Attachment 1 - Statement of Work.pdf

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Request for Quotation # 15JA0527Q00000009

This is a combined synopsis/solicitation for Grand Jury and Deposition Court Reporting Services (commercial items) for the U.S. Attorney’s Office, Middle District of Georgia, prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This acquisition is being conducted as a small business set aside. All offerors are required to verify their small business status under NAICS code 561492 in their quote. Any quotes from offerors that do not meet the small business size standard will not be considered for award.

Specific instructions to offerors and minimum quote submission criteria are in Section 10, Addendum to 52.212-1- Instructions, Conditions and Notices to Offerors (Sep 2023)

Questions in regard to this solicitation are due November 13, 2026, at 1:00 PM Eastern to the Contracting Specialist via email at olina.rae@usdoj.gov. Questions submitted after this deadline may not be answered.

Quotes are due December 2, at 1:00 PM Eastern to the Contracting Specialist via email at olina.rae@usdoj.gov.

For further information regarding this solicitation, contact:

Olina Rae Contracting Specialist Executive Office for United States Attorneys Olina.Rae@usdoj.gov 803-354-5363

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Section 1 - Supplies or Services and Prices/Costs

1.1 General

a) The Contractor shall provide Grand Jury and Deposition Court Reporting Services for the United States

Attorney’s Office (USAO), Middle District of Georgia, Macon location.

b) The period of performance for this contract will include a base year and four (4) one-year options as follows:

Base Year: 02/01/2027 – 01/31/2028 Option Year I: 02/01/2028 – 01/31/2029 Option Year II: 02/01/2029 – 01/31/2030 Option Year III: 02/01/2030 – 01/31/2031 Option Year IV: 02/01/2031 – 01/31/2032

Contract may be extended an additional six months pursuant to FAR 52.217-8, Option to Extend Services. In the event the contract is extended pursuant to FAR clause 52.217-8, Option to Extend Services, the prices for the most recent period shall apply.

c) The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract. Contract type will be Time-and-Materials (T&M).

d) No Government Furnished Property shall be provided.

e) Department of Labor wage rates are applicable. Specifically, Wage Determination #2015-4487 is applicable.

See Attachment 3 – Wage Determination.

f) The Government requires the following for this effort:

i. Two (2) court reporters

ii. One (1) videographer

g) All Contractor personnel who will have access to Grand Jury material will obtain and maintain the appropriate background investigation/security clearance as required by the Government.

1.2 Minimum Guarantee, Order Limits, and Ceiling

a) The USAO will order a minimum guaranteed amount of $1,000.00 during the life of this contract. The minimum guarantee applies to the contract as a whole and is not re-established for each option.

b) The minimum order limit is $100.00 and the maximum order limit is $100,000.00.

c) The contract ceiling is $500,000.00.

d) Each order ceiling is established in the individual task order and in accordance with FAR 52.212-4 Alt I

(i)(3)(i), the Contractor shall provide requisite notification in the event expenditures are expected to exceed 85% of current funding ceiling.

1.3 Pricing

a) All unit prices are fixed and include, but are not limited to, labor (including supervision), material, equipment, facilities, fringe benefits, overhead, G&A, and profit necessary to provide the Grand Jury and Deposition Court Reporting services required. Travel is priced separately and referenced in Section 2.

b) For planning purposes only, the following general information is provided:

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i. Under normal circumstances, Grand Jury at the Macon location occurs the second week of each month commencing on Tuesdays and can last between 1-3 consecutive days. Each daily session generally lasts between 6-8 hours.

ii. Historically, the average number of Grand Jury proceedings per year for the USAO has been between 15 and 24 days

iii. There is no regular schedule for depositions; however, each session generally lasts between 4-8 hours.

iv. Historically, the average number of depositions per year has been 16.

c) When providing pricing in Attachment 2 - Pricing Schedule, of this solicitation:

• Do not include asterisks with exceptions or comments in the pricing schedule.

• Provide only the unit price for the Contract Line Item Number (CLIN) based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

• If a CLIN is no charge, state N/C (instead of stating zero) in Unit Price Column.

• N/A is not acceptable.

• All CLINs with estimated quantities shall have a unit price or state N/C.

• All pricing and costs associated with providing the requisite services stated within shall be included within the pricing proposal.

• No additional line items nor additional charges will be added or considered post-award.

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Section 2 - Statement of Work

2.1 Overview

a) The Contractor shall provide all labor (including supervision), material, equipment, facilities, and whatever else may be needed to record and transcribe Grand Jury testimony and depositions, on an "as needed" basis for the USAO specified in Section 1 in accordance with the terms, conditions, and Statement of Work set forth herein.

b) The location(s) where Grand Jury proceedings take place are listed below:

Grand Jury: William Augustus Bootle Federal Building 475 Mulberry Street Macon, GA 31201

Depositions: Depositions may occur anywhere within the Judicial District boundary including, but not limited to, Macon (HQ), Albany, Columbus, Athens, Valdosta, etc.

2.2 Grand Jury Transcripts

a) Scheduling of Grand Jury: The USAO will notify the Contractor of the requirements for attendance at a

Grand Jury no later than one business day before the scheduled session. Each request will set forth the date, place and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptance as may be agreed upon by the USAO and Contractor and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a Grand Jury session is continued for more than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given Grand Jury session. Should the Contractor not provide the same court reporter, it will notify the USAO authorized Point of Contact before the Grand Jury session that another court reporter will be providing the court reporting services.

b) Original Transcripts. Unless otherwise stated, Grand Jury testimony shall be typed in an original and delivered within the turnaround times as set forth below. All Grand Jury transcripts shall contain (at a minimum) a title page stating the witness's name, Grand Jury date, time of the commencement of the proceeding for that particular witness, name, title and address of the attorney appearing for the Government. The title page should also include the Grand Jury number of the case, i.e., 07 GJ 999, and the name of the Federal Grand Jury that the witness is appearing before. Transcripts may be ordered by the USAO within the following timeframes. Billing rates for these turnaround times are set forth in the Pricing Schedule of this contract.

i. 10 Business Day Transcripts: Transcripts will be completed and delivered on or before the 10th business day after the Contractor receives a request from the USAO. Transcripts shall be delivered to the USAO of each witness’s testimony. Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day after the Contractor receives a request from USAO.

ii. 5 Business Day Transcripts: Transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made on the same day as the proceedings.

iii. 3 Business Day Transcripts: Transcripts shall be completed and delivered on or before the 3rd business day after the Contractor receives a request from the USAO. This request will sometimes be made on the

iv. Next Business Day Transcripts: Transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours.

The Contractor may not be notified in advance of the testimony of this requirement.

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v. Same Business Day Transcripts: Transcripts shall be delivered by 9:00pm on the same day as the proceedings. The Contractor may not be notified in advance of the testimony of this requirement.

vi. Condensed Transcripts: All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.

vii. Key Word Indexing: The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.

viii. Additional Copies of Transcripts: The Government has the right to copy and distribute transcripts acquired under this contract; however, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.

ix. Attendance Fee. The Contractor is entitled to an Attendance Fee as set forth in the Pricing Schedule of this contract. The fee is payable for each hour the Contractor's reporter appears at a scheduled proceeding. The minimum charge for any single day is three (3) hours. Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled proceeding. Proceedings are presently scheduled for 10:00am to 5:00pm with a one (1) hour lunch break. The Contractor is not paid during this lunch break. These hours are subject to change. The Contractor will generally be asked to report at 9:45am and be dismissed at 5:00pm. Proceedings may occasionally be scheduled to start before 10:00am and, in such cases, the Contractor shall be notified in advance. A shorter day may be scheduled. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no testimony is taken, and the reporter is required to remain available for testimony later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no testimony is recorded, the Contractor will be paid either the cancellation fee or the total applicable hourly attendance fees, whichever is greater.

x. Cancellation Fee. The Contractor may charge a cancellation fee in accordance with the Pricing Schedule. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled proceedings. If the USAO does not notify the contractor within the designated time, the contractor may request a cancellation fee.

xi. Other Requirements. As follows:

• A transcript of all witness testimony shall be transcribed and produced. Colloquy will not be transcribed unless the USAO requests it.

• Each witness' testimony shall be in a separate transcript.

• If the USAO does not request that a transcript be produced, charging for estimated pages shall NOT be allowed. Only the Attendance fee will be paid.

• Grand Jury transcripts shall not be sold to anyone other than the Government under any circumstances.

xii. Delivery. See Section "EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements

(December 2015)." The Government will request that deliverables be sent electronically through the DOJ platform USAFx, or paper. USAFx is the Department of Justice's file exchange system provided for internal and external users.

c) Grand Jury Travel and Per Diem Reimbursement Restrictions:

The Contractor(s), when Grand Jury sessions are located within a 50-mile radius of the locations identified in Section 2.1(b), shall not be entitled to travel reimbursements. Travel required outside the 50-mile radius is allowable and shall be pre-approved in writing by the Contracting Officer’s Representative or Contracting

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Officer prior to traveling. Travel expenses shall be reimbursed in accordance with the Federal Travel Regulations (FTR). The FTR can be found at this address: https://www.ecfr.gov/current/title-41/subtitle-F.

d) Certification. Each reporter shall attach their official certification to the original transcript so recorded as follows:

CERTIFICATE

(I, We) hereby certify that the foregoing is a true and accurate transcript, to the best of (my, our) skill and ability, from my stenographic notes of this proceeding.

Date Court Reporter

There shall be no charge for either this certification page or any index page if used.

2.3 Deposition Transcripts

a) Scheduling of Depositions: The USAO will notify the Contractor of the requirements for attendance at a deposition no later than two business days before the scheduled session. Each request will set forth the date, place and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptance as may be agreed upon by the USAO and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a deposition is continued for more than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given deposition. Should the Contractor not be able to provide the same court reporter, it will notify the USAO before the scheduled session that another court reporter will be providing the court reporting services.

b) Original Transcripts. Unless otherwise stated, depositions shall be prepared as original transcripts and delivered within the turnaround times as set forth below. Transcripts may be ordered by the USAO within the following timeframes. Billing rates for these turnaround times are set forth in the Pricing Schedule of this contract.

i. 10 Business Day Transcripts: Transcripts will be completed and delivered on or before the 10th business day after the Contractor receives a request from the USAO. Transcripts shall be delivered to the USAO of each witness’s testimony, only when requested by the USAO. Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day after the Contractor receives a request from USAO.

ii. 5 Business Day Transcripts: Transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made on the

iii. 3 Business Day Transcripts: Transcripts shall be completed and delivered on or before the 3rd business day after the Contractor receives a request from the USAO. This request will sometimes be made on the

iv. Next Business Day Transcripts: Transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours.

The Contractor may not be notified in advance of the testimony of this requirement.

v. Same Business Day Transcripts: Transcripts shall be delivered by 9:00pm on the same day as the proceedings. The Contractor may not be notified in advance of the testimony of this requirement.

vi. Condensed Transcripts: All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.

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vii. Key Word Indexing: The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.

viii. Additional Copies of Transcripts: Even though the Government has the right to copy and distribute transcripts acquired under this contract, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.

ix. Videographer Attendance Fee. The Contractor is entitled to a Videographer Attendance Fee as set forth in the Pricing Schedule of this contract. This fee is payable for each hour the Contractor's videographer records a scheduled deposition. The minimum charge for any single day is three (3) hours. The videographer is not paid during lunch break. This hourly fee shall account for the price of the recording itself and submission.

x. Attendance Fee. The Contractor is entitled to an Attendance Fee in the amount set forth in the Pricing

Schedule of this contract. The minimum charge for any single day is three (3) hours. Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled deposition. The Contractor is not paid during a lunch break. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no work is performed, and the reporter is required to remain available for later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no deposition is recorded, the Contractor will be paid either one (1) cancellation fee or the number of hours attendance fee the reporter was available, whichever is higher. The Contractor shall allow the Government ten (10) working days to request deposition transcripts before assessing transcript production charges.

xi. Cancellation Fee. The contractor may charge a cancellation fee in accordance with the Pricing Schedule. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled deposition. If the Government does not notify the contractor within the designated time, the contractor may request a cancellation fee.

xii. Other Requirements. As follows:

• A transcript shall be produced only when the USAO makes a specific request that a transcript be produced. Colloquy outside the presence of the witness will not be transcribed unless requested by the

USAO.

• Each deposition shall be in a separate transcript.

xiii. Delivery. See Section "EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements

(December 2015)." The Government will request that deliverables be sent electronically through the DOJ platform USAFx, or paper. USAFx is the Department of Justice's file exchange system provided for internal and external users.

c) Depositions Travel and Per Diem Reimbursement Restrictions:

The Contractor(s), when services are required within a 50-mile radius of the locations listed in Section 2.1(b) shall not be entitled to travel reimbursements. Travel required outside the 50-mile radius is allowable and shall be pre-approved in writing by the Contracting Officer’s Representative or Contracting Officer prior to traveling.

Travel expenses shall be reimbursed in accordance with the Federal Travel Regulations (FTR). The FTR can be found at this address: https://www.ecfr.gov/current/title-41/subtitle-F.

d) Certification. Each reporter shall attach their official certification to the original transcript so recorded as follows:

CERTIFICATE

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I, (NAME OF REPORTER), a Shorthand Reporter and a Notary Public, do hereby certify that the foregoing witness, (NAME OF WITNESS), was duly sworn on the date indicated, and that the foregoing is a true and accurate transcription of my stenographic notes and is a true record of the testimony given by the foregoing witness.

I further certify that I am not employed by or related to any party to this action by blood or marriage and that I am in no way interested in the outcome of this matter.

In witness whereof, I have hereunto set my hand this day of , 20 .

There shall be no charge for either this certification page or any index page if used.

2.4 Remote Depositions

a) Contractor shall have capability to conduct remote depositions. Remote depositions can be conducted in two ways:

i. Coordinated with other U.S. Attorney’s offices where the person is being deposed, using DOJ’s VTC systems

ii. Video conference platform(s) offered by the Contractor

b) When the Contractor hosts remote depositions:

i. Shall be capable of using USAfx or encrypted email (less than or equal to 25 megabytes) to receive exhibits before the deposition and load them to the presentation application before the deposition. The process for exhibit numbering, delivering, and presenting exhibits to the witness and counsel should be discussed with the court reporter well in advance of the deposition, and it may depend upon the application(s)/tool(s) used for remote deposition. The stenographer should also take custody of the exhibits introduced for the final transcript.

ii. Shall conduct a test session with all the parties a few days before the deposition. This helps ensure that all parties have the appropriate bandwidth, cameras, microphones and lighting, as well as the opportunity to ask technical questions before the deposition.

iii. The stenographer shall be the meeting host and send links to all parties. The stenographer will also swear in the witness and control the proceeding.

iv. Separate from the role of the stenographer, a videographer is required to manage live video streaming and record the video. The videographer can also ensure that the deponent remains in full screen during the deposition, pause the recording for off-the record discussions, and may add timestamps and/or transcript syncing to the final product.

v. Provide technical support to assist with issues during the deposition.

vi. Upon request, provide synchronized video with the transcript.

c) Stipulations for remote depositions:

1. [Fed. R. Civ. P.] Rule 30(b)(4) allows parties to stipulate that a deposition be taken by “telephone or other remote means.” If everyone is not in the same room, put an appropriate stipulation on the record at the beginning of the deposition, indicating that the deposition is being taken remotely and indicating where each participant is located. The deposition is considered to be taking place where the deponent is located, and if the deponent is not in the same room as the court reporter, there is an issue about the court reporter’s administration of the oath to the witness. A sample stipulation may include the following language:

We understand that notary laws may not permit the court reporter to administer an oath to the witness if they are not in the same location. [As such, counsel agrees that the reporter will not administer the oath.

Instead] or [In addition to the oath given by the court reporter], the witness will verbally acknowledge the following: “Do you solemnly swear or affirm under penalties of perjury that the testimony you will give in this matter will be the truth, the whole truth, and nothing but the truth?” The parties agree that nothing about this process will impair in any way the use of this deposition as otherwise permitted by the Federal Rules of Civil Procedure.

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2. Prior to administering the oath, the court reporter is required to positively verify the identity of the witness. The witness should be required to have positive identification (s)he can produce or have opposing counsel verify and stipulate to the identity of the witness

2.5 Recording Requisites

a) Recording hereunder shall be taken by reporters qualified in the operation of Steno-type equipment, Real Time recording, digital recording media, Computer Aided Transcription (CAT), Shorthand and/or monitored multi-microphone recording systems, and when permitted by the Presiding Official, by Steno mask. At the request of the USAO, recording shall also be taken by video. Regardless of the type of equipment used, it is mandatory that there be an accurate read back capability and that a back-up system be utilized. It is also mandatory that all recording systems shall have a separate monitor which shall allow the reporter to monitor the recording.

i. Monitored Multi-microphone Recording Systems. The mandatory requirements follow:

• The Contractor's personnel shall operate and monitor the recording equipment at all times.

• The operating personnel shall provide to the USAO, prior to the commencement of each proceeding, a certification that the equipment is turned on and operating.

• The recording equipment utilized shall provide for the instant playback of testimony.

• The equipment shall be capable of recording as many as twenty-three grand jurors together in one room with the prosecutor and the witness.

• The system utilized shall have a back-up system to allow continuous recording of speakers. The Grand

Jury hearings shall not be stopped for any reason such as the changing of a recording media.

• The media shall be of such quality that there shall be no instances of inaudibility because of accents or words used by the speakers.

• The system shall be portable to allow for transportation of media to another location when an immediate decision is required by a Federal District Court Judge.

• The recording monitor shall be able to identify speakers.

• A back-up system shall be available so as not to delay the proceedings.

• The equipment utilized shall not pose any safety hazards due to exposed wires, cords, or for any other reason.

ii. Real Time Recording. The steno machine is attached to the computer. As the stenographer inputs shorthand keystrokes, they are translated into English onto the screen.

iii. Computer Aided Transcription (CAT). With this type of system, the steno strikes a key which is written onto a disk. The disk is inserted into an attachment to the computer, and the information is brought up on the computer screen. Also, a back-up voice recording is made so that a re-verification can be made of the transcript.

iv. Video Recording. Video recordings shall be submitted digitally via USAfx.

b) All notes, records, documentary exhibits, and any other material which is a part of, or relates to, any action recorded by the Contractor shall be the property of the United States and shall be delivered to the ordering office, together with furnished transcript, if requested.

c) Right to Remove Individual Reporter - It shall be an absolute right of the USAO to inform the Contractor through the Contracting Officer of the unacceptability of specific court reporters for Grand Jury work. The failure of the Contractor to provide a court reporter other than one designated unacceptable by the USAO shall provide a basis for the USAO's decision to obtain court reporting services from another source.

2.6 Transcript Format

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a) All transcripts shall be provided to the USAO utilizing USAfx, or paper copies if requested. USAfx is USAO’s proprietary and secure, cloud-based file-sharing platform. Transcripts shall be in PDF format. If necessary, the USAO shall provide initial training session on how to use USAfx to perform requisite services.

b) A separate transcript shall be provided for each witness/deponent. The title page shall show the name of the witness, Grand Jury date, time of the commencement of the proceeding for that particular witness, docket number, the date of proceedings, the name, title and address of the attorney appearing for the Government, caption of matter, etc. and shall be followed by a page of distinctive color indexing the exhibits where applicable.

c) The paging of the transcripts shall be in a single series by consecutive numbers regardless of the number of days consumed in the hearings, proceeding, etc., and the paging of the transcript in a hearing shall follow consecutively the paging of the last previous hearing in the same case.

d) When hard-copy transcripts are requested, they shall be bound with covers of good quality, white or colored

140 pound index paper, #1 sulphite paper, heavy weight transparent plastic, or similar material approved by the ordering office. Transcripts shall be punched with three holes at the left side; the upper and lower holes to be two inches from top and bottom of the page, third hole in the center of the resulting interval, and shall be secured with a suitable fastener of permanent nature.

e) All transcripts shall be prepared in a clear, professional, and legible format using standard electronic transcription and document production methods. Transcripts shall be produced on white 8½ x 11 inch paper of good quality, such as 30 lb. white bond or similar stock approved by the ordering office. Transcripts shall be double-spaced and formatted with a left margin sufficient for binding and a standard right margin. Each page shall contain no fewer than 25 lines of testimony, exclusive of the line containing the witness name, date of testimony, and page number. Lines of testimony shall be numbered consecutively on each page beginning with line number 1. Transcript formatting shall maximize readability and consistency. Text should be properly aligned and spaced, without unnecessary blank lines or excessive page breaks. Words should not wrap unnecessarily when adequate space remains on the line. The Contractor shall ensure formatting remains consistent throughout the transcript. Question-and-answer formatting, colloquy formatting, pagination, and indentation shall follow standard court reporting industry practices unless otherwise directed by the USAO. The USAO reserves the right to determine acceptability of transcript formatting. Pages containing fewer than 25 lines due to the natural flow of testimony shall be considered full pages for billing purposes. No additional payment will be made for lines exceeding 25 lines per page.

Reduced-page transcripts (condensed transcripts) shall contain four transcript pages in reduced format on a single 8½ x 11 inch page.

f) Exhibits admitted in evidence, identified in Grand Jury proceedings, when requested by the Government attorney shall be stamped, marked, numbered by the Contractor, and arranged in numerical order, as directed by the individual Assistant U.S. Attorney (AUSA) and shall be annexed to the transcript. The marking shall indicate clearly whether the exhibit is offered by the complainant, protestant, intervener, defendant, respondent, applicant, the ordering office, or other party of record. The numbering of exhibits shall be in a single series of consecutive numbers, regardless of the number of days consumed in the hearing, unless otherwise directed by the Presiding Official. The number of exhibits introduced at a hearing or in a reopened case shall follow consecutively the number on the last previous exhibit introduced by such party. Exhibits shall not be copied into the record nor shall photo static copies of exhibits for inclusion in the record be made by the reporter unless the Presiding Official so directs.

2.7 Availability/Sale of Transcripts

a) Recording of proceedings shall be transcribed by the Contractor only when directed by the USAO. In the handling of transcripts, the Contractor shall observe and comply with all applicable security requirements stipulated herein as well as in the FRCP, U.S. Code and other applicable regulations of the court and State in which the session occurred. Transcripts shall not be made available to the public by the Contractor.

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2.8 Reports

The Contractor shall submit immediately, in writing, to the Contracting Officer and the USAO the following reports:

• Unauthorized Entry. A report on any information coming to his attention concerning unauthorized entry (actual, attempted, or threatened) at his facilities where work for the USAO is performed.

• Loss, Compromise or Suspected Compromise. A report on any loss, compromise or suspected compromise of transcripts, notes or other related material.

• Any change of ownership, including stock transfers that affect the control of the corporation.

• Change of operating or address of the facility.

• A report of any change during the performance of the contract in location of closed or restricted areas as established, including the creation of any new areas requiring approval of the United States Attorney

(USA).

• A report of any change in the storage capability which would affect the information which the Contractor is required to safeguard.

The Contractor shall also maintain and keep available for review by the USAO a master index of the Grand Jury sessions, including the date, name of Grand Jury, name of case, name of AUSA(s), case number, name of witnesses and pages from those witnesses, and the name of the court reporter.

2.9 Orders

a) The Contracting Officer will provide funding at the Task Order level on Optional Form 347, which will state the amount of funding available for each ordering period. Services to be furnished will subsequently be ordered by the issuance of work orders (see Attachment 4) signed by the Contracting Officer’s Representative (COR) or Authorized Individual(s) of the USAO (see Attachment 4).

b) All work orders issued hereunder are subject to the terms and conditions of this contract which shall take precedence in the event of conflict with any work order.

c) All work orders placed under this contract must contain the following information:

i. Date of Order

ii. Order Number

iii. Description of Service

iv. Place of Performance

v. Primary Point of Contact of the work order

A sample Court Reporting Ordering Form is in Attachment 4.

d) In accordance with FAR 52.212-4 Alt I (i)(3)(i), the Contractor shall provide requisite notification in the event expenditures are expected to exceed 85% of current funding ceiling.

2.10 Key Personnel

a) The key personnel whom the Contractor shall furnish for the performance of this contract are as follows:

Name: TBD Title: Court Reporter Name: TBD Title: Court Reporter Name: TBD Title: Videographer

b) The personnel specified above is/are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and COR reasonably in advance and shall submit written justification (including proposed substitutions) in

15JA0527Q00000009 Page 12 of 16 sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer.

2.11 Notice to Proceed

Within ten (10) calendar days after the contract award, the USAO will furnish the Contractor with personnel security application forms. The Contractor shall complete and return to the COR all personnel security application forms within seven (7) calendar days after receipt. After a sufficient number of Contractor Personnel are cleared by the Government, a notice to proceed will be issued by the Contracting Officer or the Contracting Officer’s Representative specifying a performance start date.

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Section 3 - Packaging and Marking

All information and submittals, including receipts, forms, reports, and other materials provided to the CO or the COR shall be clearly marked with the contract number as follows:

EOUSA CONTRACT NUMBER: TBD

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Section 4 - Inspection and Acceptance

Final inspection and acceptance of work performed, reports, and other deliverables shall be performed by the COR.

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Section 5 - Deliveries or Performance

5.1 Period of Performance:

See Section 1

5.2 Place of Performance:

See Section 2

5.3 Performance Standards

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in this Statement of Work shall be conducted jointly by the COR and the Contracting Officer and shall form the basis of the Contractor's permanent performance record regarding this contract.

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Section 6 - Contract Administration Data

6.1 Contracting Officer

The Contracting Officer for this contract is:

Jonathan Mayfield Executive Office for United States Attorneys Office of Acquisitions 3 Constitution Square (3CON) 175 N Street NE, Washington, D.C. 20002

Written communications shall make reference to the contract number and shall be emailed to Jonathan.Mayfield@usdoj.gov or mailed to the above address.

6.2 Payment/Invoice Requirements

Payment will be made for accepted services in accordance with the Prompt Payment Act. Invoices are preferred to be sent monthly, no later than the 27th of each month for work performed that month. Invoices shall be submitted monthly at a minimum. To constitute a proper invoice, the invoice must be submitted in accordance with FAR 52.212-4(g). In addition, the following information must appear on the invoice:

• Date service was performed

• Location service was performed

• Attorney’s Name

• Grand Jury Number (for Grand Jury only)

• Name of witness

• Number of pages

• Cost per page

• Call Number

Invoices shall be submitted to USAGAM.Invoices@usdoj.gov. All follow-up invoices shall be marked “Duplicate of Original.”

Invoices missing required information may be rejected and returned without payment processing.

6.3 Accounting and Appropriation Data

Accounting and Appropriation Data is assigned with each task order mailto:USAGAM.Invoices@usdoj.gov