitive administrative support services involving document analysis and review, technical legal support, data entry, and clerical support. A single contract was awarded to support these administrative services. The professional services component involves investigative, analytical, and technical support. Indefinite Delivery Indefinite Quantity (IDIQ) contracts were awarded to seven vendors to provide that support. These contracts were called the Asset Forfeiture Investigative Services Support (AFISS) contracts, and they are scheduled to expire September 30, 2022.

The Treasury Forfeiture Fund (31 U.S.C. § 9703) defines those purposes for which

Treasury forfeiture revenue may be used, and one such purpose is the contracting for services related to the seizure and forfeiture of property.

In 2011, the Office of Federal Procurement Policy (OFPP) required the Federal Government, in its procurement activity, to leverage its buying power to the maximum extent as well as achieve administrative efficiencies and cost savings. Additionally, in September 2012, the Government Accountability Office (GAO) issued a report ‘Justice and Treasury Should Determine Costs and Benefits of Potential Consolidation’ (GAO-12-972) recommending that the Attorney General and the Secretary of the Treasury ‘conduct a study to determine the feasibility of consolidating asset management activities, including but not limited to, the use of asset tracking systems and the sharing of vendor and contract resources’ (p. 25).

The initial Asset Forfeiture Investigative Support Services (AFISS) contract sought to incorporate these recommendations by narrowing the scope to focus solely on investigative support that will become available to both the Justice and Treasury Asset Forfeiture Programs.

C.3 PURPOSE, OBJECTIVES AND OUTCOMES

The purpose of the AFISS contracts is for AFMS to obtain investigative, legal, analytical, and technical professional services to support the AFP. The contractor is required to perform services necessary for AFP program management and in support of specific case-related professional and technical tasks for federal Government AFP components at various locations throughout the United States. The AFP components and ordering offices operate nation-wide, and performance may be required anywhere within the United States.

Objectives

The objective of these contracts is to have the appropriate level of skilled contractor support personnel to effectively perform activities as required by the government in support of the Asset Forfeiture mission or other required activity which falls under the scope of the contract. This may include support to various federal agencies in support of White Collar, Money Laundering, or other types of Complex Financial Investigations.

Outcomes

The following are the expected outcomes that would constitute successful performance under these contracts:

• Performance of services with the requisite skills, expertise, and labor effort necessary to meet the planning and operational requirements of the contract task orders under these contracts. The contractor shall ensure that contracts are managed in support of effective and efficient AFMS program operations. The contractor shall ensure all personnel remain trained and certified to meet contract requirements.

• Performance of professional support services that are complete, thorough, accurate, and demonstrate effective and efficient performance of SOW requirements, contract management, innovative and current industry practices as it relates to the AFMS program relative to the successful seizure and forfeiture of assets associated with the case at hand.

• All services are performed within the the legal and operational dates and timeframes required relative to the AFMS and ordering components identified constraints. Contractor performance requirements shall be stated to allow for successful seizure and forfeiture of assets associated with the case at hand.

• Performance of Other Direct Costs (ODCs) are recommended for approval in support of services performed to support the contractor’s proposed methodology to perform services. ODCs are requested to further the potential successful seizure and forfeiture of assets associated with the case at hand. During the performance of services the Government and contractor shall work together to minimize the expenditure of unnecessary effort or Other Direct Costs (ODCs). .

C.4 REQUIREMENTS

C.4.1 General

The contractor shall be responsible for planning, scheduling, and procuring all items/services required by the task order. This shall include, but is not limited to:

(a) Furnishing all necessary qualified personnel, facilities, and materials in order to provide services to the AFP and to other Asset Forfeiture Management Staff approved requirements in accordance with this Statement of Work, as described below.

(b) Screening employees and processing requests for DOJ security clearances for contractor personnel and ensuring that contractor facilities utilized meet the physical security requirements of the contract.

(c) Planning, scheduling, and procuring airfare, lodging accommodations, and ground transportation for all approved travel by contractor personnel; ensuring that invoiced travel costs are itemized in accordance with the Federal Travel Regulations currently in effect.

(d) Planning for and making all necessary arrangements to ensure that Contractor personnel performing fieldwork have all necessary supplies and equipment in advance of or at the time of their arrival on-site.

(e) Ensure that contractor employees performing services related to this contract complete adequate and proper training. In addition to requisite job/professional training, the contractor shall educate its employees on "contract-specific" issues such as the DOJ AFP, DOJ ethics, conflict and confidentiality requirements, DOJ security requirements, understanding the litigation process - civil and criminal - and terminology, and understanding the importance of the quality/performance standards.

In addition, contractor managers shall be educated in the terms and conditions of the contract. For DOJ required training, the ordering office will obligate funding or indicate training necessary on the order for training necessary to perform services.

DOJ provided or agency-sponsored training should also be identified on the task order Statement of Work.

C.4.2 AFP Components

The required tasks are routine and should generally be the same as ordered by all participating AFP components; however, the individual mission of each component in the AFP will impact the services emphasized and procedures associated with the performance of the tasks. The following is a summary of Justice Fund forfeiture component missions. The offices may place orders against the AFISS contract.

• Bureau of Alcohol, Tobacco, Firearms and Explosives

Enforces the federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson by working directly and in cooperation with other federal, state, and local law enforcement agencies. ATF has the authority to seize and forfeit firearms, ammunition, explosives, alcohol, tobacco, currency, conveyances, and certain real property involved in violation of law. In addition, ATF acts as the primary custodial agency for seized weapons, ammunition, and explosives.

• Drug Enforcement Administration Enforces the controlled substances laws and regulations of the United States and recommends and supports non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

DEA has responsibility for investigations, seizures, and administrative forfeiture processing as well as secondary responsibility for property management and disposition. The various field offices support the AFP; however, many support activities are consolidated in the Office of Chief Counsel.

• Federal Bureau of Investigation

Investigates a broad range of criminal violations, integrating the use of asset forfeiture into its overall strategy to eliminate targeted criminal enterprises. The FBI has successfully used asset forfeiture in White Collar Crime, Organized Crime, Drug, Violent Crime, and Terrorism investigations. The FBI has responsibility for investigations, seizures, and administrative forfeiture processing as well as secondary responsibility for property management and disposition. All field offices support the AFP. Forfeiture Asset Seizure Teams have been formed in many offices to provide dedicated teams of agents and support personnel.

• U.S. Attorneys’ Offices

The USAOs are responsible for the prosecution of both criminal and civil actions against property used or acquired during illegal activity. Each of the 94 offices may handle civil and criminal forfeiture cases.

• U.S. Marshals Service

USMS is the primary custodian of seized property for the AFP. USMS manages and disposes of the majority of the property seized for forfeiture.

• Money Laundering and Asset Recovery Section, Criminal Division

MLARS holds the responsibility for coordination, direction, and general oversight of the Program. MLARS handles civil and criminal litigation, provides legal support to the U.S. Attorneys' Offices, establishes policy and procedure, coordinates multi-district asset seizures, administers equitable sharing of assets, acts on petitions for remission, coordinates international forfeiture and sharing, and develops training seminars for all levels of Government.

• Organized Crime Drug Enforcement Task Forces

The mission of OCDETF is to combine the resources and expertise of its member federal agencies as well as state and local law enforcement to identify, disrupt, and dismantle the most serious drug trafficking and money laundering organizations and those primarily responsible for the nation's drug supply. OCDETF was established more than twenty-five years ago to mount comprehensive, multi-level attacks on major drug trafficking and money laundering organizations.

Non-DOJ Asset Forfeiture Components may require support by the range of services covered by resulting contract/s. The magnitude and emphasis of each action will vary among the components. This support may be provided to any organization approved by the Asset Forfeiture Management Staff. There are several organizations outside the Department of Justice who participate in the DOJ AFP. This list may change as additional agencies and offices become part of the DOJ program. Agencies currently participating are as follows:

• United States Postal Inspection Service

USPIS makes seizures under its authority to discourage profit-motivated crimes such as mail fraud, money laundering, and drug trafficking using the mail.

• Food and Drug Administration

FDA's Office of Criminal Investigations makes seizures involving health care fraud schemes, counterfeit pharmaceuticals, illegal distribution of adulterated foods, and product tampering.

• United States Department of Agriculture, Office of the Inspector General

The mission of USDA’s Office of Inspector General (OIG) is to promote the effectiveness and integrity in the delivery of USDA agricultural programs.

Forfeiture is an important law enforcement tool in combating criminal activity affecting USDA programs.

• Department of State, Bureau of Diplomatic Security

The Bureau of Diplomatic Security investigates passport and visa fraud and integrates asset forfeiture into its strategy to target the profits made by vendors who provide fraudulent documentation or those who utilize fraudulent visas and/or passports to further their criminal enterprises.

• Defense Criminal Investigative Service

The Defense Criminal Investigative Service (DCIS) is the criminal investigative arm of the Department of Defense’s Inspector General. The mission of DCIS is to protect America's war fighters by conducting investigations and forfeitures in support of crucial National Defense priorities that include homeland security/terrorism, product substitution, contract fraud, public corruption, computer crime, and illegal technology transfers.

In addition to those components listed above, the following components support the asset forfeiture programs of the Treasury Forfeiture Fund (TFF):

• Homeland Security Investigations – Department of Homeland Security

The U.S. Immigration and Customs Enforcement’s (ICE) Homeland Security Investigations (HSI) is responsible for investigating a wide range of domestic and international activities arising from the illegal movement of people and goods into, within, and out of the United States. HSI investigates immigration crime, human rights violations and human smuggling, smuggling of narcotics, weapons and other types of contraband, financial crimes, cybercrime, and export enforcement issues.

• Customs and Border Protection – Department of Homeland Security

Customs and Border Protection’s priority mission is keeping terrorists and their weapons out of the U.S. It also has a responsibility for securing the border and facilitating lawful international trade and travel while enforcing hundreds of U.S.

laws and regulations, including immigration and drug laws.

• U.S. Secret Service – Department of Homeland Security The United States Secret Service (USSS) has a dual mission that includes investigations and protection. To further its ability to protect the integrity of the nation’s financial system, the USSS has jurisdiction for domestic investigations involving the counterfeiting of U.S. and foreign obligations and securities. This authority includes the investigation of financial institution fraud, access device fraud, computer crimes, fraudulent Government and commercial securities, fictitious financial instruments, telecommunications fraud, false identification, and identity theft.

• U.S. Coast Guard

The U.S. Coast Guard is the lead federal agency for maritime drug interdiction and shares lead responsibility for air interdiction with CBP.

• Internal Revenue Service – Criminal Investigation

Internal Revenue Service - Criminal Investigation (IRS-CI) investigates potential criminal violations of the Internal Revenue Code and related financial crimes in a manner that fosters confidence in the tax system and compliance with the law.

Proving that a taxpayer willfully attempted to hide income from the Federal Government is an integral part of IRS-CI’s ability to demonstrate other criminal activity including fraud, money laundering or Bank Secrecy Act violation.

C.4.3 Orders for Services

All services performed will be ordered and funding using a task order that contains a task order Statement of Work. AFP components will obtain professional investigative, analytical, and technical services through task orders issued under the terms of the contract.

The Government will provide fair opportunity for consideration of customer requirements among all AFISS Contractors at the task order level. Specific task order level Statements of Work should be provided through DOJ AFMS for coordination of the fair opportunity process.

C.4.4 Services Required

The contractor shall perform investigative, analytical, and technical services. The following are indicative of the majority of tasks required for each service that may be ordered under this contract. The list is provided to include services and tasks required, but is not inclusive, of services within scope may be required by task order issuance:

1. Investigative Support/Analysis (Criminal/Civil)

(a) Provide advice and guidance to fully develop the forfeiture aspects of an on-going investigation. Advice and guidance include, but are not limited to, education of Investigating Agencies’ agents on specific tools and techniques utilized to analyze financial information.

(b) Analyze financial records obtained by the Investigating Agencies through internal and external databases and submit reports documenting the results, when requested.

Specifically, the contractor will review bank statements; deposits; and debit transactions, including checks, letters of credit, Currency Transaction Reports (CTRs), loan applications, and related records that are obtained pursuant to Federal and State subpoenas and search warrants executed by the Government. The contractor will review the documents to determine hidden assets and false statements that are used to hide illicit assets from investigators and to make the assets appear to be legitimate.

(c) Review, process, and analyze information sufficient to 1) assist in determining the amount to seek for forfeiture; 2) identify and trace assets during the course of investigations; and 3) assist the Government in perfecting its interest in the property.

(d) Assist in the location and repatriation of assets that are subject to forfeiture.

(e) Identify the individuals and entities making deposits and all related bank accounts, properties, investments, and any other assets that may be identified from the documentation.

(f) Maintain detailed case documentation and database files of financial investigative research to trace proceeds of criminal activities and investigative interests in targeted property.

(g) Research and analyze information derived from various investigative and business-related automated systems including, but not limited to, Choice Point, Autotrack, TECS, FINCEN, CLEAR, THREADS, Accurint, ISYS, Lexis-Nexis, PACER, CourtLink, West Law, NADA, Used Price.com, and other Internet capabilities (e.g., law enforcement databases to provide forfeiture specific case support to the Government in civil and criminal forfeiture matters). Examples of research and analysis activities include: analyzing and documenting the ownership interests of targeted properties; analyzing financial records to trace the proceeds of criminal violations to their current form; creating a database from financial records to document the source of targeted property; preparing seizure warrants, civil complaints, and forfeiture counts; preparing exhibits on the source and ownership of targeted property;

documenting and cataloguing evidence on the source and ownership of targeted property; and identifying, analyzing, and documenting potential substitute assets.

(h) Research and identify assets utilizing various Social Media and Cyber research tools.

(i) Provide additional services, including the parsing of dialed number strings, to identify amounts and property that may be subject to forfeiture in a particular investigation and to perfect the Government’s interest in forfeitable property.

(j) Organize and conduct detailed examinations of information generated during complex criminal/civil investigations as well as alternative sources for the purpose of conducting financial analyses of personal/business assets of targeted organizations/individuals.

(k) Assist with the development of sufficient probable cause to enable the Government to pursue seizure warrants, temporary restraining orders, civil complaints, and forfeiture counts against targeted property and parties.

(l) Provide investigative support to the Government with coordinated planning to mitigate excessive risks in seizing targeted property. This includes assessing impacts on the local community. An example would be the seizure of an occupied apartment complex.

(m) Prepare documents and catalog case exhibits on the source and ownership of targeted properties.

(n) Perform analytical research to identify and record potential substitute assets.

(o) Identify witnesses and subjects and assist the case agent/attorney during interviews and courtroom proceedings regarding the ownership and source of targeted property of ongoing case investigations.

(p) Provide courtroom testimony and depositions regarding their investigative analysis and identification of assets derived from specific unlawful activities.

(q) Conduct detailed link analyses, specific to Forfeiture, utilizing the results of financial analysis and other investigative techniques, such as Title III surveillance to determine relationships between the subjects of the investigation and the events that lead to the alleged forfeitability of property and proceeds.

(r) Research and identify assets utilizing data amplification programs/systems and through various forms of crypto-currencies (e.g., Bitcoin, Ethereum, etc.), NFT’s and other types of virtual assets.

2. Investigative Analytical Support

(a) Assist with the preparation of documents (e.g., reports, spreadsheets, case files, filing, scanning, and copying).

(b) Utilize information obtained as a result of financial analysis to prepare documentation for use by law enforcement personnel pursuing civil and criminal forfeiture matters.

(c) Prepare research, reports, and analyses of the evidence and of the ability to forfeit targeted property and assess risk in proceeding.

(d) Prepare research, reports, and analyses for Government management and/or Assistant United States Attorneys (AUSAs) regarding program/case status, investigations, seized and forfeited assets, etc.

(e) Input, update, and maintain forfeited property in asset tracking databases.

(f) Assist with reporting and tracking program-related budgets.

(g) Coordinate and track Asset Forfeiture related training.

(h) Manage case files, records, and property database to ensure information is accurate, up-to-date, and audit ready when required.

(i) Coordinate technical and logistical support with field elements.

3. Seized Property Analysis and Support (currently supports custodial and field operations at the Bureau of Alcohol, Tobacco, Firearms, and Explosives, which maintains assets such as firearms, ammunition, and explosives, which are generally considered non-valued assets).

(a) Serve as liaison between the seizing and custodial entity/agency.

(b) Maintain Official Request Memo/Release and Receipt files on seized assets.

(c) Monitor asset management/tracking systems and coordinate updating of the status of forfeited assets.

(d) Arrange shipping/receiving of seized assets requested for official use.

(e) Assist with coordinating Official Use of forfeited assets, currently in Government possession, with our Federal Law Enforcement counterparts in accordance with all policy and regulations.

(f) Catalogue forfeited assets.

(g) Provide on-site support for large seizures throughout the United States.

(h) Respond to questions and provide information to other organizations on forfeiture and seizure questions.

(i) Photograph (when necessary) forfeited assets; research forfeited asset origin/history; and document and enter forfeited assets into Government databases.

(j) Monitor and maintain useful condition of seized and forfeited assets.

(k) Assist in destruction of forfeited assets.

(l) Package and ship seized and forfeited assets to vendor for demilitarization in accordance with Department of Transportation (DOT) regulations.

4. Legal Process Support (It is anticipated this support will be ordered on an as- needed basis for discrete tasks of limited duration). This position will support DOJ attorneys by performing the services listed below.

(a) Provide expert legal research, review of facts, and examination of evidence and legal authorities relating to sophisticated asset forfeiture investigations and litigation.

(b) Assist with the preparation, review, and editing of complex legal documentation (e.g., legal reports, correspondence, motions, briefs, and memoranda of law, etc.).

(c) Summarize current asset forfeiture cases and provide relevant insight.

(d) Serve as instructors and/or facilitators for asset forfeiture training courses.

(e) Provide content support, research, and real-world case examples to create and/or update asset forfeiture training resources and instructional materials, including eLearning modules.

(f) Participate as part of a “jump team” to provide on-site support, mentoring, and training to USAO asset forfeiture attorneys.

(g) Provide content expertise and support for MLARS publications and web site.

(h) Assist with the assessment of training needs for individual district forfeiture units.

(i) Assist with the development and implementation of an orientation program for new asset forfeiture attorneys.

(j) Assist with the development and implementation of training on basic financial investigations techniques available to asset forfeiture units.

5. Development of training and or curricula to include prospectuses and or syllabi. This requirement is expected to be specific for stand-alone task orders and does not reduce the training mentioned previously which is a required as indicated in the previous sections. Expected audiences may include federal, state, local or foreign law enforcement. Training will be focused on white collar, complex financial investigations, money laundering or asset forfeiture investigative techniques.

C.4.5 Tracking and Reporting

1. Contract Performance Reports

The contractor(s) shall maintain appropriate tracking systems, which shall enable it to prepare and submit a report to ensure that both the Government and the contractor maintain an accurate record of all task orders issued under this contract and the status thereof. To support this function, the contractor shall conduct, and submit to the COR and Federal Program Manager, a monthly (with quarterly and annual roll-ups) review of all task orders issued as well as document and update the following information for each task order:

(a) Task order number;

(b) Sub-task order number, if applicable;

(c) Date of order;

(d) Case/project number;

(e) Description of case/project;

(f) Type of order [Firm fixed Price (FFP), Time and Material (T&M), and/or

Labor Hour (LH)];

(g) Last modification number;

(h) Total amount of order (funds obligated);

(i) Cumulative funds expended by contract line item number (CLIN) under the order;

(j) Estimated amount of current month’s invoice;

(k) Planned/actual completion date;

(l) Projected funding shortfall or excess through the end of the fiscal year; and

(m) Cumulative funds expended by CLIN under all orders issued from contract inception.

2. Program Performance Reports

In addition, as a means of determining any cost recovery associated with performance of these contracts, the contractor shall provide on a monthly basis in a format determined by the government, or as required by the Government, the following program information by contract number and task order:

(a) Name of contractor (Individual);

(b) Physical Location (Agency supporting, Office, Address);

(c) Contractor’s status (Full Time / Part Time);

(d) Monthly hours by case number;

(e) Start dates when work has begun on a specific case;

(f) Assets attributable by case number;

(g) Other hours (if any) charged to the Government that may not be directly attributable to a specific case;

(h) A monthly high-level narrative report of the contract activities and assets seized and identified for seizure;

(i) Cumulative labor hours / expenses: (1) by case number, by investigator; (2) by work location or assigned location;

(j) Cumulative labor hours; (1) by activity category (e.g., identifying assets, financial record analysis, case agent meetings); (2) by investigator; and (3) by case.

3. Additional Reports

Other reports and deliverables shall be provided as required in accordance with the specific statement of work issued for each individual task order and on an ad hoc basis.

C.5 CONTRACT MANAGEMENT AND ADMINISTRATION

C.5.1 General

The Contractor shall provide all management, administration, staffing, planning, scheduling, procuring, etc., for all items and services required by contract and/or task order. Listed below are all of the management and administration requirements that must be provided within the unit prices contained in Section B. All items in Sections C.5.1 and C.5.2 are not separately billable under the contract or any task order.

(a) All activities associated with recruiting and hiring staff, such as advertising, screening applicants, interviewing, reference checking, etc.;

(b) Screening and processing prospective contract staff to ensure all Contractor employees used under this contract meet the appropriate personnel hiring and security clearance requirements as specified in DOJ Policy Statement 1700.01;

(c) Maintaining “in-house” skills, team, and/or subcontract arrangements to ensure that staff with the requisite experience, skills, and knowledge are available on short notice;

(d) Conducting all activities associated with management of the Contractor’s facilities that may be utilized, including obtaining space, equipment, furniture, supplies, maintenance, etc.;

(e) Utilizing electronic means to conduct business transactions under this contract to the maximum extent feasible. This will include, but is not limited to, Government/ Contractor electronic e-mail exchange to support the administration of active task orders, Contractor invoicing, and electronic funds transfer for payment of approved invoices;

(f) Planning, scheduling, and procuring airfare, lodging accommodations, and ground transportation for all approved travel by Contractor personnel. Ensuring that invoiced travel costs are itemized in accordance with the Government travel regulations in effect at the time of travel;

(g) Planning for and making all necessary arrangements to ensure that Contractor personnel performing field work have all necessary equipment and supplies by the time they arrive at the site;

(h) Assembling billing data and billing back-up materials, including all time and materials needed for preparing any responses to the Government billing rejection letters.

Generating, distributing, and tracking invoices, including generating reports and responding to inquiries regarding invoice status, tracking which deliverables and/or services have been invoiced, and those which have not, etc.;

(i) Conducting all activities associated with management of the subcontractors/team members, such as identifying and qualifying them, negotiating subcontracts, reviewing invoices, ensuring compliance with the security, and other requirements of this Contract;

and

(j) Implementing and maintaining quality assurance and quality control systems to ensure that all contract and task order requirements are met throughout the term of the contract.

C.5.2. Contractor’s Program Management Responsibilities

The Contractor shall institute and maintain a program management structure to negotiate and manage all task orders. The Contractor shall also maintain access to resources that can be called upon to fulfill task order requirements under the contract. The Department will not issue a separate task order to institute or maintain these capabilities. For each task order issued to the Contractor, the Contractor shall maintain a management structure with overall task order control and authority to ensure the successful performance of the work. The Department may request a Program Management Plan prior to issuing a task order. At a minimum, the Contractor’s management structure shall be responsible for the following items throughout the life of each task order:

(a) Deploying and maintaining a technically proficient and professionally capable staff;

(b) Keeping personnel turnover to a minimum and ensuring individuals are motivated to achieve excellent performance;

(c) Ensuring problems are minimized and unavoidable problems are resolved with minimal disruption to the activities performed under each task order;

(d) Obtaining continuous feedback on performance from appropriate Government personnel and disseminating feedback to Contractor personnel on all areas of performance;

(e) Continually monitoring the quality of all deliverables and services provided under the task order for purposes of identifying and implementing performance improvements;

(f) Ensuring that all resources necessary to perform the task order are identified with clearly defined roles and deployed on schedule;

(g) Ensuring that all personnel that may have access to information provided by the Department understand the sensitive nature of this information and conduct themselves within all the bounds of applicable rules, guidelines, court orders, confidentially agreements, etc.; and

(h) Storing and safeguarding all sensitive information (documents, etc.) provided by the Government to the Contractor for use during the performance of the work and returning this information, as required, to the COR or task order-specific Technical Point of Contact at the conclusion of this work.

The contractor shall provide a Contract Manager to coordinate the management of all services performed under this contract including coordination of the efforts of all subcontractors. The Contract Manager shall act as the central point of contact with the Government, primarily with the COR. The Contract Manager shall have full authority to act for the contractor regarding matters related to the performance of the required tasks and services for all task orders. The Contract Manager works independently on all general phases of contract management and has direct responsibility for all phases of performance, including contract management, project/task order management, coordination of resource needs, coordination with corporate resources and management, and has direct accountability for technical correctness, timeliness, and quality of deliverables.

The Contract Manager (and Project Managers) shall have a broad knowledge of the contract's functions, project and resource management skills and techniques, problem analysis skills and techniques, and excellent oral and written communications skills. The Contract Manager and Project Managers shall meet with the COR periodically on overall performance issues, problems encountered or anticipated, scheduling, priorities, funding, upcoming projects, and related matters

C.6 MINIMUM QUALIFICATIONS

C.6.1 Minimum Qualifications for Contractor Staff Performing AFISS services

The contractor shall provide all personnel necessary to complete the services included in this Statement of Work (SO). All personnel shall be fully qualified and competent to perform the services required by the contract and each order. The contractor shall provide resources that possess the minimum qualifications for each labor category as delineated below based on the Government’s determine of technical capabilities necessary to complete contract services. Additional labor categories may be added during the contract period by the mutual agreement of both parties. In addition to the minimum qualifications, the qualifications of personnel assigned to each task performed under this contract shall include the specific expertise required for the performance of the task. Each employee of the contractor providing support services under this contract is subject to all applicable security clearance requirements.

C.6.2 Key Personnel

Contract Manager – (Name – to be filled in after award)

The Department will not issue a task order exclusively for the Contract Manager’s services. These costs shall be built into the overhead costs for the directly billable hours of the senior manager or partner listed in the contract pricing table.

1. During the initial six (6) months of performance, the contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph 2 below. After the initial month period, the contractor shall submit the information required by paragraph 2 below to the Contracting Officer at least 15 days prior to making any permanent substitutions.

2. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer.

Proposed substitutes should have qualifications that are equal to or better than those of the persons being replaced. The Contracting Officer will notify the contractor, within 15 calendar days after receipt of all required information, of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

3. Any changes to Key Personnel that take place after submittal of the technical response, and prior to award of this contract, the contractor shall notify the Contracting Officer of those changes. Contractor shall submit resumes and signed letters of intent to perform for the proposed key personnel.

The Department will not issue a task order exclusively for the Contract Manager’s services. These costs shall be built into the overhead costs for the directly billable hours of the senior manager or partner listed in the contract pricing table.

C.6.3 Categories of Services and Minimum Qualifications

DOJ requires that the contractor perform services using the labor categories below or equivalent. The specific resources required will be stated on each order. The qualifications listed below have been determined by AFMS to provide Statement of Work services at an acceptable quality. Contractor personnel performing the services contained in this contract must have the education and experience listed below.

(a) Partner/Officer (PO) - A member of the firm's upper management. Services performed will be to coordinate and manage large task orders Large tasks orders will require interaction with the management of the firm on order that require significant resources in numerous performance locations and in no way diminishes the contractor’s obligation under Section C.5).

(b) Project Manager (PM) – Performs project manager services on large task orders, as identified by the ordering agency, that may contain a significant number of resources, locations and/or provide multiple services (e.g., custodial and investigative). An undergraduate degree is required.

(c) Senior Financial Investigator (SFI) - Organizes and conducts detailed examinations of information generated during complex financial criminal/civil investigations and information available through alternative sources for the purpose of conducting financial analyses of personal/business assets of targeted organizations/individuals.

Utilizes information obtained as a result of the financial analysis and prepares documentation for use by law enforcement personnel pursuing civil and criminal forfeiture matters. A minimum of ten years of law enforcement experience planning, conducting, and participating in complex financial investigations with a minimum of five years in a specialized area of expertise such as Forfeiture, Organized Crime, White Collar Crime, Fraud, Drug, Money Laundering, or similar area of criminal activity is required. An undergraduate degree is required. The SFI must possess working knowledge of current financial investigative techniques, including the use of commercial databases and other sources of information, and a valid driver’s license.

Foreign language skills are preferred.

(d) Financial Investigator (FI) – Work is similar to the SFI. The FI position requires 5 years of law enforcement experience and a minimum of 2 years of experience specializing in asset forfeiture or financial investigations. The FI shall possess working knowledge of current financial investigative techniques, including the use of commercial databases and other sources of information, and a valid driver’s license. An undergraduate degree is required. Foreign language skills are preferred.

(e) Investigative Analyst (IA) – Supports Asset Forfeiture and/or financial investigations by providing ancillary support to the Agency’s Asset Forfeiture Program. This may include supporting the Government, or other contractors.

Performance requirements are those identified in C.4.4.2. The position requires an undergraduate degree or 5 years of experience.

(f) Seized Property Investigator (SPI) – Performs duties outlined in C.4.4.3 above.

Requires an undergraduate degree and a minimum of 10 years of law enforcement experience. The SPI should have an expert level knowledge of seized assets, inventory management, and complex asset disposal methods.

(g) Legal Advisor (LA) – Requires a Law degree and significant experience in litigating forfeiture-related cases. Legal Advisors may provide expert legal research, analysis, and writing on sophisticated asset forfeiture issues. Provides training on various legal matters relating to asset forfeiture. Assists with the preparation of complex legal documentation, and conducts analysis of facts, evidence, and legal authorities relating to forfeiture investigations and litigation (To be ordered/used on an as needed basis and for limited duration).

(h) Forensic Accountant (FA) - Requires, at a minimum, a Bachelor’s degree (Master’s preferred) in accounting; or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24…