Safety_Shoes_RFQ.pdf

RFQ: 15F06718Q0004761

Safety Shoes

15 August 2018

RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a Request for Quote (RFQ) and the solicitation number is 15F06718Q0004761. This acquisition is set aside for small businesses. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-99 effective 15 Jun 18. The associated

North American Industry Classification System (NAICS) code is 448210.

The complete text of any of the clauses and provisions are available electronically from the following site: https://www.acquisition.gov/far/index.html

Product Descriptions

The Federal Bureau of Investigation requests open market pricing for brand name or equal products listed below. The brand names listed are “Thorogood”, “Carolina”, “Double-H”, “Red

Wing”, and “Justin Original”. All vendors proposing equivalent items shall provide a technical specification list demonstrating that the equivalent item meets all of the required specifications. If these descriptions are not included in the submitted quote, the quote could be considered “unresponsive.”

Brand Model

Specifications/Salient Characteristics Qty. Price

Thorogood 804-

Men’s, 6” Hiker, EH-rated, Composite Toe, Made In

The U.S.A.

1 pair $ .

Carolina CA1818 Men’s, 8" Boot, EH-rated, Composite Toe, Made In

The U.S.A.

1 pair $ .

Double-H 3820 Men’s, Pull-On boot, EH-rated, Composite Toe, Made In The U.S.A.

1 pair $ .

Red Wing 107 Men’s, Oxford, EH-rated, Composite Toe, Made In

The U.S.A.

1 pair $ .

Justin

Original

L0774 Women’s, 6” Boot, EH-rated, Composite Toe, Made

In The U.S.A.

1 pair $ .

Thorogood 504-

Women’s, Work shoe, EH-rated, Composite Toe, Made In The U.S.A.

1 pair $ .

U.S. Department of Justice

Federal Bureau of Investigation https://www.acquisition.gov/far/index.html

*NOTE: The maximum price shall not exceed $175 per pair. During the period of performance, there will be no minimum guaranteed orders. However, the order quantity may range up to eighty-five (85) pairs under this procurement.

Mandatory Requirements for all Safety Shoes

1. Must meet the protective footwear requirements of the Occupational Safety and Health

Administration’s (OSHA’s) Code of Federal Regulations (CFR) Title 29. [Reference

(1910.132) Personal Protective Equipment (PPE) General Requirements or (1910.136)

Foot Protection];

2. Products must be offered in accordance with The Buy American Act (FAR 25.1);

3. Products must be electrical hazard proof with a reinforced toe made of composite material (no steel materials should be present in the product);

4. Products must include manufacturer’s warranty.

5. Product selection must include a variety of styles in both male and female sizes. A minimum of 6 different shoes styles for men and 6 shoe styles for women must be offered.

Mandatory Requirements for Safety Shoe Pricing

1. Pricing shall include all shipping and handling charges to delivery location.

2. At a minimum of once-per-year, the vendor shall provide an onsite display and/or a mobile sales center for selection and sizing purposes.

3. The vendor shall provide a catalog and/or online web portal to include pricing for all styles, sizes, and colors of shoes to be offered.

4. Vendor may propose a discount price from the price indicated in their catalog/ web portal. The vendor may provide the best pricing available on all proposed products.

5. Cushioned shock absorbing inserts will be offered as part of the individual order with total cost not to exceed maximum permitted.

6. All sizing corrections and adjustments for shoes based on vendor measurements will be made at no cost to the Government.

7. Goods that are returned due to improper vendor measurements or defects shall be replaced at no cost to the Government. Otherwise, a full refund shall be issued within 30 days after initial delivery.

Period of Performance:

Line Item 0001 (Base Year): August 30, 2018 to August 29, 2019.

Total quantity is estimated at a maximum of eighty-five (85) pairs of safety shoes.

Line Item 1001 (Option Year 1): August 30, 2019 to August 29, 2020.

Line Item 2001 (Option Year 2): August 30, 2020 to August 29, 2021.

Line Item 3001 (Option Year 3): August 30, 2021 to August 29, 2022.

Line Item 4001 (Option Year 4): August 30, 2022 to August 29, 2023.

*NOTE: The quantities shown above are estimated only. This estimate represents the

Government’s estimated quantity for each year. If the Government’s actual requirement do not result in the quantity described as estimated, such event shall not constitute the basis for an equitable price adjustment under this contract. Payment will only be for the actual quantities provide to the Government at the prices specified.

Invoicing

Invoices shall be issued by the vendor and processed by the FBI following each completed order which is successfully delivered and received.

Invoices shall be submitted, in accordance with FAR 32.905, to the following email address:

central_invoices@fbi.gov .

Contract Type and Pricing

Blanket Purchase Order with Firm-Fixed Price task orders.

Additional Provisions Incorporated by Reference:

FAR 52.211-6: Brand Name or Equal

Shipping/Delivery

The vendor shall make one site visit to the following address annually in order to measure and provide safety shoes to select employees:

Federal Bureau of Investigation

935 Pennsylvania Avenue, NW

Washington, DC 20535

Jeffrey Gough (jagough@fbi.gov) is the point of contact for site visits and coordination of sizing/fitting. The vendor shall not provide shoes to anyone not authorized to order.

Within 10 days of any order being placed, shoes that are not available at the time of site visit must be shipped to the above address:

Attn: Jeffrey Gough

Federal Bureau of Investigation

2400 Schuster Dr.

Room JEH-1B847

Cheverly, MD 20781 mailto:central_invoices@fbi.gov mailto:jagough@fbi.gov

Question Submission

Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the government to respond. Questions may be submitted to the attention of

Ingrid Williams at ilwilliams2@fbi.gov, no later than Wednesday, August 22, 2018 at 10:00

AM (Eastern Standard Time).

1. Quote must be valid for 90 days from closing of posting.

2. Delivery must be identified within the terms and conditions of the quote

3. The government terms and conditions remain enforceable over the contractor terms and conditions.

The selected quoter must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instruction to Offerors-Commercial

Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications-

Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52-212-4, Contract Terms and Conditions-Commercial

Items; FAR 52-212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b):

52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

Quotes

Quotes must be received by Wednesday, August 29, 2018 at 2:00 PM (Eastern Standard

Time). Quotes and any accompanying information must be e-mailed to ilwilliams2@fbi.gov

Please include in your quote: pricing and product description for the line item listed above.

Quotes may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with Email and telephone information.

Evaluation Factors

Award will be made to the lowest price/technically acceptable offeror.

Clauses/ Special Provisions

Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability – Solicitation (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered mailto:ilwilliams2@fbi.gov mailto:ilwilliams2@fbi.gov suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or (2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (b) By submitting a response to this solicitation, the quoter represents that, as of the date of this quote – (1) the quoter is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and, (2) the quoter is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of Provision)

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, and Abuse- Solicitation

(DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” dated 10/14/2011. The

Prompt Payment Act still applies to this action. However, the agency will make best efforts to pay proper invoices within 15 days.

SAM Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The

EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.