Industry Day - December 2023.pdf

FBI INDUSTRY DAY

JOB ORDER CONTRACTING

(JOC) SOLUTIONS

December 13, 2023

• Introductions

• Construction Procurement Challenges

• The Role of Job Order Contracting

• Why Gordian JOC

• JOC Program Implementation

• Ongoing Program Support

• Questions & Next Steps

AGENDA

• National Capital Region JOC

• Competitive local small business set-aside limited to businesses within a

40-mile radius of the J. Edgar Hoover Building

• Top Secret Facilities Clearance Required

• One year base with four option years

• Maximum total contract value of $24,500,000.00

• Task orders range from $10,000 - $350,000

• Criminal Justice Information Services JOC

• Competitive local small business set-aside limited to businesses within a

60-mile radius of the CJIS Division (Clarksburg, WV)

FBI

Introductions and Key Points

CONSTRUCTION

PROCUREMENT

CHALLENGES

COMMON CHALLENGES FOR FACILITIES AND PROCUREMENT

Process delays and difficulty getting “quality” contractors to respond or engage

Addressing critical backlog in a timely manner amidst cost controls and change orders

Rising costs have potentially reduced spending power

Creating accurate construction and maintenance cost estimates

Meeting project timelines and budgets

Staff issues due to peak volume, too many projects or retirements

Lack of transparency or auditability of inclusion programs

THE ROLE OF

JOB ORDER CONTRACTING

DIFFERENT DELIVERY METHODS FOR DIFFERENT PROJECTS

In-House Staff Unit Price/IDIQ

Contracts Design-Bid-

Build

Time and Materials

Construction Management (CM) at Risk

Design-Build Job Order

Contracting

MOST SUCCESSFUL JOB PROJECT TYPES

Straightforward new construction

Repairs Renovations Replacement in-kind

Maintenance AlterationsEmergency work

Time sensitive projects

JOB ORDER CONTRACTING (JOC)

• Indefinite delivery/indefinite quantity (IDIQ) process

• Enables contractors to complete a substantial number of individual projects with a single bid

• Tasks based on competitively-bid, preset prices in a Unit Price Book (UPB)

• Contractors bid an Adjustment Factor(s) to be applied to UPB, resulting in awarded contractor readily available to perform work at agreed upon prices

• Saves time and money

• Provides transparency and auditability

Definition

Value

Job Order Contracting Solicitation Process

Typical Project Solicitation Process

Project A

Extensive

Solicitation Process

Contract A

Project B

Contract B

Project C

Contract C

More Contracts & Steps = More Time & Money

Extensive

Solicitation Process

Extensive

Solicitation Process

Solicitation Process

Project A Project B Project C

Single Job Order Contract for Multiple Projects

JOC Value: Time and Resource Savings

In 2021, Gordian and NIGP: The Institute for Public Procurement partnered to close the industry’s JOC knowledge gap.

JOC

Benefits

Simplifies the procurement process

Faster response time

Improves the quality of work

Preset pricing eliminates negotiations

Increases local subcontractor participation

Fully transparent process

Saves time and money Reduces change orders

Why Gordian JOC

BUILT WITH INSIGHTS, TECHNOLOGY & EXPERTISE

Data & Insights

Gordian cost data experts develop a custom, local UPB for each JOC contract

Construction Task Catalog® (CTC) has over 275,000 accurate construction tasks with preset prices.

Ongoing project and program insights

Technology

Software built from decades of industry experience

Transparent and auditable

Easily manage the functions of the construction procurement process

Allows collaboration between owner and contractor

Expertise

Gordian’s founder created the original Job Order Contracting process in 1982

Implemented and administered hundreds of successful programs

Dedicated onsite field personnel review proposals to ensure project success.

More than $3.2B in construction value is completed through Gordian’s Job Order Contracting solution annually.

JOC Program Implementation Support

Job Order Initiation

Owner and Contractor

Training

Bid Process

Outreach Program Design

JOC Program Implementation Ongoing Support

JOC

PROGRAM

IMPLEMENTATION

CONSTRUCTION TASK CATALOG (CTC)®

• Catalog of Pre-Priced Construction Tasks

•Organized by Construction Specifications Institute (CSI)

• Based on Local Labor, Material & Equipment Costs

• The tasks represent the “Scope of Work” for the contract

CONSTRUCTION TASK

The Construction Task Catalog®

•Contractor must review and understand “Using the Construction Task Catalog®”

•Rules of the game

•Make sure you get paid for all appropriate tasks

•Pages 00 – 1 to 00-6 of the CTC

CONTRACTOR’S ADJUSTMENT FACTOR TO CTC

Importance of Adjustment Factors:What is an Adjustment Factor?

• Determines winning bidder

• Used to price individual job orders

• Includes all Contractor’s Business and Project Related Costs, inclusive of Bonding and Insurance, Secured

Areas consideration, and

Subcontractor’s Overhead and Profit

• Price proposal total becomes the lump sum job order amount

• An Adjustment Factor is a multiplier applied to the construction tasks that may increase or decrease the prices listed in the CTC.

• Contractors may bid multiple Adjustment Factors (normal working hours, other than normal working hours, etc.) that are applied to all Tasks in the CTC.

• Adjustment Factors should include all direct and indirect costs not included in the preset prices, and the contractor’s overhead and profit.

ADJUSTMENT FACTOR | TOTAL JOB ORDER PRICE

BID TAB (SAMPLE) | ADJUSTMENT FACTORS

Rank Bidder Normal Hours

Adjustment Factor (Non- Acute)

Normal Hours Adjustment

Factor (Acute)

Non Pre- Priced

Adjustment Factor

Calculated Combined

Adjustment Factor

Contractor A 1.2500 1.2800 1.2000 1.2435

Contractor B 1.2800 1.3300 1.2500 1.2867

Contractor C 1.3100 1.3900 1.2500 1.3167

Contractor D 1.4125 1.4725 1.2825 1.3892

Contractor E 1.5000 2.2500 1.1500 1.6150

ONGOING PROGRAM SUPPORT:

OWNER AND CONTRACTOR

TRAINING

JOC ON

eGordian

• Instant access to your customized CTC

• Quality Control measures to ensure contract compliance

• Task and prices input directly

• Version histories of every Price

Proposal

• Reports generated to communicate with contractors around line-item revisions

• Milestone tracking

Gordian JOC solutions include access to our secure, web-based software, eGordian.

1 2 53 4

5 STEP JOB ORDER PROCESS

JOB ORDER INITIATION

PRICE PROPOSAL – TYPICAL PROJECT

• Approved Price Proposal

• Project schedule

• Subcontractors list

• Any additional required doc’s

TRACKING JOC PROGRAM SUCCESS

• JOC on eGordian provides visibility into program progress and goal tracking.

• KPIs can be established to measure the success of the program and provide tools for continuous improvement.

EXPERIENCED JOC EXPERTS TO

SUPPORT OWNER AND

CONTRACTOR

Gordian can help you maximize your Job Order Contracting program with:

• Ongoing training

• Program management

• Price proposal reviews

• Customizing Construction Task Catalog

• Contractor procurement support

• Reporting and tracking

REVIEW OF KEY POINTS

• Gordian is the creator of Job Order Contracting

• No upfront cost, minimum purchase or usage requirements

• Convenient “Umbrella” contract

• Proprietary software enables transparency and auditability

• Construction Task Catalog® ensures prices certainty

• Measurable performance standards

• Fully integrated delivery solution with JOC-specific cost data, software and expertise

• Ongoing Program Support

Questions & Next Steps

For more information, contact

Kelli Vetter Account Manager Federal Solutions K.Vetter@Gordian.com