A28 - 15DDHQ22R00000005 Amendment 00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 00001

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

DEA

Attn: Office of Acq & Relo Mgmt (FA) 8701 Morrissette Drive Springfield, VA 22152-1080

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

15DDHQ22R00000005

9B. DATED (SEE ITEM 11)

12-22-2021

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 00001 is to update the Solicitation. Accordingly:

a. Please the attached Question and Answer Document

b. Please be advised the Resumes do not count to Total Page Count.

c. Please be advised the Past Performance Citations do not count to Total Page Count.

d. Please see attached Amended Pricing Sheet - Verbiage Change to CLIN 0001, 1001, 2001, 3001 and 4001, Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

X

Kaitlyn M. Mahafkey

See Block 16C

1 1

Vendor Question DEA Answer Referenced

There is no detail of hours of service needed for the Medical Director (section 3.1) listed on the Excel document. I see the line on the Excel stating “Primary Director of Medical Support”‐ is this referencing the

Medical Director?

Yes.

See updated Price Sheet

What is the frequency in which the courses will be offered within one (1) 52‐week year? Example, will the

EMT Certification Course be offered each week, or only once per month, etc. Please provide detail of this for each course outlined below.

EMT Certification Couse: 1 duration of course totals 4 weeks

Anticipate 1 per year. 4 weeks, or 20 training days 8 hours each. RFP pg 8

Medical Skills Sustainment Course: 1 duration of course totals 5 days Anticipate 4 per year. RFP pg 8 & 9

Tactical Medical Couse: 1 duration of course totals 5 days Anticipate 4 per year. RFP pg 9

Austere Medicine Courses: 1 duration of course totals 4 days Each Austere Course is 5 days. RFP pg 9

Austere Medicine Course – Prolonged Field Care: 1 duration of course totals 24‐hours/1 day Anticipate 1 per year. RFP pg 9 & 10

Austere Medicine Course – Disaster Medicine: 1 duration of course = TOTAL HOURS NOT PROVIDED Anticipate 2 per year. RFP pg 10

Austere Medicine Course – Wilderness Medicine: 1 duration of course = TOTAL HOURS NOT PROVIDED Anticipate 1 per year.

RFP pg 10

Narcan TtT Instructor Course: 1 duration of course totals 3 days Anticipate 1 per year. RFP pg 10

TECC Instructor Course: 1 duration of course totals 7 days Anticipate 1 per year. RFP pg 10 & 11

Why is there no line item on the Excel document related to associated cost of the contractor‐designated administrative person? There will be time associated with this effort for the contract, and should be compensated as such.

Recommend that administrative overhead be included as a component in overall pricing for each activity.

Does the “Travel Not To Exceed $148k” intend to also include per diem rates, in addition to travel? If no, where should I add in such an expense? I see note of this in section 4.8.1, but no place to share any additional details of number of instructors traveling on the Excel.

The not to exceed figure relates to a government internal figure for cost control that is obsolete. The government will reimburse for reasonable travel costs incurred within the Federal Travel

Regulations. Offers should not concern themselves with this CLIN.

Is it required for our organization to provide a list of named individuals for both Medical Director and

Primary instructor for each class required for the RFP response? I do not see this within the documents.

Yes, for medical director. Highly suggested that anticipated primary instructor be named for each course. CVs should be provided for all who are named.

Please confirm # of instructors required for each course, as outlined below:

EMT Certification Couse: 3 instructors during first three weeks, and 4 instructors during final week of course Correct.

RFP pg 12

Medical Skills Sustainment Course: 4 instructors Correct. RFP pg 12

Tactical Medical Couse: 4 instructors Correct. RFP pg 12

Austere Medicine Courses: 4 instructors Correct. RFP pg 12

Austere Medicine Course – Prolonged Field Care: 4 instructors Correct. RFP pg 12

Austere Medicine Course – Disaster Medicine: 4 instructors Correct. RFP pg 12

Austere Medicine Course – Wilderness Medicine: 4 instructors Correct. RFP pg 12

Narcan TtT Instructor Course: 3 instructors Correct. RFP pg 12

TECC Instructor Course: 4 instructors Correct. RFP pg 12

Sec Pg Para

3 6 & 15 1 & 6.1

Will the government serve as the Authorizing State for NREMT EMS Education Program recognition?

Meaning, the contract company must be authorized by a “State” in order to provide EMS Education

Programs. NREMT recognizes DEA as a unique entity for certification (“51st State” designation).

The government will communicate with

NREMT for the Vendor to represent in all necessary roles to continue DEA as a recognized individual "state." RFP pg 15

3 8 4.1 Would the government consider DL as part of the EMT training requirement? No.

3 11 4.7.6

What hard items, such as aid bags and litters, do DEA medics carry? It varies slightly among individuals, but all is standard kit seen among US law enforcement and SOF medics according to skill level.

3 12 4.8 Is the on‐site logistical person a key position? If so, what are the qualifications? (Ideally, has medical background or expertise) No, not key.

3 12 & 17 4.8 & 10 Is the Contractor‐designated administrative person the same as the on‐site logistical support person? Should be inculed in the CLINS Listed

3 13 5.1 Will the government please provide the average annual call volume that the Consultation Line (24/7/365 phone line) expects and/or currently receives?

+/‐ 60 per year

3 13 5.1 Is the (24/7/365 phone line) requirement only for voice? No. RFP pg 15

3 14 5.3 Does the government have standardized Medical Threat Assessment documents or does the contractor need to develop them?

Vendor should develop when requested.

3 14 5.4

Does the government have standardized Patient Care Report (PCR) forms or does the contractor need to develop them? How many copies of PCR forms are needed per year?

Vendor should develop. Soft copy is sufficient, except for in‐person training courses when sufficient quantity hard copies should be provided.

3 14 5.5 Does the government have standardized medical protocols or does the contractor need to develop them? Vendor should develop.

RFP pg 14

3 14 5.5 Does the government have a standardized drug formulary or does the contractor need to develop one? Vendor should develop. RFP pg 14

3 14 5.7 What documentation satisfies the requirement for a “formal agreement” with an academic Level I trauma center?

As determined between the Vendor and the institution should suffice.

3 14 5.7 There is no CLIN for affiliation with an academic Level I trauma center. How do we capture this cost? That is an administrative overhead cost

3 15 5.7.3

Is there still a requirement for a 24/7/365 phone line to the MD or his designee if the Level I trauma center also possesses telemedicine and remote video medical consultation to provide immediate support for OMP members during an on‐going patient encounter?

Yes

3 17 10 There is no CLIN for the contractor‐designated administrative person. How do we capture this cost? That is an administrative overhead cost

7 108 7 Are the key personnel resumes/curriculum vitae included in the page count for the Technical Proposal? No.

Question: Are resumes for key personnel included in the page count? No.

Question: If past performance is presented in table format, is it required to be double spaced?

No

Question: What, if any, other skills are in the ESP? Those listed plus any the Vendor would possibly want to introduce appropriate to the skill level. RFP pg 7

Question: What are the other DEA TEMS medical programs? None

Question: Does the customer have the durable training items required for the courses requested, or will the contractor be providing them?

Vendor provided.

RFP pg 11

Question: Will the contractor be providing all consumable materials for these courses? Yes. RFP pg 11 & 12Section 3: Statement of Work ‐ 4.0

Section 7: Instructions to Offerors ‐

6.d.a. Technical Volume

Section 7: Instructions to Offerors ‐

6.d.a. Technical Volume

Section 3: Statement of Work ‐ 1.

Background (paragraph 5)

Section 3: Statement of Work ‐ 3.1

Medical Director

Section 3: Statement of Work ‐ 4.0

Medical Training Courses

Questions and Answers: Page 1 of 3

Question: Does the customer have an existing medical equipment set (MES) it uses, or will the contractor be responsible for providing both training and operational MES equipment? If there is an existing MES, can it be provided along with the supply list for pricing purposes in this RFP?

Vendor provides training MES. For operations, Government provides and while it varies slightly among individuals, all is standard kit seen among US law enforcement and SOF medics according to skill level. RFP pg 11 & 12

Question: Do you have a complete list of what are considered core skills, and can you provide it? NREMT National EMS Education Standard

Competencies.

Question: Does the customer have Standing orders, Drug Formulary, and a Patient Care Report it currently uses?

Yes.

Question: Does the customer have an existing POI? No, is Vendor provided.

Question: Would the customer consider a blended learning approach with synchronous, asynchronous and face to face training?

No.

Question: What is the minimum amount of time the contractor will have from being informed of the pending course to course execution, and will these textbooks and other learning materials be sent to one central location or to each student separately?

As much advance notice will be provided as possible. Usually, a year‐long training calendar is developed and has little deviation. For the EMT Certification

Course, a mailing list will be provided of accepted students for each to receive separately.

Question: Is it the intent of the customer to run certification specific continuing education for each level? If so, then there will need to be three individual recertification courses. Two of those courses would exceed 40 hours.

No, only EMT level. The few AEMT and

NRP members will earn necessary hours by other means.

Question: Will the SA being certified as CPR Instructors be medical personnel already certified in BLS, or will they require to be certified as providers prior to the instructor course?

Already BLS certified program members.

Question: What HIPPA compliant platform does the customer have in place? Managed by Vendor.

Question: This service is provided by the 24/7 on‐call Medical Director. Any additional medical direction must be at the discretion of the DEA and the institution. Does the DEA have medical direction protocol in place for another entity?

No.

Question: Is customer open to delineating a CLIN specifically for administrative personnel (the person who will be tasked with maintaining National Registry of Emergency Medical Technicians (NREMT) database, certification tracking, assisting with logistics, scheduling of clinical rotations, etc. (The current CLIN structure does not support this section of work.)

No.

Will the Government please define the term “ideally”? "Ideally" refers to the intent of the course

Is the student required to earn a “provider credential”? Yes.

Will the Government define “critical care” as it applies to wilderness medicine? That which is appropriate for the provider level.

Does the government have a standard agreement format that the contractor can use to set up the agreement?

No. Contractor format will be acceptable.

Does the government have a standardized format for the presentation of these reports? No

There are other organizations teaching the very same objectives and similar or even under the same course name identified in this paragraph. Are other courses, under the same or similar course name, that meet or exceed course objectives and credentials acceptable?

Yes.

There are other organizations teaching the very same objectives identified in this paragraph that meet or exceed the objectives. Are other certifications from accredited institutions acceptable?

Yes.

Under the current Wilderness Medicine for the Professional Practitioner Course, what provider credentials are currently being earned by the student?

None, this is a new requirement.

Does this mean we must use the NOLS program of instruction, or can we use another proven, accredited, and successful Wilderness Medicine Training Program that also presents provider credentials and training hours to the student upon completion?

Yes.

With the Government identifying a specific industry competitor/vendor as a pre‐approved / selected primary provider of this support limits fair and open competition across the industry. Will the Government please clarify the justification for this requirement?

A similar program will be considered.

How many copies are required annually? Soft copies only is the minimum requirement. RFP pg 14

Will the Government please define what is meant by “soft copy” Electronic files.

Does the government have a standard agreement format that the contractor can use to set up the agreement?

No. Contractor format will be acceptable.

Does the government have a standardized format for the presentation of these reports? No

Will the Government please clarify if we are required to provide one (1) resume for our Primary Instructor responsible for all courses or nine (9) individual resumes – one for each class – to further meet the resume requirement in Factor 1 Key Personnel?

The primary instructor may have that role for several courses, depending on expertise.

Will the Government add a CLIN to the pricing volume to account for these costs? No.

Other than when conducting actual courses, all contractor personnel will be working from contractor provided locations. Is this assumption correct?

Yes.

We have assumed all computer, storage, and classroom audio/visual equipment required for training are

Government provided. Is this assumption correct?

Yes.

Will the Government consider changing this to single‐spaced pages? No.

Which identification is the correct one we should use in our response? The Price proposal is part of the Business

Proposal.

Will the Government consider adding a Factor for our understanding of Section 3 as well as increasing the page count and/or changing the format to single‐spaced?

No.

Section 3: Statement of Work ‐ Page

10 of 116 – Paragraph 4.4.3

Section 3: Statement of Work ‐ 4.0

Medical Training Courses

Section 3: Statement of Work ‐ 4.0

Medical Training Courses

Section 3: Statement of Work ‐ 4.0

Medical Training Courses

Section 3: Statement of Work ‐ 4.1

EMT Certification Course

Section 3: Statement of Work ‐ 4.1

EMT Certification Course

Section 3: Statement of Work ‐ 4.1

EMT Certification Course

Section 3: Statement of Work ‐ 4.2

Medical Skills Sustainment Course

Section 3: Statement of Work ‐ 4.5

Narcan TtT Instructor Course

Section 3: Statement of Work ‐

Section 5.4 Operational Support

Section 3: Statement of Work ‐

Section 5.7.3 Operational Support

Section 3: Statement of Work ‐

Section 6.1 – 6.1.3 Administrative

Matters

Section 3: Statement of Work ‐

Section 5.7 Page 14/116

Section 3: Statement of Work ‐ Page

10 of 116 – Paragraph 4.4.3

Section 3: Statement of Work ‐ Page

10 of 116 – Paragraph 4.4.3

Section 3: Statement of Work ‐ Page

14 of 116 – Paragraph 5.7

Section 3: Statement of Work ‐ Page

Section 3: Statement of Work ‐ Page

10 of 116 – Paragraph 4.4.3

Section 3: Statement of Work ‐ Page

10 of 116 – Paragraph 4.4.3

Section 3: Statement of Work ‐ Page

10 of 116 – Paragraph 4.4.3

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14 of 116 – Paragraph 5.5

Section 3: Statement of Work ‐ Page

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Section 3: Statement of Work ‐

Section 3: Statement of Work ‐ Page

17 of 116 Paragraph 10

Section 3: Statement of Work ‐ Page

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Section 3: Statement of Work ‐ Page

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Attachment A Section DEA‐2852.239‐

70 Page 41 of 116 Paragraph a

Section 7 Instructions to Offeror

Page 108 of 116 Paragraph 6(d)a

Section 7 Instructions to Offeror

Page 110 of 116 Paragraph 8 ‐

Business Proposal (Volume II)

Instructions

Section 7

Instructions to Offeror

Paragraph 6 ( e )

Questions and Answers: Page 2 of 3

This requirement could include as many as 10 resumes. Knowing that traditional resumes are one (1) to two

(2) pages in length (single spaced) and with the double‐space requirement for the technical volume this

Factor alone could require anywhere from 20 to 40 double‐spaced pages. Will the Government please reconsider their identification of Key Personnel so we can keep our response within the 20 page double‐ spaced requirement?

Resumes do not count toward Total Page

Count.

Will the Government please reconsider their limitation of 20 double‐spaced pages so we can adequately address this section?

No.

Paragraph 1 on page 6 of 116 identifies TEMS as The Drug Enforcement Administration’s Operational

Medicine Program (OMP) (also known as Tactical Emergency Medical Support, or TEMS). Requiring the offeror to demonstrate proven ability to work with the DEA’s Operational Medicine Program limits fair and open competition to the incumbent contractor or former contractor’s supporting the OMP. Will the

Government consider removing this evaluation requirement to allow contractors who have successfully completed similar work for other agencies the opportunity to compete for this contract?

Similar work will be considered.

Knowing that traditional past performance citations are one (1) to two (2) pages in length (single spaced) and with the double‐space requirement for the technical volume this Factor alone could require anywhere from 6 to 12 double‐spaced pages. Will the Government please reconsider the number of past performances or their limitation of 20 double‐spaced pages so we can adequately address our past performance and experience?

Past Performance does not count toward

Total Page Count.

Section 7 Instructions to Offeror

Page 109 of 116 Paragraph 7 ‐ Factor

2 ‐ Past Performance

Section 7 Instructions to Offeror

Page 108 of 116 Paragraph 7 ‐ Factor

1 ‐ Key Personnel

Section 7 Instructions to Offeror

Page 109 of 116 Paragraph 7 ‐ Factor

3 ‐ Management Capabilities

Section 7 Instructions to Offeror

Page 110 of 116 Paragraph 7 ‐ Factor

3 ‐ Management Capabilities

Questions and Answers: Page 3 of 3