FIRE_SUPPRESSION_SPRINKLERS _FM200 _CCTV_SOW_2015.pdf

STATEMENT OF WORK

For

Fire Alarm and Fire Suppression Systems

Inspection, Testing, Service, and Maintenance

For FY 2015

At the

U. S. Department of Agriculture National Information Technology Center

8930 Ward Parkway Kansas City, Missouri 64114

PART 1 -GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The contractor shall provide a “Platinum” level service, repair, and replacement agreement that includes all parts, labor, software, programming, equipment, components, and systems for the existing fire alarm system, fire suppression gas (FM-200) system, pre-action fire suppression sprinkler system, closed-circuit television (CCTV) system, intercom system, and access control system.

The contractor shall provide all management, supervision, labor, materials, supplies, and equipment to perform quarterly, semi-annual, annual, three-year, and five-year maintenance and special inspections on the fire alarm and fire suppression systems related to the National Information Technology Center (NITC) Data Center operations.

The contractor shall provide pricing for the upgrade of the existing Siemens fire alarm control system panels to a Siemens XLS fire alarm control panel or equivalent. This upgrade is contingent upon NITC securing funding to complete this work.

The contractor shall provide all management, supervision, labor, materials, supplies, and equipment to perform quarterly, semi-annual, and annual service and maintenance on the closed circuit television (CCTV) system and components, including camera cleaning, in accordance with the manufacturer’s instructions at the National Information Technology Center (NITC) in Kansas City, Missouri. The contractor shall be responsible for providing all parts, labor, equipment, and materials to repair malfunctioning CCTV system parts and components at no additional cost to the contract.

The contractor shall provide all management, supervision, labor, materials, supplies, and equipment to perform quarterly, semi-annual, and annual service and maintenance on the access control system and components in accordance with the manufacturer’s instructions at the National Information Technology Center (NITC) in Kansas City, Missouri. The contractor shall be responsible for providing all parts, labor, equipment, and materials to repair malfunctioning access control system parts and components at no additional cost to the contract.

The security service agreement shall include all repair and replacement, labor and material, and operator coaching, data recovery, and preventive maintenance. The contractor shall provide data protection and data recovery for security systems, including routine on-site backups and quick recovery if data is lost or corrupted due to problems such as computer viruses, power outages, hard drive failures, or physical damage.

The Data Center operations includes approximately 34,000 square feet of raised flooring, three mechanical rooms, six generator enclosures (nine generators total), generator basement, two electrical rooms, outdoor low-voltage switchgear enclosure, System Network Control Center (SNCC) and service desk area. Fire Suppression Systems include five pre-action dry pipe fire suppression systems, smoke detectors, heat detectors, FM-200 systems including approximately fifty-two FM-200 tanks, and all related equipment and components necessary for fully functional, Code-compliant fire alarm and fire suppression systems.

The contractor shall also provide Emergency Repair Services as requested twenty four hours per day, seven days per week, and three hundred sixty five days per year inclusive of weekends and all Holidays, at no additional cost to the contract. The contractor shall be on site within two hours of notification that there is an emergency condition in the Data Center requiring correction.

The contractor shall have one central number to call and must reply to the Systems Network Control Center (SNCC) at 816 926-7061 within fifteen minutes of notification that there is an emergency and acknowledging that a technician has received the service call and is responding to the site. This contract shall be for (1) 12-month period and is contingent upon the government receiving funding for this contract.

The contractor shall inspect, test, service and maintain the fire alarm and fire suppression systems in accordance with all applicable Federal, State, and local Codes.

The contractor shall include the following:

1. Documentation:

a. Provide a written description of the Sequence of Operation for the local and building fire detection and alarm systems, the FM-200 extinguishing system, and the pre-action sprinkler systems in the Computer Room and associated areas. Include both manual and automatic functions that are possible to occur during a fire emergency.

b. Maintain and update the written Sequence of Operation and post a copy at the Computer Room fire alarm panels to be available at all times.

c. Maintain as-built fire alarm system drawings for all areas of the Computer

Room that are addressed in the Sequence of Operation; area designations and device designations on the layouts shall correspond to the designations in the written Sequence of Operation. Post a copy of the fire alarm system as-built drawings with the Sequence of Operation at the Computer Room fire alarm panels.

d. Verify the Sequence of Operation annually by actual system testing.

e. When the documentation is completed for the fire protection systems, provide training to the Computer Room staff, the GSA Building Management staff, security guards, and other interested parties by fire protection equipment manufacturers’ representatives

2. Maintain the pre-action dry-pipe fire suppression systems accordance with NFPA 25 requirements for pre-action systems (reference the attached requirements from NFPA 25). Provide a copy of all inspection, testing, and maintenance reports to NITC and to the U. S. General Services Administration (GSA). Verify proper operation of smoke detectors and the fire alarm systems that activate the pre-action system deluge valves.

3. Conduct a one-time examination of the interior of the pre-action sprinkler system piping to identify any unusual or abnormal corrosion and scale formation that could lead to blockage of the sprinklers. Examine the interior of the system piping at remote points in all five pre-action systems protecting the NITC facility. If abnormal corrosion or scaling is found in any of these locations, conduct further investigation and remediation in accordance with NFPA 25. (NOTE: This work was completed in FY2014, and is not due again until FY2024.)

4. FM-200 Systems

a. Provide manufacturer’s data sheets on the FM-200 cylinders describing how systems are actuated and the manufacturer’s recommended maintenance and testing instructions.

b. Maintain the FM-200 systems in accordance with NFPA 2001:

(1) Perform an annual inspection of each FM-200 cylinder and attach a tag to each container listing the gross weight of cylinder plus agent or net weight of agent, type of agent, person performing the inspection, and, where applicable, the pressure at a recorded temperature, reference NFPA 2001, 7.1.6.

(2) Perform a complete external visual inspection of the FM-200 cylinders every 5 years, reference NFPA 2001, 7.2.2. This five-year inspection is required next in the first quarter of the contract in FY2018.

(3) Perform pressure testing of rooms protected by clean agent in accordance with NFPA requirements. Visually inspect the overall room enclosure protected by the clean agent at least every 12 months to determine if penetrations have occurred that could lead to agent leakage or if other changes have occurred that could change the room volume or hazard, or both. Where the inspection indicates conditions that could result in the inability to maintain the clean agent concentration, the conditions shall be corrected in accordance with NFPA 2001, 7.4. This inspection shall occur at only one time during the contract period and shall be coordinated with the Contracting Officers Representative (COR). Pressure testing requires control of all of the entry and exit access points to protected areas. Pressure testing was conducted for Pod 1, Pod 2 and Pod 3 in May 2011, and is required next in the third quarter of the contract in FY2016.

c. Perform testing of the FM-200 system in accordance with NFPA 2001, 7.7.2.5

(see attached Testing Requirements for FM-200 systems, from NFPA 2001).

7.7.2.5.1 Preliminary Functional Tests. The following preliminary functional tests shall be performed:

(1) If the system is connected to an alarm receiving office, notify the alarm receiving office that the fire system test is to be conducted and that an emergency response by the fire department or alarm station personnel is not desired. Notify all concerned personnel at the end-user’s facility that a test is to be conducted and instruct personnel as to the sequence of operation.

(2) Disable each agent storage container release mechanism so that activation of the release circuit will not release agent. Reconnect the release circuit with a functional device in lieu of each agent storage container release mechanism. For electrically actuated release mechanisms, these devices can include 24-V lamps, flashbulbs, or circuit breakers. Pneumatically actuated release mechanisms can include pressure gauges. Refer to the manufacturer’s recommendations in all cases.

(3) Check each detector for proper response.

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(4) Check that polarity has been observed on all polarized alarm devices and auxiliary relays.

(5) Check that all end-of-line resistors have been installed across the detection and alarm bell circuits, where required.

(6) Check all supervised circuits for proper trouble response.

7.7.2.5.2 System Functional Operational Test. The following system functional operational tests shall be performed:

(1) Operate detection initiating circuit(s). Verify that all alarm functions occur according to design specifications.

(2) Operate the necessary circuit to initiate a second alarm circuit, if present. Verify that all second alarm functions occur according to design specifications.

(3) Operate manual release. Verify that manual release functions occur according to design specifications.

(4) Operate abort switch circuit, if supplied. Verify that abort functions occur according to design specifications. Confirm that visual and audible supervisory signals are received at the control panel.

(5) Test all automatic valves, unless testing the valve will release agent or damage the valve (destructive testing). The Data Center is operational twenty four hours per day, seven days per week, and three hundred sixty five days per year. Destructive testing is not permitted.

(6) Check pneumatic equipment, where required, for integrity to ensure proper operation.

7.7.2.5.3 Remote Monitoring Operations. The following testing of remote monitoring operations, if applicable, shall be performed.

(1) Operate one of each type of input device while on standby power. Verify that an alarm signal is received at remote panel after device is operated. Reconnect primary power supply.

(2) Operate each type of alarm condition on each signal circuit and verify receipt of trouble condition at the remote station.

7.7.2.5.4 Control Panel Primary Power Source. The following testing of the control panel primary power source shall be performed.

(1) Verify that the control panel is connected to a dedicated circuit and labeled properly. This panel shall be readily accessible, yet restricted from unauthorized personnel.

(2) Test a primary power failure in accordance with the manufacturer’s specification with the system fully operated on standby power.

7.7.2.5.5 Return of System to Operational Condition. When all pre-discharge work is completed, each agent storage container shall be reconnected so that activation of the release circuit will release the agent. The system shall be returned to its fully operational design condition. The alarm-receiving office and all concerned personnel at the end-user’s facility shall be notified that the fire system test is complete and that the system has been returned to full service condition.

5. PRE-ACTION SPRINKLER SYSTEM:

Maintenance of Pre-action Sprinkler Systems (see also the attached tables listing the requirements in NFPA 25)

a. Quarterly – perform testing as follows:

(1) Open the alarm bypass valve to activate alarm pressure switch (conduct testing during normal hours; notify monitoring company of the test)

(2) The priming water level in supervised pre-action systems shall be tested quarterly for compliance with the manufacturer’s instructions.

(3) Low air pressure alarms, if provided, shall be tested quarterly in accordance with the manufacturer’s instructions.

b. Semi-annually – perform testing as follows:

(1) Test fire detection system for proper sequence of operation, including proper activation of the pre-action valve and control valve tamper switch and low air pressure supervisory alarms.

c. Annually – perform inspection, testing, and maintenance as follows:

(1) Trip test the pre-action valve (see manufacturer’s instructions). At the time of the trip test, inspect inside the pre-action valve and performed maintenance as needed. This test shall be accomplished in the first quarter of the contract. Internal inspection shall be permitted every 5 years if valves can be reset without removal of a faceplate.

(2) Where the nature of the protected property is such that water cannot be discharged for test purposes, the trip test shall be conducted in a manner that does not necessitate discharge in the protected area.

Water shall not be discharged into the Data Center.

(3) Where the nature of the protected property is such that water cannot be discharged unless protected equipment is shut down (e.g., energized electrical equipment), a full flow system test shall be conducted at the next scheduled shutdown. In all cases, the full flow system test frequency shall not exceed 3 years. The Data Center does not shut down for maintenance periods and full flow tests cannot be conducted.

(4) Manual actuation devices shall be operated annually.

(5) Test automatic air pressure maintenance device at time of trip test, in accordance with the manufacturer’s instructions.

(6) Inspect sprinklers, piping, bracing, and hangers to ensure they are in good condition.

(7) Valve maintenance should be performed, including exercising each valve and lubricating valve stems

(8) Clean strainers if applicable and check operation of check valves, if applicable

d. Every five years starting in the first quarter of the contract in FY2018, FY2023, etc – perform inspection, testing, and maintenance as follows:

(1) Strainers, filters, restricted orifices, and diaphragm chambers shall be inspected internally every 5 years unless tests indicate a greater frequency is necessary.

Table 5.1 Summary of Sprinkler System Inspection, Testing, and Maintenance

Item Frequency Reference

Inspection

Gauges (dry, pre-action, and deluge systems) Weekly/monthly 5.2.4.2, 5.2.4.3

Control valves Weekly/monthly Table 13.1

Water-flow devices Quarterly 5.2.6

Valve supervisory devices Quarterly 5.2.6

Supervisory signal devices (except valve supervisory switches)

Quarterly 5.2.6

Gauges (wet pipe systems) Monthly 5.2.4.1

Hydraulic nameplate Quarterly 5.2.7

Buildings Annually (prior to freezing weather)

5.2.5

Hanger/seismic bracing Annually 5.2.3

Pipe and fittings Annually 5.2.2

Sprinklers Annually 5.2.1

Spare sprinklers Annually 5.2.1.3

Fire department connections Quarterly Table 13.1

Valves (all types) Table 13.1

Obstruction 5 years 14.2.

Test

Water-flow devices (see Note above) Quarterly/semiannually 5.3.3

Valves supervisory devices (see Note above) Semiannually Table 13.1

Other supervisory signal devices (see Note above) Semiannually Table 13.1

Main drain Annually Table 13.1

Antifreeze solution Annually 5.3.4

Gauges 5 years 5.3.2

Sprinklers — extra-high temperature 5 years 5.3.1.1.1.3

Sprinklers — fast-response At 20 years and every 10 years thereafter

5.3.1.1.1.2

Sprinklers At 50 years and every 10 years thereafter

5.3.1.1.1

Maintenance

Valves (all types) Annually or as needed Table 13.1

Obstruction investigation 5 years or as needed 13.2.1, 13.2.2

Low-point drains (dry pipe system) Annually prior to freezing and as needed

13.4.4.3.2

Investigation

Obstruction As needed 14.2.1

Table 13.1 Summary of Valves, Valve Components, and Trim Inspection, Testing, and Maintenance

Item Frequency Reference

Inspection

Control Valves

Sealed Weekly 13.3.2.1

Locked Monthly 13.3.2.1.1

Tamper switches Monthly 13.3.2.1.1

Alarm Valves

Exterior by owner Monthly 13.4.1.1

Interior 5 years 13.4.1.2

Strainers, filters, orifices 5 years 13.4.1.2

Check Valves

Interior Oct 5 years 13.4.2.1

Preaction/Deluge Valves

Enclosure (during cold weather)

Daily/weekly 13.4.3.1

Exterior by owner Monthly 13.4.3.1.6

Interior Annually/5 years 13.4.3.1.7

Strainers, filters, orifices 5 years 13.4.3.1.8

Dry Pipe Valves/ Quick-Opening Devices

Enclosure (during cold weather)

Daily/weekly 13.4.4.1.1

Exterior by owner Monthly 13.4.4.1.4

Interior Annually 13.4.4.1.5

Strainers, filters, orifices 5 years 13.4.4.1.6

Pressure Reducing and Relief Valves

Sprinkler systems Annually 13.5.1.1

Hose connections Annually 13.5.2.1

Hose racks Annually 13.5.3.1

Fire pumps

Casing relief valves Weekly 13.5.6.1, 13.5.6.1.1

Pressure relief valves Weekly 13.5.6.2, 13.5.6.2.1

Backflow Prevention Assemblies

Reduced pressure Weekly/monthly 13.6.1

Reduced pressure detectors Weekly/monthly 13.6.1

Fire Department Connections

Quarterly 13.7.1

Test

Main Drains Annually/quarterly 13.2.6, 13.2.6.1, 13.3.3.4

Water-flow Alarms (see Note above

Quarterly/semiannually 13.2.6

Control Valves

Position Annually 13.3.3.1

Operation Annually 13.3.3.1

Supervisory (see Note above)

Semiannually 13.3.3.5

Pre-action/Deluge Valves

Priming water Quarterly 13.4.3.2.1

Low air pressure alarms Quarterly 13.4.3.2.10

Full flow Annually 13.4.3.2.2

Dry Pipe Valves/ Quick-Opening Devices

Priming water Quarterly 13.4.4.2.1

Low air pressure alarm Quarterly 13.4.4.2.6

Quick-opening devices Quarterly 13.4.4.2.4

Trip test Annually 13.4.4.2.2

Full flow trip test 3 years 13.4.4.2.2.2

Pressure Reducing and Relief Valves

Sprinkler systems 5 years 13.5.1.2

Circulation relief Annually 13.5.6.1.2

Pressure relief valves Annually 13.5.6.2.2

Hose connections 5 years 13.5.2.2

Hose racks 5 years 13.5.3.2

Backflow Prevention Assemblies

Annually 13.6.2

Maintenance

Control Valves Annually 13.3.4

Preaction/Deluge Valves Annually 13.4.3.3.2

Dry Pipe Valves/ Quick- Opening Devices

Annually 13.4.4.3.2

Note: Daily, weekly, and monthly tests shall be performed by owner; Three year tests shall be conducted in the first quarter of the contract in FY2017, FY2020, FY2023, etc, and five year tests shall be conducted in the first quarter of the contract in FY2018, FY2023, FY2028, etc..

1.2 CONTRACTOR QUALIFICATIONS

The contractor shall have a minimum of two (2) years of successful experience with similar maintenance services. The contractor may be asked to submit evidence of these qualifications. The Government reserves the right to reject contractors who cannot show evidence of these qualifications. The contractor shall be licensed and able to update the proprietary software within the control panels.

2.1 REPLACEMENT PARTS

The contractor shall only use replacement parts, materials, fluids, etc. recommended by the fire alarm and fire suppression system manufacturers. The contractor shall not install any part, component, software, or system that voids the manufacturer’s original warranty or any requirements of the Listing and Labeling instructions. The contractor shall be responsible for all parts related to preventive maintenance as described in the statement of work. The government shall reimburse the contractor for parts and services not included in the statement of work, such as replacing batteries.

2.2 QUALITY CONTROL

The Government shall have the right, at any stage of the operation, to inspect and/or reject any and all work, which, in its opinion, does not meet with the requirements of this contract. Such rejected work shall be corrected to the satisfaction of the Government. All work shall be in accordance with the latest edition for each of the trade Codes and all local, State and Federal laws and regulations. The contractor shall make sure all equipment is protected from water damage and falling debris at all times when working within the Data Center.

PART 3 - MISCELLANEOUS REQUIREMENTS

3.1 WORK SEQUENCE

3.1.1 Coordination

The contractor shall notify the System Control Center at 816 926-7061 a minimum of five working days in advance when testing, maintenance and inspection is to be conducted.

This can also be accomplished by written notification to the COR which includes a written schedule of all tasks to be conducted along with the dates and times proposed for the work.

3.2 DISPOSAL OF REMOVED MATERIALS AND EQUIPMENT

The Contractor shall be responsible for the off-site disposal of all removed materials and equipment except those items specifically designated to be retained by the Government or relocated as herein specified. All disposals shall be in accordance with all applicable Federal, State, and local laws and regulations. The contractor shall make every effort to recycle removed materials to the greatest extent possible.

3.3 DEBRIS DISPOSAL

All debris resulting from the maintenance work shall be disposed of off-site at the Contractor's expense. Debris shall not be permitted to accumulate unless deposited in containers approved by the COR. The contractor shall insure the work place is clean at the end of each day.

Burning of Debris: No materials or debris shall be burned on the site.

3.4 GOVERNMENT-FURNISHED MATERIALS

The Government shall not furnish any materials for this project.

3.5 AVAILABILITY OF UTILITY SERVICES

Normal and conservative use of utilities for project work will be made available to the Contractor to complete the work. The Contractor shall make all required connections and restore affected utilities to their original condition at no cost to the Government. The Government reserves the right to curtail this privilege at any time deemed necessary by the

COR.

3.6 SUBMITTALS

The contractor shall furnish the following to the Government:

Two copies of the Sequence of Operations of fire alarm and fire suppression systems Two copies of As-built drawings Two copies of incident reports Two copies of inspections when completed Two copies of FM-200 MSDS Sheets

3.7 SAFETY AND FIRE PREVENTION

3.7.1 Safety

The Contractor shall observe all normal rules governing safety and shall comply with all Federal, State, and Local laws and regulations, and the official requests and directives of the COR. Material Safety Data Sheets (MSDS) for all compounds used shall be provided to the Government prior to those compounds being brought into the facility. The contractor shall obtain a “Hot Work Permit” from the COR prior to performing any welding or soldering or producing any torch or open flame. Hot Work Permits shall be kept at the site where work is being performed for the period granted.

3.8 SECURITY

The contractor shall insure doors and gates are secure at all times when the contractor is not physically at those entrances to prevent intrusion by unauthorized personnel. The contractor and the contractor’s employees shall be required to sign in to the building with the security guard located at the South entrance. The contractor shall submit a list of names of individuals, in advance, that will work on the project to facilitate the above described sign-in procedures. Contractors who will physically be working at the 8930 Ward Parkway Facility will be required to pass a limited back ground investigation prior to starting work.

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)

(SEP 2007)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

AGAR 452.204-71, PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES

(Oct 2007) (ALT 1)

(a) Before a contractor employee may begin work on this contract, each contractor employee must at a minimum and as directed by the PIV Sponsor:

i. Provide Sponsor with personal identity information required for PIV enrollment upon request.

ii. If no Background Investigation is completed or in progress, input information into Electronic Questionnaire for Investigations Processing (e- QIP) system located on the Office of Personnel Management (OPM) secure website, if available. If e-QIP is not available, fill out the appropriate SF-85, Questionnaire for Nonsensitive Positions, SF-85P, Questionnaire for Public Trust Positions, or SF-86, Questionnaire for National Security Positions, as appropriate, and items 1, 2, 8 through 13, 16 and 17a of the OF-306, Declaration for Federal Employment.. The current version of form SF-85 carries Office of Management and Budget (OMB) control number, 3206-0005.

Form SF-85P has OMB control number 3206-0191. Form SF-86 has control number 3206-0007. Form OF-306 has OMB control number 3206-0182. See http://www.opm.gov/forms/pdf_fill/sf85.pdf; or http://www.opm.gov/forms/pdf_fill/sf85p.pdf; or http://www.opm.gov/forms/pdf_fill/sf85.pdf http://www.opm.gov/forms/pdf_fill/sf85p.pdf http://www.opm.gov/forms/pdf_fill/sf86.pdf; and http://www.opm.gov/forms/pdf_fill/of0306.pdf.

iii. Complete a Fair Credit Reporting Release, and Submit fingerprints for a background check on two (2) FD-258 Fingerprint Charts. The Fair Credit Reporting Release is located at: http://www.usda.gov/da/pdsd/Web- Fair.htm.. The FD-258 Fingerprint Charts may be obtained by contract companies (not individuals) email request at fisdgoodwillwarehouse@opm.gov. Include the number of cards required, the address to which they should be mailed and a point of contact. Contractor employees’ fingerprints shall be taken by a Federal security office, or Federal, State, municipal or local law enforcement agency.

iv. Schedule an enrollment appointment. The Applicant will be notified (e.g. by e-mail) to schedule an enrollment appointment time and location in a web-based application.

v. Appear for the enrollment appointment at the time and place scheduled.

vi. Provide the Registrar with two I-9 identity source documents in original form. The identity source documents must be documents listed as acceptable for establishing identity on Form I-9, Employment Eligibility Verification, List A and B. The I-9 Form may be found at http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf. At least one document shall be a valid State or Federal government-issued picture identification (ID) card. Applicants who possess a current State Drivers License or State Picture ID card shall present that document as one identity source document before presenting other State or Federal government-issued picture ID cards.

vii. Submit to a digital photo taken by the Registrar.

viii. Submit 10 rolled fingerprints to the Registrar. These fingerprints will be stored on the card for automated authentication during card usage.

ix. Digitally sign the enrollment package as instructed by the Registrar.

x. Pick up the credential at the specified time and place. The shipping address will be collected by the Sponsor as part of the personal identity information required for PIV enrollment. Finalization instructions to activate the credential will be sent via email to the Contractor Employee or Contractor Point of Contact (if Contractor Employee does not have an email address).

xi. Take the credential to an Activation station to activate it via biometric verification.

http://www.opm.gov/forms/pdf_fill/sf86.pdf http://www.opm.gov/forms/pdf_fill/of0306.pdf mailto:fisdgoodwillwarehouse@opm.gov http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf

xii. Set a PIN for the credential at the Activation Station.

xiii. Provide a digital signature to complete the activation.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee; the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-xxx series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Technical Representative (COTR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 9:00 AM local time to 3:00 PM local time, Monday through Friday, at the location identified by the COTR. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

(End of Clause)

3.9 WARRANTY

The contractor shall warranty all materials and labor for a period of 12 months from the signed date indicating satisfactory completion of the work.

3.10 DATA CENTER ENVIRONMENT

The Data Center is a high security environment, with multi-million dollar, mission critical systems that are required to operate 7 days per week, 24 hours per day, and 365 days per year. The contractor shall take all necessary precautions to ensure that this high level of security is maintained and take the necessary steps to ensure that the Control Center Personnel and the COR are aware of what work is being done prior to each shift. The contractor shall not start his work prior to receiving verbal permission from the Control Center or COR.

3.11 Invoices

(a) Invoices shall be submitted to: http://www.ipp.gov/vendors/index.htm in accordance with the “Authorized Payment Schedule” for each contract/task/order. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

1. Name and address of the business concern;

2. Invoice number and invoice date;

3. Contract number, Delivery Order number, Purchase Order number, Task Order number, or other authorization for delivery of property or services actually delivered or rendered;

4. Description, unit price, extended price, and quantity of property and services actually delivered or rendered with supporting documentation (i.e. travel receipts, etc.).

5. Shipping and payment terms;

6. Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent;

7. A certification statement saying that the funds have only been used for work for this contract;

8. Name, title, phone number, and mailing address of person to notify in the event of a defective invoice;

9. Taxpayer Identification Number (TIN) or DUNS+4; and

10. Contractors MUST note FINAL INVOICE on the final invoice when submitted upon final delivery of all supplies/equipment or completion of the contract. USDA and the Invoice Processing Platform (IPP) – http://www.ipp.gov/vendors/index.htm

The IPP is a government-wide secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

One-time enrollment in IPP means that you will receive a series of e-mails from Treasury services. The first email will have the IPP Logon ID and link to the IPP application. A second e-mail, containing the password will be sent within 24 hours.

Once you receive these emails, please login to the IPP application and complete the registration process.

Benefits of registering with IPP include the ability for your company to create invoices directly from a contract award and submit them electronically, as well as:

• e-mail notification when invoice(s) are paid

• online payment history

• remittance download

The e-mail notification of payment is sent when a payment is distributed to your bank http://www.ipp.gov/vendors/index.htm account and will include all pertinent payment information. Attached is a list of contract awards that will be processed via IPP.

The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8:00AM - 6:00PM ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 866-973-3131 or they can be reached at: IPPCustomerSupport@fms.treas.gov. If you have any questions or concerns, please contact the Controller Operations Division Help Desk at: 1-877-243-3072 or via e-mail at: cod.help@usda.gov.

- END OF SECTION –

Annual

FM-200 inclusive of panels, heat & smoke detectors

Item No. Description Quantity/Frequency Unit Price

On-call maintenance 24 hours per day 7 days per week

12 Month $________

Annual Maintenance (includes on-call 24/7, quarterly, and semi-annual)

12 Month

07 Labor Rate Per hour $________

Upgrade of existing fire alarm control panels to Siemens XLS or equivalent

Once $________

Fire Suppression Sprinklers inclusive of panels, heat and smoke detectors

On-call maintenance 24 hours per day 7 days per week

12 Month $________

Annual Maintenance (includes on-call 24/7, quarterly, and semi-annual)

Once (Third Quarter)

03 Labor Rate Per hour $________

Annual

Security and Access Control Systems inclusive of CCTV system, fixed-mounted and PTZ cameras, DVRs, controllers, card readers, intercom system, biometrics, and associated control panels

On-call maintenance 24 hours per day 7 days per week

12 Month $________

Annual Maintenance (includes on-call, quarterly, semi-annual)

12 month

03 Labor Rate Per hour $________