15JA0522Q00000040.pdf

15JA0522Q00000040

Request for Quotation

#15JA0522Q00000040

This is a combined synopsis/solicitation for Secure Parking (commercial items) prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Instructions to offerors and quote submission criteria are located on page 9-10; Addendum to FAR 52.212-1- Instructions, Conditions and Notices to Offerors (Jul 2021).

Quotes are due February 7, 2022 at 1:00 PM Eastern to the Contracting Officer via email at brandon.wish@usdoj.gov.

For further information regarding this solicitation, contact:

Brandon Wish Contracting Officer Executive Office for United States Attorneys brandon.wish@usdoj.gov 803-297-2111

STATEMENT OF WORK

Secure Parking

United States Attorney’s Office Eastern District of Michigan

1. PURPOSE.

The Department of Justice, United States Attorney’s Office (USAO) - Eastern District of Michigan (MIE) has a requirement for secure parking spaces for office staff within close proximity to U.S.

Attorneys Office, Eastern District of Michigan, 211 W. Fort St Ste. 2001, Detroit, MI 48226.

2. SCOPE OF WORK.

The Contractor shall provide two hundred (200) indoor, secure parking spaces within 150 feet of the USAO building entrance located at the address above. The parking facility shall possess the following minimum features:

- Attendant on-duty and available at the entrance of the garage Monday through Friday during the times of 6:00am-9:00pm

- Outside of the times listed above, access shall be available via an automated access control system that will activate a gate/entrance door, or other similar specified system

- Accessible at times by the Government employees to self-park, lock (and, if required, to leave the keys to such vehicle as designated by Contractor) and retrieve vehicles, except in the event of circumstances beyond the Contractor's reasonable control.

3. CONTRACT TYPE.

Firm Fixed Price

The Department of Labor wage rates are applicable. See attached, applicable Wage Determination #2015-4839 Revision 16 last revised December 27 2021.

4. PERIOD OF PERFORMANCE.

The period of performance will include a base year and one consecutive one-year option as follows:

Base Year: March 1 2022 – February 28 2023 Option Year 1: March 1 2023 – February 29 2024

5. POINTS OF CONTACT.

Contracting Officer (CO).

Brandon Wish Contracting Officer Executive Office for U.S. Attorneys (EOUSA) Brandon.Wish@usdoj.gov

Written communications shall make reference to the Contract number and shall be e-mailed to brandon.wish@usdoj.gov.

6. INVOICE INSTRUCTIONS.

Invoices shall be submitted no more often than monthly in accordance with FAR 52.212-4(g).

Each invoice shall contain the following information:

• Contractor Name

• Tax Identification Number

• Contractor’s Mailing Address

• Telephone Number

• Contract Number

• Date of Invoice

• Invoice Number

• Total Invoice Amount

• Description of services provided, including dates services were rendered

Invoices that are not properly submitted, or that contain incorrect data, will be returned/rejected for revision.

LOCAL CLAUSES & PROVISIONS

Electronic Signatures (May 2019)

(a) The Department of Justice is committed to doing business in the most efficient and effective way possible, and to facilitate paperless processes. In furtherance of this goal, the Contracting Officer may apply their digital signature to procurement documents in the Portable Document Format (PDF) through the use of their government issued Personal Identity Verification (PIV) Card with a valid public key certificate. A digital signature made with these certificates is evidence that a specific individual signed the electronic record and that it was not altered. The recipient of a signed document can rely on the digital signature as evidence for a third party that the signature was generated by the claimed signer.

(b) For procurement documents that require a signature from a representative of the Contractor, the Contractor may utilize manual or electronic signature. Should the Contractor utilize an electronic signature, by returning the document with an electronic symbol affixed to the appropriate signature block, the Contractor representative signing on behalf of the Contractor certifies that:

(1) Electronic Form of Signature: The Contractor representative has knowingly adopted, applied or affixed an electronic symbol to the document;

(2) Intent to Sign: The Contractor representative has applied an electronic symbol with the intent to legally bind the Contractor;

(3) Association of Signature to Record: the Contractor representative’s signature is attached to the electronic record being signed;

(4) Identification and Authentication of Signer: The Contractor has a means to identify and authenticate a particular person as the signer; and

(5) Integrity of Signed Record: The Contractor can attest to the integrity of the signed record between the time of signature and the returned record to the government.

(c) This clause applies to this document and any subsequent documents (e.g., modifications, task/delivery orders) associated with this action.

(End of Clause)

Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (October 2007)

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absenteeism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce. Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

Encourage employees to get inoculations or follow other preventive measures as advised by the public health service.

Contractors should cross-train workers as backup for all positions performing critical services.

This is particularly important for work such as guard services where telework is not an option.

Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.

Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

Establish communication processes to notify employees of activation of this plan.

Integrate pandemic health crisis response expectations into telework agreements.

With the employee, assess requirements for working at home (supplies and equipment needed for an extended telework period). Security concerns should be considered in making equipment choices;

agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate.

Determine how all employees who may telework will communicate with one another and with management to accomplish work.

Practice telework regularly to ensure effectiveness.

Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

Identify how time and attendance will be maintained.

It is the contractor's responsibility to advise the government contracting officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the contracting officer or in his/her absence, another responsible person in the contracting office via telephone or email messages acknowledging the contractors notification. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

The Department does reserve the right in such emergency situations to use federal employees. Employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May, 2007 and Subpart 18.2.

Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations.

(End of Clause)

JAR CLAUSES & PROVISIONS

Protests Filed Directly with the Department of Justice (Jan 1998)

(a) The following definitions apply in this provision:

(1) "Agency Protest Official" means the official, other than the contracting officer, designated to review and decide procurement protests filed with a contracting activity of the Department of Justice.

(2) "Deciding Official" means the person chosen by the protestor to decide the agency protest; it may be either the Contracting Officer or the Agency Protest Official.

(3) "Interested Party" means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

(b) A protest filed directly with the Department of Justice must:

(1) Indicate that it is a protest to the agency.

(2) Be filed with the Contracting Officer.

(3) State whether the protestor chooses to have the Contracting Officer or the Agency Protest Official decide the protest. If the protestor is silent on this matter, the Contracting Officer will decide the protest.

(4) Indicate whether the protestor prefers to make an oral or written presentation of arguments in support of the protest to the deciding official.

(5) Include the information required by

FAR 33.103(d)(2):

(i) Name, address, facsimile number and telephone number of the protestor.

(ii) Solicitation or contract number.

(iii) Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protestor.

(iv) Copies of relevant documents.

(v) Request for a ruling by the agency.

(vi) Statement as to the form of relief requested.

(vii) All information establishing that the protestor is an interested party for the purpose of filing a protest.

(viii) All information establishing the timeliness of the protest.

https://www.acquisition.gov/content/33103-protests-agency#P38_6919

(c) An interested party filing a protest with the Department of Justice has the choice of requesting either that the Contracting Officer or the Agency Protest Official decide the protest.

(d) The decision by the Agency Protest Official is an alternative to a decision by the Contracting Officer.

The Agency Protest Official will not consider appeals from the Contracting Officer's decision on an agency protest.

(e) The deciding official must conduct a scheduling conference with the protestor within five (5) days after the protest is filed. The scheduling conference will establish deadlines for oral or written arguments in support of the agency protest and for agency officials to present information in response to the protest issues. The deciding official may hear oral arguments in support of the agency protest at the same time as the scheduling conference, depending on availability of the necessary parties.

(f) Oral conferences may take place either by telephone or in person. Other parties may attend at the discretion of the deciding official.

(g) The protestor has only one opportunity to support or explain the substance of its protest. Department of Justice procedures do not provide for any discovery. The deciding official may request additional information from either the agency or the protestor. The deciding official will resolve the protest through informal presentations or meetings to the maximum extent practicable.

(h) An interested party may represent itself or be represented by legal counsel. The Department of Justice will not reimburse the protester for any legal fees related to the agency protest.

(i) The Department of Justice will stay award or suspend contract performance in accordance with

FAR 33.103(f). The stay or suspension, unless over-ridden, remains in effect until the protest is decided, dismissed, or withdrawn.

(j) The deciding official will make a best effort to issue a decision on the protest within twenty (20) days after the filing date. The decision may be oral or written.

(k) The Department of Justice may dismiss or stay proceeding on an agency protest if a protest on the same or similar basis is filed with a protest forum outside the Department of Justice.

https://www.acquisition.gov/content/33103-protests-agency#P38_6919

FAR CLAUSES & PROVISIONS - REFERENCE

52.203-17 - Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Jun 2020)

52.204-7 - System for Award Management (Oct 2018)

52.204-13 – System for Award Management Maintenance (Oct 2018)

52.204-16 - Commercial and Government Entity Code Reporting (Aug 2020)

52.204-18 – Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-20 – Predecessor of Offeror (Aug 2020)

52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)

52.212-1 - Instructions, Conditions and Notices to Offerors (Jul 2021)

52.212-3 - Offeror Representations and Certifications-Commercial Items (Feb 2021)

52.212-4 - Contract Terms and Conditions-Commercial Items (Oct 2018)

52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders- -Commercial Items (Sep 2021)

• 52.203-6 Alt. I

• 52.204-10

• 52.204-14

• 52.209-6

• 52.219-8

• 52.219-28

• 52.222-3

• 52.222-21

• 52.222-26

• 52.222-35

• 52.222-36

• 52.222-37

• 52.222-40

• 52.222-50

• 52.222-54

• 52.223-18

• 52.225-13

• 52.232-33

• 52.222-41

• 52.222-42

• 52.222-43

52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR CLAUSES & PROVISIONS – FULL TEXT

Notification to Employees of Whistleblower Rights, Remedies, and other Information

Pursuant to clause 52.203-17 titled “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights”, which is incorporated into this contract/modification action by reference, the Contractor must comply with the requirement to inform its employees of their whistleblower rights and protections by distributing a copy of the document entitled “Whistleblower Information for Department of Justice Contractors, Subcontractors, and Grantees”. Following is a link to the document for electronic distribution to your employees: (https://oig.justice.gov/hotline/docs/NDAA-brochure.pdf).

(end of provision)

Addendum to 52.212-1 - Instructions, Conditions and Notices to Offerors (Jul 2021)

The Government plans to award a Contract to the Offeror whose quote represents the lowest price technically acceptable (LPTA).

Quotation shall be prepared in accordance with and comply with the instructions contained within this RFQ. The technical submission will be evaluated separately from the price submission.

Cover Page

Quote(s) shall be submitted with a cover page to include the following information:

• Company Name and Address

• Phone Number

• Point of Contact Name and E-Mail Address

• DUNS Number

Technical Criteria

Offerors shall provide a technical approach that meets the following minimum criteria:

1. Ability to provide a minimum of 200 indoor, covered parking spaces

2. Location within 150’ of USAO building entrance

Price

Offerors shall submit a complete price proposal as reflected in Attachment 1 - Pricing Schedule, to be evaluated. Do not include asterisks with exceptions or comments on these pages. Only state the unit price and total CLIN amount for each CLIN item. Any additions to the pricing page other than the CLIN price in the space provided will not be considered. Quotes providing partial pricing shall be considered non-responsive and subsequently, ineligible for award.

The Government may require additional pricing information to assist in determining the extent to which the price is fair and reasonable, and the pricing information shall be provided if requested. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(end of addendum)

52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days.

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 months.

ATTACHMENTS

1. Pricing Schedule

2. Wage Determination