Questions and Answers 15JA0521Q00000041 0002.pdf

15JA0521Q00000041/0002 Page 1 of 5

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

08/10/2021

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

15JA05CODE

Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530-0021

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15JA0521Q00000041

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/01/2021

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is to:

1. Answer the vendor's questions per attached document.

2. Extend the proposal due date from August 13, 2021 to August 17, 2021.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Terri S Long-Miller

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

08/10/2021 Previous edition unusable STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

15JA0521Q00000041/0002 Page 2 of 5

Section 2 - Commodity or Services Schedule

SaaS Document Management Solution (DMS)

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Saas Document Management Solution (DMS)

Firm Fixed Price

PSC: DA10

Line Period of Performance: 09/30/2021 - 09/29/2022

Base Period

Previous :

5,000

Change: 0

Current :

5,000

EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Saas Document Management Solution (DMS)

Firm Fixed Price

PSC: DA10

Line Period of Performance: 09/30/2022 - 09/29/2023

Option Period 1

Previous :

5,000

Change: 0

Current :

5,000

EA $________ $_________________

Section 3 - Contract Clauses

No Clauses

Section 4 - List of Attachments

No Clauses

No Attachments

Section 5 - Solicitation Provisions

15JA0521Q00000041/0002 Page 3 of 5

No Clauses

15JA0521Q00000041/0002 Page 4 of 5

The purpose of this amendment is to answer the following questions:

Question 1: Is this a new license or a maintenance renewal?

Answer 1: New license for a quantity up to 5,000 licenses, to be determined by funding

Question 2: If this is a renewal, please provide the applicable (Atlassian) Support Entitlement Number(s) and Technical Point of Contact E-Mail?

Answer 2: Not applicable

Question 3: To ensure we quote you the correct configuration, please provide the deployment type:

Cloud or Data Center?

Answer 3: Cloud

Question 4: In the solicitation notice the primary contact was listed as Terri Long-Miller and, in the solicitation instructions you were listed as the contact to email. Would you like the proposal to be submitted to both contacts with attention to Terri or just emailed to you?

Answer 4: Please submit proposal via email to Bryant Gilbertson at bryant.gilbertson@usdoj.gov.

Question 5: The ‘Preparation of Technical Proposal,’ Page 34 of 37, makes a reference to requirements in Section 2 (‘Commodity or Services Schedule’) when in fact the requirements are enumerated in ‘Section C - Description of Services.’ Will the Government kindly offer clarification on which section informs the Technical Approach?

Answer 5: Section C- ‘Description of Services’ informs the Technical Approach.

Question 6: The Pricing Proposal which DLT is offering the Government will necessarily include DLT’s terms and conditions. For the Government’s convenience and ease of access, will the Government allow the formal quote with these terms be submitted as a PDF in addition to the Pricing Proposal mirrored in MS Excel format? If the Government cannot grant such allowances, will it be acceptable to include the terms of the quote in the Excel document in question, or to submit the Pricing Proposal itself as a PDF file?

Answer 6: Yes, the Government will allow the formal quote with these terms be submitted as a PDF in addition to the pricing proposal mirrored in MS Excel format.

mailto:bryant.gilbertson@usdoj.gov

15JA0521Q00000041/0002 Page 5 of 5

Question 7: Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number 15JA0521Q00000041 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement? If possible, can you please provide the most recent contract or task order number?

Answer 7: This is a new contract for a Document Management System (DMS). As the solicitation states, USAO has been piloting a DMS solution in small portion of its organization and is seeking to expand the implementation of a DMS solution to the remainder of the organization. The current pilot DMS solution contract number is 15JA05-21-P-00000060 issued to NetDocuments Software, Inc.

SaaS DMS questions-answers