PASV_Medical Exam Services_HRD Questions and Answers Final 7.7.20.xlsx
XLSX spreadsheet 45 KB Posted
- Attached to
- PASV_Medical Exam Services_HRD
- Solicitation number
- 15F06720R0000205
View the file
Other files
Show all 29
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| RFP Section | Page Number | Comment / Question | Answer |
| Section A.2, FBI-0010 | 11 | FBI-0010 applies when working at FBI facilities and the place of performance for this SOW is at contractor sites. Request removal of this clause. | The Government would like to include this clause in the event the Contractor could/would come onsite to FBI facilities for any Influenza or COVID-19 vaccination program needs. |
| Section A.2, FBI-0013 | 12-Nov | FBI-0013 relates to process for contractor staff who may require access to FBI locations. It is our assumption that this is a small subset of contractor staff and that the Attachment 4, SOW, Section C.5.6 Background Investigation applies to all wo work on the contract. Is this assumption correct? If not, please clarify. | Correct, C.56 in the SOW applies to all locations and personnel. There could be a situation as stated in the answer above in which the Contractor could come to FBI space for certain vaccinaton program needs which would be applicable to FBI-0013. |
| SF1449 and Section 5 | 1, 15 | Attachment 2, Section 1.1.3, Contract Type states that this procurement is using FAR Part 12, FAR Part 15, and FAR Part 16.5 procedures. In accordance with FAR Part 12, the FAR 52.212-3, Offeror Representations and Certifications-Commercial Items should be used. Block 27A of the SF 1449 is checked which incorporates by reference FAR 52.212-3. And Attachment 1 Section 5, Solicitation Provisions includes FAR 52.204-8, Annual Representations and Certifications (Dec 2019). Please clarify the correct clause for representations and certifications. | Amended to include only FAR 52.212-3. |
| Section 5 | 15 | Section 5, Solicitation Provisions includes FAR 52.204-8, Annual Representations and Certifications (Dec 2019) – or may include a revised clause for representations and certifications pending response to separate question. Attachment 2 does not include instructions for the provision of this complete clause within the proposal submission. Please clarify the submission requirements and instructions for representations and certifications. | Amended to include only FAR 52.212-3. Removed FAR 52.204-8 for this RFP. |
| Section A.2, FBI-0005 | 15 | FBI-0005 outlines a requirement for submission of a Security Proposal. This is not included in Attachment 2, Instructions to Offerors. Please clarify if this separate proposal is required at time of submission. | Removed this FBI clause. Does not apply. |
| General | n/a | The solicitation contains Attachment 1 – SF1449 and it is expected that there will be Amendment(s) issued with a SF30. They are typically provided within the Price Volume in a separate section. Please clarify where within the proposal submission are these completed forms are to be submitted? | Please include SF-1449 and any corresponding SF-30 forms as part of Volume IV - Model Task Order Documentation which has been updated in Table I-1. |
| General | n/a | The solicitation contains Attachment 1 – SF1449, Section 5, Solicitation Provisions which includes a representations and certifications clause. These are typically provided within the Price Volume in a separate section. Please clarify where within the proposal submission are these completed clause(s) are to be submitted? | Please include these as part of the Model Task Order |
| Section 1.1.6 | 2 | The instructions state to provide a copy of teaming/partnership agreement and validate that any party is eligible for contract award through www.sam.gov. | |
| (1) Please provide specific instructions on where this information is to be submitted within the Volumes and sections. Assumption is these are outside of any page limits. | Please include this as part of the Volume IV - Model Task Order. A section has been added as part of the Instructions to Offerors for your reference. Page limits do not apply. | ||
| (2) It is our assumption that provision of a copy of the teaming/partnership agreement does not apply to each entity within the nationwide provider network. Provider agreements are considered confidential and are not provided with proposal submissions. In lieu of actual agreements, provision of the standard language of the agreement is typically submitted. Is this approach acceptable? If not, please clarify. | Correct. This is an acceptable approach. | ||
| Table I-1 and Section 3 | 3, 7 | Please clarify the title, contents, and structure of Volume II. The Table I-1 outlines 5 components which may or may not be separate files or separate sections of a single file. Section 3 instructions identify this volume as only the OCI component. | All five (5) componets are required and it does not matter how they are received (separate or altogother). Revised Section 3 to be more specific. |
| It is our assumption that Section 3 is correct and that the other items in the table are included within Volume IV per Section 5. Is this assumption correct? | Please include all componets listed in Table I-1. Revised Table I-1. | ||
| Sections 1.3.2 and 2.2.6 | 3, 6 | Section 1.3.2 states that cost or pricing information is to only be addressed in price (Volume III) and task order documentation (Volume IV) volumes. Section 2.2.6 instructs that the small business subcontracting plan is provided IAW FAR Part 19.704 which requires inclusion of the total dollars planned to be subcontracted and a statement of the total dollars planned to be subcontracted to small business concerns. It is our assumption that inclusion of this price-related information in Volume I is acceptable. Is this assumption correct? If not, please clarify. | Updated to include small business subcontracting percentages only. Please only include pricing information in Volume III - Price. |
| Table I-1 and Section 5 | 3, 9-10 | Please clarify instructions on provision of the model task order documentation. The Table I-1 shows it as part of Volume II and Section 5 identifies it as its own Volume IV, including the KMPL and ARQ. | Updated Table I-1 to include revised Volume Organization. |
It is our assumption that Section 5 is correct and that there is no page limitations for Volume IV. Is this assumption correct? If not, please clarify. Correct. There is no page limit for Volume IV.
| Section 2.2.6.d.7 | 7 | The instructions state to include reports from the eSRS for the identified contract. Please clarify which reports (ISR and/or SRR) are to be included. For example, only the most current SSR. | Yes, most current ISR or SSR should be included. Revised section. |
| Section 4.1.2 | 8 | The instructions in this section state to submit information on Probable Subcontractors. Section 4.2.0, Volume Organization does not contain a location for this information within the three outlined sections. Please clarify submission instructions for this information. | Updated volume organization to include this section. |
| Section 4.1.2 | 8 | The instructions in this section state to submit information on Probable Subcontractors. It is our assumption that this does not apply to the nationwide provider network. Is this assumption correct? If not, for these purposes recommend that the network be listed as a single entity. | Network can be listed as a single entity, however, offeror's should include a list of all probable Subcontractors. |
| Section 4.1 | 8 | The instructions state to provide a narrative description of the pricing methodology and assumptions. Section 4.2.0, Volume Organization does not contain a location for this information within the three outlined sections. Please clarify submission instructions for this information. | Updated volume organization to include this section. |
| Section 4.1.2 | 8 | The instructions in this section state to submit information on Probable Subcontractors. Section 4.2.0, Volume Organization does not contain a location for this information within the three outlined sections. Please clarify submission instructions for this information. | Updated volume organization to include this section. |
| Section 4.1.2 | 8 | The instructions in this section state to submit information on Probable Subcontractors. It is our assumption that this does not apply to the nationwide provider network. Is this assumption correct? If not, for these purposes recommend that the network be listed as a single entity. | Network can be listed as a single entity, however, offeror's should include a list of all probable Subcontractors. |
| Sections 4.2.0 and 2.2.2 | 8-9, 5 | Instructions for Volume III include Section 1, table of contents. Please clarify if other front matter may also be included in this section (e.g. list of tables and drawings and glossary). | This is correct. Please include all other front matter in the Table of Contents. |
| Sections 5.1 and 5.1.1 | 9 | The instructions state to “include a signed copy of the Model Task Order and Sections A through J” and to complete and sign the SF 1449. Attachment 3 does not contain a Section A, signature block, or a SF 1449. Request clarification and/or a revised Attachment 3 in order to comply. | Section A is the SF-1449. No need to sign the Model Task Order if the SF-1449 is signed. Will update Instructions to Offerors. |
| Section 6.1.2 | 10 | The instructions in this section state to list all work locations and to identify a percentage of work to be performed at each location. It is our assumption that this does not apply to each location within the nationwide provider network. Is this assumption correct? If not, for these purposes recommend that the network be listed as a single entity. | The Government will need the specific locations of provider locations. Removed percentage by location requirement. |
| Section 6.1.3 | 10 | Please clarify the instructions for completion of Attachment 7, KMPL. The project manager is the only position designated as key personnel. It is our assumption that only the direct project team staff is to be listed and not personnel in corporate departments or others who indirectly support the contract, and not the nationwide provider network. Is this assumption correct? If not, please clarify. | The KMPL should list all corporate personnel as well as the Project Manager. |
| Evaluation Factors for Award | 16-Oct | It is our assumption that Volume II and Volume IV are not evaluated. Is this assumption correct? If not, please clarify. | Volume II - OCI, Volume III - Price, and Volume IV - Model Task Order will be evaluated for acceptability but not will not be scored for a color rating. |
| General | n/a | The Attachment 2 instructions state to “include a signed copy of the Model Task Order and Sections A through J” and to complete and sign the SF 1449. Attachment 3 does not contain a Section A, signature block, or a SF 1449. Request clarification and/or a revised Attachment 3 in order to comply. | Section A is the SF-1449. No need to sign the Model Task Order if the SF-1449 is signed. Will update Instructions to Offerors. |
| Section B.1 | 5-Mar | Request any revisions made to Attachment 6, Pricing Model and the priced items be reflected in the CLINs in the tables. | All changes have been identified in Attachment 6 and highlighted in Orange. |
| Section B.1 | 5-Mar | The section contains CLIN X009, Hepatitis B Vaccinations – At Risk Employees and CLIN X012, A La Carte Services (see pricing model). Attachment 6, Pricing Model has the Hepatitis B Vaccinations – At Risk Employees listed as an A La Carte Service. | |
| (1) Please clarify if the “Hepatitis B Vaccinations – At Risk Employees” is a separate CLIN or if it is a part of the A La Carte Services. | Removed "Hepatitis B Vaccinations - At Risk Employee". There is now only one line for Hepatitis B Vaccine for a La Carte proposal. | ||
| (2) If it is a separate CLIN, it is our assumption that the price entered in the Model Task Order for CLIN X012 should not contain the price for this vaccination. Is this assumption correct? If not, please clarify how to determine the firm fixed price for both CLINs X009 and X012 | Model Task Order CLINs have been updated to remove the "Hepatitis B Vaccinations for At Risk Employees". Hepatitis B is now an a La Carter item under CLIN X011. | ||
| Section B.1 | 5-Mar | The section contains CLIN X012, A La Carte Services (see pricing model) where the specific items are listed in Attachment 6, Pricing Model. Within Attachment 6 under A La Carte Services there are a total of 29 items and 8 have volume estimate per year values and 21 have unknown volume estimates per year. It is our assumption that the firm fixed price entry in the Model Task Order for CLIN X012 only uses the 8 items that have a volume estimate to calculate a total for the entry | Please propose a price for all items under A La Carte whether they have an estimate or not. We are expecting that all services will be utilized but could not provide estimated volumes for all services. This CLIN will likely have a set of Sub CLINs to identify these individual items. |
| Section F.2 | 7 | The section identifies the primary place of performance as FBI locations and the work will be performed at contractor/subcontractor/provider locations nationwide in support of the FBI locations. Request revision to the section. | Revised section F.2 to include updated place of performance language. |
| Section J | 12-Nov | Typically solicitation components that only relate to proposal submission are not included within the resulting contract. The Section identifies three of these types of items in Attachments 2, 11, and 12. Request revision and/or clarification. | Revised section J to remove Attachments 2, 11 and 12. |
| General | n/a | Diver Examinations – Navy Dive (NOAA) are included in Attachment 6 as a priced item and are not included in the SOW. Please clarify any additional requirements for these exams and provide associated forms. | FBI Divers exams are guided by NOAA standards: All assessment exams must include in addition to the normal Fit for Duty examination a FD 1065a, FD 899 and FD900. Pulmonary function test done with the initial examination and after that, every exam if the individual is a smoker, Chest Xray/ PA/LAT with the initial examination only. SOW has been revised to include this. |
| General | n/a | Hazardous Materials Response Examinations are included in Attachment 6 as a priced item and are not included in the SOW. Please clarify any additional requirements for these exams and provide associated forms. | All Hazmat examinations in addition to all the components of a periodic fitness for duty examination include a FD899, FD900 and a RBC and Plasma Cholinesterase blood draw (one draw). Additionally, if they are a new team member they will require a baseline Lead and Zpp upon their initial exam only. SOW has been revised to include this. |
| General | n/a | Respiratory Protection Examinations are included in Attachment 6 as a priced item and are not included in the SOW. Please clarify any additional requirements for these exams and provide associated forms. | The vendor focused respiratory exam consists of the following components: FD 900, FD 899, FD-1093 Focused Exam (Height/Weight, Blood Pressure, Clinical Evaluation - Head, Ears, Nose, Throat (a-f) and Lungs and Chest (k) and Heart (l) . A pulmonary function test only if clinically indicated per the vendor physician. SOW has been revised to include this. |
| General | n/a | Language Specialists Audiogram Only are included in Attachment 6 as a priced item and are not included in the SOW. Please clarify any additional requirements for these audiograms and provide associated form. | SOW has been updated to include this service. |
| General | n/a | During the COVID-19 national emergency many providers are not performing certain services/procedures due to safety concerns (e.g. audiogram and PFT). During this time, would the Government accept a Whisper Test in lieu of the audio exam? | Yes, with the exception of Language Specialists. These employees are monitored for Standard Threshold Shifts which cannot be determined by a Whisper Test. This is subject to change. |
| Sections C.4 and C.6 | 2,3 | The RFP states the second appointment is used for an overview of lab results and a PPD read. Can these items be completed virtually in lieu of an in-person appointment (e.g. telephonic, telehealth, etc.)? | All PPD must be read in person whether that is a scheduled appointment or "drop-in" is fine. All normal/abnormal lab results can be communicated electronically or telephonically and must be documented on a completed report to the FBI. |
| Section C.8 | 4 | It is our assumption that the time for the background investigation process to be completed by the Government for the provider and at least one designated employee is excluded from the 60 days and is considered included in the “time delays.” Is this assumption correct? If not, request a much longer duration for establishing new provider location, such as 120 days. | Yes, any delays caused by background investigations would be an excusable delay. This transition period has been updated to 90 days. |
| Section C.8 | 4 | It is our assumption that a new location would be outside of the Attachment 9, Locations. Is this assumption correct? If not, please clarify. | Yes, this assumption is correct. |
| Section C.11 | 4 | The RFP states that outreach services may be required at FBI facilities which include flu vaccinations and other services on the contract. Typically an outreach fee is used for these types of outreach services in addition to the prices for the individual services. Request addition of an outreach fee to the Attachment 6, Pricing Model. | See Attachment 6 for vaccination administration only proposal spot. An outreach fee is not allowable for this contract. This scenario would only be for rare situations in which a field office could reach out to providers on this contract to assist with administering flu or other vaccines at a field office location. |
| Section C.12 | 5 | Please provide detail on what information is required on the monthly quality check report. Is it the same as the Monthly Self - Assessment Report (MSAR)? | The Contractor provided monthly quality check is the MSAR. The FBI will also perform a quality check for accuracy, completeness, and legibility. |
| Section C.12 | 5 | The last line of Section C.12 states “Additional requirements and / or instructions for each line item may be included in the individual referral service / work order requirements, and / or dictated by the FBI.” It is our assumption that any “additional requirements and/or instructions” are further clarification of the contract and not new services outside of scope or priced items. Is this assumption correct? If not, please clarify. | This sentence has been deleted from the SOW. |
| Section C.13 | 5 | The RFP language infers that service / work order requirements for Specialized Services could be outside of the scope and requirements in the SOW. Please clarify the intent of Specialized Services. It is our assumption if there are material changes and/or new services that a contract modification will be executed. Is this assumption correct? If not, please clarify. | Yes, this is correct. If there are any material changes, a bi-lateral contract modification would be issued. |
| Section C.17 | 7-Jun | Request clarification on the scheduling process and the role of the contractor, provider, and FBI POC. Clear roles and responsibilities and lines of communication are required to ensure proper execution of scheduling process and contractor capture of required information in order to manage performance. It is our assumption that the term “Provider” is intended to be “Contractor.” Is this assumption correct? If not, please clarify. | Yes, this is correct. The Contractor is responsible for reaching out to the Employee/Applicant once a work order is received to schedule them with the individual Provider. Please refer to QASP for quality standards regarding timeliness. |
| Section C.17 | 7 | Request additional information on rescheduled appointments such as how many are permitted by the applicant or employee and how are the scheduling timelines impacted (e.g. restart with a reschedule process). | Contractor has three attempts to contact employee/applicant per section C.17. When the limit is reached, the FBI is notified. |
| Section C.18 | 7 | Request a limit to the disincentive of $25 per business day such as 50% of the price of the item. The relative value or the priced item and the $25 varies by the service. | Concur, with an up to 50% disincentive. Updated SOW. |
| Section C.19 | 7 | Request clarification and revision of this Section. Content contains language on scheduling requirements and report submission requirements for expedited orders. |
Per Section C.21, Expedited Referral Report Submission the order shall be completed within 5 business days from the final appointment date. This also aligns with Attachment 5, QASP and its Attachment 1, Performance Requirements Summary (PRS). Updated this section. Please see revised SOW and QASP.
Attachment 5, QASP and its Attachment 1, Performance Requirements Summary (PRS) states that expedited referrals are to be scheduled within 48 hours of order receipt for an appointment within 5 business days of the notification (i.e. appointment to occur within 5 business days of order receipt). Updated this section. Please see revised SOW and QASP.
| Section C.19 states that “shall schedule and complete” within 5 business days which is not aligned with the other content. | Updated this section. Please see revised SOW and QASP. | ||
| Sections C.19 and C.21 | 8-Jul | The sections reference a Section C.15.4, Expedited Service Fee and the SOW does not contain this section. Please clarify and provide the referenced content. Please provide more information on the Expedited Service Fee including if the fee value is set by FBI and its value or should the fee be included in the Pricing Model as an Offeror’s bid amount. | Updated SOW to remove refernce to C.15.4. Attachment 6 has been updated for Offeror's to propose an expedited service fee. |
| Section C.19 | 7 | The section references a Section C.10.2, Standard Referral Service Completion and the SOW does not contain this section. It is our assumption that Section C.20, Standard Referral Report Submission is the correct reference. Is this assumption correct? If not, please clarify. | Updated SOW to remove refernce to C.10.2. C.20 is the correct reference. |
| Section C.20 | 8 | Request a limit to the disincentive of $25 per business day such as 50% of the price of the item. The relative value or the priced item and the $25 varies by the service. | Concur, with an up to 50% disincentive. Updated SOW. |
| Section C.21 | 8 | The section references a Section C.10.5, Standard Referral Report Submission and the SOW does not contain this section. It is our assumption that Section C.20, Standard Referral Report Submission is the correct reference. Is this assumption correct? If not, please clarify. | Updated SOW to remove refernce to C.10.5. C.20 is the correct reference. |
| Section C.22 | 8 | The section states that a disincentive is assessed per missing item. It is our assumption that this disincentive is applied only once per exam form (e.g. missing signature and section of form not completed incurs $10 disincentive). Is this assumption correct? If not, request a limit such as 50% of the price of the item. | Disincentive is based on each error found within each exam. Agree to limit disinceintive to no more than 50% of service cost. |
| Section C.23 | 8 | The RFP states that all results/required information will be digitally submitted. Please clarify if there are any special requirements regarding original hardcopy forms (i.e. consent form). | Hard copies are not to be submitted to the FBI. (See section C.53) Hardcopy forms shall be destroyed 60 days after the acceptance of the exam packet by the FBI. Updated section. |
| Sections C.23 and C.26 | 9 | Sections C.23 and C.26 state “The Provider shall not address abnormal values, with the Employee/Applicant, except for critical values or findings deemed by the examining Practitioner as life threatening or emergent.” | This should only apply to applicants. We'd want the examining provider to address abnormal labs with employees and refer them to PCP. |
| Section C.4 identifies the use of a second appointment to allow for overview of lab results. Please clarify what results are to be discussed. | The second appointment should only be utilized for PPD reads when required. | ||
| Section C.25 | 9 | RFP states “The Contractor shall include the original test or submit an electronic copy of the EKG with interpretation by the evaluating Provider along with the Provider’s signature.” Will the agency accept the provider’s initials in lieu of a signature? Do the PFT tracings and lab results also require provider’s signature/initials? | The items mentioned should be included as part of the completed report to the FBI. A provider's signature will be required. |
| Section C.25 | 10 | Section identifies additional tests and “Blood group and type” is not included in the A La Carte items in Attachment 6. Request this item be added to Attachment 6 to support pricing. | Blood Group and Type has been added to the A La Carte section of Attachment 6 - Pricing. |
| Section C.25 | 10 | Section identifies list of required FBI vaccines and two are not included in the A La Carte items in Attachment 6. It does list Twinrix which is the Combination Hepatitis A/B Series and it does not list the individual Hepatitis A and B Series which are required per FD-1126 and listed in Section C.34. Request that Hepatitis A Series and Hepatitis B Series be added to Attachment 6 to support pricing. | Updated Attachment 6 - Pricing Model to include Hepatitis A and B as seperately priced services under "A La Carte" |
| Section C.28 | 12-Nov | Request clarification of content in Section C.28, OSHA Medical Surveillance Examinations and priced items in Attachment 6. |
| Section C.28 lists four components to the OSHA Medical Surveillance Examinations and these exams are not included in Attachment 6. Attachment 6 does include Hazardous Materials Response Examinations with FD-900 review and FD-899 completion and PFT and Respiratory Protection Examinations with FD 900 and FD 899 forms. | Blood Lead and ZPP are listed under A La Carte since they may not be included with every exam. Removed PFT from HAZMAT pricing and included RBC and Plasma Cholinesterase as part of the exam. | ||
| Section C.34 | 13 | Per the CDC in January 2020, Sanofi Pasteur, the manufacturer of the only yellow fever vaccine (YF-Vax) licensed in the United States, has announced a total depletion of YF-Vax as they transition to a new production facility. Sanofi Pasteur applied and received approval from the US Food and Drug Administration (FDA) to make another yellow fever vaccine available in the United States under an investigational new drug (IND) program.* Manufactured by Sanofi Pasteur in France, this vaccine, Stamaril, is registered and distributed in more than 70 countries. It is comparable in safety and efficacy to YF-Vax. Due to the current situation and unavailability of the Yellow Fever vaccine, it is requested that Stamaril may also be used. Is this acceptable? | Stamaril may be used until such time yellow fever or alternate becomes available. |
| Section C.35 | 13 | The RFP states that local FBI FOs will be directly responsible for the administration fee, which shall not be billed under this contract. Request clarification on the process to bill the FOs. Is the administration fee established per vaccination event based on number of attendees or should it be priced on the contract for use by the FOs? | Updated this section. Please see revised SOW. The FBI will provide the actual vaccination and the Contractor would be responsible for administering the vaccine and submitting an invoice to that Field Office to be payable under this contract. |
| Section C.36 | 13 | Request expansion of the provider specialties to expand available providers who are qualified to provide the FBI services. Request addition of the physiatry specialty and audiologists. | Physical Medicine and Audiologist have been added to this section. |
| Section C.38 | 14-15 | Section C.38 states that a separate, itemized invoice shall be submitted for each service location containing a minimum of seven listed items. Is the separate, itemized invoice at the individual order level for an individual employee/applicant? Please clarify. | Invoices Shall be grouped by service location and itemized per individual (in alphabetical order). |
| Attachment 3, Model Task Order, Section G.4, Invoicing outlines a monthly invoice process and invoice information. Please clarify if the separate/itemized invoice is to be submitted along with the monthly invoice as described in Attachment 3. | FBI ordering locations must receive an itemized copy of their invoice to validate expenses against services ordered and received. | ||
| Sections C.39 and C.53 | 15, 19 | The RFP states that all medical record keeping/records shall be destroyed thirty (30) calendar days after the appointment date. Due to the invoice and payment cycle these records would not be available for reference to validate invoices or research any items under discussion. Request retention period be extended to a minimum of 60 days. | Agreed. Updated to 60 days. |
| Sections C.39 and C.53 | 15, 19 | The RFP states that all medical record keeping/records shall be destroyed thirty (30) calendar days after the appointment date. And FAR 52.212-5(d)(2) requires retention until 3 years after final payment under the contract. Please reconcile and clarify the SOW and FAR clause requirements. | The medical record is property of the FBI and should be destroyed within the stated timeframe in th SOW. |
| Section C.48 | 18 | Request a copy of the FBI non-disclosure agreement be provided with the solicitation. | This section and the requirement for a physical NDA has been removed. Please adhere to updated section C.47 of the SOW as it will be the prevailing standard. |
| Attachment 1.5 | 8 | The attachment states, “Successful scheduling of Expedited Work Order within five (5) business days from completed assessment/examination. It is our understanding that the requirement is within five (5) business days of the notification per Attachment 4, SOW, Section C.19. | This has been updated to reflect two (2) business days. |
| Attachment 1.7.e | 9 | The Attachment 1, item 7.e states to “Submit the completed medical examination package electronically within ten (10) business days of physical exam. “ It is our understanding that the requirement is within five (5) business days. Please clarify. | Updated Attachment to reflect to two (2) business days. |
| A La Carte Services | n/a | The A La Carte Services include Twinrix which is the combination Hepatitis A/B Series vaccine. The individual Hepatitis A Series and individual Hepatitis B Series are also required per Attachment 4, Sections C.25 and C.34 and Attachment 10, FD-1126. Request addition of these two items to the list of A La Carte Services. | Updated Attachment 6 - Pricing Model to include Hepatitis A and B as serperately priced services under "A La Carte" |
| A La Carte Services | n/a | Section C.25 of the SOW identifies additional tests and “Blood group and type” is not included in the A La Carte items in Attachment 6. Request this item be added to Attachment 6 to support pricing. | Has been added to Attachment 6 - A La Carte |
| A La Carte Services | n/a | Section C.25 and C.34 of the SOW and FD-1126 identifies the individual Hepatitis A and B Series as required and they are not included in the A La Carte items in Attachment 6. Request that Hepatitis A Series and Hepatitis B Series be added to Attachment 6 to support pricing. | Updated Attachment 6 - Pricing Model to include Hepatitis A and B as serperately priced services under "A La Carte" |
| Cell B6 | n/a | Cell B6 Volume Estimate for Hazardous Materials Response Examinations is 674. The annual estimate in corresponding cell B50 is 672. It is assumed the annual estimate is 672, is this correct? If not please correct. | Updated this. Correct number is 674 |
| Cell B12 | n/a | Cell B12 volume estimate for Travel Medicine Review Exams and/or Immunizations is 5,871. The annual estimate in cell B79 is 400 and the pricing model calculates totals using the volume as 400. Please clarify the estimated volume for Travel Medicine Review Exams. | Updated this. Correct number is 5,871 |
| General | n/a | Please clarify the instructions for completion of Attachment 7, KMPL. The project manager is the only position designated as key personnel. It is our assumption that only the direct project team staff is to be listed and not personnel in corporate departments or others who indirectly support the contract, and not the nationwide provider network. Is this assumption correct? If not, please clarify. | The KMPL should list all corporate personnel as well as the Project Manager. |
| General | n/a | Request provision of the ZIP code of each location (Field Office and Resident Agency) in order to support proposal development and an assessment of the distance requirements. | Attachment 9 has been updated to include zip codes |
| General | n/a | Request forms for the following priced services: | |
| · Diver Examinations – Navy Dive (NOAA) | FD 1065a in Attachment 10 | ||
| · Language Specialists | FD-1093 - Only audiogram section. No other Form. Attachment 10 | ||
| · Hazardous Materials Response Examinations | FD 899/900 in Attachment 10 | ||
| · Respiratory Protection Examinations | FD 899/900 , 1093 in Attachment 10 | ||
| DS-6570 | 7 | The DS-6570 has an expiration date of 2/29/2020. Request that a current copy of the form be provided. | No DOS forms are to be saved. Please use link: eforms.state.gov |
| FD-1093 | 13 | “Tuberculin Skin Test (Mantoux)” Will the agency allow for a supplemental form to allow for the Provider to document the placement of the TB? | Supplemental form is in final stages of approval. Will be released as approved. |
| FD-1093 | 14 | The provider is required to comment on the examinee’s weight based on an “attached weight table” which is not attached. Request a copy of the table be provided. | There isn't an attached weight table. The FD-300 was retired when the FD-1093 was created. Provider should go by standard AMA height and weight tables. |
| FD1093 | 14 | #26 – Is there a separate FD1093 form for applicants? Providers are not to determine “fitness for duty” for applicants as this is determined by the FBIHQ. | Updated Attachment 10 to include the form for Applicant (1093a) |
| General | n/a | It is our assumption that the PDF file format of the Attachment can be converted to MS Word file format for ease of completion and submitted in this file format. Is this assumption correct? If not, please clarify. | This is acceptable as long as it is convnerted back to PDF prior to submitting to FBI. |
| Attachment 10 – Forms | 9 | Attachment 10 includes form FD-967 - New Agent Physical Activities, which includes references to "Personal Weapon Attacks," "Survival Techniques," "Handcuffing," "Firearms," and a number of other non-medial assessments that would not be typical knowledge for a nationwide provider network. Would the contractor be expected to facilitate this type of evaluation? | Based on the medical assessment the provider would need to determine if the applicant can safely perform these tasks. A list of essential duties will be provided at time of award. |
| Attachment 2 - Instructions to Offerors 1.3 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS | 3 | Table I-1: Proposal Organization indicates that the Model Task Order should be submitted with Volume II and Section 5.0 Volume IV – Task Order Documentation indicates it is a separate volume. Can the Government clarify the submission requirements for the Model Task Order? | Revised Table I-1. Volume IV should be for Model Task Order Documentation |
| Attachment 2 - Instructions to Offerors 1.3 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS | 3 | Given that offerors are required to address the 21 page SOW and 12 page QASP, will the Government consider raising the page limits for the Technical Capability and Management Approach sections to 25 pages each? | These have been updated to 17 each. |
| Attachment 2 - Instructions to Offerors 5.1.1. Section A – Solicitation/Task Order Form | 9 | Are offerors required to submit all 11 pages of the SF1449 or just the first two pages? | Please submit all pages of the SF-1449 as part of your submission. |
| Attachment 2 - Instructions to Offerors. 5.1.1. Section A – Solicitation/Task Order Form | 9 | The instructions indicate offerors should fill in blocks 8, 15a, 15b, and 15c of the SF 1449. These instructions seem to apply to the SF33, not the SF1449. Can the Government please clarify which boxes are required? | Correct. This has been updated to reflect blocks 17a and 30a, 30b, and 30c instead. |
| Attachment 5 QASP, Desired Outcome 5 | 8 | The Performance Standard, AQL, and Monitoring Method are missing for this measure. Please advise. | This has been updated. See revised QASP. |
| Attachment 6 Pricing Model | Estimated Volume Tab | The estimated volume tab indicates 225 Federal Aviation Administration Exams are needed, but no location provided. What locations should offerors associate with these exams? | Please expect FAA exams at every Field Office location. |
| Attachment 6 Pricing Model | Estimated Volume Tab | Total Travel Medicine and/or Immunizations. The estimated volume for one year on row 13 is 5,871, but down in row 81 the break out for travel and medicine review exams/immunizations is only 207. Can the Government clarify which volume offerors should use? | This has been updated to reflect the correct number of 5,871. |
| Attachment 6 Pricing Model | Estimated Volume Tab | Row 12 Exam type total for Travel Medicine Reviews and /or Immunizations is 5,871, but in the breakout below on row 79 the volume is 400. Can the Government clarify which volume offerors should use? | This has been updated to reflect the correct number of 5,871. |
| Attachment 6 Pricing Model | Pricing Model Tab; | Pricing Model references Anthrax and Smallpox vaccines. These are not commercially available and controlled by DoD or CDC. Should Offeror’s only price the administration of these vaccines in Attachment 6, and will FBI provide these vaccines if they are required? | Removed this requirement. Please disregard. |
| And | Attach 4, pg. 13 | ||
| Attachment 4 Statement of Work C.34 | |||
| Statement of Work C.7 | 4-Mar | Driving distances. Would the Government consider extending the distance requirements to reflect other similar Government programs? For example, in similar programs the VA and DoD allow up to 50 miles and the CDC allows 30 miles for urban and 75 miles for rural. Extending the distance would also better allow offerors to meet board certification, specialty, and JCAHO requirements. | Exceptions to distance requirements must be approved on a case-by-case basis. SOW requirements apply. |
| Statement of Work C.9 | 4 | New Provider Locations. | Yes, a start-up call will be provided at the start of the contract with follow-ups as necessary. If it is an established location, offeror can provide training documentation to new providers. If it is a new location, the FBI and Contractor would hold a joint startup/telecon. |
| Is it the intent of the Government to have a startup/telecom with all providers at the start of contract performance, or only as new locations are added? Alternatively, can an offeror provide documentation to show that each individual provider received training? | |||
| Statement of Work C.12 | 5 | “The Contractor will provide a monthly, Quality check report to the FBI COR with every invoice.” | See section C.17, C.41 and C.42 for requirements. |
| Can the Government provide the report specifications document which details what specific information/data is to be included in the monthly Quality Check Report? | |||
| Statement of Work C.14 | 6 | “The Contractor shall maintain a PPN and provide FBI with a comprehensive list of all active Provider locations with associated Practitioners and service capabilities identified. The initial report will be provided to the COR at the time of award and any time upon request.” | This list must be provided prior to the start of contract performance from the awardee in order to complete security screening and then as needed as new locations are added. |
| In order to allow offerors the time needed to incorporate required flow downs from the signed prime contract to provider network contracts, would the Government change the due date for the provider locations to coincide with the start of contract performance? | |||
| Statement of Work C.2 | 2 | The RFP notes outreach services may be provided using a mobile van or traveling medical staff. What volume of outreach services should offerors use? Or would these methods only be needed in the event services are requested and a provider location is unavailable? | These services are expected to be an outlier and only needed in the event local FBI locations specifically need certain services. Examples may include annual flu vaccine administration (FBI provided), COVID-testing, or COVID vaccine immunization (when available). |
| Statement of Work C.22 | 8 | Would the Government consider removing this disincentive? If no, would the Government consider limiting to total liability of the disincentive to the total billable charge for the service? Also, would the Government be willing to consider an incentive for meeting a performance requirement for completeness of exam components? | The FBI has revised this to including limiting disincentive to 50% of the total cost of services. |
| Statement of Work C.30 | 5 | “No paper originals or copies are to be permanently stored with the Contractor or at any provider locations. The use of electronic medical records at a Contractor’s PPN location must be approved by FBI.” | Medical records are the property of the federal government and are not subject to state guidelines. Official record keeping of completed exams will be the responsibility of the government. |
| Will the Government update this section to reflect that contractors may store medical records in compliance with Federal and State guidelines? | |||
| Statement of Work C.30 | 12 | FAA Exams. Can the Government provide an estimate of annual volume and locations of these exams? | 255 estimated volumes and are to be expected at all 56 field offices. |
| Statement of Work C.36 | 13 | Board certification of physicians. Since the Government is willing to allow mid-level clinicians to perform services under this contract, would the Government also consider allowing physicians (MDs, DOs) that are not board certified, but that are properly licensed and credentialed, to perform services? Having this flexibility would also provide additional coverage in rural and OCONUS locations. | The Government will allow physicians to be board-eligible. |
| Statement of Work C.36 | 13 | The Government lists the following specialties as eligible to perform services: cardiology, emergency medicine, internal medicine, family medicine, or preventative medicine. Would the Government consider expanding that list to include other qualified specialties, such as Occupational Health for example, and include sub-specialties as well? | Yes, occupational medicine is listed a sub-section of preventative medicine. |
| Statement of Work C.36 | 14 | Credentialing verification. “All Providers shall be re - verified by the Contractor using the process above on an annual basis.” Would the Government consider changing this to ensure offerors align with National Committee for Quality Assurance (NCQA) credentialing standards, which is the industry standard for provider credentialing? | The Government requires these re-verifications every year. Please use the standards written in section C.40 only. |
| Statement of Work C.38 | 14 | “A separate, itemized invoice shall be submitted for each service location…” | The FBI requires a single invoice with seperate sections for each ordering FBI Field Office (offices with have multipe service locations). Sections should be formated such that sections can be sent to ordering FBI Field Offices to validate that services were ordered, completed, and accepted. |
| Please clarify that a separate invoice is needed for every service location. This could result in hundreds/thousands of invoices at a time. Does the Government instead intend that the contractor submit a single invoice monthly that includes the itemized details listed in this section? | |||
| Statement of Work C.40 | 15 | Given that this is a new contract, considering the background check and fingerprinting requirements, and the current state of availability of providers due to the COVID-19 crisis, would the Government consider extending the transition to 90 days? Alternatively, would the Government consider a phased transition? | Yes, the transition period has been extended to 90 days. |
| Statement of Work C.48 | 18 | An NDA form does not appear to be included in the solicitation. Can the Government provide this form? | This section and the requirement for a physical NDA has been removed. Please adhere to updated section C.47 of the SOW as it will be the prevailing standard. |
| Statement of Work C.56 | 20 | Fingerprinting. Given the COVID-19 crisis, we understand that availability of fingerprinting services nationwide is limited and may continue to be for some time. Would the Government consider a offeror process to instead complete a Criminal Background Check, which would include both Federal and County background checks on all credentialed healthcare practitioners with a lookback period of 7 years from date of completion. Records of compliance could be reported or audited at the Government’s request. | Unfortunately, a Limited Access Request (LAR) with fingerprints will be the security requirement for this contract. |
| Statement of Work. General | General | Will the Government authorize appointment texts or emails to agents (for appointment reminders or other appropriate communications), and then include this in the SOW? | Agree. Can add employees FBI email address to FD-1126. |
| Attachment 2 Instructions to Offerors, 6.1.2 | 9 | Identifying Codes and Applicable Designations | Removed the percentage requirement but request the Offeror still list all locations where work is to be performed. |
| The solicitation requires: “List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.” |
| Considering this is a new contract and the uncertainty of where the applicants might be, would the Government consider removing this requirement for Providers? | |||
| Where the RFP requires final proposal submission via email, we would need either send the file encrypted with a password or via a secure data transfer software like MoveIt. Can you advise if it’s acceptable for us to password encrypt the final submission email file, send the file via MoveIt, or advise another method for these parts of the proposal | Password Protected submission is acceptable. | ||
| Attachment 2 Instructions to Offerors, 6.1.3 | 10 | Security Documentation | Please include the corporate Key Personnel as well as the Proposed Project Manager |
| Requires the completion of Attachment 7 “Key Management Personal Listing”. Can the Government advise which Contractor personnel should appear on this Attachment? | |||
| Instructions to Offerors | 2 | Can the 38% of the Small Business Subcontracting plan be combined by a small that meets more than one Social economic set-aside? i.e. if such company “A” is a WOSB, HubZone, SDVOSB, which would account for 12%. Meet the minimum requirements for WOSB, Hub, SDVOSB? Or is the government looking to have more than one company meet each social economic set aside? | No, the subcontracting goal is to try and subcontract with multiple small businesses. |
| SOW | 4 | If services are to be approved before being performed at different locations...what is the anticipated wait time for the government's approval of the new location? | The NAC (security check) and credentialing would need to be submitted and approved before a new provider could see an Employee/Applicant. This is not expected to be more than 30 days. |
| SOW | 2 | Can the government please list the usual required immunizations to be provided for travel? | Yes. Required for all travel and FFD requirement: Tdap, MMR x2, Hepatitis A series, Hepatitis B series (or Twinrix-A/B combined series), Polio, Varicella series or proof of chicken pox, Flu and others recommended by CDC by location. |
| SOW | 7 | Does the Government have an anticipated time frame to approve the use of EMR systems at PPN Clinics? | Not at this time. |
| SOW | C.56 | SOW states “PPN clinics shall have at least one (1) designated employee cleared (LAR with fingerprints) to access FBI employee medical records.” | Background and fingerprinting will occur annually. This process is expected to take around 30-45 days. |
| a. Does the fingerprinting and background check need to be reperformed periodically? | |||
| b. What is the expected time frame to get a provider approved to see FBI patients? | |||
| SOW | C.1 | Does the government have specific location requirements for CDL and FAA medical exams? | FAA and CDL exams are expected at all 56 Field Office Locations. |
| SOW | C.16 | Does the government have any past data to estimate emergency/surge levels? | No official data. Mission dependent. |
| SOW | C.17 | The SOW states “The Contractor shall ensure that the Provider works directly with Employees / Applicants to schedule appointments ...” and then states “The Contractor shall make at least three (3) attempts via phone to contact the Employee / Applicant or defined FBI POCs to schedule the appointment ...” Can the government clarify who will contact the applicant to schedule appointments? | The FBI POC will send an Employee/Applicant's package to the Contractor to call the Employee/Applicant to schedule an appointment. Section has been revised. |
| Attachment 2. Instruction to Offerors | Section 1.3. Table I-1 | Table I-1 lists 3 volumes and the narrative asks for 4 volumes. Can the government confirm that the proposal layout should follow the table I-1 or the narrative section 2.2 through 6.0? | Table I-3 which has been revised. |
| Attachment 9 – Locations | Sheet 1 | Please provide the zip codes for each office identified so that we may ensure the provider locations fall within the appropriate distances from these locations. | Attachment 9 has been updated to include zip codes. |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .