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15JA05-19-R-00000112 Page 1 of 41
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30
1. REQUISITION NUMBER
5. SOLICITATION NUMBER
15JA05-19-R-00000112
2. CONTRACT NO. 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 6. SOLICITATION ISSUE
DATE
08/30/2019
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL
TIME
09/14/2019 17:00:00
CODE 15JA05
Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530
9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR
X SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS (WOSB)
ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS: 561492
SIZE STANDARD: $15,000,000
10. THE ACQUISITION IS
SEE
SCHEDULE
11. DELIVERY FOR FOB DESTINATION
UNLESS BLOCK IS MARKED
NET 30
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER DPAS
(15 CFR 700)
13b. RATING
RFQ IFB X RFP
14. METHOD OF SOLICITATION
15JA28CODE15. DELIVER TO
U.S. Attorneys Office Southern District of Indiana 10 West Market Street Suite 2100 Indianapolis, IN 46204
CODE 15JA0516. ADMINISTERED BY
Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530
FACILITY
CODE
CODE
TELEPHONE NO.
17a. CONTRACTOR/
OFFEROR
15JA28CODE18a. PAYMENT WILL BE MADE BY
U.S. Attorneys Office Southern District of Indiana 10 West Market Street Suite 2100 Indianapolis, IN 46204
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER SEE ADDENDUM
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS
CHECKED
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
Grand Jury Court Reporting Services for the United States Attorney's Office (USAO) Southern District of Indiana - Indianapolis.
See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO
ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH
OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE
TERMS AND CONDITIONS SPECIFIED.
29. AWARD OF CONTRACT: REF. _____________________________ OFFER
DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,
IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)
Charmella C Ware
31c. DATE SIGNED
08/30/2019
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
15JA05-19-R-00000112 Page 2 of 41
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
PARTIAL FINAL
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED
CORRECT FOR
COMPLETE PARTIAL FINAL
36. PAYMENT 37. CHECK NUMBER
38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE
42b. RECEIVED AT (Location)
42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 2/2012) BACK
15JA05-19-R-00000112 Page 3 of 41
Table of Contents
Section Description Page Number
1 Solicitation/Contract Form 2 Commodity or Services Schedule
Section B Supplies or Services and Prices/Costs Section C Description/Specifications/Statement of Work Section D Packaging and Marking Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data
3 Contract Clauses EOUSA AI-10-1A Notice of Contractor Personnel Security Clearance Requirements (May 2016) EOUSA AI-10-1B Security of Department Information and Systems (April 2015) EOUSA AI-10-1D Continuing Contract Performance During a Pandemic Influenza or other National Emergency (October 2007) EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements (December 2015) Electronic Signatures
4 List of Attachments 5 Solicitation Provisions
52.212-1 Instructions, Conditions and Notices to Offerors 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) Section M Evaluation Factors for Award
15JA05-19-R-00000112 Page 4 of 41
Section 2 - Commodity or Services Schedule
SCHEDULE OF SUPPLIES/SERVICES
CONTINUATION SHEET
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1001 Regular Transcript
Grand Jury
8,000.000000 PA $____________ $___________________
1002 Intermediate Transcript
Grand Jury
0.000000 PA $____________ $___________________
1003 Daily Transcript
Grand Jury
0.000000 PA $____________ $___________________
1004 Expedited Transcript
Grand Jury
150.000000 PA $____________ $___________________
1005 Condensed Transcript
Grand Jury
0.000000 PA $____________ $___________________
1006 Key Word Indexing
Grand Jury
0.000000 PA $____________ $___________________
1007 Additional Copies
Grand Jury
4,000.000000 PA $____________ $___________________
1008 Exhibit Copies
Grand Jury
0.000000 PA $____________ $___________________
1009 CD-R
Grand Jury
0.000000 EA $____________ $___________________
1010 ASCII FILE or Audio Cassette Tape
Grand Jury
0.000000 EA $____________ $___________________
1011 Videographer Attendance Fee
Grand Jury
0.000000 HR $____________ $___________________
1012 Attendance Fee
Grand Jury
150.000000 HR $____________ $___________________
1013 Cancellation Fee
Grand Jury
3.000000 EA $____________ $___________________
1014 Regular Transcript
Disposition
1,000.000000 PA $____________ $___________________
1015 Intermediate Transcript
Disposition
0.000000 PA $____________ $___________________
1016 Daily Transcript
Disposition
0.000000 PA $____________ $___________________
1017 Expedited Transcript
Disposition
100.000000 PA $____________ $___________________
1018 Condensed Transcript
Disposition
0.000000 PA $____________ $___________________
1019 Key Word Indexing
Disposition
0.000000 PA $____________ $___________________
1020 Additional Copies
Disposition
500.000000 PA $____________ $___________________
15JA05-19-R-00000112 Page 5 of 41
1021 Exhibit Copies-Color
Disposition
0.000000 PA $____________ $___________________
1022 CD-R
Disposition
0.000000 EA $____________ $___________________
1023 ASCII File or Audio Cassette Tape
Disposition
0.000000 EA $____________ $___________________
1024 Videographer Attendance Fee
Disposition
0.000000 HR $____________ $___________________
1025 Attendance Fee
Disposition
40.000000 HR $____________ $___________________
1026 Cancellation Fee
Disposition
3.000000 EA $____________ $___________________
1027 Travel 1.000000 PA $____________ $___________________
2001 Regular Transcript
Grand Jury
8,000.000000 PA $____________ $___________________
2002 Intermediate Transcript
Grand Jury
0.000000 PA $____________ $___________________
2003 Daily Transcript
Grand Jury
0.000000 PA $____________ $___________________
2004 Expedited Transcript
Grand Jury
150.000000 PA $____________ $___________________
2005 Condensed Transcript
Grand Jury
0.000000 PA $____________ $___________________
2006 Key Word Indexing
Grand Jury
0.000000 PA $____________ $___________________
2007 Additional Copies
Grand Jury
4,000.000000 PA $____________ $___________________
2008 Exhibit Copies
Grand Jury
0.000000 PA $____________ $___________________
2009 CD-R
Grand Jury
0.000000 EA $____________ $___________________
2010 ASCII FILE
Grand Jury
0.000000 EA $____________ $___________________
2011 Videographer Attendance Fee
Grand Jury
0.000000 HR $____________ $___________________
2012 Attendance Fee
Grand Jury
150.000000 HR $____________ $___________________
2013 Cancellation Fee
Grand Jury
3.000000 EA $____________ $___________________
2014 Regular Transcript
Disposition
1,000.000000 PA $____________ $___________________
2015 Intermediate Transcript
Disposition
0.000000 PA $____________ $___________________
2016 Daily Transcript
Disposition
0.000000 PA $____________ $___________________
2017 Expedited Transcript 100.000000 PA $____________ $___________________
15JA05-19-R-00000112 Page 6 of 41
Disposition
2018 Condensed Transcript
Disposition
0.000000 PA $____________ $___________________
2019 Key Word Indexing
Disposition
0.000000 PA $____________ $___________________
2020 Additional Copies
Disposition
500.000000 PA $____________ $___________________
2021 Exhibit Copies-Color
Disposition
0.000000 PA $____________ $___________________
2022 CD-R
Disposition
0.000000 EA $____________ $___________________
2023 ASCII File
Disposition
0.000000 EA $____________ $___________________
2024 Videographer Attendance Fee
Disposition
0.000000 HR $____________ $___________________
2025 Attendance Fee
Disposition
40.000000 HR $____________ $___________________
2026 Cancellation Fee
Disposition
3.000000 EA $____________ $___________________
2027 Travel 1.000000 PA $____________ $___________________
3001 Regular Transcript 8,000.000000 PA $____________ $___________________
3002 Intermediate Transcript
Grand Jury
0.000000 PA $____________ $___________________
3003 Daily Transcript
Grand Jury
0.000000 PA $____________ $___________________
3004 Expedited Transcript
Grand Jury
150.000000 PA $____________ $___________________
3005 Condensed Transcript
Grand Jury
0.000000 PA $____________ $___________________
3006 Key Word Indexing
Grand Jury
0.000000 PA $____________ $___________________
3007 Additional Copies
Grand Jury
4,000.000000 PA $____________ $___________________
3008 Exhibit Copies
Grand Jury
0.000000 PA $____________ $___________________
3009 CD-R
Grand Jury
0.000000 PA $____________ $___________________
3010 Audio Cassette Tape
Grand Jury
0.000000 EA $____________ $___________________
3011 Videographer Attendance Fee
Grand Jury
0.000000 EA $____________ $___________________
3012 Attendance Fee
Grand Jury
150.000000 HR $____________ $___________________
3013 Cancellation Fee
Grand Jury
3.000000 HR $____________ $___________________
15JA05-19-R-00000112 Page 7 of 41
3014 Regular Transcript
Deposition
1,000.000000 EA $____________ $___________________
3015 Intermediate Transcript
Disposition
0.000000 PA $____________ $___________________
3016 Daily Transcript
Disposition
0.000000 PA $____________ $___________________
3017 Expedited Transcript
Disposition
100.000000 PA $____________ $___________________
3018 Condensed Transcript
Disposition
0.000000 PA $____________ $___________________
3019 Key Word Indexing
Disposition
0.000000 PA $____________ $___________________
3020 Additional Copies
Disposition
500.000000 PA $____________ $___________________
3021 Exhibit Copies
Disposition
0.000000 PA $____________ $___________________
3022 CD-R
Disposition
0.000000 PA $____________ $___________________
3023 Audio Cassette Tape
Disposition
0.000000 EA $____________ $___________________
3024 Videographer Attendance Fee
Disposition
0.000000 EA $____________ $___________________
3025 Attendance Fee
Disposition
40.000000 HR $____________ $___________________
3026 Cancellation Fee
Disposition
3.000000 HR $____________ $___________________
3027 Travel Expenses
Disposition
0.000000 EA $____________ $___________________
4001 Regular Transcript
Grand Jury
8,000.000000 PA $____________ $___________________
4002 Intermediate Transcript
Grand Jury
0.000000 PA $____________ $___________________
4003 Daily Transcript
Grand Jury
0.000000 PA $____________ $___________________
4004 Expedited Transcript
Grand Jury
150.000000 PA $____________ $___________________
4005 Condensed Transcript
Grand Jury
0.000000 PA $____________ $___________________
4006 Key Word Indexing
Grand Jury
0.000000 PA $____________ $___________________
4007 Additional Copies
Grand Jury
4,000.000000 PA $____________ $___________________
4008 Exhibit Copies
Grand Jury
0.000000 PA $____________ $___________________
4009 CD-R
15JA05-19-R-00000112 Page 8 of 41
4010 Audio Cassette Tape
Grand Jury
0.000000 EA $____________ $___________________
4011 Videographer Attendance Fee
Grand Jury
0.000000 EA $____________ $___________________
4012 Attendance Fee
Grand Jury
150.000000 HR $____________ $___________________
4013 Cancellation Fee
Grand Jury
3.000000 HR $____________ $___________________
4014 Regular Transcript
Grand Jury
1,000.000000 EA $____________ $___________________
4015 Intermediate Transcript
Disposition
0.000000 PA $____________ $___________________
4016 Daily Transcript
Disposition
0.000000 PA $____________ $___________________
4017 Expedited Transcript
Disposition
100.000000 PA $____________ $___________________
4018 Condensed Transcript
Disposition
0.000000 PA $____________ $___________________
4019 Key Word Indexing
Disposition
0.000000 PA $____________ $___________________
4020 Additional Copies
Disposition
500.000000 PA $____________ $___________________
4021 Exhibit Copies
Disposition
0.000000 PA $____________ $___________________
4022 CD-R
Disposition
0.000000 PA $____________ $___________________
4023 Audio Cassette Tape
Disposition
0.000000 EA $____________ $___________________
4024 Videographer Attendance Fee
Disposition
0.000000 EA $____________ $___________________
4025 Attendance Fee
Disposition
40.000000 HR $____________ $___________________
4026 Cancellation Fee
Disposition
3.000000 HR $____________ $___________________
4027 Travel Expenses 0.000000 EA $____________ $___________________
5001 Regular Transcript 4,000.000000 PA $____________ $___________________
5002 Intermediate Transcript
Grand Jury
0.000000 PA $____________ $___________________
5003 Daily Transcript
Grand Jury
0.000000 PA $____________ $___________________
5004 Expedited Transcript
Grand Jury
75.000000 PA $____________ $___________________
5005 Condensed Transcript
Grand Jury
0.000000 PA $____________ $___________________
5006 Key Word Indexing
15JA05-19-R-00000112 Page 9 of 41
5007 Additional Copies
Grand Jury
2,000.000000 PA $____________ $___________________
5008 Exhibit Copies
Grand Jury
0.000000 PA $____________ $___________________
5009 CD-R
Grand Jury
0.000000 PA $____________ $___________________
5010 Audio Cassette Tape
Grand Jury
0.000000 EA $____________ $___________________
5011 Videographer Attendance Fee
Grand Jury
0.000000 EA $____________ $___________________
5012 Attendance Fee
Grand Jury
75.000000 HR $____________ $___________________
5013 Cancellation Fee
Grand Jury
2.000000 HR $____________ $___________________
5014 Regular Transcript
Deposition
500.000000 EA $____________ $___________________
5015 Intermediate Transcript
Disposition
0.000000 PA $____________ $___________________
5016 Daily Transcript
Disposition
0.000000 PA $____________ $___________________
5017 Expedited Transcript
Disposition
50.000000 PA $____________ $___________________
5018 Condensed Transcript
Disposition
0.000000 PA $____________ $___________________
5019 Key Word Indexing
Disposition
0.000000 PA $____________ $___________________
5020 Additional Copies
Disposition
250.000000 PA $____________ $___________________
5021 Exhibit Copies
Disposition
0.000000 PA $____________ $___________________
5022 CD-R
Disposition
0.000000 PA $____________ $___________________
5023 Audio Cassette Tape
Disposition
0.000000 EA $____________ $___________________
5024 Videographer Attendance Fee
Disposition
0.000000 EA $____________ $___________________
5025 Attendance Fee
Disposition
20.000000 HR $____________ $___________________
5026 Cancellation Fee
Disposition
2.000000 HR $____________ $___________________
5027 Travel 0.000000 EA $____________ $___________________
Section B Supplies or Services and Prices/Costs
B.1 General
15JA05-19-R-00000112 Page 10 of 41
(a) The contractor shall provide Grand Jury Court Reporting Services for the United States Attorney’s Office (USAO) in the Southern District of Indiana - Indianapolis
(b) The ordering period under this contract is 5 years (determined at time of award) unless further extended by FAR 52.217-8 Option to Extend Services
(c) The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) Contract with firm fixed unit prices.
(d) There will be no Government Furnished Property for the awardee.
(e) The Department of Labor wage rates are applicable if the contractor anticipates using more than five (5) service employees to provide services under this procurement over the term of the contract.
(f) The Government requires the following for this effort: Minimum of (1) / Maximum of (3) court reporters per location.
(g) All Contractor personnel who will have access to Grand Jury material will need to be cleared.
B.2 Minimum Guaranteed Amount
(a) The USAO will order a minimum guaranteed amount of TBD during the life of this contract. The minimum amount is NOT re-established with each ordering period.
B.3 Pricing
(a) All unit prices are fixed unit prices that include ALL costs (including, but not limited to: labor (including supervision), material, equipment, facilities, fringe benefits, overhead, delivery fees, travel, G&A, and profit) necessary to provide the Grand Jury Court Reporting services required in the solicitation.
(b) For planning purposes only, the following general information is provided:
1. Historically, the average number of Grand Jury proceedings per year for the USAO has been 60.
15JA05-19-R-00000112 Page 11 of 41
2. Historically, the average maximum number of simultaneous proceedings in any one day for the USAO has been 30.
3. Under normal circumstances:
1st and 3rd Week of the month on Tuesday and Wednesday.- Indianapolis (regular GJ)
2nd Week of the month on Tuesday and Wednesday – Indianapolis (special GJ)
Last week of the month on Tuesday and Wednesday- Evansville
(c) In the event the contract is extended through FAR clause 52.217-8 Option to Extend Services, the price proposed for the final ordering period will apply.
(d) When providing pricing in Section 2, Commodity or Services Schedule, of this solicitation do not include asterisks with exceptions or comments - only state the price for the Contract Line Item Number (CLIN) based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered. If a CLIN is no charge, state N/C (instead of stating zero) in Unit Price Column. NA’s are not acceptable, all CLIN items are required.
All CLINs with an estimated quantity must have a unit price or state N/C.
Section C Description/Specifications/Statement of Work
C.1 Work Statement
(a) The Contractor shall provide all labor (including supervision), material, equipment, facilities, and whatever else may be needed to record and transcribe Grand Jury testimony, on an "as needed" basis for the USAO specified in Section B in accordance with the terms, conditions, and Statement of Work set forth herein.
(b) The location(s) of the courthouse(s) where Grand Jury proceedings may be required are listed below. In rare instances, services may be required at an alternative location.
Birch Bayh Federal Building & US Courthouse, 46 East Ohio Street, Indianapolis, IN 46204
Winfield K. Denton Federal Building & US Courthouse, 101 Northwest Martin Luther King Blvd, Evansville, IN 47708
Depositions tpycially take place:
United States Attorney’s Office, 10 West Market Street, Ste 2100, Indianapolis, IN 46204
C.2 Grand Jury Transcripts
(a) Scheduling of Grand Jury: The USAO will notify the Contractor of the requirements for attendance at a Grand Jury no later than one business day before the scheduled session. Each request will set forth the date, place and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptable as may be agreed upon by the USAO and Contractor and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a Grand Jury session is continued for more
15JA05-19-R-00000112 Page 12 of 41 than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given Grand Jury session. Should the Contractor not be able to provide the same court reporter, it will notify the USAO authorized Point of Contact before the Grand Jury session that another court reporter will be providing the court reporting services.
(b) Original Transcripts. Unless otherwise stated, Grand Jury testimony shall be typed in an original and delivered within the turnaround times as set forth below. All Grand Jury transcripts shall contain (at a minimum) a title page stating the witness's name, Grand Jury date, time of the commencement of the proceeding for that particular witness, name, title and address of the attorney appearing for the Government. The title page should also include the Grand Jury number of the case, i.e., 07 GJ 999, and the name of the Federal Grand Jury that the witness is appearing before. Transcripts may be ordered by the USAO within the following timeframes. Billing rates for these turnaround times are set forth in Section B of this contract.
Regular: All regular transcripts will be completed and delivered on or before the 10th business day after the date a witness testifies in the Grand Jury. A regular transcript shall be delivered to the USAO of each witness’s testimony, only when requested by the USAO. Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day after the Contractor receives a request from USAO.
Intermediate: All intermediate transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as the proceedings.
Daily: All daily Grand Jury transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours. The Contractor may not be notified in advance of the testimony of this requirement.
Expedited: All expedited transcripts shall be delivered by 9:00pm on the same day as the proceedings. The Contractor may not be notified in advance of the testimony of this requirement.
Condensed Transcripts: All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.
Key Word Indexing: The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.
Additional Copies of Transcripts: Even though the Government has the right to copy and distribute transcripts acquired under this contract, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.
Videographer Attendance Fee. The Contractor is entitled to a Videographer Attendance Fee as set forth in Section B of this contract. This fee is payable for each hour the Contractor's videographer records a scheduled proceeding. The minimum charge for any single day is three (3) hours. The videographer is not paid during a lunch break. This hourly fee shall account for the price of the media itself.
Attendance Fee. The Contractor is entitled to an Attendance Fee as set forth in Section B of this contract. The fee is payable for each hour the Contractor's reporter appears at a scheduled proceeding. The minimum charge for any single day is three (3) hours.
Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled proceeding. Proceedings are presently scheduled for 9:00am to 12:00pm and 1:00pm to 5:00pm with a one (1) hour lunch break in between. The Contractor is not paid during this lunch break. These hours are subject to change. The Contractor will generally be asked to report at 9:00am and be dismissed at 5:00pm. A shorter day may be scheduled. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no testimony is taken, and the reporter is required to remain available for testimony later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no testimony is recorded, the Contractor will be paid one (1) cancellation fee or the number of attendance fee the reporter was available, whichever is higher.
Cancellation Fee. The Contractor may wish to charge a cancellation fee. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled proceedings. If the USAO does not notify the contractor within the designated time, the contractor may request a cancellation fee.
Other Requirements. As follows:
15JA05-19-R-00000112 Page 13 of 41
###A transcript of all witness testimony shall be produced only when the USAO makes a specific request that a transcript be produced. Some witness testimony may never be transcribed. Colloquy will not be transcribed unless the USAO requests it.
###Each witness' testimony shall be in a separate transcript.
###If the USAO does not request that a transcript be produced, charging for estimated pages shall NOT be allowed. Only the
Attendance fee will be paid.
###Grand Jury transcripts may not be sold to anyone other than the Government under any circumstances.
Delivery. See "EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements (December 2015)"
Grand Jury Travel and Per Diem Reimbursement Restrictions:
The Contractor(s) shall not be entitled to travel, mileage and per diem reimbursements to and from the location for Grand Jury Reporting and hand delivery of Grand Jury transcripts. Exceptions may be made on a case by case basis at the sole discretion of the Contracting Officer’s Representative (COR) or the Contracting Officer and these exceptions will be reimbursed in accordance with the Federal Travel Regulations. Federal Travel Regulations can be found at this address: www.gsa.gov. All exceptions made for travel reimbursement must be pre-approved, in writing, by the Contracting Officer’s Representative (COR) or the Contractor risks non-reimbursement of travel expenses. The Contractor shall submit an itemized list of all expenses to be claimed for each trip for pre-approval for any exceptions made.
Certification. Each reporter shall attach his/her official certification to the original transcript so recorded as follows:
CERTIFICATE
(I, We) hereby certify that the foregoing is a true and accurate transcript, to the best of (my, our) skill and ability, from my stenographic notes of this proceeding.
Date Court Reporter
There shall be no charge for either this certification page or any index page if used.
C.3 Recording Requisites
(a) Recording hereunder shall be taken by reporters qualified in the operation of Steno-type equipment, Real Time recording, Computer Aided Transcription (CAT), Shorthand and/or monitored Multi-Microphone recording systems, and when permitted by the Presiding Official, by Steno mask. At the request of the USAO, recording shall also be taken by videotape. Regardless of the type of equipment used, it is mandatory that there be an accurate read back capability and that a back-up system be utilized. It is also mandatory that tape recording devices shall have a separate monitor head which shall allow the reporter to monitor the recorded tape.
Monitored Multi-microphone Recording Systems. The mandatory requirements follow:
###The Contractor's personnel shall operate and monitor the recording equipment at all times.
###The operating personnel shall provide to the USAO, prior to the commencement of each proceeding, a certification that the equipment is turned on and operating.
###The recording equipment utilized shall provide for the instant playback of testimony.
###The equipment shall be capable of recording as many as twenty-three grand jurors together in one room with the prosecutor and the witness.
###The system utilized shall have a back-up system to allow continuous recording of speakers. The Grand Jury hearings shall not be stopped for any reason such as the changing of a tape.
###The media shall be of such quality that there shall be no instances of inaudibility because of accents or words used by the speakers.
###The system shall be portable to allow for transportation of media to another location when an immediate decision is required by a Federal District Court Judge.
###The recording monitor shall be able to identify speakers.
###A back-up system shall be available so as not to delay the proceedings.
###The equipment utilized shall not pose any safety hazards due to exposed wires, cords, or for any other reason.
Steno mask Recording. The mandatory requirements in the event steno mask recording is permitted are as follows:
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###The respective systems shall be of such quality as to ensure against error, misinterpretation, or loss of voice.
###The equipment shall contain simultaneous playback, listening, and pre-amplification.
Real Time Recording. The steno machine is attached to the computer. As the steno types the strikes/words are translated into English onto the screen.
Computer Aided Transcription (CAT). With this type of system, the steno strikes a key which is written onto a disk. The disk is inserted into an attachment to the computer and the information is brought up on the computer screen. Also, a back-up voice tape is made so that a re-verification can be made of the transcript.
(b) The Contractor, or the duly authorized employee, agent, or representative of the Contractor, shall present himself/herself to the person in charge of the proceedings and he/she shall at all times be governed by the instructions of the Presiding Official in matters affecting the composition of the record, adjournment to other times or places, and matters of like character.
(c) All notes, records, documentary exhibits, and any other material which is a part of, or relates to, any action recorded by the Contractor shall be the property of the United States and shall be delivered to the ordering office, together with furnished transcript, unless otherwise instructed.
(d) Right to Remove Individual Reporter - It shall be an absolute right of the USAO to inform the Contractor through the Contracting Officer of the unacceptability of specific court reporters for Grand Jury work. The failure of the Contractor to provide a court reporter other than one designated unacceptable by the USAO shall provide a basis for the USAO's decision to obtain court reporting services from another source.
C.4 Transcript Format
(a) A separate transcript shall be provided for each witness. The title page shall show the name of the witness, Grand Jury date, time of the commencement of the proceeding for that particular witness, docket number, the date of proceedings, the name, title and address of the attorney appearing for the Government, caption of matter and shall be followed by a page of distinctive color indexing the exhibits where applicable.
(b) The paging of the transcripts shall be in a single series by consecutive numbers regardless of the number of days consumed in the hearings, proceeding, etc., and the paging of the transcript in a hearing shall follow consecutively the paging of the last previous hearing in the same case.
(c) Each copy of the transcript furnished to the USAO shall be bound with covers of good quality, white or colored 140 pound index paper, #1 sulphite paper, heavy weight transparent plastic, or similar material approved by the ordering office. Transcripts shall be punched with three holes at the left side; the upper and lower holes to be two inches from top and bottom of the page, third hole in the center of the resulting interval, and shall be secured with a suitable fastener of permanent nature.
(d) All transcripts shall be typed with black ribbon or reproduced by regular office type duplicating machines on white linen unglazed paper of good quality, #30 white bond paper or similar stock, to be approved by the ordering office. Transcripts shall be typed on paper 8 ½ inches x 11 inches in size, with a ruled margin of 1 3/4 inches at the left side and 3/8 inch at the right side. Typing shall be 10 spaces to the inch, double spaced, and shall not be less than 25 lines to the page exclusive of the line containing the witness name, date of testimony, and page number. The lines of testimony are to be numbered on each page beginning with #1. These numbers will appear just to the left of the left ruled margin. Whenever testimony is continuous, requiring more than one line, the typing shall begin one blank space after the left hand ruled margin and shall continue to the right hand ruled margin, with no blank spaces. The distance between the left hand ruled margin and the right hand ruled margin will be 6 3/8 inches. Therefore, there will be no less than 60 characters per line available. No word should wrap to the next line that would properly fit within the 60 count. Pages necessarily containing less than 25 lines shall be charged and paid for at the full-page rate. No payment will be made for lines in excess of 25 lines to the page. The first line of Q and A's will be indented 5 spaces, then followed by a period and 3 blank spaces. The second line will return to one blank space after the left hand ruled margin. The first line of colloquy will be indented 10 spaces, followed by a period and 3 blank spaces. The second line will return to one blank space after the left hand ruled margin. No extraneous words should be used on the title page or at the beginning of a witness' testimony. No statement that can properly fit on a line should be extended to an additional line. There should be no unnecessary blank lines unless absolutely necessary for readability. The USAO will be the sole judge of this format.
Reduced page transcripts (Condensed Transcripts) shall include four transcript pages in reduced format on a single 8 ½ x 11 inch page.
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(e) Exhibits admitted in evidence, identified in Grand Jury proceedings, when requested by the Government attorney shall be stamped, marked, numbered by the Contractor, and arranged in numerical order, as directed by the individual Assistant U.S. Attorney (AUSA). The marking shall indicate clearly whether the exhibit is offered by the complainant, protestant, intervener, defendant, respondent, applicant, the ordering office, or other party of record. The numbering of exhibits shall be in a single series of consecutive numbers, regardless of the number of days consumed in the hearing, unless otherwise directed by the Presiding Official. The number of exhibits introduced at a hearing or in a reopened case shall follow consecutively the number on the last previous exhibit introduced by such party. Exhibits shall not be copied into the record nor shall photo static copies of exhibits for inclusion in the record be made by the reporter unless the Presiding Official so directs.
C.5 Availability/Sale of Transcripts
(a) Recording of proceedings shall be transcribed by the Contractor only when directed by the USAO. In the handling of transcripts, the Contractor shall observe and comply with security requirements stipulated herein. Transcripts will not be made available to the public by the Contractor.
(b) Pursuant to Public Law 92-463, the Government reserves the right to make Grand Jury transcripts available to the public at the actual cost of duplication.
C.6 Reports
The Contractor shall submit immediately, in writing, to the Contracting Officer and the USAO the following reports:
###Unauthorized Entry. A report on any information coming to his attention concerning unauthorized entry (actual, attempted, or threatened) at his facilities where work for the USAO is performed.
###Loss, Compromise or Suspected Compromise. A report on any loss, compromise or suspected compromise of transcripts, notes or other related material.
###Any change of ownership, including stock transfers that affect the control of the corporation.
###Change of operating or address of the facility.
###A report of any change during the performance of the contract in location of closed or restricted areas as established, including the creation of any new areas requiring approval of the United States Attorney (USA).
###A report of any change in the storage capability which would affect the information which the Contractor is required to safeguard.
The Contractor shall also maintain and keep available for review by the USAO a master index of the Grand Jury sessions, including the date, name of Grand Jury, name of case, name of AUSA(s), case number, name of witnesses and pages from those witnesses, and the name of the court reporter.
C.7 Orders
(a) The Contracting Officer will provide funding at the Task Order level on Optional Form 347, which will state the amount of funding available for each ordering period. Services to be furnished will subsequently be ordered by the issuance of work orders (see Attachment 2) signed by Contracting Officer’s Representative (COR) or Authorized Individual(s) of the USAO listed in Attachment
1. All work orders issued hereunder are subject to the terms and conditions of this contract which shall control in the event of conflict with any work order.
(b) All work orders placed under this contract must contain the following information:
###Date of Order ###Order Number ###Description of Service ###Place of Performance ###Primary Point of Contact of the work order
A sample Court Reporting Ordering Form is attached. .
(c) The Contractor shall notify the COR named in Section G.1 whenever it believes that costs incurred will exceed 75% of the funding amount specified on Optional Form 347.
C.8 Key Personnel
(a) The key personnel whom the Contractor shall furnish for the performance of this contract are as follows:
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Name: To Be Determined Title: Court Reporter Name: To Be Determined Title: Court Reporter
(b) The personnel specified above is/are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and COR reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer.
C.9 Notice to Proceed Within ten (10) calendar days after the contract award, the USAO will furnish the Contractor with personnel security application forms. The Contractor shall complete and return to the COR all personnel security application forms within seven (7) calendar days after receipt. After a sufficient number of Contractor Personnel are cleared by the Government, a notice to proceed will be issued by the Contracting Officer or the Contracting Officer’s Representative specifying a performance start date.
Section D Packaging and Marking
All information and submittals, including receipts, forms, reports, and other materials provided to the CO or the COR shall be clearly marked with the contract number as follows:
EOUSA CONTRACT NUMBER: 15JA05-19-X-XXXXXXXX
Section E Inspection and Acceptance
Final inspection and acceptance of work performed, reports, and other deliverables will be performed by the COR.
Section F Deliveries or Performance
F.1 Ordering Period:
Ordering period is TBD through TBD (60 MONTH ORDERING PERIOD). If FAR 52.217-8 is exercised, the ordering period will be extended to the date that is established by the Contracting Officer when FAR 52.217-8 is exercised.
F.2 Place of Performance:
Grand Jury sessions will take place:
Birch Bayh Federal Building US Courthouse 46 East Ohio Street Indianapolis, IN 46204 and Winfield K. Denton Federal Building US Courthouse 101 Northwest Martin Luther King Blvd Evansville, IN 47708
Depositions tpycially take place:
United States Attorney’s Office 10 West Market Street, Ste 2100
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Indianapolis, IN 46204
F.3 Performance Standards
Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in this Statement of Work will be conducted jointly by the COR and the Contracting Officer and shall form the basis of the Contractor's permanent performance record with regard to this contract.
Section G Contract Administration Data
G.1 Justice Acquisition Regulation (JAR) 2852.201-70 Contracting Officer's Representative (COR) – (EOUSA modified, March 2014)
(a) Ms. (Jean A. Arvin) of (Department of Justice) (United States Attorney's Ofice), ( U.S. Attorney’s Office 10 West Market Street, Suite 2100 Indianapolis, IN 46204), is hereby designated to act as Contracting Officer's Representative (COR) under this contract.
(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.
(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.
(End of Clause) G.2 Administrative Contracting Officer
The Contracting Officer for this contract is:
Charmella Ware Executive Office for US Attorneys Acquisitions Staff 175 N Street NE, Suite 6.0000 Washington, DC 20002
Written communications shall make reference to the contract number and shall be emailed to charmella.ware@usdoj.gov or mailed to the above address.
G.3 Payment/Invoice Requirements
Payment for actual work and services rendered under this contract will be made in accordance with the Prompt Payment Act. Invoices shall be submitted for each work order by the 5th day of the following month. To constitute a proper invoice, the invoice must be submitted in accordance with FAR 52.212-4(g). In addition, the following information must appear on the invoice:
Date service was performed CLIN number on all invoices Location service was performed Attorney’s Name Grand Jury Number (for Grand Jury only) Name of witness Number of pages Cost per page Call Number
Invoices shall be submitted to the COR at the address shown in Section G.1.
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All follow-up invoices shall be marked “Duplicate of Original.” Contractor questions regarding payment information or check identification should be directed to DOJ Vendor Assistance Hotline on (202) 616-6260.
G.4 Accounting and Appropriation Data
Accounting and Appropriation Data is assigned with each task order
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Section 3 - Contract Clauses
Clauses By Full Text
EOUSA AI-10-1A Notice of Contractor Personnel Security Clearance Requirements (May 2016)
Notice of Contractor Personnel Security Clearance Requirements (May 2016)
Where performance under this contract/task or delivery order/call requires contractor personnel to have access to Department of Justice (DOJ) information, systems or facilities, contractor personnel will be subject to the background clearance requirements of Homeland Security Presidential Directive (HSPD)-12, OMB Guidance Memorandum M-05-24, FIPS Publication 201 and DOJ policy implementing HSPD-12 requirements.
Background clearance requirements are determined by the risk level of each position, type of access and length of access required.
Further information on background security clearance requirements applicable to contractor personnel proposed for performance on this contract/order/call may be obtained from the Contracting Officer.
All contractor personnel must meet the DOJ Residency Requirements. He/She must have lived in the United States three of the last five years immediately prior to start of performance on this contract/order/call, and/or worked for the United States overseas in a federal or military capacity, and/or be a dependent of a federal or military employee serving overseas. Specific limited waiver request requirements - contractor personnel performing duties for a cumulative total of 14 days or less where there is a critical need for their specialized and unique skills (as solely determined by the Government) may be proposed for a waiver of the Residency Requirement by the contractor. Contractor personnel who are non-US citizens proposed for such a waiver of the Residency Requirement must be from a country allied with the United States (Since the countries on the Allied Countries List are subject to change, the contractor may review the following website for current information:
http://www.opm.gov
For contracts/orders/calls where access to DOJ information systems is involved, non-US citizens are not permitted to have access to or assist in the development, operation, management or maintenance of any DOJ IT system, unless a waiver is granted by the head of the Component, with concurrence of the Department Security Officer (DSO) and DOJ Chief Information Officer (CIO). Any such waiver must be in writing and be obtained prior to allowing any contractor employee who is the subject of the waiver request to begin work under this contract/order/call.
The above requirements apply to any and all contractor employees requiring access to DOJ information systems or facilities, including subcontractor personnel, if applicable.
(end of clause)
EOUSA AI-10-1B Security of Department Information and Systems (April 2015)
Security of Department Information and Systems (April 2015)
I. Applicability to Contractors and Subcontractors
This clause applies to all contractors and subcontractors, including cloud service providers (“CSPs”), and personnel of contractors, subcontractors, and CSPs (hereinafter collectively, “Contractor”) that may access, collect, store, process, maintain, use, share, retrieve, disseminate, transmit, or dispose of DOJ Information. It establishes and implements specific DOJ requirements applicable to this Contract. The requirements established herein are in addition to those required by the Federal Acquisition Regulation (“FAR”), including FAR 11.002(g) and 52.239-1, the Privacy Act of 1974, and any other applicable laws, mandates, Procurement Guidance Documents, and Executive Orders pertaining to the development and operation of Information Systems and the protection of Government Information. This clause does not alter or diminish any existing rights, obligation or liability under any other civil and/or criminal law, rule, regulation or mandate.
II. General Definitions
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The following general definitions apply to this clause. Specific definitions also apply as set forth in other paragraphs.
A. Information means any communication or representation of knowledge such as facts, data, or opinions, in any form or medium, including textual, numerical, graphic, cartographic, narrative, or audiovisual. Information includes information in an electronic format that allows it be stored, retrieved or transmitted, also referred to as “data,” and “personally identifiable information” (“PII”), regardless of form.
B. Personally Identifiable Information (or PII) means any information about an individual maintained by an agency, including, but not limited to, information related to education, financial transactions, medical history, and criminal or employment history and information, which can be used to distinguish or trace an individual's identity, such as his or her name, social security number, date and place of birth, mother's maiden name, biometric records, etc., including any other personal information which is linked or linkable to an individual.
C. DOJ Information means any Information that is owned, produced, controlled, protected by, or otherwise within the custody or responsibility of the DOJ, including, without limitation, Information related to DOJ programs or personnel. It includes, without limitation, Information (1) provided by or generated for the DOJ, (2) managed or acquired by Contractor for the DOJ in connection with the performance of the contract, and/or (3) acquired in order to perform the contract.
D. Information System means any resources, or set of resources organized for accessing, collecting, storing, processing, maintaining, using, sharing, retrieving, disseminating, transmitting, or disposing of (hereinafter collectively, “processing, storing, or transmitting”) Information.
E. Covered Information System means any information system used for, involved with, or allowing, the processing, storing, or transmitting of DOJ Information.
III. Confidentiality and Non-disclosure of DOJ Information
A. Preliminary and final deliverables and all associated working papers and material generated by Contractor containing DOJ…
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