PWS for N Chicago Stormwater Sewer Redesign.pdf

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FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION

PROCUREMENT SECTION

Performance Work Statement

Chicago Erosion Control and Slope Stabilization

Project

North Chicago, Illinois

May 2025

Task Order No:

Project No: FP01136

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The information marked (U//FOUO) in this document is the property of the Federal Bureau of Investigation and may be distributed to government (federal, state, tribal, or local) employees and contractors with a need to know. It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. 552). Dissemination to the public, the media, or other personnel who do not have a need to know without prior approval of an authorized FBI official is prohibited. Precautions must be taken to ensure this information is controlled, stored, handled, transmitted, distributed, and disposed of in a manner that precludes unauthorized access.

Range Erosion Control Design Build Project

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Contents

1. Preamble

1.1. Overview

2. Project Description

2.1. Name

2.2. Location

2.3. Period of Performance

2.4. Background

3. Procurement Synopsis and Scope of Work

3.1. Procurement Synopsis

3.2. Scope Requirements

3.3. Definitions

4. Coordination with Other Contractors

5. Government Team Members

6. Key Contractor Personnel

7. Scope of Services and Deliverables Required

7.1. Project Schedule Milestones

7.2. Pre-Design Process

7.3. Design Services

8. Document QA/QC and Document Security

9. Construction Administration Requirements

10. Codes and Regulations

11. Closeout Documents

12. Task Order Milestones (TOM)

13. Position Qualification

14. Government Furnished Equipment or Information

15. Place of Performance

16. Hours of Operation

17. Travel

18. Payments under Fixed-Price Design-BuildContracts

19. DBC Project Personnel Security/Access Requirements

20. Appendices

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1. Preamble

1.1. Overview

The Government’s approach to this contract is to support a successful partnership between the Design-Build Contractor (DBC) Team and the Government which will enable the completion of the Chicago Erosion Control and Bluff Stabilization Project, referred to as the

“Project,” within the budgeted cost, schedule, and to acceptable levels of quality and performance while meeting the Project requirements. The Government has, to the greatest extent possible, stated its requirements on a performance basis, thus allowing and expecting the DBC to determine, using standard commercial best practices, what design solutions are appropriate. The DBC is expected to seek out innovative solutions to maximize budget and performance in response to these performance-based requirements. The Government expects to be involved in design decision-making as these solutions are determined but recognizes the DBC’s essential role. For purposes of the Project, the DBC must provide all necessary professional and technical services and support to fully satisfy the Government’s requirements identified herein to design and build as detailed per this Performance Work

Statement (PWS) scope requirements. It was decided that this task would utilize the Design-

Build delivery method and performance-based requirements to seek out superior performance.

The goal of this Design-Build Project is to provide engineered solutions that can be designed and constructed (within the budget) that will address as many, if not all, the most serious erosion problems at the Chicago Regional Training Facility. The Design-Build Contractor shall institute and foster an innovative, effective, and efficient management program able to address changes and developing conditions while continuing to maintain appropriately high levels of quality within budget constraints.

The FFD Facilities Acquisition Unit (FAU) Contracting Officer and their designated Contracting

Officer’s Representative (COR) will serve as the Government’s points of contact to the DBC on contractual and requirements issues and act as the intermediary between the DBC and the end users and operators. While the interaction between the DBC, site operators, and users is necessary, the DBC shall not take technical direction or guidance from anyone other than the Contracting Officer or their appointed representative.

IN ACCORDANCE WITH THE ORDER OF PRECEDENCE CLAUSE FOUND IN THE DIVISION 1,

SPECIFIC ELEMENTS OF THIS SCOPE SHALL GOVERN IN THE EVENT OF A CONFLICT BETWEEN THE

PREAMBLE AND ANY OTHER PART OF THE SCOPE REQUIREMENTS.

2. Project Description

2.1. Name

Chicago Erosion Control and Slope Stabilization Project

2.2. Location

North Chicago, Illinois

2.3. Period of Performance

The expected period of performance for the contract is 465 days. However, it is acknowledged that changes are likely to occur during the course of the contract, and it is

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understood that the scope of work does not encompass all of the possible conditions that might occur onsite.

2.4. Background

The Chicago Regional Training Facility borders Lake Michigan. Water levels on the Great

Lakes are highly variable and fluctuate in response to climate and weather. Currently, the

Great Lakes are experiencing the highest water levels since the mid-1980s. Factors such as wave action, storms, wind, surface water runoff, and groundwater seepage continually reshape the shoreline (Michigan Department of Environment Great Lakes and Energy [EGLE]

2020). High water levels on Lake Michigan have increased erosion and bluff recession and continue to threaten property and infrastructure near the shoreline. The bluff and shoreline area exhibit ongoing erosion and drainage issues due to prior incomplete stabilization efforts. The existing sheet pile wall, installed by a previous contractor (refer to attachments for previous project details), does not extend to the northern section of the bluff, allowing continued soil loss and slope failure. Inadequate grading and drainage have further contributed to erosion, affecting both the access road and adjacent properties. The DBC shall assess current site conditions and develop cost-effective remediation strategies, including completing the retaining wall, improving drainage systems, and reinforcing the bluff and shoreline to prevent further degradation. Emphasis shall be placed on durable, low-maintenance solutions that maximize long-term performance while minimizing construction and lifecycle costs. . . There also appears to be a continuously flowing leak originating from an existing manhole that provides drainage from the firing range on site to the top of the bluff. The runoff appears to overflow the top of the exposed bluff causing continued erosion. The project’s primary goal is to stabilize the remaining portion of the bluff and properly divert the stormwater run-off to the outfall and into Lake Michigan.

3. Procurement Synopsis and Scope of Work

3.1. Procurement Synopsis

The DBC shall provide comprehensive services to remediate and upgrade the existing stormwater drainage system, emphasizing cost-effective and sustainable solutions. Work shall include, but is not limited to, utility location, excavation, backfill and compaction, erosion control, grading, and final surface restoration (seeding or pavement repair). Best management practices (BMPs) must be implemented to prevent offsite sediment transport.

An effective stormwater drainage system is critical to directing runoff safely to Lake

Michigan and minimizing erosion throughout the conveyance path. The DBC shall locate and assess the existing storm sewer, outfall, and submit a remediation plan. A new stormwater system shall be designed and installed to collect runoff from the bluff top and tie into the existing system, prioritizing efficient construction methods and materials that reduce lifecycle and maintenance costs. The DBC is responsible for the preparation of all architectural and engineering documents to produce a 100% set of construction documents, signed, sealed, and all construction work required to complete the project. The services of this contract include the following:

1. Preparation of design and construction documentation (reports, calculations, drawings, and specifications) within the project budget;

The project budget is $2,600,000 for the design and construction of the project,

2. Development of a project schedule, Page | 7

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3. Cost estimate, and

4. Construction Administration support for the project during construction.

3.2. Scope Requirements

Contractor will be provided a geotechnical report from Mannik Smith Group (MSG) that identifies the extent of the slope failure. The report is to be used as a reference to understand the existing conditions and suggested approaches for corrections. The DBC may utilize the provided report or conduct independent testing to verify existing site conditions.

Immediate action is required to address the shoreline in order to prevent future sediment transport. Strengthening the shoreline revetment is critical to controlling erosion impacts on both the shoreline and the adjacent slope. Additionally, implementing an effective slope stabilization and drainage system is essential to ensure long-term site stability. DBC will develop and present remediation options, prioritizing solutions from the most critical issues to the least, ensuring a strategic and efficient resolution process aligned with the design-build approach, scope requirements and budget.

The DBC shall, be responsible for obtaining any necessary licenses, fees, inspections, and permits, and for complying with any federal, state and municipal laws, codes, and regulations applicable to the performance of the Work. DBC will contact the appropriate environmental office, initiate and complete a National Environmental Policy Act (NEPA) review process. This project might be eligible for a Categorial Exclusion (CATEX) and a copy of the Federal Emergency Management Agency (FEMA) Programmatic Environmental

Assessment for Great Lakes shoreline stabilization projects is provided for informational purpose.

Copies of all licenses and permits are to be provided to the Owner. The DBC shall provide a succinct summary that details their specialized experience, to include examples of projects completed, that demonstrates their capability to coordinate with Illinois Natural Resources, Illinois DEQ, United States Army Corps of Engineers

(USACE), and any other applicable state and local environmental regulatory agencies.

3.3. Definitions

Contract Documents consist of the agreement between the Government and the Design

Build Contractor (DBC) incorporating this Solicitation package with its written conditions, drawings, specifications; Amendments issued prior to execution of the Contract; and

Modifications issued after execution of the Contract.

Contract Modification (Bi-lateral) is a written amendment to the Contract that is signed by both parties and reflects change(s) in the Work; and if applicable, contract value and/or contract time.

The Work means the services required by the Contract Documents, whether completed or partially completed, and includes labor, materials, and equipment provided or to be provided by the DBC to satisfy its contractual obligations. The Work may constitute the whole or a part of the Project.

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Substantial Completion is the stage in the progress of the Project where a designated portion is sufficiently complete in accordance with the Contract Documents including the Division 1 specifications. Furthermore, Substantial Completion is defined as the date when all Project

Infrastructure is complete to the point where the Government can fully, safely, and securely commence work to activate the Project Area. The Construction Contractor’s work involves the design and installation of work defined in the scope requirements necessary to bring the

Project to a final point where it is ready for use.

Final Project Completion is defined as the date when all punch list corrections, project paperwork, and close-out documentation has been submitted for review, approved, and accepted by the Government.

4. Coordination with Other Contractors The DBC will be responsible for coordinating with the Government, and any other contractors hired by the Government, to provide support for this project. At this time, there are no other contractors anticipated.

5. Government Team Members

1. Contracting Officer (CO) - The functions inherent to this contract shall be performed by the designated CO. The CO is the appointed authority to bind the Government to the extent of the authority delegated. A direction that will modify the scope, schedule, terms, and conditions, funding, or any other action that may modify the agreement as originally entered with the Government must be given only by the CO.

2. Contracting Officer Representative (COR) - The COR is responsible, as applicable, for:

receiving all deliverables; inspecting and accepting the supplies or services provided hereunder per the terms and conditions of this contract; providing information to the

DBC which clarifies the contract requirements, furnishing additional information as necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

3. Real Property Management Section Programs Office (RPO) – RPO is the Owner’s

Representative Organization responsible for the overall coordination and project management oversight of the project including the construction phase. RPO will monitor and track the project to make sure it progresses to meet the project budget, schedule, and ensures the overall design intent as well as functional and operational success is achieved.

4. Integrated Project Team (IPT) – IPT is the Government’s working group of key technical personnel and stakeholders for the project. The group includes architects, engineers, cost estimators, planners, end-users, IT/AV, security, sustainability, and FF&E specialists who will be responsible for reviewing each of the programming and design submissions for completeness and meeting the projects requirements and providing site and project requirements for compliance.

6. Key Contractor Personnel The DBC must provide an organizational chart with a narrative description of key roles and responsibilities on this project including any key subcontractors who will be responsible for specific tasks. Provide specific information on the project manager who will be the primary point of contact and responsible for the project by providing a resume of their experience on similar projects, their capabilities, and certifications. The DBC must provide resumes on all

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key personnel, including their qualifications and specific evidence of relevant experience and best practices for major renovations and new construction. Resumes shall include years of experience, summary of relevant experience. Education, professional registration(s), as well as certifications and awards / industry recognition. DBC shall engage a qualified

Designer of Record (DOR) within the area of expertise required to perform this contract.

Additionally, the DBC shall provide the following key technical personnel that meet the minimum required qualifications with additional preferred qualifications listed for each below.

1. Project Manager

• Required qualifications:

- Bachelor’s degree in technical field or equivalent practical experience

- 10+ years’ experience

- Holds an active professional RA or PE registration(s)

2. Project Engineer/Construction Administrator / Designer of Record (DOR)

• Required qualifications:

- Bachelor’s degree in Civil Engineering and or Structural Engineering

- 10+ years’ experience

- Holds an active professional PE registration(s)

- Has worked on similar projects of type and size.

3. Project Superintendent

- Have a minimum of 10 years of experience in construction

- A minimum of 5 years as a Superintendent on similar project of size and complexity.

4. Project Quality Assurance/Quality Control (QA/QC) Manager

- Bachelor’s degree in technical field or equivalent practical experience of 10+ years

- 5+ years’ experience with 3 years of supervisory experience

- ISO, OSHA Certification, Certified Manager of Quality/Organizational Excellence

(CMQ/OE), USACE Construction Quality Management for Contractors, or other

Quality Management certification.

5. Project Site Safety Health Officer (SSHO)

- A minimum of 10+ years practical construction experience

- 5+ years’ experience served as a SSHO

- Successful completion of training within the past five years in the following competencies will be evaluated more favorably: Excavation; Scaffolding; Fall

Protection; Hazardous Energy; Confined Space; Health Hazard Recognition;

Evaluation & Control of Chemical, Physical & Biological Agents; Personal

Protective Equipment and Clothing.

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6. Project Cost Estimator

• Required qualifications:

- Bachelor’s degree in technical field or equivalent practical experience of 10+ years

- 5+ years’ experience

- Certified Cost Professional (CCP), Certified Cost Estimator/Analyst (CCE/A), or a

Professional Certificate in Construction Estimating will be evaluated more favorably

The personnel specified above are considered essential to the work being performed herein. Prior to replacing any of the specified individuals, the Contractor must notify both the CO and the COR no less than 30 calendar days in advance for proposed substitutions and must submit written justification (including proposed substitutions with similar or better qualifications) in sufficient detail to permit evaluation of the impact on the contract. No replacement will be made by the Contractor without the written consent of the Contracting Officer.

7. Scope of Services and Deliverables Required

7.1. Project Schedule Milestones

The DBC’s proposal shall include a schedule for performance of the required services in

Gantt chart form, identifying milestone dates for each major element of design, including site survey, geotech, programming and master planning tasks, design submissions, cost estimate submissions, and review periods, etc. The schedule shall identify a critical path for the project’s completion, survey, programming, design phases, design submissions and

Government review periods. The Government review periods are 15 business days and do not include federal holidays, government closures, i.e., weather, presidential direction, etc.

The design tasks in this PWS shall be completed in accordance with the following schedule:

1. 50% Design Documents:

a) Conceptual design, programming, code analysis and calculations.

b) Site master planning.

c) 50% Documents submitted no later than thirty (30) business days after NTP for

Government review.

d) Government review completed no later than fifteen (15) business days after receipt of 50% Design Documents.

e) Construction Documents Cost Estimate based on 50% Design.

2. 95% Design Documents:

a) Work on the 95% Final Design Development Documents shall continue during the 50 %

Design Development Documents review.

b) 95% Documents and written responses to the Government’s 50%Design Development

Document review comments are to be submitted thirty (30) business days after receipt of the Government’s 50% Design Development Documents.

c) Government Review completed no later than fifteen (15) business days after receipt of 95% Design Documents.

d) 95% - Construction Documents Cost Estimate.

3. 100% Final Backcheck Documents:

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a) Provide the final backcheck (100 percent) Submission after revising the design documents to incorporate any remaining outstanding Government comments. The

Government will perform and document a back-check review to verify all comments have been addressed. Government review will be completed no later than ten (10) business days. Government acceptance of the final design package is required before the submission of the Issued for Construction package.

4. Final 100% IFC Construction Documents:

a) After all of the Government’s comments have been addressed and approved by the

Government, the final 100% Issued for Construction set is to be submitted.

b) The completed final 100% IFC submission is to be sealed and signed by the appropriate Designers of Record for use for construction.

c) 100% - Final IFC Construction Documents Cost Estimate.

5. All 50% and 95% Design Documents, 100% Final Backcheck Documents and Final IFC

Construction Documents are to be submitted to the Government Contracting Officer or their designated representative, including all comments and responses.

7.2. Pre-Design Process

The Government contemplates award of a firm-fixed-price (FFP) Task Order for the services set forth herein. This Performance Work Statement (PWS) supplements all terms and conditions set forth in any existing task order type contract which the DBC holds with the

Government. To the extent that any term(s), condition(s), or requirement(s) set forth herein conflict with any existing contract with the Government, the term(s), condition(s), or requirement(s) which require greater effort by the DBC shall apply.

1. DBC shall review all previous reports, drawings, field reports and photographs of the site and facilities to use as the basis for the new work.

2. DBC shall perform a full onsite inspection of the site to determine the extent of the work required and to understand how the project will be developed.

3. The design shall be based on the description of the task requirements listed below by discipline and by meeting with the Government’s technical staff, stakeholders and the

DBC is to further develop the final layout and requirements.

1. Kick-off Meeting and Site Visit o Within the first ten (10) business days after Notice to Proceed (NTP) for the design, the

DBC will attend a “Kick-off Meeting and Site Visit” with the Government’s “Core”

Project Team. The purpose of this meeting will be to introduce the DBC project team, identify key client stakeholders, confirm scope of work, review goals and objectives, look at the site to get familiar with the property, any constraints, and request additional data not already collected or requested prior to the start of the contract, for delivery in the initial strategy session. It is estimated that there will be a minimum of one (1) meeting on site combining the Kick-off Meeting and the Site Visit.

Task 1 Deliverables:

• Meeting agenda provided at least 48 hours before scheduled Kick-off Meeting and

Site Visit.

• Kick-off meeting facilitation, documentation, and action items with POC and response date provided within 48 hours of Kick-off Meeting and Site Visit.

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• Project Directory Contact List provided within 10 business days of the Kick-off Meeting and Site Visit.

• Baseline Project Schedule provided within twenty (20) business days of Kick-off

Meeting and Site Visit.

2. Project Schedule

DBC shall develop a Gantt chart identifying all key milestones and indicating periods of execution for typical project tasks and procurements times for the construction phase of the work including all reviews. The schedule shall integrate all existing project schedules, customer budget calls, procurements, and resource assignments, for all project team members including the Government Stakeholders and any Partner Agencies.

Task 2 Deliverables:

• Project schedule developed in Primavera P6 software or MS Project.

3. Cost Estimate o DBC shall designate a lead estimator or estimating coordinator who shall attend all design meetings. Their responsibility is to identify changes in the design that were not included in the previous estimate or any changes that will impact the cost (increases or decreases) to the project.

o The DBC shall develop a schedule of values to cross correlate the Schedule with the

ICE. Items to include but are not limited to the following, anticipated design, and construction costs; equipment procurements; installations; and testing.

- The estimate will be based on quantity takeoffs

- Unit pricing shall include Labor Material and Equipment components

- Estimate will ensure all design elements are included.

- General Conditions/General Requirements shall be included in a detailed estimated and not applied as a percentage of hard costs.

- GC Overhead and profit shall be applied as a percentage of hard costs and shown as a separate line on the estimate summary.

- All insurance and bonds are to be include as a percentage of hard costs and shown as separate lines on the estimate summary.

- Cost escalation factors are to be include and substantiated based on industry data, and shown as separate lines on the estimate summary

- All approved up-to-date scope modifications are to be included in the estimate

- All estimates shall come with a basis of estimate document stating approach, allowances, markups used etc. After the initial estimate, all subsequent estimates shall include a narrative description of key aspects that lead to any cost changes.

o Value Engineering (If required)

- The DBC shall assist in coordinating and conducting value engineering (VE) studies required during the design phases based on a methodology from an industry organization such as the Society of American Value Engineers International (SAVE

International) for making the best use of available funds.

- The DBC shall participate in a VE study and provide a cost estimator if a session is required.

- The DBC’s estimator must assist with the preparation of the milestone estimates and understand the scope and goals of the Project.

https://www.value-eng.org/page/AboutVE https://www.value-eng.org/page/AboutVE

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- Following the VE study, the DBC must assist The Government in evaluating the proposed VE suggestions.

- The DBC must implement all accepted VE suggestions in the design and update the latest estimate to reflect the revised budget.

Task 3 Deliverables:

• Project cost estimate in a format agreeable to the Government.

4. Preparation of Construction Documents o DBC shall prepare incremental construction document submissions for the

Governments review and comment with a final complete construction document package to be used for construction of the work described in this document. The construction document package shall include a design narrative, calculations, and analysis to justify systems and components, security requirements, specifications, and drawings, and all other necessary information for State and municipal submissions.

Multiple meetings with the Government, estimated to be weekly at a minimum, will be required to discuss the project status, any questions, clarifications, roadblocks, or concerns, and include discussion of any open action items.

Task 4 Deliverables:

• Construction Documents including drawings, specifications, narratives, calculations, and other deliverables as described elsewhere in this document.

5. Construction Administration o DBC shall assist the Government with providing construction services support for the project during the construction phase. These tasks included but are not limited to the following:

- Establish and maintain a tracking system for all Project information during construction (RFI’s, ASI’s, RFP/CO’s), Newforma Project Center will be utilized for project management and will be hosted by the Government, attend project meetings at the request of the Government and provide minutes.

- Attend the Pre-Construction Conference at the site prior to start of construction,

- Participate in preparatory, initial, and follow up phases of inspections as scheduled/requested by Govt. project team.

- Submit written reports of site visits and meetings,

- Keep the Government informed of the progress and quality of the Work,

- Notify Government of any work not in conformity with the Construction

Documents,

- Make recommendations for correction of any deficiencies or defects identified,

- Verify the Contractor’s Application for Payment, and certify the appropriate amount,

- Verify that the Contractor’s work is meeting the projects technical requirements and is properly executing the Work,

- Review submittals, which include shop drawings, equipment and product data, and samples, pertaining to items designed by the DBC for conformance with the design concept and requirements to determine whether they are compliant with

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the contract documents. If a submittal is insufficient and does not meet contract requirements, return it to the COR for corrections and resubmission.

- Review and comment on all testing procedures and physical testing reports and functionality proofing,

- Review and recommend appropriate action on all Contractor submittals,

- Provide revised Contract Drawings as required to clarify and illustrate approved changes,

- Perform site visits monthly at intervals appropriate to the stage of construction to observe the quality and the progress of the construction work. Field reports will be generated with all deficiencies that need to be addressed by the GC. Document inspections and submit recommendations to COR. Inspection services include, but are not limited to adherence to construction documents, contract requirements.

- Participate in creating a punch list and produce punch list reports to verify completion of items.

- Review and verify the Contractor’s record drawings, O&M documents, and all other close-out documentation required by the Contractor and update the documents as necessary,

- Review and assist with compiling Contractor’s guarantees and warranties.

- Submit a monthly report that identifies work performed and discusses:

▪ Scope, schedule, and budget progress

▪ Risks- threats and opportunities

▪ Change orders and modifications

▪ RFIs

▪ Claims, disputes, and requests

Task 5 Deliverables:

• Meeting agenda provided at least 48 hours before scheduled meetings.

• Minutes of each meeting within 48 hours after each meeting.

• Review comments and reports as required.

• Other deliverables based on the task requested.

7.3. Design Services

The Government requires the following Design Phase Services:

1. DBC and its consultants are required to prepare and submit a complete set of

Construction Documents, Specifications, Basis of Design (BOD), Cost Estimate, and other submission requirements provided herein. The required contract documents will establish in detail the quality levels of materials, assemblies, and systems required for the project. All submissions including the drawings are to be submitted in PDF format except for the final IFC submission. The final IFC submission drawings are to be submitted in AutoCAD 2025 and PDF format and all other documents are to be submitted in their native MS Office format or their native form if not MS Office format in addition to PDF format.

2. DBC shall include at each formal submission a submittal transmittal to include a line-item listing of all documents submitted. The DBC shall ensure a Government representative, CO or COR, receives, signs, and returns the submittal transmittal.

The DBC will include each signed transmittal in the BOD along with other signoffs, approvals, etc.

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3. DBC shall provide a submission memo summarizing design changes made since the previous submission and will include updates to project specifications, drawings, etc.

Submission Deliverables Format

1. All drawings shall be prepared in accordance with applicable Government guidelines listed herein, following Section 8 - Document QA/QC and Security, and of the special provisions of the contract, design data and design criteria furnished by the Government.

2. All reproducible drawings prepared under this project shall be of such drafting quality to permit full size drawings of 24”x36” and legible half-size drawings of 12”x18” reproduction.

3. The DBC shall develop a project specific narrative describing the project’s operating environment and desired project performance parameters. The operating environment is considered project constraints, physical attributes, and available infrastructure. This narrative is intended to clarify project purpose and design process decisions made to progress the project documentation. The BOD shall be considered a living document and build upon itself at each design submission. The BOD must also include a summary of client meeting minutes, schematic design signoffs, and design review comments and responses.

4. Specifications shall utilize the AIA Masterspec Specifications based on the

MasterFormat 2020 edition along with the Government’s provided Division One, but this does not relieve the DBC from adequately describing the scope of work and all equipment involved with this project. Extensive editing and additions to the Master

Specifications will be required and the DBC is required to review and coordinate any relevant updates to The Government’s Division 1 specifications prior to each formal submission.

5. All reports, cost estimates, etc., shall be supplied in electronic format in both native file and PDF format. All electronic documentation shall be bookmarked, PDF files by section/chapter. All native files are required at the IFC submission.

6. Submittals for items such as DESIGN GUIDELINES, etc., that shall remain in use through the duration of the project and beyond, shall be formatted in 3 ring plastic covered binders, clearly labeled with the contents, the project name, the project control number, and the contract number.

7. Drawings are to be prepared using the latest version of AutoCAD using the AIA layering system and US National CAD Standards. The final deliverable with be

AutoCAD sheets to be submitted per requirements in Section 7.

8. Drawings shall clearly define the extent of construction work required. All plans shall be drawn at a minimum scale of 1/8” = 1’-0” and in sufficient detail as to define all work fully and clearly.

Submission Deliverable Copies

1. DBC must submit for all design submissions electronic copies of all files. For the IFC only, DBC shall submit 2 half-size drawing sets, 1 full size drawing sets, 2 copies of design narratives/Basis of Design, 2 specifications, 2 inspection reports, 2 calculation reports, and 2 copies of any other information provided along with electronic copies.

2. The Final Close-out Submission must include all as-built information required along with

2 hardcopies and electronic copies in native file format and PDF.

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3. Electronic copies of each submission shall be transmitted through Newforma Project

Center

Submission Deliverables Requirements

50% Submission

In addition to the above documentation, the DBC shall provide the following at a minimum:

1. Reports and Calculations

a. Geotechnical Investigation Report

b. Structural Calculations

2. Specifications

a. Preliminary Specifications Report

3. Drawings Submittal Requirements: The following list of Design Development and

Construction Document Drawings is organized first by general civil and site requirements and then building type.

Civil

1. Complete site survey

a. Specify datum used with respective benchmarks used.

b. Compile data points of the survey into a dwg file for submission.

2. Transport Video Interface of existing stormwater drainage system

a. Identify any damage to the existing stormwater drainage system

b. Indicate debris or clogs along route of conveyance

3. Site layout showing general layout with all constraints identified

4. Stormwater Management Plan (showing all stormwater conveyance incorporated into the existing stormwater infrastructure of the campus)

a. Provide all details, elevation and plan views, and notes associated with depicting work to be completed.

5. Stabilize the slope

a. Provide design approach to stabilize the erosion on the slope to include the top of the access road.

b. Show excavations, removal of trees and existing debris, or fence line that will be required.

6. Erosion & Sediment Control Plan

7. Perimeter Physical Security Details

Landscape Architecture and Site Planning

1. Site Improvements Plan

2. Planting Plan

Structural

1. Structural Notes

2. Structural Plan and Load Diagrams

3. Structural Sections

95% Submission

This submission shall be used in a typical design review process. The Government will review this submission and provide findings and make recommendations for any correction required, for acceptance, and inclusion into the subsequent submission.

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In addition to furthering developing the prior requirements, the DBC shall provide the following additional requirements:

1. Reports and Calculations

a. Geotechnical Investigation Report

b. Structural Calculations

2. Specifications

a. Draft Final Specifications

3. Drawings Submittal Requirements: The following list of Design Development and

Construction Document Drawings is organized first by general civil and site requirements and then building type.

Civil

a. Earthwork Plan

b. Site Utilities Plan

c. Grading Sections

d. Utilities & Storm Drain Profiles

e. Civil Details

Landscape Architecture and Site Planning

a. Planting Details

b. Site Improvement Details

Structural

a. Schedule and Typical Details

100% Backcheck Submission

1. This submission should include all prior submission information with additional development and details typical to a 100% level submission as well as Government accepted modifications resulting from the reviews.

2. This submission will serve as a backcheck for the Government to make sure all previous comments have been satisfactorily addressed.

Issue for Construction

1. This submission will be stamped and signed and will be the construction documents used for the construction of the project.

2. The DBC will provide both native files and bookmarked PDF formatted files for all reports, specifications, drawings, etc.

3. This submission will be provided in both hard and soft copies. Quantities are included in the Submission Deliverable Copies Section above.

Design Process

1. Submission and review schedule

2. Delivery method (soft/hard)

3. Transmittal letter

4. Review Process (Submission presentation, review comments and collection, design review meeting, future submissions, and final Risk Assessment Meeting)

5. The DBC shall include the following submission review process durations to begin the first full business day after posting formal submissions to the COR.

a. 50% Government Review Fifteen (15) business days

b. 95% Government Review Fifteen (15) business days

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c. 100% Government Backcheck Review Ten (10) business days

6. The DBC is responsible for submission comment management and is encouraged to establish a database spreadsheet or portal for comment collection.

7. The DBC will then have no more than one (1) week to review, respond, before conducting a Comment Resolution Meeting with the Government “Core” IPT Project

Team.

8. The DBC will submit, no later than 48 hours before the meeting, a master list of all comments with DBC responses. The Comment Resolution Meeting will review, discuss, and work to resolve all comments which require additional clarification, comments in dispute, and any other comments not accepted for editing by the DBC.

9. Prior to the issuance of the IFC submissions, the DBC shall conduct a Comment

Backcheck Meeting where any remaining and unresolved comments shall be presented to the Government with recommendations for mitigating any risks, closure or clear identification of potential impacts should any given comment remain unresolved.

10. The DBC will exclude Federal Holidays when proposing the project schedule. The DBC will submit the project schedule in terms of business days unless otherwise noted and accepted by the CO.

8. Document QA/QC and Document Security

1. Project quality shall be an integral part of the DBC’s daily operations, so a QA/QC program will be established and be in place and active from project inception through completion. This will enable DBC to maintain the standards of excellence, efficiency, reliability, and safety, critical to the Government and this project.

2. The DBC is responsible for assuring all work products have been fully coordinated and meet all the requirements of the contract. QA/QC of all services and work produced is the DBC’s responsibility.

3. The DBC shall provide all management supervision, labor, materials, supplies, and equipment (except as otherwise provided by the Government or others as described herein) and plan, schedule, coordinate, and assure effective quality performance of all services required herein.

4. The DBC shall provide the professional services of an Architect-Engineer (DOR) Designer of Record licensed in the State of the project for each design discipline required unless the Contracting Officer allows other arrangements.

5. DBC expressly agrees not to publish, disclose, or disseminate in any form the findings, recommendations, work products, or information relating to the work set forth herein without prior written approval from the Government.

6. DBC expressly agrees to safeguard all findings, recommendations, work products, or information relating to the work set forth herein, and further agrees to allow the

Government to from time-to-time audit the DBC's process at the Government’s sole discretion.

7. At the end of the design, the Government will have full use and ownership of all documents and work developed in the performance of this project.

8. An internal peer review of all elements of each submission must be performed by qualified persons of the Designer of Record other than those preparing the materials.

9. Following each review submission, the Government will perform a technical review of the documents. After each review, the DBC will receive written comments generated by the

Government within but no later than fifteen (15) business days. The DBC must respond to

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each comment in writing back to the Government’s review team within ten (10) business days.

10. All documents used and created for this project are considered Unclassified//For Official

Use Only (FOUO) unless noted otherwise and must be marked at the top and the bottom with the designation marking.

11. For this contract, the DBC shall safeguard the information in strict accordance with

Government guidelines. FOUO is an intelligence marking used for UNCLASSIFIED official

Government information that is withheld from public release until approved for release by the originator. FOUO is not a classified marking. Information marked with the

UNCLASSIFIED//FOR OFFICIAL USE ONLY handling caveat may be exempt from the mandatory release to the public under the Freedom of Information Act. To ensure the

FOUO is protected accordingly, the distributor/information provider must verify the identity of the recipient and have Government approval for distribution.

12. All covers for project deliverables (documents, CD-ROMs, etc.) must contain a visible notice that states the following:

Include centered at the top of the header and the bottom of the footer.

UNCLASSIFIED//FOR OFFICIAL USE ONLY

Include on the cover.

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION

OF THIS DOCUMENT TO UNAUTHORIZED PERSONS IS PROHIBITED

Do not remove this notice.

Return documents to U.S. Government for destruction when no longer needed.

The information marked UNCLASSIFIED//FOR OFFICIAL USE ONLY in this document is the property of the Federal Bureau of Investigation and may be distributed to government (federal, state, tribal, or local) employees and contractors with a need to know. It contains information that may be exempt from public release under the Freedom of Information

Act (5 U.S.C. 552). Dissemination to the public, the media, or other personnel who do not have a need to know without prior approval of an authorized FBI official is prohibited. Precautions must be taken to ensure this information is controlled, stored, handled, transmitted, distributed, and disposed of in a manner that precludes unauthorized access.

13. All documents shall be marked on all pages after the cover page as follows:

Include centered at the top of the header and the bottom of the footer.

UNCLASSIFIED//FOR OFFICIAL USE ONLY

Include the following in the footer of each page.

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION

OF THIS DOCUMENT TO UNAUTHORIZED PERSONS IS PROHIBITED

Do not remove this notice.

Return documents to U.S. Government for destruction when no longer needed.

14. All construction documents are to be "sanitized" to remove all Government logos, references, project numbers, project location, and any other identifying or sensitive information noted by the FBI’s Security Division. No security banners will be required until the completion of the Issue for Construction submission when the UNCLASSIFIED// FOR

OFFICIAL USE ONLY banner requirements noted above are to be applied to all drawings.

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PROPERTY OF THE UNITED STATES GOVERNMENT

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UNCLASSIFIED//FOR OFFICIAL USE ONLY

15. The information may not be transmitted over the internet or any other network that would allow individuals without the proper clearances, need to know, and not associated with the project to have access directly or indirectly to it. Unclassified//For

Official Use Only information is…